Assignment 2Project: Sea Urchin Sporting Goods

Team Members: Gwn Hannay, Debbie Carlton, Susan Dalgleish

Daniel Barnes, David Cooper

Sea Urchin Sporting GoodsWelcome to today’s presentation.

1.Initialising 2.Project Plan3.Executing and Monitoring/Control4.Requirements5.Prototype and closing

We will be concluding with Questions and Answers

Sea Urchin Sporting GoodsInitialising – Business Case

BackgroundObjectivesAssumptions/ConstraintsOptionsBudget Risks

Sea Urchin Sporting GoodsInitialising – Project Charter

TitleStart Date/Finish DateBudgetary InformationProject ObjectivesProject Success CriteriaApproach

Sea Urchin Sporting GoodsInitialising – Team ContractPurpose:Assign activitiesDefine responsibilitiesGoal:Define roles and responsibilitiesImprove communicationIdentify gaps in accountability or resourcesDefine team interactions and

interdependencies

Sea Urchin Sporting GoodsInitialising – Preliminary ScopeProduct characteristics & requirements:Communication, development of prototype,

ease of use, ability to order online, support for multiple platforms, cost efficiency, staff training.

Project deliverables:Project documentation, prototype, training

documentation, feedback reports, live working system, post project documentation.

Sea Urchin Sporting GoodsProject Plan – Scope Management

Scope management covers the following:1.Initiating2.Planning 3.Execution4.Monitoring 5.Closing

Sea Urchin Sporting GoodsProject Plan – Time Management

Sea Urchin Sporting GoodsProject Plan – Cost Management

Sea Urchin Sporting GoodsProject Plan – Quality Management

Good Quality Management should include but not be limited to:

Allowing for system growth Appropriate response time for orders and

enquiries Adequate staff training Accurate product and pricing information on

system

Sea Urchin Sporting GoodsProject Plan – Risk Management

There were several issues which were deemed to be potential risks for this project some of which are:

Inadequate planning, poor definition of scope, absence of leadership, poor cost estimates, poor time estimates, website too complex, availability of products, inadequate technical/customer support, hardware/software issued, inadequate staff training.

Sea Urchin Sporting GoodsProject Plan – Human Resource

Management

Training will be an integral and vital component for the successful completion of this project. There are two areas in particular that our training will be concentrating on:

Technology Training Interpersonal Training

Sea Urchin Sporting GoodsProject Plan –

Communications Management

Sea Urchin Sporting GoodsExecuting – Quality

Sea Urchin Sporting GoodsExecuting – Human Resources

Training Schedule as previously listed.

Resource Usage View Report

Sea Urchin Sporting GoodsExecuting – Communications

Stakeholders List

Report of “Who does what?”

Weekly reports for the 5 weeks of the project to outline the positive and negative aspects of the project so far

Sea Urchin Sporting GoodsMonitoring/Control –

Control Scope

Sea Urchin Sporting GoodsControl Schedule

Sea Urchin Sporting GoodsControl Quality

Sea Urchin Sporting GoodsMonitor Risk

Sea Urchin Sporting GoodsFunctional Requirements

Full working website

Ability to display products from the Sea Urchin Sporting Goods store database

Ability to order products from the Sea Urchin Sporting Goods store

Sea Urchin Sporting GoodsNon-functional RequirementsUptime needs to be as close to 100% as possibleDatabase needs to be easily modified by

authorised usersDatabase needs to be updated frequently as to

accurately reflect current stock levelsOrdering system needs to be secure re paymentsDisaster recovery mechanism needs to be in placeEntire system has to be user friendly

Sea Urchin Sporting GoodsData Requirements

Sea Urchin Sporting GoodsHome Page Product List

Sea Urchin Sporting GoodsProduct Page Shopping Cart

Sea Urchin Sporting GoodsMy Account About Us

Sea Urchin Sporting GoodsSite Map

Sea Urchin Sporting GoodsLessons Learnt

Did the project meet scope, time and cost goals?

What was the success criteria listed in the project scope statement?

Reflection on whether or not you met the project success criteria

What are the main lessons your team learned?

Sea Urchin Sporting Goods

Thank you for watching!

Question time!

Sea Urchin Sporting GoodsQuestion 1:

Is there a maintenance contract with this site?

Sea Urchin Sporting GoodsAnswer 1:

No. Key staff members will be trained to use and maintain this website, both front and

back end.

This will help in order to ensure complete system uptime and customer accessibility.

Sea Urchin Sporting GoodsQuestion 2:

Of the risks that were associated with this project, what were the three major concerns?

Sea Urchin Sporting GoodsAnswer 2:

The three majors concerns that were identified were:

1.Cost assessment2.The website is too complex3.The availability of products

Sea Urchin Sporting GoodsQuestion 3:

If the project scope change is approved and the project is updated, how will the new scope effect the project work already completed?

Sea Urchin Sporting GoodsAnswer 3:

A new scope is only likely to be approved after the project has already started if it provides significant advantage to the current scope and only causes minimal, if any, changes to

the project work already completed.

Sea Urchin Sporting GoodsQuestion 4:

Will your database be scalable as the business requirements change and grow in the Sea

Urchins Sporting Goods store?

Sea Urchin Sporting GoodsAnswer 4:

Yes. Because we are using software built specifically for this purpose, this should not

be a problem in terms of cost or time required to implement the required changes.

Sea Urchin Sporting GoodsQuestion 5:

What is one of the major impacts on existing customers?

Sea Urchin Sporting GoodsAnswer 5:

Method of payment, currently only two options available: credit card and cheque/money

order.

Previously customers could phone in an order and pay in person.