Board Members:

Cassia County Board of Commissioners Cassia County Courthouse

Commission Chambers 1459 Over/am/ Ave. - Room 206

Burley,ID 83318 www.CassiaCounDI.org

Bob Kunau, Chair (District #2) bob.klll1all@cassiacoul1(y.org Paul Christensen, Member (District #1) - pchrisfel1sel1@cassiacolll1(y.org Tim Darrington, Member (District #3) - fdarril1gfol1@cassiacolll1(y.org

Monday, January 30,2017

8:10AM

CASSIA COUNTY Recorded for:

ASSIA COUNTY COMMISSIONER ~:55:15 am 02-21-2017

2017-000723 :\0. PHges: 19 Fee: $

JOSEPH W. LARSEN County Clerk

Deputy: rVF.LASQUEZ

PllOlle: (208) 8 78- 7302 Fax: (208) 8 78-9109

The Cassia County Board of Commissioners met this day at the Mini-Cassia Criminal Justice Center for a Quarterly Joint Jail Inspection. 9:17 AM

The Board of Commissioners convened in regular session in the Commission Chambers of the Cassia County Courthouse.

1) 9:18 AM Call to Order 2) Pledge of Allegiance and Prayer 3) Roll Call

1/30/20179:22 AM Roll Call. Present: Paul Christensen - Member, Tim Darrington - Member, Bob Kunau - Chair, Kerry D. McMurray -Administrator (Not voting), Doug Abenroth - County Attorney (Not voting), Joseph W. Larsen - Clerk of the Board (Not voting).

4) 1/30/201712:00 PM Amendment of Agenda a. Christensen was just notified of the need for a letter of support and a statement of tax exempt

status for the Gas to Energy Project at Southern Idaho Solid Waste Regional Landfill (SISW)

1/30/201712:00 PM Motion: Amended agenda to include an discussion regarding a letter of support and statement of tax exempt status for the Gas to Energy Project for the Southern Idaho Solid Waste (SISW) Regional Landfill, Action: Accept amended agenda pursuant Idaho Code § 74-206 (4) (c) after the start of the meeting, (reason for amendment): the matter referred to is time sensitive for the project and the board is not meeting this coming Monday, (good faith reason why it was not included on the original posting): the need came from a telephone conversation that occurred at about 11:45 AM today after the agenda was posted and after the meeting had started, Moved by Paul Christensen - Member, Seconded by Tim Darrington - Member. Motion passed unanimously.

5) 1/30/201710:01 AM Review Calendar, Meetings, and Correspondence a. Board meeting for Monday, 2/6/2017 has been cancelled due to meetings in Boise b. lAC Legislative Conference from 2/6/2017 to 2/9/2017 in Boise at the Riverside Hotel c. Legislative District #27 Dinner and Social with elected officials in conjunction with the lAC

Legislative Conference on Monday, 2/6/2017 d. The board talked about a phone call from Preventative Health regarding a well ness program for

the county. Larsen said new employees during orientation with his office have asked about a

CASSIA COUNTY COMMISSION REGULAR SESSION Mouday, Jallllmy 30, 2017 llPage

weight loss or smoking cessation program recently. Christensen asked if this should go before the Benefits Committee. Larsen said information from that group doesn't filter to all employees and suggested that it be presented to the board, coordinate with Kelly Bowen Insurance, and then take it to all employees to see where the interest lies.

e. Raft River Electric sent a letter asking for designation of the County Road and Bridge representative of the board to replace former Commissioner Dennis Crane. Christensen suggested Darrington as that designee.

1/30/201710:08 AM Motion: Appointment of Darrington as Road and Bridge representative for Raft River Electric Coop, Action: Approve, Moved by Paul Christensen - Member, Seconded by Tim Darrington - Member. Motion passed unanimously.

6) 1/30/201710:11 AM Review and Consider Approval of Clerk's Office Recommendations for Junior College Certificate of Residency Forms

a. Larsen reviewed with the Board the history of their approval of residency but denial of payment for employees and their spouse whose tuition is exempted at CSI. Larsen read an email from CSI Vice President of Operations, Jeff Harmon requesting reconsideration of denial. A proposed letter for review was presented which included statutory reasoning to uphold the denial.

1/30/201710:16 AM Motion: Clerk's Office recommendations to approve eight and deny one junior college Certificate of Residency Forms as presented, Action: Approve, Moved by Bob Kunau, member, Seconded by Paul Christensen, Member. Motion passed unanimously.

b. Proposed letter to Harmon at CSI was read by Darrington. c. Christensen asked for legal review of the proposed letter. d. Larsen said the email was received late Friday after the agenda was posted and there is no time

constraint necessitating an immediate decision. e. The matter was tabled for further review.

7) 1/30/201710:17 AM Personnel Matters: a. Time Card Review - Road and Bridge Supervisor Sam Adams from Road and Bridge included

overtime for snow removal was determined to be in order b. Change of Status

i. Road and Bridge Department - Pre-approved part time hire of Waysie Erickson ii. Public Defender Office - Voluntary resignation of office secretary Margie Speers

c. McMurray explained the Public Defender's Office was approved by the Joint Public Defender Committee this morning to:

i. Employ Speers part time to train a new employee through a temp agency until she relocates out of state.

ii. Authorize employing by hire or through a hiring agency a replacement for Speers at a starting rate of pay from $12.00 per hour up to $13.00 per hour.

iii. Depending on budget constraints determined by the Auditors of Cassia and Minidoka County, approve a temporary receptionist through the end of the current fiscal year.

d. Christensen's reasoning for the increase to $13.00 per hour rate of pay is to keep consistent with similar positions in other departments of the county.

CASSIA COUNTY COMMISSION REGULAR SESSION Monday, January 30, 2017 21Page

1/30/201710:22 AM Motion: Starting rate of pay at $13.00 per hour for the Public Defender's open secretarial position when filled, Action: Approve, Moved by Paul Christensen - Member, Seconded by Tim Darrington -Member. Motion passed unanimously.

e. A letter was reviewed from Sara Haynes asking for an extension of vacation and paid time off time to be used by 5/8/2017. They currently must be used by 2/8/2017. McMurray said they have been short-handed in their office dealing with illnesses.

1/30/201710:23 AM Motion: Grant extension of accrued time for Sara Haynes as requested, Action: Approve, Moved by Paul Christensen - Member, Seconded by Tim Darrington - Member. Motion passed unanimously.

1/30/201710:24 AM Motion: Change of Status Requests as presented, Action: Approve, Moved by Paul Christensen - Member, Seconded by Tim Darrington - Member. Motion passed unanimously.

8) 1/30/2017 10:29 AM Website Review and Discussion a. McMurray said this was brought forward as a continuing agenda item in the event any

department had input or to present further information that needs to be shared. b. Larsen said he had asked Deputy Hilaree Young to coordinate with Administration with

suggested changes to the Clerk's department area of the website. 9) 1/30/201710:52 AM Discuss Stephenson's Consulting Contract

a. Kunau asked McMurray how the payments to Stephenson's is structured, whether that is a contract or just a monthly billing.

b. McMurray said there is not an express contract. There is a verbal arrangement that is billed on a monthly basis. The MCCJC pays $1,100.00 a month, the Sheriff's Office pays $1,150.00 a month, and the remainder of the court facilities it is $2,500.00 a month for a total of $4,750.00 per month. That covers everything from AS400 programming services and repairs. They do the research for us and we pay the price of that purchase in addition to their services.

c. Heward asked how many days a week someone is here from Stephenson's. McMurray said we typically have two people here for a half day on Tuesdays and whatever is needed after that. Some is done remotely and others they come over to deal with depending on the issue. He inquired if we couldn't hire someone to be here all the time for that amount of money. He said they could certainly use an IT person in their department more than they have available now.

d. Heward said with the system we now have ever broke down, we could face some issues. He said there had been talk to go with a system that networks better with counties across the state.

e. Darrington asked if we pay full retail buying all the equipment we get from Stephenson's. f. Larsen said he was surprised after paying out over a $1,000,000.00 in ten years that we only

have a verbal agreement with any vendor. It had been inferred to him from McMurray that we should purchase our IT equipment from Stephenson's, which he has done in most instances. As he compared prices, it appeared they were competitive to him.

g. Larsen agreed with Heward that with the AS400 based system utilizing a flat database instead of a multi-tiered database. He sent an inquiry letter to Barry Watson from Stephenson's, copied to the board, regarding a graphical interface adaption with Magic Runtime he had heard about

CASSL4 COUNTY COMMISSION REGULAR SESSION Monday, January 30, 2017 31Page

from an employee that may merely be a superficial menu placed on the AS400 payroll system. He received no response from Stephenson's. McMurray explained to him that he had asked Stephenson's to do this.

h. A large portion of what goes on with the AS400 environment and the programming deals with the Auditor's Office for cash and payroll control. There is no records of updates and changes even though they always will do custom programming for us to help us with what we need. He did concur with Heward that having an IT person available all the time would be beneficial. Nothing Larsen said was in any way to disparage Stephenson's. A previous concern the Auditor's Office had with software performance and integration, led to an apology letter prepared by the Administrator presented to the board to sign. We shouldn't have to apologize to vendors for changes and clarifications required to help us accomplish our needs.

i. Darrington said he had been looking at this for some time and was curious what a new software system might be like. He had reviewed the data entry system with the green screen like the old DOS. He wondered when the last time the county software was actually updated. Darrington asked if there wasn't a more efficient way to do things. He asked Davis to make comments.

j. Davis related a recent printer issue he had and was told to contact Stephenson's by the Administration Department. He contacted the company they are leasing the printer from and was quoted 33% less than Stephenson's. Currently with Assessor's statewide, there are only seven of 44 counties who use the AS400 still. Half of those are predicted to change soon.

k. Davis said we need to upgrade and offer a product to our taxpayers and not a once a week basis. He recently had to rerun a report for the board and it took him a couple of hours that he felt would take a lot less with an upgraded system. He further stated we spend hundreds of thousands of dollars on our system and for what. He felt for that expense, we can get a better product for our taxpayers and our funds could be better spent. Davis said he could not believe we enter into a verbal agreement for anything and wasn't sure that is even constitutional. We should have contracts reviewed on an annual basis by the Commissioners as they are the only ones who can obligate the County.

I. Realizing there would be an initial outlay, Darrington felt it would be a cost savings overall to look at a new vendor and have things integrated in the county much better.

m. Davis said the State Tax Commission (STC) has an IT Department that already provides a lot of assistance at no charge. Larsen said they recently went through a difficult three-year process of learning this current payroll and accounting system with very little onsite training and personnel support. Most regarding the AS400 actually was received from the STC in a one-day session.

n. Computer Arts spends time every year with elected clerks training and collaborating their financial management software. Larsen has spent time as president of the clerk's group coordinating with Computer Arts for their training and has learned a number of things about their financial management system. They have been unduly disparaged by people in our County who know virtually nothing about them or what they have to offer. They are a reputable company and if they weren't, they would not be contracted with 34 of the 44 counties. They, like Stephenson's, are good people. Larsen's largest concern is if either of his two deputy Auditors vacated their positions, we would be in a virtually impossible three-year learning phase again. That is why he now suggests looking at the various venues available.

o. The move from Stephenson's to Computer Arts was recently done with Nez Perce County. Larsen has dialogued extensively with former lAC President Patty Weeks who is his counterpart there. She has expressed she would be more than willing to make a presentation to the board as

CASSIA COUNTY COMMISSION REGULAR SESSION Monday, Jal/llmy 30, 2017 41Page

well as his counterpart in Owyhee County, Angie Barkel!. Angie worked for years with Computer Arts and was actually with them when they transitioned from the AS400 environment to their current platform. He said a Microsoft SQL Server can handle the volumes of data that the AS400 is not designed to work with efficiently and that is worthy of looking into. It was just a few months ago we were advised to invest upwards of $150,000.00 to more deeply entrench us with the AS400 platform. That evolved to a roughly $20,000.00 storage capacity upgrade.

p. Christensen said he is not opposed to change if it can help efficiency. He knows Patty Weeks and said perhaps she could show us the pros and cons or challenges they have faced in transition.

q. Darrington said he is in favor of inviting vendors in to make presentations for consideration. He suggested getting feedback from the elected officials in department head meeting.

r. Larsen reminded the board that we are discussing two different things. The AS400 is the platform and the software is different. Our current financial and cash management software only works on the AS400 platform, where it has been programmed. The AS400 serves as a distribution point for the county generally. Technically, AS400 versus Microsoft SQL Server would be transparent to department heads. The jail and law enforcement have deviated from Stephenson's programming to their own software without consulting department heads. Gravitating from the AS400 to a more modern platform is one issue. Stephenson's software programming we utilize in the Auditor's Office for financial management is close to entirety used by and for the County Auditors. There is only a small amount overall that integrates with the Treasurer's office and very little with anybody else other than payroll functionality.

s. Computer Arts Cash Management module works hand in hand with Zuercher Software for law enforcement and with the Manatron system for Assessors.

10) 1/30/201711:18 AM Review Fairground Seating Issues at Arena a. McMurray and Darrington met with Dallas Sullivent with GT Grandstands who provided a bid for

arena seating for the Burley fairgrounds. An explanation and quote was provided by Darrington. b. This bid assumed the Fair Board would assemble it and they would send someone to instruct

and guide them. Christensen asked about the number of man-hours assembly would take. Darrington said it wouldn't take much time and it could be unbolted and moved if necessary.

c. McMurray explained the bid amounts for the east side bleachers. One would be 15 row bleachers at a cost of $198,099. Another would be 14 row bleachers at a cost of $116,097. The cost for installation of 11 row bleachers at a cost of $22,834 and 15 row bleachers at a cost of $33,605. That would be eliminated if installation was not provided by GT Grandstands. There would be a cost for a supervisor at $500 per day/minimum one week stay plus travel if desired.

d. Sullivent had not had time to put together costs for the bleachers ofthe chutes. McMurray said he felt their cost for 11 row bleachers is likely for 14 row bleachers.

e. The depth of the foot area at 30 inches would facilitate a backrest installation later if desired. f. Darrington said the bid appears to be incomplete with both not including foundation costs. g. Kunau questioned why the 14-row seating facilitates 1,176 seats and the 15-row seating

facilitates 964 seats. h. Christensen said it would be his recommendation to take this to the Fair Board. i. Kunau said exclusions need to be considered. j. McMurray said we need to see if they can work with a joint purchasing association.

CASSIA COUNTY COMMISSION REGULAR SESSION Monday, Jallllmy 30, 2017 51Page

11) 1/30/201711:28 AM Flood Issues - Discussion of Flood-related Issues Including But Not Limited to Building Regulations

a. Undersheriff Warrell has been working with Bob Beck from the Goose Creek Flood Control

District to get sandbags. b. This past Friday they were to receive 10,000 sandbags but they were informed they would not

get them. They ordered an additional 1,000 sandbags but they were lost in shipping. c. They distributed 2,900 bags on to citizens on Friday. They obtained sandbags from surrounding

counties and Box Elder County provided 5,000 that Warrell picked up on Saturday. d. They should receive about 11,800 sandbags from what has been ordered. The Sheriff asked for

an additional 10,000 to be ordered. e. Warrell talked to a representative of the u.s. Army Corp of Engineers in Walla Walla,

Washington regarding sandbags they have. They can't release any until there is a state plan. f. Christensen said moving snow out of the canal system requires the use of excavators due to

monitoring systems installed to keep track of water usage. g. Kunau said he had talked to Brent Stoker about using a potato truck to convey sand directly to

the bags. Burley Highway District Director Rob Carson said they will provide the sand. h. Darrington suggested the board look at County Building Code at some point in time where

homes are being built in potential flood areas. Culverts are required once a home is built in those areas to provide a place for water to go.

I. Christensen said corridors of drainage need to be identified and designated as needing additional certification of a surveyor to mitigate problems in potential drainage areas. He said Planning and Zoning should be consulted for those requirements. He brought up a concern that a new school is being constructed in the federally-established Goose Creek flood plain.

j. Warrell confirmed they are doing all they can do with the canal company and flood district to mitigate flooding potential.

k. The Sheriff and Undersheriff will be meeting in Elba and Albion to address issues there. I. Christensen said it is time for us to have a place designated on the County Building Permit for

noting potential areas offlooding and desired to have something come out today's discussions. m. McMurray said it would be appropriate to have Planning and Zoning weigh in on the concept,

but they may not be the originating body for that discussion. n. McMurray will work with Building Inspector Dave Zanone and GIS Mapper Todd Quast to

present a proposed plan. o. Darrington said owners desire to be in control oftheir own real estate and it will require a

careful balance of their rights and our requirements. p. Christensen said we need to be aware we are potentially burdening future generations with

decisions made now. q. It was determined conversations need to continue regarding the matter.

12) 1/30/2017 11:46 AM Abenroth advised the board he needed to leave the meeting and desired to advise them on the record that he approved of upcoming items ofthe agenda:

a. Record destruction resolutions b. Cost Share Agreement with the USFS c. Access Idaho Agreement with the Extension Office

CASSIA COUNTY COMMISSION REGULAR SESSION Monday, JallllaJJ' 30, 2017 61Page

13) 1/30/201711:55 AM Review Idaho Public Utilities Commission (lPUc) Cases a. Larsen said IPUC cases are mailed to him for filing in the County as public information. For the

six years he has received these, no proposal for action regarding case decisions has ever been taken. He recommended simply filing them, as intended, for requests of the public to review.

b. Kunau said if one of the cases dealt with a project in Cassia County, we would hopefully have heard about it ahead of time from parties to the case.

c. Case No. IPC-E-16-35, Case No. IPC-E-16-23, and Case No. IPC-E-16-24 were not reviewed. 14) 1/30/201711:58 AM Review and Execute Challenge Cost-share Agreement with USFS Regarding

Groomed Snowmobile Trails Program a. This agreement lays out duties of the County, the USFS, and IDPR with respect to the groomer

according to McMurray. b. It needs to be approved and signed.

1/30/201711:59 AM Motion: Signing of the Cost-share Agreement with the USFS regarding the groomer snowmobile program, Action: Approve, Moved by Tim Darrington - Member, Seconded by Paul Christensen -Member. Motion passed unanimously.

15) 1/30/201712:02 PM Review and Execute Snowmobile Grooming Program Annual Operating Plan for FY2017

a. McMurray reviewed the agreement and said it was okay. b. One change was made to correct Kunau's email address.

1/30/201712:03 PM Motion: Acceptance of the snowmobile grooming program annual operating plan for FY2017, Action: Approve, Moved by Tim Darrington - Member, Seconded by Paul Christensen - Member. Motion passed unanimously.

16) 1/30/201712:03 PM Review Notice of Hearing for Special Use Permit for a Proposed "Small Cell" Cellular Facility in City of Burley

a. A notice was received from the City of Burley that at 7:00 p.m. on 2/8/2017 at Burley City Hall, there will be a Burley Planning and Zoning hearing to consider a special use permit.

b. A "small cell" cellular facility at 2147 Albion Ave. will include a 40-foot slim pole fenced in a 10-foot by 10-foot area.

c. We receive this as notification to the County is required where we are a public agency that provides services.

17) 1/30/201712:06 PM Review and Execute Documents for Health Insurance Renewal a. Documents provided by Kelly Bowen Insurance for the signature of the board chairman include:

i. Establishment of the Plan Adoption of the Plan Documents Summary Plan Description ii. Excess Life Insurance Policy and Schedule of Benefits

b. McMurray said everything in line with what has been previously discussed with them.

1/30/201712:07 PM Motion: Approve and sign the health insurance renewal documents as presented, Action: Approve, Moved by Paul Christensen - Member, Seconded by Tim Darrington - Member. Motion passed unanimously.

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18) 1/30/201712:09 PM Review and Execute County Extension Agreement with Access Idaho a. The Extension Office desires to expand their credit card service to "On the Go" to facilitate use

of credit cards when they are on the road. b. This is an add-on to their services through Access Idaho. c. It was clarified that the fee for the service is paid by the person who uses their credit card.

1/30/201712:10 PM Motion: Execution of the County Extension Agreement with Access Idaho, Action: Approve, Moved by Paul Christensen - Member, Seconded by Tim Darrington - Member. Motion passed unanimously.

19) 1/30/201712:11 PM Review and Execute Resolutions Authorizing Records Destruction a. The records all have been retained for the required statutory amount oftime. b. 2017-003 Destruction of Semi-Permanent Welfare Records

1/30/201712:12 PM Motion: Resolution No. 2017-003 allowing destruction of semi-permanent welfare records, Action: Approve, Moved by Paul Christensen - Member, Seconded by Tim Darrington - Member. Motion passed unanimously.

c. 2017-004 Destruction of Semi-Permanent Election Records

1/30/201712:13 PM Motion: Resolution No. 2017-004 allowing destruction of semi-permanent election records, Action: Approve, Moved by Tim Darrington - Member, Seconded by Paul Christensen - Member. Motion passed unanimously.

d. 2017-005 Destruction of Semi-Permanent Auditor Records

1/30/201712:14 PM Motion: Resolution No. 2017-005 allowing destruction of semi-permanent auditor records, Action: Approve, Moved by Tim Darrington - Member, Seconded by Paul Christensen - Member.

Motion passed unanimously.

e. 2017-006 Destruction of Permanent Auditor Records

1/30/201712:15 PM Motion: Resolution No. 2017-006 allowing destruction of permanent auditor records, Action: Approve, Moved by Paul Christensen - Member, Seconded by Tim Darrington - Member.

Motion passed unanimously.

20) 1/30/201712:15 PM Discuss ADA Transition Plan/Public Records Request a. Abenroth received a public records request for an ADA Transition Plan and any updates. b. An evaluation and transition plan should have been done early in the 1990's. That has been

difficult to identify as having happened with only parts ofthat apparent. c. Compliance is an extensive process. It begins with a self-evaluation of barriers to access of

things county-related. A transitions plan follows that self-evaluation to bring things current. d. A written plan needs to be put in place. There are a few physical facilities that we will need to

deal with. McMurray will work towards compliance in his department.

CASSL4 COUNTY COMMISSION REGULAR SESSION Monday, Jallllmy 30,2017 81Page

e. This is a federal requirement and we may get challenged on that according to McMurray. The answer to that request is that we are putting that in place currently.

21) 1/30/201712:22 PM Review and Offer Comment on City of Burley Public Library Application for Federal Assistance

a. The City of Burley has applied for federal assistance to develop a project for furnace and front door replacement which will facilitate ADA Accessibility.

b. The project they are desiring to be approved for assistance totals $16,000.00. c. The board was invited to make comments if they so desire.

1/30/201712:24 PM Motion: Offer positive comment for assistance for the Burley Public Library, Action: Approve, Moved by Paul Christensen - Member, Seconded by Tim Darrington - Member. Motion passed unanimously.

22) 1/30/201712:25 PM Review and Approve Minutes

1/30/201712:26 PM Motion: Minutes from 1/23/2017, Action: Approve, Moved by Paul Christensen, Member, Seconded by Bob Kunau, Member. Motion passed unanimously.

23) 1/30/201712:27 PM Review and Approve Payables

1/30/201712:27 PM Motion: Payables from 1/30/2017, Action: Approve, Moved by Paul Christensen, Member, Seconded by Bob Kunau, Member. Motion passed unanimously.

24) 1/30/201712:27 PM Addition Discussion on Fair Bleacher Project a. Christensen asked if multiple Eagle Scout projects could assist with installation of bleachers. b. Darrington said nobody under 18 years of age can participate due to liability issues. Clubs or

other citizens could assist. c. Kunau asked if jail inmates could be used for demolition. McMurray stated we might be able to

use them for some labor but we should look to making money on salvage with the demolition. d. Darrington said there needs to be some accountability from the Fair Board as it pertains to

funding they have to put towards the project and assurance of their ability to repay the County. He expressed he was not sure if we even could provide the funds at this point.

e. Christensen said we talked of using reserve funds we have on hand and the Fair would repay that as we have done with Road and Bridge in the past.

f. Kunau said the difficulty we could have with the public is we are spending a large amount of money for a very short period of time it is used. He felt the chute area should be looked at as well so the whole side of the arena is new. Then the next phase would be the west side of the arena. He said there is a possibility, even though we are years out with vacating of the airport ground, that the fair could be moved to that location.

g. Darrington said there is really a liability issue with the current bleachers. There are no handicap rails on anything. It could be done in phases.

h. Larsen said with better cooperation, there are avenues within the statute to help this happen with the two levies available. There are certain requirements in funding through those two

CASSIA COUNTY COMMISSION REGULAR SESSION Monday, JanllOlY 30,2017 91Page

levies that require presenting the amount of Fair reserve account balances, adding projected revenues, deducting budgeted funding requests, then determine the County's obligation as approved by the board. That can include funding towards projects such as this and setting aside capital funds for future projects. The most critical caveat to this is when the Board approves additional funds to be levied for the Fair, they must either identify new revenue sources or specify reductions from other areas ofthe county budget so as not to exceed the overall levy limits imposed by statute.

i. Darrington said the next step is to go back to the Fair Board and get a comprehensive report on what they want to do and identify their idea of what repayment is going to be.

j. Kunau said they are either showing a profit from their operations or remaining funds the County has already increased over the past few years. If that extra money had not been provided, the Fair could possibly be in a hole terribly.

25) 1/30/201712:35 PM (Item Added to the Agenda) Discuss Letter of Support and a Statement ofTax Exempt Status for the Gas to Energy Project at SISW

a. Christensen said the SISW is likely signing agreements pertaining to the Gas to Energy project on 2/15/2017. A creditor had a question of taxation and Christensen's understanding is that we do not collect taxation from SISW on this or any other project. SISW property is tax exempt where they are a public entity. McMurray suggested consultation with the Assessor.

b. A letter from the County is needed, according to Christensen, saying we support the project and there will be no property taxes collected by the County regarding the Gas to Energy project. He asked for McMurray to draft that letter to whomever it may concern and review it with him within provided parameters he presented and use the Commissioners signature stamps to get that done timely.

c. Christensen connected with Josh Bartlome from SISW on the phone. Bartlome declared what is needed is a statement from Cassia County that they have no intention of taxing anything related to this project. He will draft the needed letter to send to McMurray for his review.

d. The shell company setup to circumvent the appropriations clause limiting incurred debt going beyond a fiscal year was explained by Christensen. Kunau questioned whether that shell LLC might be considered a private company that could be deemed taxable.

e. The board discussed potential liability or risk with signing the agreement and deferred to legal counsel in the county for direction.

f. McMurray said the SISW needs to weigh in on the matter. Christensen said the SISW should be asked if having a third-party company owning the project qualifies that for property taxation.

g. The matter was further discussed with Bartlome regarding the third party being a 501(c)(3) and qualifying to be exempt from property taxation. Christiansen felt further dialogue with the SISW attorney and our County Attorney would be appropriate in arriving at the right decision. Bartlome will coordinate that process.

h. The board deliberated on potential ramifications of the SISW request.

CASSL4 COUNTY COMMISSION REGULAR SESSION Monday, Janllwy 30, 2017 10 I P age

SCHEDULED INFORMATION AND ACTION AGENDA ITEMS

26) 1/30/20179:23 AM 1-84, 1-86 Salt Interchange Update a. Mike Pepper of KMP Planning, the Public Involvement Lead representing the Idaho

Transportation Department (lTD), displayed large maps and provided a printed status update regarding proposed changes to the junction east of Burley where 1-84 and 1-86 split.

b. He explained the preferred alternative to what exists currently at that location. c. They are currently working with environmental documentation, reviewing the concept with the

public, and presenting a preliminary design. In March of 2017, there will be a public open house to present the plan and traffic control during construction. Final design and construction is scheduled to begin later this year with completion in 2019.

d. The board asked questions of Pepper regarding potential use of stop lights and appropriate notification to travelers of the detours and changes once the project begins.

27) 1/30/20179:46 AM Southern Idaho Tourism (SIT) Presentation - Mellissa Barry a. Mellissa Barry introduced herself as the new Executive Director of SIT, replacing Debbie Dain

following her retirement in June of 2016. b. Upgrades and improvements have been with their digital presentations on their website and in

produced ads which has assisted with increases in lodging numbers. c. Our area is getting three new hotels, the Hampton Inn, the Holiday Inn, and the Sleep Inn, all

facilitating 260 additional available rooms. That should bring in additional conventions, more revenue, and increased employment.

d. She extolled the winter value for tourism in our area because of the Pomerelle Ski Resort's snowpack, the Snake River recreation in the summer, as well as biking on Mt. Harrison.

e. They want to target travelers coming from Utah and northern Nevada. They have invested over $10,000 in the past 60 days to the Burley area. They did a special road tripping segment with KUTV in the Salt Lake market. They did a full special on the Almo area highlighting the City of Rocks, cross country skiing, snowshoeing, The Almo Outpost Steakhouse, Durfee Hot Springs, and Tracy's General Store. They concluded at Pomerelle Ski Resort.

f. Three of their Top Ten Escapes features highlighted areas in the Cassia County. g. They are collecting data, which hasn't been done before, to project results of future years and

have partnered with SEIDO and CSI to obtain additional ideas to attract visitors and workforce to have them desire to stay longer.

h. Their website is tracking statistics ofthose who visit ad areas and following them to their destination. They have had good results monitoring this.

i. Yellowstone Park is following up with their 100-year centennial with free entrance days offered. j. The Utah Sportsman and RV Show is coming up as well as other events they are working on. k. Work is being done with marketing the waterways, in particular the Snake River, as they feel

that hasn't been utilized to the level it could be. I. Christensen asked about convention meeting area sizes being insufficient in our area. Barry said

the new motels are planning for more space. Christensen asked ifthat concern could be relayed to motel developers.

m. Darrington asked about promotion the Salt Lake events on their website for local area highlights. She replied that you can go to KUTV's website and "Road Trippin'" highlights five interviews. They had 18,000 viewers the first time it aired and 25,000 the second time.

CASSL4 COUNTY COMMISSION REGULAR SESSION MOllday, Jalluary 30, 2017 111 Page

n. Larsen explained a letter generally is received from Southern Idaho Tourism requesting funding during the budgeting process, which begins in March.

28) 1/30/201710:30 AM Indigent Matters

1/30/201710:30 AM Motion: To consider Indigent matters of a personal nature that are exempt from disclosure under Idaho Code § 74-106 (6), Action: Enter Executive Session under Idaho Code § 74-206 (1) (d), Moved by Paul Christensen, Member, Seconded by Tim Darrington, Member. Vote: Motion carried by unanimous roll call vote (summary: Yes = 3). Yes: Bob Kunau - Chair, Paul Christensen - Member, Tim Darrington - Member.

1/30/201710:47 AM Motion: Indigent recommendations of the Social Services Director as presented, Action: Approve, Moved by Tim Darrington - Member, Seconded by Paul Christensen - Member. Motion passed unanimously.

29) 1/30/201710:48 AM Polling Place Designation for March 2017 Consolidated Election a. Elections Director Susan Keck presented the items to be voted on at the March Consolidated

Election held on 3/14/2017 i. Power County with our mail-in designated Heglar-Yale Precinct involving 13 voters

1. Joint American Falls School District #381 2. A supplemental levy as well as a general obligation bond

ii. Twin Falls County with our Oakley 2 Precinct designated as mail-in just for this election involving two voters and our mail-in designated Parsons Precinct involving 17 voters

1. Joint Murtaugh School District #418 2. A plant facilities reserve fund levy

iii. There will be no early voting and we will utilize hand counting to save funds.

1/30/201710:52 AM Motion: Signing of document designating polling places for the 3/14/2017 Election, Action: Approve, Moved by Paul Christensen - Member, Seconded by Tim Darrington - Member. Motion passed unanimously.

30) 1/30/201711:16 AM Review and Approve Assessor Sub Sub (Missed) Roll

1/30/2017 11:16 AM Motion: Convene as Board of Equalization, Action: Approve, Moved by Paul Christensen-Member, Seconded by Tim Darrington - Member. Motion passed unanimously.

a. Davis presented 65 parcels on the missed roll. b. The full market value is $3,024,494.00, the value of exemptions is $4,245,395.00, and the net

taxable value is $1,808,387.00.

1/30/201711:18 AM Motion: Acceptance of values of the missed roll as presented by Assessor Davis, Action: Approve, Moved by Tim Darrington - Member, Seconded by Paul Christensen - Member. Motion passed unanimously.

CASSIA COUNTY COMMISSION REGULAR SESSION MOl/day, JWIlIWJ' 30, 2017 12 I P age

1/30/201711:18 AM Motion: go out of BOE, Action: Approve, Moved by Paul Christensen - Member, Seconded by Tim Darrington - Member. Motion passed unanimously.

31} 1/30/20171:10 PM Adjournment

1/30/20171:10 PM Motion & Action: Adjourn, Moved by Paul Christensen, Member, Seconded by Bob Kunau, Member. Motion passed unanimously.

32} 1/30/20171:12 PM Reconvene Meeting

1/30/20171:12 PM Motion: Reconvening oftoday's meeting, Action: Approve, Moved by Tim Darrington-Member, Seconded by Paul Christensen - Member. Motion passed unanimously.

1/30/20171:12 PM Motion: Allow McMurray to draft a letter of support and our position on taxation on behalf of the Commissioners and forward it to the SISW and authorize McMurray to use the Commissioners signature stamp on that letter pending the approval of our County Attorney, without which, the action will not take place, Action: Approve, Moved by Paul Christensen - Member, Seconded by Tim Darrington - Member. Motion passed unanimously.

33} 1/30/20171:13 PM Adjournment

1/30/20171:13 PM Motion and Action: Adjourn, Moved by Paul Christensen - Member, Seconded by Tim Darrington - Member. Motion passed unanimously.

CASSL4 COUNTY COMMISSION REGULAR SESSION Monday, JlIIllIlIIY 30,2017 13IPage

CLERK OF THE BOARD:

Joseph W. ~arsen

CASSIA COUNTY COMMISSION REGULAR SESSION Monday, JaJ1lw/J' 30,2017 14 I P age

APPROVED: ,

Bob Kunau, Chair

COUNTY EXPENDITURES ATTACHMENT

CASSL4 COUNTY COMMISSION REGULAR SESSION Monday, JalllllllY 30, 2017 151Page

1/30/2017

104 Current Expense

Fund

Dedicated FUNDS

130 Justice Fund

DEPARTMENT

COUNTY EXPENDITURES

FUND/ DEPT

COUNTY COMMlSSIONERS 104.40 1 AUDITOR & RECORDER 104.402 TREASURER 104.404 ASSESSOR 104.405 PUBLIC DEFENDER 104.408 AGRICULTURAL EXTENSION 104.410 COUNTY BUILDING 104.4 11 JUDICIAL CENTER 104.4 12 BOARD OF HEALTI-I 104.413 PLANNING & ZONING 104.41 4 GENERAL 104.4 15 CIVIL DEFENSE 104.4 16 COUNTY ELECTIONS 104.417 LA W ENFORCEMENT BUILDING 104.418 COUNTY ADMINISTRATION 104.4 19 VETERANS SERVICE OFFICER 104.42 1

CURRENT EXPENSE FUND TOTAL SOCIAL SERVICES 105.502 CONFLICT PUBLIC DEFENDER 105.504 CASSIA COUNTY COURTS 106.602 COUNTY ROAD & BRIDGE 107.707 WEED & PEST 108.708 SOLID WASTE 109.709 AMBULANCE SERVICE 110.710 FAIR EXHillITS 111.7 11 HISTORICAL SOCIETY 11 2.7 12 COMMUNITY COLLEGE 113 .713 REVALUATION 114.7 14 9- 1-1 COMMUNICATIONS 11 5.7 15 CONSOLIDATED ELECTIONS 116.716 COUNTY WATERWAYS 117.7 17 COUNTY SNOWMOBILE 118.718 ASSESSOR TRUST 123.323 EMERGENCY MEDICAL SERVICE 133.733 NARCOTICS SEIZED ASSETS 134.334 CASSIA DRUG TASK FORCE 136.736 D.A.R.E. TRUST 137.737 PHYSICAL FACILITIES 144.744 CASSIA COUNTY BENEFITS TRUST 148.348 ADULT MISDEMEANOR PROB TRUST 149.349 ADULT MISDEMEANOR PROBATION 149.749 VIOLENT PREDATOR ACCOUNT 150.750 BOX ELDER COUNTY BOOKMOBILE 151.75 1 WIDOW BENEFIT TRUST 198.798

DEDICATED FUNDS TOTAL JUSTICE FUND 130.330 CLERK OF THE DISTRICT COURT 130.803 JUVENILE JUSTICE 130.805 PROSECUTING ATTORNEY 130.807 CORONER 130.809 SHERIFF - PATROL 130.821 SHERIFF - INVESTIGATIONS 130.822 SHERIFF - DISPATCH 130.823 SHERIFF - ADMINISTRATION 130.824 M-C CRIMINAL JUSTICE CENTER 130.827 M-C JUVENILE DETENTION CENTER 130.828 CITY OF BURLEY PATROL 130.85 1 CITY or BURLEY INVESTIGATIONS 130.853 CITY OF BURLEY ADMINISTRATION 130.854

J US71CE FUND TOTA L

AMOUNT

$221.29 $92.23 $0.00

$ 1,066.93 $622.24

$0.00 $1,262.39 $2,294.15

$0.00 $983.99

$ 1,131.70 $0.00 $0.00

$679.96 $0.00

$ 1,030.00 $9384.88

$344.73 $6,329.00

$733.84 $8,848.45 $1,242.38

$0.00 $0.00 $0.00 $0.00

$ 104,600.00 $485.45

$0.00 $168.60

$0.00 $169.59 $50.27

$0.00 $327.31

$0.00 $0.00

$456.49 $ 122,634.00

$0.00 $4,758.8 1

$0.00 $0.00 $0.00

$251148.92 $0.00 $0.00 $0.00

$63.56 $0.00

$880.99 $108.29 $568.38

$1,049.92 $ 10,762.40

$0.00 $1,906.30 $1,423.59

$422.02 $17 185.45

TOTAL EXPENDITURES $277,719.25

1/30/2017

104 Current Expense

Fund

Dedicated FUNDS

130 Justice Fund

DEPARTMENT COUNTY EXPENDITURES

FUND/ DEPT COUNTY COMMISSIONERS 104.401 AUDITOR & RECORDER 104.402 TREASURER 104.404 ASSESSOR 104.405 PUBLIC DEFENDER 104 .408 AGRICULTURAL EXTENSION 104.41 0 COUNTY BUILDING 104.4 11 JUDICIAL CENTER 104.4 12 BOARD OF HEALTH 104.413 PLANNING & ZONING 104.4 14 GENERAL 104.4 15 CIVIL DEFENSE 104.4 16 COUNTY ELECTIONS 104.4 17 LAW ENFORCEMENT BUILDING 104.418 COUNTY ADMINISTRATION 104.419 VETERANS SERVICE OffiCER 104.42 1

CURRENT EXPENSE FUND TOTAL SOCIAL SERVICES 105.502 CONfLICT PUBLIC DEfENDER 105.504 CASSIA COUNTY COURTS 106.602 COUNTY ROAD & BRIDGE 107.707 WEED & PEST 108.708 SOLID WASTE 109.709 AMBULANCE SERVICE 110.7 10 f AIR EXHIBITS 111.711 HISTORICAL SOCIETY 11 2.712 COMMUNITY COLLEGE 113.713 REVALUATION 114 .714 9-1-1 COMMUNICATIONS 11 5.7 15 CONSOLIDATED ELECTIONS 11 6.716 COUNTY WATERWAYS 11 7.7 17 COUNTY SNOWMOBILE 11 8.718 ASSESSOR TRUST 123.323 EMERGENCY MEDICAL SERVICE 133.733 NARCOTICS SEIZED ASSETS 134.334 CASSIA DRUG TASK FORCE 136.736 DAR.E. TRUST 137.737 PHYSICAL FACILITIES 144.744 CASSIA COUNTY BENEfITS TRUST 148.348 ADULT MISDEMEANOR PROB TRUST 149.349 ADULT MISDEMEANOR PROBATION 149.749 VIOLENT PREDATOR ACCOUNT 150.750 BOX ELDER COUNTY BOOKMOl3lLE 151.75 1 WIDOW BENEFIT TRUST 198.798

DEDICATED FUNDS TOTA L JUSTICE fUND 130.330 CLERK OF THE DISTRICT COURT 130.803 JUVENILE JUSTICE 130.805 PROSECUTING ATTORNEY 130.807 CORONER 130.809 SHERIFF - PATROL 130.821 SHERIfF - INVESTIGATIONS 130.822 SI-IERlFf - DISPATCH 130.823 SHERIFF - ADMINISTRATION 130.824 M-C CRIMINAL JUSTICE CENTER 130.827 M-C JUVENILE DETENTION CENTER 130.828 CITY OF BURLEY PATROL 130.85 1 CITY OF BURLEY INVESTIGATIONS 130.853 CITY OF BURl.EY ADMINISTRATION 130.854

JUS TICE FUND TOTA L

AMOUNT $22 1.29 $92.23 $0.00

$1,066.93 $622.24

$0.00 $ 1,262.39 $2,294.1 5

$0.00 $ 1,062.3 1 $ 1,131.70

$0.00 $0.00

$679.96 $0.00

$1 ,030.00 $9463.20

$344.73 $6,329.00

$733.84 $8,848.45 $ 1,242.38

$0.00 $0.00 $0.00 $0.00

$104,600.00 $485 .45

$0.00 $168.60

$0.00 $169.59 $50.27 $0.00

$327.3 1 $0.00 $0.00

$456.49 $ 122,634.00

$0.00 $4,758.81

$0.00 $0.00 $0.00

$251148.92 $0.00 $0.00 $0.00

$63.56 $0.00

$880.99 $108.29 $568.38

$1,049.92 $10.762.40

$0.00 $ 1,906.30 $ 1,423.59

$422.02 $17 185.45

, . " .. 701'A L EXPENDlJ URES $277,797. 57

ATTENDANCE LOG ATTACHMENT

CASSIA COUNTY COMMISSION REGULAR SESSION Mond{/y, J{/nu{/ry 30, 2017 18 I P age

Cassia County Commissioner Meeting Attendance Log

Date: / - :> 0 - 17

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