Asset Management Lifecycle Steve Ekin, CPPA GA Department of Administrative Services.
-
Upload
antony-barnett -
Category
Documents
-
view
214 -
download
1
Transcript of Asset Management Lifecycle Steve Ekin, CPPA GA Department of Administrative Services.
Asset Management Lifecycle
Steve Ekin, CPPAGA Department of Administrative Services
UGA property is missing - or is it?Posted: Sunday, February 24, 2008
Nearly $150,000 worth of state-owned property was reported stolen from the University of Georgia campus last year.
Could this happen to you?
• Ownership – Having legal or rightful title to property• Responsibility – Answerable for the asset• Accountability – Possess and have use of asset (custodian)
Terms
Asset Management is more than inventory…
Asset Lifecycle
Property Management - Planning
• It’s a system with key players:– Operations– Finance/Accounting– Facilities– Purchasing– Customers
• Why do we care?• What needs to be
controlled and to what level?
• What is the process?• What records are
required?• How do accomplish?
Acquisition• Getting what you
need…• SOW
– Needs– Terms & Conditions– S&H Instructions
• Approvals• Requisition• Purchasing
• Methods:– Reutilization– Purchase new/used– Lease– Rent– Fabricate– Gift/Donation
Receiving• Centralized vs.
Decentralized• Documents
– PO– BOL– Packing List– Receiving Report– Receiving Log
• Inspection
• Receiving Information– Date of Receipt– Transaction Number– PO number– Carrier– Item & Quantity Received– Discrepancies Noted– Receiving Sig & Date– Copy of Documents
Purchasing & Receiving are Never the same person or department!
Identification• What needs to be
controlled?– Capital vs. Other– Risk vs. Cost
• To what Level?– Technical capability– Staff compliance– RM/Insurance
• Methods:– Bar Coding– Decals & Labels– Stamping– Marking– Etching– Network ID (IT)– RFID
Storage & Warehousing• Operations
– Space Allocation• JIT• Long/Short Term• Usage
– Receiving– Storage– Issue– Recording– Reports
• Storage Types• Facility Layout• MRP/ERP• Material Handling
Equipment• Inventory/Distribution
• On vs. Off-site Movement• Documents• Shipping:
– Packaging– HAZMAT
Movement
Maintenance• Types
– Preventive– Calibration– Unscheduled– Repair
• Maintenance Plan• Inspection/Maintenance
Schedule
• Repair or Replace?• Auditing• In-house or Outsource?
Physical Inventory• Frequency
– Periodic– Continuous
• Types:– Cyclical– Contract Termination– Wall-to-Wall– ABC– Statistical Sample
• Inventory Plan• Reconciliation• Reports• External Support
Utilization• Authorized Use• Intended Purpose• Meets Business Plan• Measuring Effectiveness of Utilization Plan• Reutilization
• Consumption vs. Utilization• Consumption Programs
– Requirements– Measuring Consumption Against Requirements– Controlling issues
Consumption
Property Disposition• Surplus vs. Excess
– Special Issues• Electronics• Hazmat• Data
• Disposal Steps• Reutilization• Recycling• Close the Record
• Disposal Methods:– Trade-In/Exchange Sale– Annual/Term Contract– Sale
• Auction• Fixed Price• Negotiated
– Donations– Destruction– Retirement
Questions
Contact:Steve Ekin, CPPAGA Department of Administrative ServicesSurplus Division200 Piedmont Ave. Suite 1802 WestAtlanta, GA [email protected]: 404-656-6871