Assessment Services1 2014-2015 CELDT June 3 & 4, 2014 Nuts & Bolts Training.

Assessment Services 1

2014-2015 2014-2015 CELDT CELDT

June 3 & 4, 2014June 3 & 4, 2014

Nuts & Bolts Nuts & Bolts TrainingTraining

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AgendaAgenda

What’s New for 2014-15What’s New for 2014-15

CELDT OverviewCELDT Overview

Test SecurityTest Security

Test Coordinator ResponsibilitiesTest Coordinator Responsibilities


What’s New for 2014-15?What’s New for 2014-15? No Field testing = all schools have

been assigned Form 1 Examiner’s Manuals = directions to

students to “stow away” materials not needed for testing have been changed to “put away” materials

Answer Books= several fields previously included on the demographic pages do not need to be hand-grid; these fields will be extracted from CALPADs


CELDT Overview:CELDT Overview: The PurposeThe Purpose

1. Initial Assessment: to identify new students who are English learners and determine their level of English proficiency

2. Annual Assessment: to assess all English learners on their progress in acquiring the English language


Initial AssessmentInitial Assessment□Administered to all newly enrolled (to

the district) students in Grades K-12 with a language other than English indicated on their Home Language Survey

□Must be administered within 30 calendar days of enrollment

□To determine English proficiency for all new students

□Administered throughout the year


Annual AssessmentAnnual Assessment□Administered to all continuing

English learners in Grades K-12 □Administered September 2, 2014

through October 15, 2014□To assess the progress of English

learners on acquiring listening, speaking, reading, and writing skills

□Used in determining Reclassification


CELDT Domains CELDT Domains LISTENING SPEAKIN

GREADING WRITING

Following Oral

Directions

Teacher Talk

ExtendedListening

Comprehension

Rhyming (Grades K-2)

Oral Vocabular

y

Speech Functions

Choose & Give

Reasons

4-Picture Narrative

Word Analysis

Fluency and Vocabulary

Comprehension

Letters & Words (K-1)

Punctuation & Capitalization

(K-1)

Grammar & Structure (2-

12)

Writing Sentences (2-

12)

Short Compositions

(2-12)



□Security Agreements- must be completed by test site coordinators

□Security Affidavits- must be completed by site staff who will have access to the CELDT materials; return in BLUE envelope

□All materials must be kept in a LOCKED, SECURE area before and after testing

Pages 37 & 39 in manual

BLM

Assessment Services, SDUSD 9


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Before TestingBefore TestingAttend TrainingAttend Training

Receive & Inventory MaterialsReceive & Inventory Materials

Identify Students to TestIdentify Students to Test

Prepare Materials & LocationsPrepare Materials & Locations

Plan Testing SchedulePlan Testing Schedule


TrainingTrainingNuts & Bolts □Testing logistics

for the 2014-15 CELDT administration

□Provided by the Assessment Services Department

□June 3 & 4

Examiner’s Training

□How to administer the different portions of the CELDT (2 types of training offered)

□Provided by the Office of Language Acquisition

□Various dates & timesSee

Administrative Circular No. 72


Receiving MaterialsReceiving MaterialsWeek of

August 18Early

October

CELDT Materials Barcode Labels

Delivered to sites via truck delivery

Available for pick-up from Assessment

Services (Ed Center)

Test booklets, blank answer books, and

coordinator kits (GISs, SGLs, Blue Envelope)

Pre-Id labels for answer books

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Receiving Materials Receiving Materials continuedcontinued

SECURE MATERIALS

UNTIL TESTING

ORDER ADDITIONAL MATERIALS

INVENTORY UPON

RECEIPT

Verify QuantityNote missing booklets; contact Denise ASAP if there are discrepancies

Fax Form

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Reseal BoxesStore in a SECURE, LOCKED area

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Identify Students to be Identify Students to be TestedTested

Sites must run EL rosters in the

beginning of the school year to

determine which students must

test


Special Education & 504 Special Education & 504 StudentsStudents

□Review IEP and 504 Plans for accommodations & modifications that must be made available to students

□Hand-grid Box 15 AFTER testing only if the student actually used the accommodation or modificationSee Attachment B of

Administrative Circular No. 74


Estimated Estimated Administrative Times Administrative Times

for Form 1for Form 1Test Estimated Time

Listening 20 minutes (Grades 2-12)

25 minutes (Grades K-1)

Speaking 15 minutes (Grades K-12)

Reading 50 minutes (Grades 2-12)


Writing 2 Sessions, 30 min. each (Grades 2-12)



Group Administration Group Administration GuidelinesGuidelines

LISTENINGGrades K-1 = Individually AdministeredGrade 2 = Groups of 5 or fewerGrades 3-12 = Groups up to 25 (1 proctor for each 20 students in a group)

READINGGrades K-1 = Individually AdministeredGrades 2-12 = Sensible Group Size (1 proctor for each 20 students in a group)

WRITINGGrades K-1 = Individually AdministeredGrades 2-12 = Sensible Group Size (1 proctor for each 20 students in a group)

SPEAKING Grades K-12 = Individually Administered

Prepare Test Materials for Prepare Test Materials for DistributionDistribution


BLM

RedBluePurpleGreenBrown

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Prepare Testing Prepare Testing LocationsLocations

□Free from noise & interruptions

□Good light & ventilation□One proctor for every 20

students in a group □Make necessary arrangements

for students w/IEPs & 504s

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During TestingDuring Testing

Scoring & Data EntryScoring & Data Entry

Pre-ID Barcode LabelsPre-ID Barcode Labels

Answer BooksAnswer Books

Testing IrregularitiesTesting Irregularities


Site Scoring & Data Site Scoring & Data EntryEntry

□All portions of the CELDT must be scored by the site for Initial Assessment (I.A.)

□Scores for I.A. must be entered into Zangle AFTER September 12, 2014


Pre-Id Barcode LabelsPre-Id Barcode Labels

□Pre-ID barcode labels will be available for pick-up in early October (wait for email)

□Pre-ID barcode labels will be provided for students enrolled BEFORE September 15th

Answer Answer BookBook

Filling in student-identifying information and sample answer books on Pages 22-28 in manual

BARCODE LABEL

INCLUDED IN PRE-ID

MUST BE COMPLETED BY HAND

FRONFRONTTAnswer Book WITH Pre-ID Label

Page 22 in manual

BACK OF DOCUMENT

INCLUDED IN PRE-ID


ONLY COMPLETE IF DIRECTED BY ERIN GORDON

Answer Book WITH Pre-ID Label

MUST BE COMPLETED IF USED

in manual


Answer Book WITH Pre-ID

Label

MUST BE COMPLETED IF USED BY STUDENT



FRONFRONTTAnswer Book WITHOUT Pre-ID Label

Page 22 in manual

Answer Book WITHOUT Pre-ID

Label

Student ID: Student ID: must be RIGHT-JUSTIFIED; use LEADING zeros

BACK OF DOCUMENT



Answer Book WITHOUT Pre-ID Label

MUST BE COMPLETED IF USED

Page 25 in manual

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Testing Irregularities & Testing Irregularities & Security BreachesSecurity Breaches

□ Cheating by student(s)□ Failing to follow test administration

directions in Examiner’s Manual□ Coaching students□ Allowing examiners to take the test

home for grading□ Allowing students to take the test

out of designated testing area

Make copy of report forms for your files; send original in BLUEBLUE envelope

BLM

Report all suspected

Irregularities to Erin Gordon

ASAP

Page 35 in manual

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After Testing

Return to Assessment ServicesReturn to Assessment Services

Apportionment FormApportionment Form

Checking Answer BooksChecking Answer Books

Complete the GISsComplete the GISs

Complete the S/GLComplete the S/GL


Checking Answer BooksChecking Answer Books

□All student-identifying information is complete and correct for each answer book

□Field 9 is hand-grid (date test completed)

□All stray pencil marks have been erased

□Answers have been transcribed to clean answer book if original was damaged

Preparing Materials for Preparing Materials for ReturnReturn

FOR EACH GRADESeparate and count completed Annual Assessment (A.A.) answer books from Initial Assessment (I.A.) answer books

Grade 3

I.A.Grade 3

A.A.

= 11= 7

Total answer books for grade 3 = 18


Apportionment FormApportionment Form

A.A.

Place in BLUE envelope

I.A.

7

7

0

18

11

11

11

0

0


Principal’s Principal’s CertificatioCertificatio

nn

Place in BLUE

envelope

Assessment Services

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Completing the Group Completing the Group Identification Sheet (GIS)Identification Sheet (GIS)

Page 32 in manual

One GIS must be completed for each grade level

Pre-coded

Pre-coded

Pre-printed

Must compete

number of students tested &

grade level

For Each Grade Level

HAND-CODED I.A. Documents

BARCODE I.A. Documents

HAND-CODED A.A. DocumentsBARCODE A.A. Documents

GIS on top


Complete the Complete the School/Group School/Group List (S/GL)List (S/GL)

Every GIS must have an entry on the S/GL

Place in BLUE envelope

Page 33 in Manual

Complete #4 & 6


Packing Materials Packing Materials for Returnfor Return

□Place the completed GIS on top of the used answer books; then place in the PLASTIC BAGGIE

□Labeling the PLASTIC BAGGIE:□School name□Grade level□Number of answer books in

baggie□For grade levels that require

more than one baggie, number the baggies (i.e. “1 of 2”, “2 of 2”)


Packing Materials Packing Materials for Return for Return continuedcontinued

□Place all labeled baggies in original CELDT boxes

□Place the completed S/GL for your site in the BLUE envelope

□Place any unused preprinted barcode labels in an envelope marked w/your site name


The BLUE EnvelopeThe BLUE Envelope□Completed S/GL □Completed & signed Principal’s

Certification □ Completed Apportionment Form□ Signed Test Security Affidavits

for all staff who have had or will have access to CELDT materials

□Any Test Irregularity Reports


Schedule for ReturnSchedule for ReturnDATE SCHOOL TYPE CALENDAR

Oct 15 Elementary Traditional

Oct 16 Secondary Traditional

Oct 17 All Year Round


Returning MaterialsReturning Materials□Return to 2351 Cardinal Lane

by 4:30 p.m. on your assigned day


Returning Materials AFTER Annual

Assessment Window□Keep all unused test materials at

your site for continuing initial identification of new students

□Use the YELLOW envelope provided for the monthly return of I.A. materials to Annex 3 after October 17


Contact InformationContact Information□Erin Gordon (619) 725-5687□Denise Ormsbee (619) 725-7059□General Information (619) 725-7065□OLA CELDT Hot Line at (619) 725-7282 □Fax Number (619) 725-7070

□Website = http://www.sandi.net/Page/53458

Assessment Services1 2014-2015 CELDT June 3 & 4, 2014 Nuts & Bolts Training.

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Transcript of Assessment Services1 2014-2015 CELDT June 3 & 4, 2014 Nuts & Bolts Training.