ASP-DAC 2014

Publication Report

Chong Kwen Siong

Singapore

1

Outline

Publication Issues: with IEEE

Authors’ Kit

Final Manuscripts and Copyrights

Final Program

Proceedings

Prohibited Authors List Check

2

General Information

Advance Program

Materials We Have

3

General Information

The Publication Chair is required to work together with all parties, especially GC, TPC, Prof Taoka, Conference Secretariat and IEEE.

The Publication Chair is required to understand the general conference publication flow and to specify some deadlines (as advised/agreed by GC and TPC)

Publication Issues: with IEEE No Items Remarks

1 Conference Publication

Form (CPF)1 &

Letter of Acquisition

(LOA)

CPF submitted on 2 Sep

CPF approved on 15 Sep

LOA received on 20 Sep

Advice: Start earlier; decide the proceedings format

2 PDF eXpress

Registration1

Registration submitted on 2 Sep

Registration approved on 15 Sep

Advice: Should be available when Final Submission

starts until the end of the conference; register earlier

3 E-Copyright Form

Registration2,3,4

Registration submitted on 18 Sep

Registration approved on 20 Sep

Advice: require IT setup; should be available when Final

Submission starts

1 Website: http://www.ieee.org/conferences_events/conferences/organizers/conf_app.html?appName=Publication

2 Website: http://ecopyright.ieee.org/registration/ 3 Website: https://ecopyright.ieee.org/copyrights/registration.jsp 4 Website: https://ecopyright.ieee.org/copyrights/login.jsp 4

Author’s Kit

No Items Remarks

1 Initial submission guide

(templates were largely

based on the 2013

templates)

Initial submission guide/templates (in latex,

doc and pdf) in May

2 Final submission guide

(templates were largely

based on the 2013

templates)

Final submission guide/templates (in latex,

doc and pdf) available on 6 Sep

Website information updated before 6 Sep

All website information completed by 15 Oct

Advice: Make Conference Registration website,

Paper Submission website, IEEE PDF eXpress

check website, and e-Copyright Form website to be

available as early as possible

3 Instructions for

Authors/Presenters

Available in December (Arranged by Tulika;

room arrangement/presentation info

required)

5

Prohibited Authors List (PAL)

Check

No Items Remarks

1 General

Information

Checking completed using the list from the IEEE Intellectual

Property Rights (IPR) Office (updated on Aug 2013)

Advice: register with IEEE IPR Office to get the PAL list

6

Advance Program

No Items Remarks

1 General

Information

First version available on 15 Oct

Many revisions/updates thereafter

Advice: aim to be available before registration starts

2 Preliminary

Technical

Program

Update of Authors latest by 4 Oct – not critical

Keynote information, Special Sessions, Regular papers,

UDC papers, Tutorials – from TPC, tutorial chair, UDC

chairs & Taoko’s system

Advice: Take special attention on Special Sessions as such

information could be delayed by authors

3 Registration

Information

Price/Discount/Deadline – from Registration

chair/Conference co-chairs

4 Conference

and

Singapore

Information

Hotel booking forms

Banquet information

Singapore transport/general info

7

Final Manuscript and Copyrights

No Items Remarks

1 Manuscripts Only 2/3 manuscripts submitted by the first deadline (11 Nov)

All draft/final papers (save one paper cancelled by TPC)

submitted by the second deadline (18 Nov)

Many requests for further update of manuscripts thereafter

All manuscripts (no changes allowed) received on 3 Jan

UDC/Regular papers: update of title/author list required

approval from TPC/UDC chair

Invited papers: update of the title/author list was allowed

Update of database was strictly done by TPC

Edit of the manuscripts was handled by Prof Taoka

Advice: Check inconsistencies between the database and manuscripts

2 Copyright

forms

Hard-copy (signed) and e-copy forms were accepted/received

Check types of copyright notices (e.g. U.S. Government,

Crown Government and General)

Note: Many inconsistencies between the manuscripts/copyright forms

(but were acceptable – informed by IEEE Copyright Office) 8

Proceedings

No Items Remarks

1 General

Information

USB format (recommended)

Followed requirements mentioned in the IEEE LOA

First version completed: 6 Jan

USB copies: 330 pieces available on 6 Jan

All data transferred into USBs: 9 Jan

2 Further

Details

Using Taoka’s system

Manuscripts all available (on 3 Jan)

Messages/other information available (on 6 Jan)

Advice: The progress will much be depending on the available of

the final manuscripts and award lists

3 Liaison

with the

IEEE

Deadline: 22 Feb 2014

No show papers/no presentation papers– need inputs from

TPC

9

Final Program

No Items Remarks

1 General

Information

A4-size booklet; prefect binding; colour – cover;

Black & white – other contents

First version available: 6 Jan

Sample available: 9 Jan

Printing production: 10 Jan (printing); 16 Jan (available)

Printing company: CMYK Digital Hub Pte Ltd suggested by

Conference Secretariat

Number of copy: 280

2 Further

details

Using Taoka’s system

General messages received by early Dec; but all were

finalized on 6 Jan

PDF version could be uploaded into the web after the

conference

Advice: The progress will much depending on the available of the

final manuscripts, award lists and exhibitors’ information

10

Materials We Have

No Items Remarks/Notes

1 Author’s kit Initial templates (.tex, .doc, .pdf)

Final templates (.tex, .doc, .pdf)

Presentation guide (.pptx, .pdf)

2 Advance

Program

.doc version

3 Final Program .doc version

Need to combine with two pdf files generated by Prof Taoka

4 Proceedings Downloadable from Taoka’s system

11