Ask Questions Anytime School Financial Services Other Topics FY 05-06 Budget Update
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Transcript of Ask Questions Anytime School Financial Services Other Topics FY 05-06 Budget Update
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Ask Questions AnytimeAsk Questions Anytime
School Financial ServicesSchool Financial Services
Other TopicsOther Topics• FY 05-06 Budget UpdateFY 05-06 Budget Update• FY 04-05 F-196 UpdateFY 04-05 F-196 Update• Financial Reporting UpdateFinancial Reporting Update• SDAAC UpdateSDAAC Update• School District Training NeedsSchool District Training Needs• SFS Rules StatusSFS Rules Status• QZAB’sQZAB’s• Financial System Review ProjectFinancial System Review Project
Shared Service ArrangementsShared Service Arrangements
FY 05-06 Accounting Manual ChangesFY 05-06 Accounting Manual Changes
Other Topics – Comments – Questions?Other Topics – Comments – Questions?
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School Financial ServicesSchool Financial Services
Ron Stead, CPADirector
Ron Stead, CPADirector
Christie HazlettSD/ESD Accounting
Christie HazlettSD/ESD Accounting
Mike Dooley, CSBOSD/ESD Budgeting
Mike Dooley, CSBOSD/ESD Budgeting
Pam PeppersSD/ESD Financial Reporting
Pam PeppersSD/ESD Financial Reporting
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FY 05-06 Budget Update
F-195/F-203 Status
ABFR Status
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FY 04-05 F-196 Update
Indirect Cost Rate Calculation
MOE Tests
Manual input item numbers for:• GMA Impact Fees (item #1581)• SEPA Mitigation Fees (item #1591)
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Financial Reporting Update
2003-04 Statewide SD/ESD Financial Reporting Summary is complete and on our website
New Program Series Reports!
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SDAAC Update
2005-06 Meeting Schedule• June thru September, 2005
• Subcommittee meetings• October 28, 2005• December 9, 2005• January 27, 2006
(Locations to be determined)
Suggested FY 06-07 Projects?
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School District Training Needs?• Debt Service Fund Issues• Federal Indirect Cost Rates
School Financial Services Rules Status• Conversion of sick leave on separation• Leave Sharing• Use of Lease & Rental Proceeds in GF
QZAB’s• ~$11 million from 2004 & 2005
Allocations
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Financial System Review Financial System Review ProjectProject
~$1.9 million upgrade VAX ~$1.9 million upgrade VAX systemssystems
When will this happen…When will this happen… What we want them to know…What we want them to know… What we want to know…What we want to know…
Shared Service Shared Service Arrangements andArrangements andAccounting Manual Accounting Manual
Updates for Fiscal Year Updates for Fiscal Year 2005-062005-06
Christie M. HazlettChristie M. Hazlett
Supervisor, School District & Supervisor, School District & ESD AccountingESD Accounting
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Shared Service Shared Service ArrangementsArrangements
Chapter 1Chapter 1• Added DefinitionsAdded Definitions
Fiscal Agent: Fiscal Agent: o An entity which has been empowered to handle An entity which has been empowered to handle
fiscal matters for another entity, including fiscal matters for another entity, including disbursement of passing through of funds. This may disbursement of passing through of funds. This may include ensuring that the funds are used only for include ensuring that the funds are used only for specific purposes defined by the grant or specific purposes defined by the grant or agreement.agreement.
Sub-Recipient:Sub-Recipient:o An entity that expends grants or other financial An entity that expends grants or other financial
assistance received from a fiscal agent and/or pass-assistance received from a fiscal agent and/or pass-through entity.through entity.
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Shared Service Shared Service ArrangementsArrangements
Chapter 1 (Continued)Chapter 1 (Continued)• Added DefinitionsAdded Definitions
Pass-Through Entity:Pass-Through Entity:o An entity that provides grants or other financial An entity that provides grants or other financial
assistance received by a governmental entity to transfer assistance received by a governmental entity to transfer to or spend on behalf of a secondary recipient or sub-to or spend on behalf of a secondary recipient or sub-recipient.recipient.
Vendor/Contractor:Vendor/Contractor:o A contractor, dealer, distributor, merchant or other seller A contractor, dealer, distributor, merchant or other seller
providing goods or services that is required of the providing goods or services that is required of the conduct of a federal or state program. These goods or conduct of a federal or state program. These goods or services may be for an organizations own use or for the services may be for an organizations own use or for the use of beneficiaries of the federal or state program. (For use of beneficiaries of the federal or state program. (For example, an ESD or School District that provides a good example, an ESD or School District that provides a good or service to another ESD or School District would be or service to another ESD or School District would be considered a “vendor”.)considered a “vendor”.)
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Charts for SSA’s (Hand Charts for SSA’s (Hand Out)Out)
Chart 1 – Fiscal Agent and Sub-Chart 1 – Fiscal Agent and Sub-RecipientRecipient
Chart 2 – VendorChart 2 – Vendor
Chart 3 – Fiscal Agent, Sub-Chart 3 – Fiscal Agent, Sub-Recipients, & VendorRecipients, & Vendor
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Fiscal Agent Journal Entries (Hand Fiscal Agent Journal Entries (Hand Out)Out)
Chapter 7 Section 9 – Shared Service Chapter 7 Section 9 – Shared Service Arrangements with Fiscal Agent Arrangements with Fiscal Agent ResponsibilitiesResponsibilities• Scenario 1 – Fiscal Agent as a Scenario 1 – Fiscal Agent as a Participating Participating
DistrictDistrict• Scenario 2 – Fiscal Agent as a Scenario 2 – Fiscal Agent as a Non-Participating Non-Participating
District with Administrative ResponsibilitiesDistrict with Administrative Responsibilities• Scenario 3 – Fiscal Agent as a Scenario 3 – Fiscal Agent as a Non-Participating Non-Participating
District with No Administrative ResponsibilitiesDistrict with No Administrative Responsibilities• Scenario 4 – Fiscal Agent as a Scenario 4 – Fiscal Agent as a Participating Participating
District with On Behalf PaymentsDistrict with On Behalf Payments
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Accounting Manual Accounting Manual ChangesChanges
Edits and other changesEdits and other changes• Reorder of chapters in GAAP orderReorder of chapters in GAAP order
General FundGeneral Fund ASB FundASB Fund Debt Service FundDebt Service Fund Capital Projects FundCapital Projects Fund Transportation Vehicle FundTransportation Vehicle Fund Fiduciary/Trust & Agency FundsFiduciary/Trust & Agency Funds
Shared Service ArrangementsShared Service Arrangements Fiscal Agent journal entry examplesFiscal Agent journal entry examples
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Accounting Manual Accounting Manual ChangesChanges
Chapter 3 - Revenue RecognitionChapter 3 - Revenue Recognition• Added clarification of revenue recognition Added clarification of revenue recognition
versus reimbursement of expenditures.versus reimbursement of expenditures.
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Accounting Manual Accounting Manual ChangesChanges
Chapter 4 – General Ledger AccountsChapter 4 – General Ledger Accounts• Deleted GL’sDeleted GL’s
607 – Accrued Vacation Leave607 – Accrued Vacation Leave 608 – Accrued Vacation Leave608 – Accrued Vacation Leave
• Added GL’sAdded GL’s 536 – Other Financing Uses – Transfers Out536 – Other Financing Uses – Transfers Out
• Updated GL’sUpdated GL’s Updated descriptions on several GL’s.Updated descriptions on several GL’s.
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Accounting Manual Accounting Manual ChangesChanges
Chapter 5 – Revenue AccountsChapter 5 – Revenue Accounts• Deleted AccountsDeleted Accounts
6177 – Eisenhower Professional Development6177 – Eisenhower Professional Development 6377 – Eisenhower Professional Development6377 – Eisenhower Professional Development
• Added AccountsAdded Accounts 6162 – Math & Science Professional 6162 – Math & Science Professional
Development (NCLB Title II Part B).Development (NCLB Title II Part B). List of new revenue accounts – (see handout)List of new revenue accounts – (see handout)
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Accounting Manual Accounting Manual ChangesChanges
Chapter 5 Revenue Accounts Chapter 5 Revenue Accounts (Continued)…(Continued)…• Update AccountsUpdate Accounts
2700 – Rentals & Leases (Description, SHB 2700 – Rentals & Leases (Description, SHB 1995)1995)
Other updates as necessary for new Other updates as necessary for new revenuesrevenues
Titles and descriptions in several account Titles and descriptions in several account numbersnumbers
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Accounting Manual Accounting Manual ChangesChanges
Chapter 6 – Expenditure AccountsChapter 6 – Expenditure Accounts
• DeletedDeleted Program 77 – Eisenhower Professional Program 77 – Eisenhower Professional
DevelopmentDevelopment
• AddedAdded Program 62 – Math & ScienceProgram 62 – Math & Science
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Accounting Manual Accounting Manual ChangesChanges
Chapter 6 – Expenditure Accounts Chapter 6 – Expenditure Accounts (Continued)…(Continued)…• UpdatedUpdated
Activity 20 – Instruction (Description)Activity 20 – Instruction (Description) Activity 24 – Guidance and Counseling (Description, Activity 24 – Guidance and Counseling (Description,
includes homeless liaison work)includes homeless liaison work) Activity 25 – Pupil Management & Safety (Description, Activity 25 – Pupil Management & Safety (Description,
includes cell phones)includes cell phones) Activity 61 – Supervision (Description, includes property Activity 61 – Supervision (Description, includes property
managers and other clarifications)managers and other clarifications) Activity 67 – Building & Property Security (Description, Activity 67 – Building & Property Security (Description,
includes cell phones)includes cell phones) OthersOthers
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Accounting Manual Accounting Manual ChangesChanges
Chapter 7 – Journal EntriesChapter 7 – Journal Entries
• Updates done as needed based on Updates done as needed based on previously mentioned changespreviously mentioned changes
• New Section on Fiscal Agent (talk about New Section on Fiscal Agent (talk about later)later)
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Accounting Manual Accounting Manual ChangesChanges
Chapter 10 – Grant ManagementChapter 10 – Grant Management• Financial Management of Grants sectionFinancial Management of Grants section
Added section that discusses that program Added section that discusses that program grants may be more restrictive in the grants may be more restrictive in the accounting for expenditures then the current accounting for expenditures then the current version of the accounting manual allowsversion of the accounting manual allows
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Accounting Manual Accounting Manual ChangesChanges Appendix AAppendix A
• Glossary of TermsGlossary of Terms Terms DeletedTerms Deleted
o Adult Basic EducationAdult Basic Educationo Expendable Trust FundExpendable Trust Fundo Operating TransferOperating Transfero Residual Equity TransferResidual Equity Transfer
Terms AddedTerms Addedo Fiscal AgentFiscal Agento Pass-Through EntityPass-Through Entityo Sub-RecipientSub-Recipiento VendorVendor
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Accounting Manual Accounting Manual ChangesChanges
Appendix A – Glossary of Terms Appendix A – Glossary of Terms (Continued)(Continued)• Terms UpdatedTerms Updated
Other Financing SourcesOther Financing Sources Other Financing UsesOther Financing Uses Replacement CostsReplacement Costs Food Services = School Food ServicesFood Services = School Food Services
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