Tuesday, Aug 28th 2018PSC 104

ASC Meeting #3

Agenda

• Check-in

• Robert’s Rule of Order

• Minutes Approval

• Purpose of ASSP

• Updates from E-board

• Actionable items

• Practice

• Open forum

Agenda

• Check-in

• Robert’s Rule of Order

• Minutes Approval

• Purpose of ASSP

• Updates from E-board

• Actionable items

• Practice

• Open forum

Robert’s Rule of Order

• Flow of business:

- A topic of discussion is brought up

>> Discussion

>> Vote or table or postpone indefinitely

Robert’s Rule of Order

• To limit discussion/date: “I move that debate be limited to

____ (i.e. 5 minutes)” Requires ⅔ vote

• To end discussion/debate: “I move the previous

question” Requires ⅔ vote

Robert’s Rule of Order

• To postpone indefinitely: “I move that the motion be

postponed indefinitely” Requires majority

• To postpone to another date: “I move to postpone to

motion to ____ (i.e. next meeting)” Requires majority

• To temporarily discuss something of higher precedence:

“I move to lay the question on the table” Requires

majority

Robert’s Rule of Order

• Once discussion/debate ends, Chair may start voting

procedure

Robert’s Rule of Order

• BONUS: To close meeting: “I move to adjourn.” Requires

majority

Agenda

• Check-in

• Robert’s Rule of Order

• Minutes Approval

• Purpose of ASSP

• Updates from E-board

• Actionable items

• Practice

• Open forum

Agenda

• Check-in

• Robert’s Rule of Order

• Minutes Approval

• Purpose of ASSP

• Updates from E-board

• Actionable items

• Practice

• Open forum

Purpose1) To encourage professional and educational advancement among

students and faculty

1) To unite and conduct the affairs of the students of the School of

Pharmacy of University of Southern California (USC) in cooperation

with the faculty, alumni, and the Associated Students of the

University of Southern California (ASUSC)

1) To serve the community at large, and

1) To move the profession forward by supporting pharmacy legislation,

delivering high caliber care, and engaging in interprofessional

discussions.

Agenda

• Check-in

• Robert’s Rule of Order

• Minutes Approval

• Purpose of ASSP

• Updates from E-board

• Actionable items

• Practice

• Open forum

Officer’s Report

1. President

2. VP of Professional Conferences

3. VP of Student Affairs

4. VP of Academic Affairs

5. VP of Administration

6. GSG Senators

7. VP of Finance

8. VP of Public Affairs

9. QSAD/Alumni Association Representative

President

• USC ASSP Website• PLS/ASSP Mentorship Program (196 pairings)• Dr. Jacque Sokolov’s Presentation

– “Future of US Healthcare”– September 24th, 5-6:30PM– Dinner at 7PM

• Documents Folder• Event Approval Checklist

Event Approval Checklist

• Event ID for on campus event or meeting outside of M-F 7AM-6PM

• Catering: every time you order food for event on campus

• Alcohol: must complete form and obtain approval

• Will be posted on uscassp.org

VP of Professional Conferences

• Professional Conference Info Session for P1s– September 7th, 1PM– Presentation held by Kara Onouye, Christina Lee, Christopher Limbo

and me – Please double check the slide set before September 2 for any last

minute changes• Reimbursement process for conferences not on the 2018-2019 list

– You must notify the following people at least 2 months before the conference date: Tim Dang, Michael Lee, Dr. Park, and me

VP of Professional Conferences (cont)

• Poster presenters– Eligible for reimbursement through ASSP if the following criteria are met

before the conference date• Send us your submitted abstract

• The original email sent to you; confirmation that the abstract was accepted

• Copy of your poster

• Website link to the conference

• Specific date(s) and time that you are required to present

• Proof that you applied for GSG Travel Grant (GSG Travel Grants Program Policies)

– https://gsg.knack.com/tg#policies/

– In the application, it will tell you to submit a letter from the program indicating that there are no other

sources of funding available. In this section, please write: "The USC School of Pharmacy will be helping to

financially support this conference. For any questions, please contact Dr. Susie Park (susiepar@usc.edu)."

• Name of your faculty advisor

• Names of other students on your poster

Please send me this information and CC the following people:

• Dr. Park (susiepar@usc.edu)

• Michael Lee (asspfinance@gmail.com)

• Tim Dang (uscassp@gmail.com)

VP of Student Affairs

Upcoming Events

• Organization Tabling Event (08/30)

– Organization Tabling Agreement (08/27)

• Only those who signed the agreement are permitted to

table

– Set up: 2:30 pm

– Event time/location: 3:00-5:00 pm, Upper Quad

– Materials to bring:

• Distribution Materials

• Customized tablecloth

• Poster Boards

• Big smiles and perfected elevator speech

VP of Student Affairs (cont)

Upcoming Events

• Welcome Back Night (09/10)

– Event time: 6:00-8:00 pm

– Event Location: Pappas Quad

– Featuring In-N-Out Truck

– Invitation to be released shortly

• RSVP Link: https://tinyurl.com/WBNRSVP

• RSVP Deadline: September 6th at 11:59 pm

ASSP VP of Academic Affairs

Course Coordinator Meeting

• 3 times per semester • Google Doc will be sent to

each of the classes beforehand

• Course issues will be collected in the Google Doc

• CC Representatives will meet with course coordinators

Curriculum Committee Meeting

• Once per month throughout the school year

• CC Representatives will meet with VP of Academic Affairs beforehand

• VP of Academic of Affairs will relay course issues to the Curriculum Committee members

ASSP VP of Administration

• USC Wellness Dog

– Date and time: Thursday, 9/20 from 12-1pm

– Location: Norris Medical Library lower atrium

GSG Senators• Mandatory RSO Re-recognition Workshop

– At least ONE rep to attend ONE of these meetings:• Friday, September 7th, 2018 in TCC Ballroom (UPC)

• Monday, September 10th, 2018 12-12:50pm in Aresty

Auditorium (HSC)

– RSVP for the (HSC) RSO Workshop found here

– RSVP for the (UPC) RSO Workshop found here

• All returning RSO’s must create an OrgSync profile

following the steps outlined here before RSO

workshop

GSG Senators● GSG Finance Orientation and Assessment

– Due before you submit your first Budget Application and

receive funding

• Budge Application Portal

– Create account and submit applications through here

● Due by September 30th to become a RSO:

1. Submitted OrgSync application and necessary documents

2. Attend RSO workshop meeting

3. Advisor has confirmed their status

VP of Finance

Form Submission

• Late form submissions will result in reduced

reimbursement or non-payment

• For Non-Travel Expense Forms, within 2 weeks of the

date of the event

VP of Public Relations

● Website updates

– Ongoing updates to organisation pages (pictures or graphics)

– Currently gathering job information from the Class of 2021

• This information will be posted on the website and will serve to

prepare the new students (P1) for the types of jobs that may open

up during the year

• [Planned] - This page will turn into a job listing as individual

companies begin hiring

● Currently gauging interest for a support group for student-parents

• [Planned] - Creation of a support group for USC students that are

also parents

• Possible group for students who are also married

QSAD/Alumni Association Rep

● Alumni Association

– Sponsored the White Coat Ceremony

• Cost is approximately $15,000 +

• Has previously been funded by QSAD

• Created new logo for White Coats

● QSAD

○ First Board meeting to be held Monday, September 10

• “Student Spotlight” - show the range of current students in the

pharmacy program

– keep eye out for outstanding students outside of academics

» background, unique goals, plans after graduating, etc

Agenda

• Check-in

• Robert’s Rule of Order

• Minutes Approval

• Purpose of ASSP

• Updates from E-board

• Actionable items

• Practice

• Open forum

Actionable Items

1. Prepare for Organization Tabling event on August 31st 2018 3-5PM)

2. Attend mandatory meeting for re-recognition processa. Friday, September 7th 2018

3. Complete assigned tasks announced at re-recognition meeting before September 30th 2018

4. Complete online GSG finance orientation before requesting funds

Agenda

• Check-in

• Robert’s Rule of Order

• Minutes Approval

• Purpose of ASSP

• Updates from E-board

• Actionable items

• Practice

• Open forum

Agenda

• Check-in

• Robert’s Rule of Order

• Minutes Approval

• Purpose of ASSP

• Updates from E-board

• Actionable items

• Practice

• Open forum