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Art Libraries Section 30 ANNUAL REPORT 2015-2016

Introduction Professional Units must prepare an Annual Report each year (September 2015 to August 2016, or January 2015 to August 2016 for this transition year). The purpose is to inform the Professional Committee, the Section’s Standing Committee, members of the Section and the profession around the world about achievements over the year. The Annual Report refers to the activities identified in the Unit’s Action Plan and reports on the progress of these activities, the activities that have been completed and their impact. The Annual Reports of all IFLA Sections provide important input to the fulfilment of IFLA’s Professional Programme, Strategic Plan and Key Initiatives, and also contribute to IFLA’s Annual Report. The Officers of the Section should return this form to the Division Chair and Professional Support Officer no later than 30 October 2016. A summary should be provided to the membership of the Professional Unit. Further guidance on Annual Reports can be found in the Officers corner: http://www.ifla.org/officers-corner/annual-reports

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Report on progress and activities Objectives Identified in the Unit’s Action Plan

Project or activity Identified in the Unit’s Action Plan

Progress Please give brief details, including status (not started, in progress, near completion, completed)

Risks Please identify any problems or concerns (e.g. missed deadlines, lack of resource) and how you would propose to address them

1.Help safeguard critical art documentation worldwide by promoting the IFLA Risk Register within the art library community and helping to identify Risk Register prospects

1.1 Educate ourselves about the Risk Register and learn how we can best support its development 1.2 Present an Open Session at the 2016 WLIC on the Risk Register 1.3 Establish a framework for identifying Risk Register prospects and protocols for connecting prospects with IFLA Headquarters

1.2 The Art Libraries and Preservation Sections co-sponsored an Open Session titled “The Sea So Great, Our Boat So Small: The IFLA Risk Register and Art Documentation at Risk” that was presented August 18 with simultaneous interpretation. There were four speakers and circa 85 attendees. The Session was organized with help from Julia Brungs who was also a speaker. The PC generously underwrote the travel costs of one speaker, the archivist of the Glasgow School of Art which suffered a devastating fire in 2014.

1.2 When the archivist was unable to attend at the last moment, the PC graciously allowed for transfer of the travel grant to another member of the GSA’s staff who delivered the archivist’s presentation. 1.1 and 1.3 These continue as objectives. We have 2016-17 Risk Register activities focused on self-education, development of outreach materials, and promotion online and in person as opportunities arise. We will invite the Preservation and Rare Books Sections to partner in these efforts

2.Promote excellence in art library facilities, drawing attention to model preservation and renovation projects, to new construction, and to innovative planning methodologies

2.1 Mount a 2016 Satellite Meeting on this topic

2.1 The Art Libraries held a Satellite Meeting, The Art Library as Place: Building on the Past, Building for the Future, August 9-11 at the Art Institute of Chicago. Our official sponsor was the University of Notre Dame; the organizing committee was drawn from local chapters of the Art Libraries Society of North America. There were nearly 100 attendees,

2.1 We are working closely with the editor of Art Documentation: Journal of the Art Libraries Society of North America to publish peer-reviewed versions of all papers from the 2016 Satellite in a themed issue of Art Documentation—probably in October 2017

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presentations by more than 20 international speakers, dozens of architecture and library tours, and several social events. Five Section Members gave papers and two were moderators. Financials were very healthy; in fact, there was an unexpected surplus

3.Cultivate a more diverse Art Libraries Section

3.1 Appoint an art professional from Eastern Europe to complete the term of a Member who resigned in 2015 3.2 Appoint up to five Corresponding Members from under-represented regions, focusing on Asia, Latin America, Eastern Europe, Canada, and Australia

3.1 and 3.2 We appointed a Member from Russia in September and a Corresponding Member from Mexico in October

3.1 and 3.2 This continues as an objective. Recruitment efforts in 2016-17 are focused on Africa, Asia, Australia, Canada, and Eastern Europe. Several Members have volunteered to recruit from specific countries and regions.

4.Affirm the value of art libraries as cultural assets that can be leveraged in support of social and economic development

4.1 Publish a statement in support of the Lyon Declaration on Access to Information and Development, explaining the special role played by art libraries in this context 4.2 Encourage national and regional art library associations to endorse the Lyon Declaration

4.1 We did not meet the September 2015 window for statements of support

4.2 We continue to look for ways of expressing and encouraging art libraries’ role in supporting sustainable development and long-term socio-economic prosperity

5. Promote innovation and best practices in art librarianship with regard to image description, discovery, and access

5.1 Present an off-site symposium at the 2016 WLIC related to this topic

5.1 The Art Libraries, Rare Books, and AV Multimedia Sections co-sponsored a full-day symposium, Worth a Thousand Words: A Global Perspective on Image Description, Discovery, and Access, held August 15 at the Billy Ireland Cartoon Library

5.1 The Rare Books Section conceived of this event and invited us to co-sponsor early in the year. We are beholden to them for carrying the weight of organization

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and Museum in Columbus. The Art Libraries were particularly responsible for an afternoon session on “Discovery Tools for Images in Special Collections.” Our Secretary chaired this session and our Chair and another member co-delivered a paper.

Results Please provide further information about the activities that were completed during the year. Ensure that details or a full report can be found online, the main outcomes have been shared with a wider audience and the impact of the work can be demonstrated. Completed project or activity Please list those projects/activities identified as completed in the table above

Output Please state what the output of the project/activity was (e.g. Report, Standard, Workshop etc) and provide a URL to it

Communications Please state how the output and outcomes of the project/activity have been communicated to the Unit, IFLA members and the wider profession

Impact of the completed project or activity Through the Measures of Success identified in your Action Plan, describe what difference the project or activity has made to the Unit, IFLA members, the wider profession or society at large

1. Promote the IFLA Risk Register Open Session at the 2016 WLIC Papers from the Session are published in the IFLA Library.

The 2015-16 activity is complete but this objective is ongoing. The ultimate measure of success will be growing participation in the Risk Register.

2. Promote excellence in art library facilities

Satellite Meeting in association with the 2016 WLIC

Abstracts of all papers were posted on the conference website. Many positive reports after the event circulated on the list-servs of

The 2015-16 activity is complete but this objective is continuing in 2016-17. The measure of success is greater uptake of innovative ideas in art

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national and regional art library organizations. Wider dissemination and a permanent record are underway for 2016-17 as we work to publish peer-reviewed versions of all the papers in one of the premier art library journals—Art Documentation—which is co-published by the Art Libraries Society of North America and the University of Chicago Press.

library facility planning and new professional connections. Attendees have reported concrete examples of the Satellite’s impact on their local space planning efforts, and we know of some international professional connections with a planning focus that came about because of the Satellite.

3. Promote innovation in image description, discovery, and access

Off-site Symposium at the 2016 WLIC Slide presentations are posted on the IFLA Rare Books Section webpage and promoted on the Art Libraries webpage.

The measure of success will be greater uptake of innovative ideas in this area, and new audiences and partners for the projects that were featured in Columbus.

Standing Committee membership Please provide further information about members of the Standing Committee and their contribution to the work of the Professional Unit. Standing Committee members’ names

Role on the Standing Committee (if any) and contribution made to the work of the Professional Unit over the year For example, Chair, Information Coordinator, Project Leader

Comments on position For example, resigned, co-opted to fill a casual vacancy, etc.

1. Sandra Ludig Brooke Chair

2. Liselotte Winka Secretary

3. Isabel Ayreas Maringelli Information Coordinator

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4. Soledad Canovas dell Castillo

5. Thomas Caswell Resigned in June

6. Danielle De Jager-Loftus

7. Javier Docampo Resigned in August

8. Christine Ferret

9. Jonathan Franklin

10. Rüdiger Hoyer

11. Ekaterina Igoshina

12. Elizabeth James

13. Masako Kawaguchi

14. Paulo Jorge de Oliveira Leitão

15. Simonetta Pasqualis dell’Antonio

16. Eila Rämö

17. Kathleen Salomon

18. Lucile Trunel

Names of any other reporting persons Role

For example, Corresponding Members Comments on position For example, resigned, co-opted to fill a casual vacancy, etc.

1. Margaret Shaw Corresponding

2. Gabriela Betsabé Miramontes Corresponding Appointed in October

Professional Unit meetings or conference calls Please show how the Standing Committee has conducted its business over the year.

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Date When the meeting was held

Location or type of meeting Physical or virtual meeting (telephone, skype etc)

Main outcomes Briefly summarise the main outcomes of the meeting and how these were communicated to the membership of the Professional Unit

1. August 13, Standing Committee I Physical meeting at 2016 WLIC Minutes

2. August 16, Optional Planning Meeting I Physical meeting at 2016 WLIC Verbally at SC Meeting II and Basecamp conversations re 2016-17 Action Plan

3. August 16, Standng Committee II Physical meeting at 2016 WLIC Minutes

4. August 17, Optional Planning Meeting II Physical meeting at 2016 WLIC Basecamp conversations re 2016-17 Action Plan

Please retun this form to the Division Chair and Professional Support Officer (joanne.yeomans@ifla.org) no later than 30 October 2016.

Please also make a summary of this form available to the IFLA Members registered with the Professional Unit, removing any sensitive information such as risks, individuals’ contributions, etc.

(Officers can obtain a list of their IFLA Members from membershp@ifla.org). When making the Annual Report public, please remove any information you think should not be shared. A web page templete has been shared

with Information Coordinators which you might use for this purpose.