ARRIVE AT A WORLD CLASS CONFERENCE AND INCENTIVE ... · 2019 REGIONAL TOURISM AWARDS - BUSINESS...

ARRIVE AT A WORLD CLASS CONFERENCE AND INCENTIVE DESTINATIONDepart reconnected by Byron Bay’s natural spirit

[email protected] / +61 (0) 2 6639 1500 / 144 Bayshore Drive, Byron Bay NSW 2481

BYRON BAY’S ONLY WORLD CLASS CONFERENCE & INCENTIVE DESTINATION

Beyond the ‘Wow’ FactorElements of Byron is a natural wonderland and a gemstone in Australia’s luxury domestic market.

Surrounded by 50 acres of grasslands, forests, rolling dunes and the pristine Belongil Beach, Elements of Byron seamlessly unites the inspirational power of its priceless natural setting with world-class conference facilities.

Peppered among the trees, lie 193 free standing villas, each individual in its character but united by a commitment to sustainability. So, there’s plenty of space to make your delegates feel at home, feel inspired or feel rewarded.

Dynamic indoor and outdoor venues offer versatile usage for every type of event, from the intimate to the grand. Then there’s the people. Our team of hospitality and specialist personnel pulling the cords behind the curtains to create exceptional events.

2

2020 TRIPADVISOR TRAVELLERS CHOICE AWARD - WINNER2019 NSW TOURISM AWARDS – LUXURY ACCOMMODATION2019 REGIONAL TOURISM AWARDS - BUSINESS EVENTS - WINNER 2018 NSW TOURISM AWARDS - BEST BUSINESS EVENT VENUE2018 QANTAS BUSINESS TRAVEL AWARDS - BEST CORPORATE RETREAT2017 QANTAS BUSINESS TRAVEL AWARDS - BEST CORPORATE RETREAT

AWARDS

An important note on Byron Bay’s seasonal demand:

Elements of Byron experiences very high leisure demand during the warmer months. This is especially so during school holidays and all weekends between September and April.

To ensure we are able to give every group the best possible experience, we welcome the opportunity to quote on all group enquiries outside of the peak demand periods of the Easter, Spring and Christmas school holidays.

Please note, stay dates that encompass a weekend during the warmer months are typically priced at our retail rates or above.

This strategic approach ensures you’ll get the full benefit of our multi award-winning luxury beachfront resort. It is our goal to ensure your experience exceeds expectations.

ROOM NAME THEATRE CLASSROOM CABARET

Banksia Pavilion 1 and 2 85 62 95

Banksia Pavilion 1 45 32 85

Banksia Pavilion 2 26 24 35

Belongil Pavilion 1 & 2 30 28 45

Belongil Pavilion 1 18 16 30

Belongil Pavilion2 18 16 30

Figures denote maximum capacity

3

C&E COVID-19 RULES & REGULATIONS

We are living in unique times. The below rules are imposed by Government in accordance with social distancing regulations. By adhering to these rules we can deliver an unforgettable event with confidence that you and your delegates are safe.

Restrictions:• Event delegates cannot gather pre and post event.• Pre and post dinner drinks are only available if seated at table.• Event delegates must be seated at all meal break periods, inclusive of morning and

afternoon tea breaks.• Buffets are no longer permitted with all meals served plated at the table.• No dancefloors permitted.• Please refer to our COVID-19 safety plan supplement document for full details.

COVID-19 Capacity Chart:

4

VENUE CAPACITIES - SPACE TO CREATECapacity Chart:

Indoor Spaces

ROOM NAME THEATRE CLASSROOM BANQUET COCKTAIL CABARET

Banksia Pavilion 1 & 2 400 230 240 450 168

Banksia Pavilion 1 270 144 170 350 104

Banksia Pavilion 2 150 70 80 150 72

Belongil Pavilion 1 & 2 120 70 90 150 70

Belongil Pavilion 1 70 40 40 80 56

Belongil Pavilion 2 50 30 40 60 32

Azure Bar & Grill Breakfast served at leisure daily from 7:30am

Mixed Dozen Dining Room (Sun-Tue, other

nights subject to availability) N/A N/A 60 N/A N/A

Private Dining Room N/A N/A 16 N/A N/A

Outdoor Spaces

Heart of the Bay N/A N/A 200 350 N/A

The Lawn N/A N/A 300 (structure) 500 N/A

The Duck Pond N/A N/A 200 (structure) 300 N/A

The Beach Club (Sun-Thu only) N/A N/A 70

(structure) 100 N/A

Breeze Poolside Bar (Sun-Thu only) N/A N/A 50 & 80

maximum 150 N/A

Infinity Terrace (Sun-Thu only) N/A N/A 40-60 100 N/A

Adults Exclusive Pool and Summer Salt Bar is not available for bookings.

Wellness Retreat - $90 per person • Minimum numbers: 10 pax – Maximum numbers: 50 pax • Includes daily plated breakfast with Barista coffee (included in accommodation rate) • Sold as a half day package with the ability to create a full day if desired. A wonderful

opportunity to incorporate a half day meeting with the remainder of time focused on wellness.

• Package includes Morning Tea and Lunch or Lunch and Afternoon Tea. Add on Morning or Afternoon Tea if required. Set banquet menus are offered daily, with dietaries catered for.

• Package includes Resort offerings such as Daily Yoga, Rainforest Walk, Beach Walk, Fitness Circuit, Tennis Court and gymnasium – all at the guest’s own leisure.

• Includes 30 minute basic mindfulness session for the group hosted by Lisa Keely (minimum 15 pax)

• Or individual 5 minute massages (minimum 10 pax) • One drink voucher to be used during stay (includes herbal teas, bottled cold pressed juice

etc)• Bath Salts are gifted in guest bathrooms daily so the relaxation doesn’t have to end• Meeting room space:

- Belongil $800 includes AV and technician for 2hrs - Banksia $2000 includes AV with technician for 3hrs - Banksia 1 $1200 includes AV with Technician for 2hrs The space allocation is determined by number of delegates in the room based on floor plans and social distancing.• Group Training Session can be added on – Price on Application• Group SPA sessions – Price on Application• Elements of Byron is happy to provide a list of Health and Wellness services in the area

so attendees can independently book.• Please note that one dinner is required as part of this package. Three dinner menu

options are available.

5

Corporate Conference - $89 per person (full day) $82 per person (half day)

• Numbers capped at 80 pax theatre-style or 57 pax Cabaret-style (based on current floor plans that allow for social distancing)

• Set daily structure: full day or half day with guided times for catering breaks• Set banquet menus are offered daily, with dietary requirements catered for.• Package must include one dinner. Three dinner menus options are available.• A compendium of COVID-Safe activities will be made available.

Corporate Executive Retreat - $95 per person • Minimum numbers: 10 pax – Maximum numbers: 50 pax • Includes daily plated breakfast with Barista coffee.• One hour welcome mezze or antipasto plate, bubbles or house beer. Can be utilised on

any night during their stay.• Amenity gift on arrival.• Set daily structure: half day or two thirds of a day with guided times for catering breaks.• Team building activity set for either morning or afternoon session and in-built into

scheduled. Clients will be provided with a compendium with COVID-Safe activities available for their choice.

• Meeting room space - Belongil $800 includes AV and technician for 2hrs - Banksia $2000 includes AV with technician for 3hrs - Banksia 1 $1200 includes AV with technician for 2hrs

• Set banquet menus offered daily, with dietaries catered for.• Please note package must include one dinner. Three dinner menu options are available.

PACKAGE PRICING

PACKAGE INCLUSIONS PRICE (PP)

Canapes

Selection of 3 hot & 2 cold $35



Extra item pp $7

Plated Menu(min 20 pax)

2 coursesAlternate meals are priced

at $10 pp$95

3 coursesAlternate meals are priced

at $10 pp$115

Grazing Menu Buffet to the tableVaried options available $95

Station MenuStation style Menu

Variety of food stationsavailable

$42

BBQ Menu(min 30 pax)

BBQ StyleVaried options available

$75 – 1 main $90 – 2 mains

Breakfast Full Breakfast $40

Morning or Afternoon Tea

Coffee & Tea $7.50

Coffee & Tea with snack $15

Working Lunch(min 30 pax)

Traditional selection $45

Health & Wellbeing $55

On-the-GoTakeaway Box

Breakfast Box $35

Lunch Box $45

Snack Box $15

Platters Varied options available Please refer to menus $140-$220 Serves 8

6

BEVERAGES

DURATION BRONZE SILVER GOLD NON -ALCOHOLIC

1 hour $30 $36 $39 $12

2 hour $40 $47 $51 $18

3 hour $50 $58 $63 $24

4 hour $60 $69 $75 $30

Package options to be chosen on booking

BANKSIA PAVILIONvenue hire $2500* 400 theatre or 240 banquet8 hrs

The Banksia Pavilion is the largest function facility in the region.

It is flooded with controllable natural light and features a stunning breakout courtyard surrounded by vertical gardens.

Delegates are served by their own private bar.

Inside a warm, subtle colour palette gives way to striking design features.

Two high-resolution video walls are part of a state of the art audio visual installation. The package also features six lighting rigs and the vantage control system.

The Banksia Pavilion can be divided into two smaller venues - Banksia 1 and 2.

See overleaf for further details.

*Elements of Byron is currently waiving the venue hire fee with a minimum of 100 delegates on full day delegate package.

A daily charge of $500 is required to cover the services of a technician for 3 hours and use of in-built audio visual equipment which includes video walls and speakers. Any other items such as lecterns and microphones will be quoted for.

View a virtual tour of this space at elementsofbyron.com

The largest world-class function space in the region, including private bar and advanced audio visual technology.

7

BYRON WRITERS FESTIVAL 2019 PHOTOGRAPHY @ KURT PETERSEN

TECHNOLOGICALLY ADVANCED VERSATILITY WITH PRIVATE BAR & COURTYARD BREAKOUT SPACE.

BANKSIA 1venue hire $1500*270 theatre or 170 banquet8 hrs

At 2/3 of the entire Banksia Pavilion, Banksia 1 is an ideal plenary session venue.

It encompasses the Pavilion’s state of the art audio visual technology.

This includes one high resolution video wall, four lighting rigs and a vantage control system.

It opens onto the breakout courtyard, bordered by vertical gardens.

Banksia 1 offers delegates access to a private bar.

BANKSIA 2venue hire $900150 theatre or 80 banquet8 hrs

Breakout sessions, secretariats, smaller events and exhibitions find an easy home in Banksia 2.

Spanning 1/3 of the expansive Banksia Pavilion, Banksia 2 includes one high resolution video wall, two lighting rigs and the vantage control system.

Banksia 2 opens onto the beautiful breakout courtyard and vertical gardens.

BANKSIA PAVILION

BANKSIA 1 BANKSIA 214.2m

29.9m

18.6m

Projection Screen3.6m

Projection Screen3.6m

8

*Elements of Byron is waving the Banksia 1 venue hire fee with a minimum of 80 delegates on a full day delegate package. This does not apply to Banksia 2 venue.

A daily charge of $500 includes a technician for 3 hours and use of in-built audio-visual equipment which includes video walls and speakers. All other items such as lecterns and microphones will be quoted.


BELONGIL PAVILIONvenue hire $800*120 theatre or 90 banquet8 hrs

The Belongil Pavilion is an elegant and versatile function space in its own right.

It can also act as a private dinner venue or breakout space for main events in the larger Banksia Pavilion.

A dedicated 84” touch panel display offers an advanced interactive presentation facility.

The Pavilion extends onto an open courtyard that also offers a source of stunning natural light.

The Belongil Pavilion can be divided into two smaller spaces - Belongil 1 and 2. See overleaf for details. Elegant versatility and

interactive presentation technology bathed in stunning natural light.

9

*The Elements of Byron team is waiving the venue hire fee with a minimum of 60 delegates on full day delegate package.

A daily charge of $500 includes the services of a technician for 3 hours each day and use of in-built audio-visual equipment which includes video walls and speakers. All other items, including lecterns and microphones are quoted.


BELONGIL 1venue hire $40070 theatre or 40 banquet5 hrs

Belongil 1 offers half the space of the full Belongil Pavilion.

It includes the stylish and technologically advanced 84” touch panel display, allowing for unique and interactive presentations.

Belongil 1 continues to boast the stunning natural light of the larger Pavilion.

The daily charge of $500 includes the services of a technician for 3 hours each day, use of in-built audio-visual equipment which includes 84 inch TV and speakers. All other items such as lecterns and microphones are quoted upon request.


BELONGIL 2venue hire $40050 theatre or 40 banquet5 hrs

The other half of the Belongil Pavilion, Belongil 2 offers an intimate space lit by nature and flooded with natural light.The room extends onto an open courtyard and includes privacy screens.

Audio visual equipment is available upon request and provision of a quotation.This includes a portable 64-inch LCD screen available on request for $250.


BELONGIL 1 BELONGIL 2

13.8m

7.65m

7.6m

9.2m

7.6m

ProjectionScreen

10.02m

BELONGIL PAVILION

10

Intimate spaces lit by nature and powered by interactive presentation technology.

BREEZE POOLSIDE BAR venue hire $75050 banquet and 150 cocktail5 hours

Capture the carefree luxury of this unique destination with an event or dining experience at the Breeze Poolside Bar.

A relaxed indoor and outdoor space, the Breeze Poolside Bar & Eats overlooks the abundant infinity lagoon pool, complete with hanging day beds.

As a welcome venue, pre or post event gathering or function space in its own right the Breeze Poolside Bar beckons delegates to relax and embrace their surroundings.Avail Sun-Thu only and accessible from 6pm or later.

Weekend use during low season (May to Sept) considered on a case-by-case basis.Please note that to use resort facility spaces, your group must be resort guests. A mandatory $15 per person setup fee applies should you wish to style this space and remove existing furniture.


INFINITY EDGEvenue hire $75040-60 buffet and 100 cocktail5 hours

The Poolside Terrace is an intimate outdoor venue that perfectly captures the effortless sophistication and casual spirit of Byron Bay.Bordering the adult-only pool area the terrace features Elements of Byron’s unique hanging day beds.

Avail Sun-Thu only and accessible from 6pm or later.

Weekend use during low season (May to Sept) considered on a case-by-case basis.A mandatory $15 per person setup fee applies should you wish to style this space and remove existing furniture.

Please note that lighting is required to use this as an outdoor function space. Lighting will be quoted for depending on your specific needs. View a virtual tour of this space at elementsofbyron.com

BREEZE POOLSIDE EATERY

INFINITY EDGE

11

RELAXED, EFFORTLESS AND CASUALLY COOL IN EVERY WAY.

MIXED DOZEN DINING ROOM venue hire $50060 seated5 hours

Take a seat in Elements of Byron’s signature dining venue.

Azure Bar & Grill is an exquisite space framed by fire and water features and artistic lighting installations.

Floor to ceiling windows welcome natural light into the calm and cool interior of this effortlessly elegant space.

This is an open, space shared with the adjacent restaurant seating.

PRIVATE DINING ROOMvenue hire $25016 seated5 hours

Located within the central resort pavilion, the Azure Bar & Grill Private Dining Room is a stylish sanctuary.

Flooded with natural light and lined with the work of iconic artist Noel Hart, the room is perfect for boardroom style meetings.

A space of carefree elegance lined by fire, water and the masterpieces of iconic artists.Available for group lunches and dinners from Sunday to Tuesday (Wednesday to Saturday subject to availability.)


A space of carefree elegance lined by fire, water and the masterpieces of iconic artists.

12

Outdoor Events at Elements of ByronOur extensive outdoor spaces offer event organisers a blank canvas. It is mandatory to procure a structure, furniture, styling, theming, audio visual and a kitchen.

We have a wonderful list of preferred suppliers who can customise your space based on budget, style and design concept. These will all be at additional expense to the client.

The venue hire for outdoor event spaces excludes a $15 per person outdoor setup fee which is mandatory for all external venues.

Outdoor events spaces are exclusively for residential groups. There is a requirement to take out nearby villas for all outdoor events.

Strict noise curfews apply according to our resort’s Development Approval. Curfew times begin at 9:30pm from Sunday to Thursday nights and 10:00pm on Friday and Saturday nights. Sound levels must be kept below 85 decibels across all outdoor spaces. Speakers are required to face north-east. Please note that the specific terms and conditions above apply to the use of the following outdoor spaces.

13

THE DUCK PONDvenue hire $1000200 plated marquee, 300 cocktail5 hours

Maximise the impact of team building activities or inspire creativity in a brainstorming sessions by introducing your delegates to this convenient natural setting.

The Duck Pond lies adjacent to the poolside terrace and Breeze Bar & Eats.

It is a versatile outdoor space that pays homage to the ecologies of the natural environment - both flora and fauna.

Night time events here require nearby villas to be booked to avoid noise issues.

A lush green carpet bordered by lily-pad dotted ponds.

14

THE LAWNvenue hire $5,000 300 seated or 500 cocktail5 hours

Nestled amongst the eucalyptus trees and kissed by lily-pad dotted ponds is a spacious outdoor venue set on a lush green carpet.

A naturally bold venue in its own right, the lawn can be easily customised to suit themes. The fee includes access for six hours prior to event commencement.


Intimate and convenient outdoor venue that pays homage to nature.

14

John Bortolin

THE HEART OF THE BAYvenue hire $2500200 banquet or 350 cocktail2 hours

Let Mother Nature be the Executive Producer of your event, in this unrivalled outdoor space.

The Heart of the Bay is an elevated absolute beachfront expanse with 360` views encompassing Cape Byron, the Byron Lighthouse, Julian Rocks, Mount Warning and the hinterland.

Beginning with a blank canvas is powerful. But building your event on one of Mother Nature’s finest masterpieces is inspiring.Lush grass underfoot, sea breezes and the subtle rhythm of waves floating by - this is a sensory venue waiting to be customised by your vision.


Elevated, absolute beachfront venue designed by Mother Nature herself.

THE BEACH CLUBvenue hire $150070 plated marquee, 100 cocktail5 hours

When searching for unique experiences, Australia’s only licensed absolute beachfront club is a treasure chest.

As the destination of a celebratory cocktail function, action-packed team building sessions or calming wind down breakout, The Beach Club excels. Sip cocktails with your toes in the sand as you soak in views across Cape Byron to the Byron Lighthouse and out to Julian Rocks.Avail Sun-Thu only and accessible from 6pm or later.

Weekend use during low season (May to Sept) considered on a case-by-case basis.Night time events here require nearby villas to be booked to avoid noise issues.

Australia’s only licensed absolute beachfront club - service in the sand. 15

AccommodationBetween the rainforest and the ocean a collection of villas celebrates four diverse ecologies all living in harmony.

Spacious, effortless luxury in natural tones and textures create your private haven.The Resort’s room inventory is outlined to the right.

Images, virtual tours and full descriptions can be found at elementsofbyron.com.au2113 1775

16

WHEELCHAIR ACCESSIBLE

STUDIO

Elements of Byron is proud to partner with North Coast Events.

Elements of Byron have state of the art existing audio visual within our function spaces, specifically Banksia Pavilion & Belongil 1. There is a mandatory $500 charge to utilise these facilities that is charged daily and includes an AV technician for 3hrs at the discretion of your requirements. Should you require additional services please liaise directly with our preferred in-house suppler.

Lights, camera...actionWhether you are setting the stage for high impact, shining light on a new corporate vision or recording the insights of your team for prosperity - audio visual and theming solutions can power the success of your event.

North Coast Events have partnered with Elements of Byron to assist with any specific requirements you have for your group, including the supply of audio-visual equipment, theming and creative production for events.

Audio Visual technician is required on each day of conferencing to utilise in room technical equipment.

17

Availability 2021 - 20222021 M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T

JANUARY 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

FEBRUARY 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28

MARCH 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

APRIL 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30

MAY 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

JUNE 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30

JULY 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

AUGUST 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

SEPTEMBER 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30

OCTOBER 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

NOVEMBER 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30

DECEMBER 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

2022 M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T

JANUARY 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

FEBRUARY 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28

MARCH 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

APRIL 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30

MAY 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30

JUNE 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30

JULY 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

AUGUST 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

SEPTEMBER 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30

OCTOBER 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

NOVEMBER 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30

DECEMBER 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

18

Unavaliable High Demand

[email protected] / +61 (0) 2 6639 1500 / 144 Bayshore Drive, Byron Bay NSW 2481

BAREFOOT LUXURY, NATURE ALL AROUND, BEAUTIFUL BYRON PEOPLEThese are the elements of Byron

ARRIVE AT A WORLD CLASS CONFERENCE AND INCENTIVE ... · 2019 REGIONAL TOURISM AWARDS - BUSINESS...

Documents

Transcript of ARRIVE AT A WORLD CLASS CONFERENCE AND INCENTIVE ... · 2019 REGIONAL TOURISM AWARDS - BUSINESS...