ARL ® Position Description Bank Orientation Video.
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Transcript of ARL ® Position Description Bank Orientation Video.
![Page 1: ARL ® Position Description Bank Orientation Video.](https://reader036.fdocuments.us/reader036/viewer/2022081516/56649dc65503460f94abb444/html5/thumbnails/1.jpg)
ARL®
Position Description Bank
Orientation Video
![Page 2: ARL ® Position Description Bank Orientation Video.](https://reader036.fdocuments.us/reader036/viewer/2022081516/56649dc65503460f94abb444/html5/thumbnails/2.jpg)
Topics
Background on the ARL PD Bank
Overview of the System
Information on Institutional Administration
Support for the Establishment of Institutional Accounts
ARL PD Bank www.arl.org/pdbank
![Page 3: ARL ® Position Description Bank Orientation Video.](https://reader036.fdocuments.us/reader036/viewer/2022081516/56649dc65503460f94abb444/html5/thumbnails/3.jpg)
Background
ARL has contributed to and served as a catalyst for the development of a system to establish a national bank of job descriptions and help institutions manage these documents.
ARL PD Bank www.arl.org/pdbank
![Page 4: ARL ® Position Description Bank Orientation Video.](https://reader036.fdocuments.us/reader036/viewer/2022081516/56649dc65503460f94abb444/html5/thumbnails/4.jpg)
Acknowledgement
o College of Charlestono Northwestern University o Ohio State Universityo Purdue Universityo Queens Universityo Rice Universityo Syracuse University o University at Buffalo, SUNYo University of Alabama
o University of Albertao University of Coloradoo University of Florida o University of Guelph o University of Houstono University of Massachusetts Amhersto University of South Floridao University of Utaho Washington State University
18 institutions contributed to the design of the ARL PD Bank:
ARL PD Bank www.arl.org/pdbank
![Page 5: ARL ® Position Description Bank Orientation Video.](https://reader036.fdocuments.us/reader036/viewer/2022081516/56649dc65503460f94abb444/html5/thumbnails/5.jpg)
The Purpose
The ARL PD Bank, as a collective work of academic and research libraries, can inform us about our industry and benefit libraries.
ARL PD Bank www.arl.org/pdbank
![Page 6: ARL ® Position Description Bank Orientation Video.](https://reader036.fdocuments.us/reader036/viewer/2022081516/56649dc65503460f94abb444/html5/thumbnails/6.jpg)
PD Bank Concepts
An ongoing resource – not simply a one time effort to collect documents.
ARL PD Bank www.arl.org/pdbank
![Page 7: ARL ® Position Description Bank Orientation Video.](https://reader036.fdocuments.us/reader036/viewer/2022081516/56649dc65503460f94abb444/html5/thumbnails/7.jpg)
PD Bank Concepts
Submission of a position description requires the institutions to provide limited Standard Data to complement keyword search capabilities and ensure findability.
ARL PD Bank www.arl.org/pdbank
![Page 8: ARL ® Position Description Bank Orientation Video.](https://reader036.fdocuments.us/reader036/viewer/2022081516/56649dc65503460f94abb444/html5/thumbnails/8.jpg)
PD Bank Concepts
The ARL PD Bank as a database can enhance the management of position descriptions and improve their usefulness to the submitting institution, through effective archiving and accession.
ARL PD Bank www.arl.org/pdbank
![Page 9: ARL ® Position Description Bank Orientation Video.](https://reader036.fdocuments.us/reader036/viewer/2022081516/56649dc65503460f94abb444/html5/thumbnails/9.jpg)
PD Bank Concepts
In addition to archiving and accession benefits…
Institutions may opt to use the system to store data and documents associated with the positions they submit.
Institutions may also opt to use the system to store limited data about employees and the positions they hold.
ARL PD Bank www.arl.org/pdbank
![Page 10: ARL ® Position Description Bank Orientation Video.](https://reader036.fdocuments.us/reader036/viewer/2022081516/56649dc65503460f94abb444/html5/thumbnails/10.jpg)
PD Bank Concepts
The institutional level ROI comes from the improved document findability, access, and archiving which enhances PD usefulness and maintenance.
The resulting use of the system by institutions to manage their PDs can result in better maintenance of the data and documents in the long run.
ARL PD Bank www.arl.org/pdbank
![Page 11: ARL ® Position Description Bank Orientation Video.](https://reader036.fdocuments.us/reader036/viewer/2022081516/56649dc65503460f94abb444/html5/thumbnails/11.jpg)
Sustainability
Use will result in a better industry level collection of job descriptions…
which better informs us about our industry and benefits libraries.
ARL PD Bank www.arl.org/pdbank
![Page 12: ARL ® Position Description Bank Orientation Video.](https://reader036.fdocuments.us/reader036/viewer/2022081516/56649dc65503460f94abb444/html5/thumbnails/12.jpg)
Cost
The ARL PD Bank system is available to ARL’s at no cost.
ARL PD Bank www.arl.org/pdbank
![Page 13: ARL ® Position Description Bank Orientation Video.](https://reader036.fdocuments.us/reader036/viewer/2022081516/56649dc65503460f94abb444/html5/thumbnails/13.jpg)
Design Elements
Web application featuring:
secure, restricted, credential-based access
remote back up and encryption of data and documents
ARL PD Bank www.arl.org/pdbank
![Page 14: ARL ® Position Description Bank Orientation Video.](https://reader036.fdocuments.us/reader036/viewer/2022081516/56649dc65503460f94abb444/html5/thumbnails/14.jpg)
Design Elements
A simple, intuitive, easy to use interface for a variety of potential users…
that takes as little time as possible!
ARL PD Bank www.arl.org/pdbank
![Page 15: ARL ® Position Description Bank Orientation Video.](https://reader036.fdocuments.us/reader036/viewer/2022081516/56649dc65503460f94abb444/html5/thumbnails/15.jpg)
Design Elements
Highly effective keyword searchability
Data submitted and maintained by institutions
A combination of:
viewable to all registered users (essentially anonymous)
institution’s eyes only (optional and limited)
ARL PD Bank www.arl.org/pdbank
![Page 16: ARL ® Position Description Bank Orientation Video.](https://reader036.fdocuments.us/reader036/viewer/2022081516/56649dc65503460f94abb444/html5/thumbnails/16.jpg)
Design Elements
Customizable for your institution based on your specific needs (without a degree in IT)
ARL PD Bank www.arl.org/pdbank
![Page 17: ARL ® Position Description Bank Orientation Video.](https://reader036.fdocuments.us/reader036/viewer/2022081516/56649dc65503460f94abb444/html5/thumbnails/17.jpg)
The System
3 possible components depending on institutional preferences
ARL PD Bank www.arl.org/pdbank
![Page 18: ARL ® Position Description Bank Orientation Video.](https://reader036.fdocuments.us/reader036/viewer/2022081516/56649dc65503460f94abb444/html5/thumbnails/18.jpg)
The System
A. Collection of PD documents with limited anonymous descriptors
1. Working Title
2. FTE
3. Position Status
4. Position Type
5. Appointment Type
6. Library Type
7. Functional Areas
ARL PD Bank www.arl.org/pdbank
![Page 19: ARL ® Position Description Bank Orientation Video.](https://reader036.fdocuments.us/reader036/viewer/2022081516/56649dc65503460f94abb444/html5/thumbnails/19.jpg)
The System
A. Collection of PDs with limited anonymous descriptors
B. Optional Institutional-only data and documents for positions
For example, department name or organizational chart
ARL PD Bank www.arl.org/pdbank
![Page 20: ARL ® Position Description Bank Orientation Video.](https://reader036.fdocuments.us/reader036/viewer/2022081516/56649dc65503460f94abb444/html5/thumbnails/20.jpg)
The System
A. Collection of PDs with limited anonymous descriptors
B. Optional Institutional-only data and documents for positions
C. Optional Employee data and documents
For example, employee name
ARL PD Bank www.arl.org/pdbank
![Page 21: ARL ® Position Description Bank Orientation Video.](https://reader036.fdocuments.us/reader036/viewer/2022081516/56649dc65503460f94abb444/html5/thumbnails/21.jpg)
Levels of Institutional Participation
A. PD Bank depositor
ARL PD Bank www.arl.org/pdbank
![Page 22: ARL ® Position Description Bank Orientation Video.](https://reader036.fdocuments.us/reader036/viewer/2022081516/56649dc65503460f94abb444/html5/thumbnails/22.jpg)
Levels of Institutional Participation
A. PD Bank depositor
B. PD Bank depositor opting to use additional Position features to enhance the management of PDs
ARL PD Bank www.arl.org/pdbank
![Page 23: ARL ® Position Description Bank Orientation Video.](https://reader036.fdocuments.us/reader036/viewer/2022081516/56649dc65503460f94abb444/html5/thumbnails/23.jpg)
Levels of Institutional Participation
A. PD Bank depositor
B. PD Bank depositor opting to use additional Position features to enhance the management of PDs
C. The Position features (B), plus opting to use Employee Data management features
ARL PD Bankwww.arl.org/pdbank
![Page 24: ARL ® Position Description Bank Orientation Video.](https://reader036.fdocuments.us/reader036/viewer/2022081516/56649dc65503460f94abb444/html5/thumbnails/24.jpg)
Individual privacy is paramount.
The ARL PD Bank is hosted by the George A. Smathers Libraries at the University of Florida.All data and system security comply with the UF IT Data Security Standard.
(http://www.it.ufl.edu/policies/security/uf-it-sec-data.html)
Privacy
ARL PD Bank www.arl.org/pdbank
![Page 25: ARL ® Position Description Bank Orientation Video.](https://reader036.fdocuments.us/reader036/viewer/2022081516/56649dc65503460f94abb444/html5/thumbnails/25.jpg)
Though the ARL PD Bank is secure, access is restricted, data and documents are encrypted, and only very limited data is available to those outside of the individual institution, submitted data and documents must not include restricted information, such as Social Security Number or the comparable, driver's license number, alien registration number, passport number, or bank account, credit or debit card information.
Permissible Use and Acceptable Data
ARL PD Bank www.arl.org/pdbank
![Page 26: ARL ® Position Description Bank Orientation Video.](https://reader036.fdocuments.us/reader036/viewer/2022081516/56649dc65503460f94abb444/html5/thumbnails/26.jpg)
PDs made viewable to other bank users should not include other personal identifiers, such as employee names, home contact information, and complete birth dates.
Permissible Use and Acceptable Data
ARL PD Bank www.arl.org/pdbank
![Page 27: ARL ® Position Description Bank Orientation Video.](https://reader036.fdocuments.us/reader036/viewer/2022081516/56649dc65503460f94abb444/html5/thumbnails/27.jpg)
So what data is acceptable at the institutional level?
Information likely available online already or in existing shadow system(s)
Permissible Use and Acceptable Data
ARL PD Bank www.arl.org/pdbank
![Page 28: ARL ® Position Description Bank Orientation Video.](https://reader036.fdocuments.us/reader036/viewer/2022081516/56649dc65503460f94abb444/html5/thumbnails/28.jpg)
Likely examples:
Employee ID Name (legal and preferred)Phone Office Address Email Address User Name Library Hire Date Library Exit DateTenure Status Tenure/Promotion Home Tenure Track Start Date Tenure Review Year Year Granted Tenure
Permissible Use and Acceptable Data
ARL PD Bank www.arl.org/pdbank
![Page 29: ARL ® Position Description Bank Orientation Video.](https://reader036.fdocuments.us/reader036/viewer/2022081516/56649dc65503460f94abb444/html5/thumbnails/29.jpg)
Institutional Administration
Menu driven
• Simple• Intuitive• No IT degree required
ARL PD Bank www.arl.org/pdbank
![Page 30: ARL ® Position Description Bank Orientation Video.](https://reader036.fdocuments.us/reader036/viewer/2022081516/56649dc65503460f94abb444/html5/thumbnails/30.jpg)
Individual User Permission Levels
• View Data
• Add/Edit Data and Documents
• Delete Positions and Employees
• Institutional Administrator
ARL PD Bank www.arl.org/pdbank
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Institutional Administrator
Basic
• Validate institutional user requests
• Assign individual user permission levels (privileges)
ARL PD Bank www.arl.org/pdbank
![Page 32: ARL ® Position Description Bank Orientation Video.](https://reader036.fdocuments.us/reader036/viewer/2022081516/56649dc65503460f94abb444/html5/thumbnails/32.jpg)
Institutional Administrator
Depending on level of institutional use, would also manage the settings for:
• Institutional-level data and documents for positions
• Employee data and documents
ARL PD Bank www.arl.org/pdbank
![Page 33: ARL ® Position Description Bank Orientation Video.](https://reader036.fdocuments.us/reader036/viewer/2022081516/56649dc65503460f94abb444/html5/thumbnails/33.jpg)
Establishment of Institutional Accounts
The project team is now helping institutions establish access and successfully orient to the system.
Each institution has been asked to identify a lead point of contact.
ARL PD Bank www.arl.org/pdbank
![Page 34: ARL ® Position Description Bank Orientation Video.](https://reader036.fdocuments.us/reader036/viewer/2022081516/56649dc65503460f94abb444/html5/thumbnails/34.jpg)
Establishment of Institutional Accounts
These institutional leads are invited to participate in a Live Online Demonstration and Q&A session.
13 will be offered in February and March.
ARL PD Bank www.arl.org/pdbank
![Page 35: ARL ® Position Description Bank Orientation Video.](https://reader036.fdocuments.us/reader036/viewer/2022081516/56649dc65503460f94abb444/html5/thumbnails/35.jpg)
Establishment of Institutional Accounts
Register for a Live Online Demonstration and Q&A session at
www.uflib.ufl.edu/arlpdbanktraining
ARL PD Bank www.arl.org/pdbank
![Page 36: ARL ® Position Description Bank Orientation Video.](https://reader036.fdocuments.us/reader036/viewer/2022081516/56649dc65503460f94abb444/html5/thumbnails/36.jpg)
Resources
Online help documents, including a full user guide, are available at
www.arl.org/pdbank
ARL PD Bank www.arl.org/pdbank
![Page 37: ARL ® Position Description Bank Orientation Video.](https://reader036.fdocuments.us/reader036/viewer/2022081516/56649dc65503460f94abb444/html5/thumbnails/37.jpg)
Thank you!
and please contact us with any questions [email protected]
ARL PD Bank www.arl.org/pdbank