Arif Financials Notes

8/8/2019 Arif Financials Notes

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Multiple Reporting Currencies

The Multiple Reporting Currencies (MRC) is the set of unique feature

embedded in Oracle applications, which allows you to report on and

maintain accounting at the transaction level in more than one functionalcurrency. MRC is based on the Multi-Org Architecture, and is a significant

aspect of a globalization strategy.

The primary functional currency is the currency you use to record

transactions and maintain your accounting data within the Oracle E-Business

Suite. In the primary set of books, the functional currency is always the

primary functional currency. Usually, the primary functional currency is the

currency in which you perform most of your business transactions, and the

one you use for legal reporting.

A reporting set of books is a financial reporting entity associated with a

primary set of books. While the reporting set of books has the same chart of

accounts and accounting calendar as the primary set of books, its use of a

different functional currency (reporting functional currency) allows you to

report in a different functional currency than that of your primary set of

books.

You must define a separate set of books for each of your reporting functional

currencies. By using MRC concept we can maintain up to Eight Reporting

Set Of Books.

Multi - Org Setup
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Steps and Navigations

1. Login as sysadmin responsibility

2. Define required responsibilitiesNavigation: security->responsibility->define

3. Define user and assign responsibilities to the user.

Navi: Security->user-> define.

4. Login as GL Responsibility

5. Define accounting flexfield

Navi: setup->financials->flexfield->key->segments

6. Give values for your segments

Navi: setup->financials->flexfield->key->values.

7. Define Currency

Navi: setup->Curriencies->define

8. Define Calendar.

Navi: Setup->financials->calendar->Type/Accounting

9. Create SOB N: Setup->financials->book->define

10. Login as HRMS responsibility.

11. Define a location N: Work Structure->Location

12. Define a Business Group

N: Works Structure->organization->description

13. Set the following Profile Options to all your responsibilities

HR: SecurityHR: Business group

HR: User Type

GL: Set of Books Name

14. Login as Inventory responsibility


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15. Create legal entity

N: Setup->organizations->organizations

16. Create Operating unit N: Setup->organizations->organizations

17. Set Profile option Mo: Operating unit for all responsibilities which isworked at operating unit level.

18. Create Work day calendar

19. Create inventory Organization.

N: Setup->organizations->organizations

20.Login as sysadmin and run replicate seed data program.

Procure To Pay Cycle Process

1. Create a Standard Purchase order.

2. Give Shipments
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3. Give Distributions

4. Approve PO

5. See the status of the PO In The header level: It is approved.

6. Go to the ReceivingReceipts
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7. Give the sub inv and stock locator where you want store the goods. And

Save.

8. View the request status and refresh If not Completed.

9. Run the Program Pay on receipt auto invoice.(Which Generate Invoice

Automatically)
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10. View the Status of the program and refresh if not completed.

11. Go to Payables: InvoiceEntry Invoice

Query with the Invoice Num ERS%

12. Validate the Invoice .After Validate Enable the creating Accountingcheck box.
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13.See The Account

14. Enable the check box Pay in full. And Pres ok.

15. Select the Bank and Go to Actions
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16. Enable the check box Create Accounting and press ok.

17. See the Account Created.

18. Now see the invoice status validated, accounted and amount paid.
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19. Go to Cash Management: Bank Statements Manual clearing. Clear

Transactions

Find the Bank Account.

20. Enable the Transaction and press Clear Transaction Button.

21. Go to Payables: PaymentEntryPayment

Query with Payment Date
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22. Go to actions, enable Create Accounting and press ok.

23. See the Account created.

24. Run: Payables Transfer to General Ledger.
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25.View the Request status and refers if not completed.

26.Got to GL:JournalImportRun

27.View the request status and refers if not completed.
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28. Go to JournalsEnter .Find with Source as Payables.
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Payables Reports Listing
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Accounts Payables Frequently Asked Questions

1. What are the types of invoices?

2. What is difference between debit memo and credit memo?

3. What is meant by with-holding tax invoice?

4. What are the mandatory setups in AP?

5. What is the difference between PO default and quick match?

6. Use of recurring invoice?

7. Steps for payment batch?

8. Purpose of Payable invoice open interface?

9. Payable open interface import? (Expense Report Import)

10. Multi Currency payments?

11. Can we implement MRC at Payables?

12. Use of Distribution set?

13. Accounting Methods?14. Use of automatic offset method?

15. What does the Unaccounted Transaction Sweep Report do?

16. What reports should I run before closing the period?

17. What is the program to transfer data from AP to GL?

18. What is meant by void payments?

19. What are the types of journal categories available in the AP?

20. What is meant by matching and what are the types of matchings

available?

21. Types of Prepayments? And difference between them?

22. What is a Hold and Release

23. How to approve n no. of invoices

24. What is Zero-Payment in AP

25. What is Proxima Payment Terms?

26. What are the tables associated with Invoice?

27. Which interface tables are used for Invoice Import?

28. What is 2 way, 3 way and 4 way matching?

29. What is Interest Invoice and how it can be created?

30. How many key flexfields are there in Payables?

31. Can you cancel the invoice? If yes, explain?32. What is pay date basis?

33. What is terms date basis?

34. What is the report used to identify duplicate suppliers?

35. Difference between header level tax calculation and line level tax

calculation?

36. What is meant by accrual write off?
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37. Difference between quick payment and manual payment?

38. Use of Future dated payments?

39. Tell me steps for Period closing Process in AP?

40. Payable And Financial options?

41. What is meant by third party payments?

42. How to transfer funds between your internal banks?

43. Invoice Approval Process?

44. Can I find out which invoices are matched to a PO?

45. What is Intercompany Invoicing?

46. ERS Invoice means?

47. Use of Pay on receipt auto invoice?

48. What is meant by RTS transactions?

49. What are the steps to define a Bank?

50. Payment Methods?

Difference between multiple databases, multiple instances, and multiple

installations?

In Oracle database terminology, an instance is the combination of

background processes and memory structures that allow the user to access

data in an Oracle database. In an applications context, instance and database

are often used interchangeably. Multiple installations, or "installs" means

that Oracle Applications are installed multiple times on a single database.

Multiple databases or instances refer to a scenario in which there may exist

numerous databases, each with one or more installations and

implementations of the Oracle Applications.

Period status in General Ledger
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Open: In the Open status you can enter and post Journals.

Closed: In this status Journal entry and posting not allowed until accounting

period is reopened. Reporting and inquiry allowed.

Permanently Closed: In this status Journal entry and posting not allowed.

You cannot change this period status. Reporting and inquiry allowed. You

can change the status.

Never Opened: Journal entry and posting are not allowed. General Ledger

assigns this status to any period preceding the first period ever opened in

your calendar, or to any period that has been defined, but is not yet future-

enterable. You cannot change this period status.

Future-Entry: Journal entry is allowed, but posting is not. Your period isnot yet open, but falls within the range of future-enterable periods you

designated in the Set of Books window. You cannot change this period

status without using the concurrent process to open the period.

Recurring Journals

Define recurring journal formulas for transactions that you repeat every

accounting period, such as accruals, depreciation charges, and allocations.

You can use recurring journals to create three types of journal entries:

Skeleton Journal Entries: Skeleton journals have varying amounts in each

period. You define a recurring journal entry with out amounts, and then

enter the appropriate amounts each accounting period.

There are no formulas to enter, only account combinations. For example,

you can record temporary labor expenses in the same account combination

every month with varying amount due to fluctuations in hours..

Standard Recurring Journal Entries: Standard recurring journal entries

use the same accounts and amounts each period.For Example: Record monthly lease expenses with constant amounts

charged to the same account.

Recurring Journal Formula Entries: Formula entries use formulas to

calculate journal amounts that vary from period to period. For example,

calculate commotion to sales representative based on the sales of the month.
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Purchasing FAQs

1. Define Requisition?

2. What are the types of requisitions?

3. What is the use of requisition template?

4. What is the procedure for requisition import?

5. What is meant by RFQ?

6. What are the types of RFQS?

7. What is meant by quotation and quotation analysis?

8. What is meant my PO?

9. What are the types of PO?

10. What are the types of receipts?

11. What is meant by receipt routing?

12. What is the purpose of receiving transactions?

13. What is meant by receipt routing? Types?14. What is the use of auto create?

15. What is meant by pay on receipt auto invoice?

16. What do you mean by controlling buyers workload?

17. What is matching? What are the various methods of matching?

18. What is the use of defining security hierarchy?

19. What is the difference between accrue at period end and accrue on

receipt?

20. Why are expenses items typically accrued at period end, and why are

inventory items always accrued on receipt?
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Types Of Purchase Orders

From the below picture you can find the diffrence between purchase orders.

key flexfield
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key flexfield is a field made up of segments, where each segment has both a

value and a meaning. You can think of a key flexfield as an intelligent

field that your business can use to store information represented as codes.

Most organizations use codes made up of meaningful segments to identify

general ledger accounts, part numbers, and other business entities. Eachsegment of the code can represent a characteristic of the entity. For example,

consider an account number for a bank. A complete bank number may

consists of various segments like the country code, area code, city code,

branch code, account type, account number etc

What is SQL*Loader and what is it used for?

SQL*Loader is a bulk loader utility used for moving data from external

files into the Oracle database. Its syntax is similar to that of the DB2

Load utility, but comes with more options. SQL*Loader supports

various load formats, selective loading, and multi-table loads
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Introduction to TOAD

TOAD is powerful development tool to build an advanced SQL/PLSQL .

Using TOAD, developers can build and test PL/SQL packages,

procedures, triggers and functions. You can create and edit database

tables, views, indexes, constraints and users. Simply, the GUI objectbrowser provide quick access to database object.

Project Implementation Model

Period closing Process for Payables

Period closing Process for Payables

You cannot close a period in Payables if any of the following conditions

exist:o Outstanding payment batches. Confirm or cancel all incomplete payment

batches.

o Future dated payments for which the Maturity Date is within the period

but that still have a status of Issued.

o Unaccounted transactions. Submit the Payables Accounting Process to

account for transactions, or submit the Unaccounted Transaction Sweep to

move any remaining unaccounted transactions from one period to another.

o Accounted transactions that have not been transferred to general ledger.

Submit the Payables Transfer to General Ledger process to transfer

accounting entries.

To complete the close process in Payables:

1. Validate all invoices.

Run Invoice Validation Concurrent program.

2. Confirm or cancel all incomplete payment batches.
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3. If you use future dated payments, submit the Update Matured Future

Dated Payment Status Program. This will update the status of matured future

dated payments to Negotiable so you can account for them.

4. Resolve all unaccounted transactions.

Submit the Payables Accounting Process to account for all unaccounted

transactions. Review the Unaccounted Transactions Report. Review any

unaccounted transactions and correct data as necessary.

Then resubmit the Payables Accounting Process to account for transactions

you corrected. Or move any unresolved accounting transaction exceptions to

another period (optional).

o Payables Accounting Process.

o Submit the Unaccounted Transactions Sweep Program.5. Transfer invoices and payments to the General Ledger and resolve any

problems you see on the output report:

o Payables Transfer to General Ledger Program.

6. In the Control Payables Periods window, close the period in Payables.

o Controlling the Status of Payables Periods.

7. Reconcile Payables activity for the period. You will need the following

reports:

o Accounts Payable Trial Balance Report (this period and last period).

o Posted Invoice Register.

o Posted Payment Register.

8. If you use Oracle Purchasing, accrue uninvoiced receipts.

9. If you use Oracle Assets, run the Mass Additions Create Program transfer

capital invoice line distributions from Oracle Payables to Oracle Assets.

10. Post journal entries to the general ledger and reconcile the trial balance

to the General Ledger.


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Data Load

Data load is the tool to Load data into any application running in Windows,

and contains extra functionality for loading data and setup into Oracle

Applications. Means we can load data through front end forms. To load data

using Data Load you setup Data Load to load into the forms and the forms

load the data into your system. Non technical users can also use this tool.

SOX

The Sarbanes-Oxley Act of 2002, also known as the Public Company

Accounting Reform and Investor Protection Act of 2002 and commonly

called SOx or Sarbox; is a United States federal law enacted on July 30,

2002,To improve quality and transparency in financial reporting and

independent audits and accounting services for public companies, to create a

Public Company Accounting Oversight Board, to enhance the standard

setting process for accounting practices, to strengthen the independence of

firms that audit public companies, to increase corporate responsibility and

the usefulness of corporate financial disclosure, to protect the objectivity andindependence of securities analysts, to improve Securities and Exchange

Commission resources and oversight, and for other purposes
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Note On Indian localization

Oracle Applications was developed as a Global product.Because of this

reason it does not supported by some acts like customs,central

excise,vat,cst...etc which are mandatory according to Indian Laws.

All other contries are also having some contry specific requirements. To

meet the above requirements Oracle developes software named patches.We

can add this patches to the base product of the oracle applications.

Indian Localization is also one patch which meets the contry specific

requirements.

What is India Localization Product?

India Localization is a solution built over Oracle E-Business Suite, Oracle's

e-business applications software product, that provides Clients in India with

the most comprehensive solution to comply with the India specific tax

requirements as specified by Central Excise, Customs, Sales Tax and VAT,

and Income Tax, (to the extent of tax deduction at source and generation of

Depreciation Schedule for fixed assets). India Localization product also

provides valuable information that can be used for statutory and

management reporting.

What Does India Localization Product Do?The product uses its own tax engine, for handling taxes applicable across

'Procure to Pay' and 'Order to Cash' transactions.

In India Localization, taxes are defaulted based on the pre-determined setup

(Tax Defaultation). Tax amounts are calculated based on precedence such as

transaction base value, tax on tax, or assessable value as specified by tax

authority (Tax Calculation). The Tax Amount is considered for inventory

valuation, recoverability and accounting based on the pre-determined

recoverability and accounting rules (Tax Accounting and Recoverability).Details of recoverable tax amount are recorded as part of the repository (Tax

Recording). This information can further be used to calculate the final tax

liability arising on settlement at the end of the tax period (Tax Settlement)

and for statutory reporting (Tax Reporting).
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Components of India Localization Product

Tax Defaultation

Tax Calculation and Recovery

Accounting for India Localization Taxes

Recording and Reporting Tax Information

Form personalization

Introduction to Form personalization

Form personalization is a declarative feature that alters the look and

behavior of the oracle forms with out changing base code. This concept was

introduced in the release 11.5.10. All E-Business suit forms can be

personalized

By using form personalization you can:1. Display your own terminology.

2. Stream lines the screen interaction.

3. Implement security policies.

4. Add your own validation and error messages.

There are some limitations:

1. You can only change what oracle forms allows to be changed at run time.

2. You can only respond to limited trigger events only.

3. Your changes may be overridden by oracle base code.

AIM Documents

As a functional consultant we should know about AIM. Please find the AIM

Documents list below.

Business Process Architecture (BP)

BP.010 Define Business and Process Strategy

BP.020 Catalog and Analyze Potential Changes

BP.030 Determine Data Gathering Requirements

BP.040 Develop Current Process Model

BP.050 Review Leading Practices

BP.060 Develop High-Level Process Vision

BP.070 Develop High-Level Process Design
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BP.080 Develop Future Process Model

BP.090 Document Business Procedure

Business Requirements Definition (RD)

RD.010 Identify Current Financial and Operating Structure

RD.020 Conduct Current Business Baseline

RD.030 Establish Process and Mapping Summary

RD.040 Gather Business Volumes and Metrics

RD.050 Gather Business Requirements

RD.060 Determine Audit and Control Requirements

RD.070 Identify Business Availability Requirements

RD.080 Identify Reporting and Information Access Requirements

Business Requirements Mapping

BR.010 Analyze High-Level GapsBR.020 Prepare mapping environment

BR.030 Map Business requirements

BR.040 Map Business Data

BR.050 Conduct Integration Fit Analysis

BR.060 Create Information Model

BR.070 Create Reporting Fit Analysis

BR.080 Test Business Solutions

BR.090 Confirm Integrated Business Solutions

BR.100 Define Applications Setup

BR.110 Define security Profiles

Application and Technical Architecture (TA)

TA.010 Define Architecture Requirements and Strategy

TA.020 Identify Current Technical Architecture

TA.030 Develop Preliminary Conceptual Architecture

TA.040 Define Application Architecture

TA.050 Define System Availability Strategy

TA.060 Define Reporting and Information Access Strategy

TA.070 Revise Conceptual ArchitectureTA.080 Define Application Security Architecture

TA.090 Define Application and Database Server Architecture

TA.100 Define and Propose Architecture Subsystems

TA.110 Define System Capacity Plan

TA.120 Define Platform and Network Architecture

TA.130 Define Application Deployment Plan


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TA.140 Assess Performance Risks

TA.150 Define System Management Procedures

Module Design and Build (MD)

MD.010 Define Application Extension Strategy

MD.020 Define and estimate application extensions

MD.030 Define design standards

MD.040 Define Build Standards

MD.050 Create Application extensions functional design

MD.060 Design Database extensions

MD.070 Create Application extensions technical design

MD.080 Review functional and Technical designs

MD.090 Prepare Development environment

MD.100 Create Database extensions

MD.110 Create Application extension modulesMD.120 Create Installation routines

Data Conversion (CV)

CV.010 Define data conversion requirements and strategy

CV.020 Define Conversion standards

CV.030 Prepare conversion environment

CV.040 Perform conversion data mapping

CV.050 Define manual conversion procedures

CV.060 Design conversion programs

CV.070 Prepare conversion test plans

CV.080 Develop conversion programs

CV.090 Perform conversion unit tests

CV.100 Perform conversion business objects

CV.110 Perform conversion validation tests

CV.120 Install conversion programs

CV.130 Convert and verify data

Documentation (DO)

DO.010 Define documentation requirements and strategyDO.020 Define Documentation standards and procedures

DO.030 Prepare glossary

DO.040 Prepare documentation environment

DO.050 Produce documentation prototypes and templates

DO.060 Publish user reference manual

DO.070 Publish user guide


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DO.080 Publish technical reference manual

DO.090 Publish system management guide

Business System Testing (TE)

TE.010 Define testing requirements and strategy

TE.020 Develop unit test script

TE.030 Develop link test script

TE.040 Develop system test script

TE.050 Develop systems integration test script

TE.060 Prepare testing environments

TE.070 Perform unit test

TE.080 Perform link test

TE.090 perform installation test

TE.100 Prepare key users for testing

TE.110 Perform system testTE.120 Perform systems integration test

TE.130 Perform Acceptance test

PERFORMACE TESTING(PT)

PT.010 - Define Performance Testing Strategy

PT.020 - Identify Performance Test Scenarios

PT.030 - Identify Performance Test Transaction

PT.040 - Create Performance Test Scripts

PT.050 - Design Performance Test Transaction Programs

PT.060 - Design Performance Test Data

PT.070 - Design Test Database Load Programs

PT.080 - Create Performance Test TransactionPrograms

PT.090 - Create Test Database Load Programs

PT.100 - Construct Performance Test Database

PT.110 - Prepare Performance Test Environment

PT.120 - Execute Performance Test

Adoption and Learning (AP)

AP.010 - Define Executive Project StrategyAP.020 - Conduct Initial Project Team Orientation

AP.030 - Develop Project Team Learning Plan

AP.040 - Prepare Project Team Learning Environment

AP.050 - Conduct Project Team Learning Events

AP.060 - Develop Business Unit ManagersReadiness Plan

AP.070 - Develop Project Readiness Roadmap


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The scope of the AIM is enterprise wide.

There are eleven processes of implementation.

1. Business Process Architecture[BP]

This phase explainsExisting business practicesCatalog change practicesLeading practicesFuture practices

2. Business Requirement Definition[RD]

This phase explains about theBase line questionnaire andThe gathering of information.

3. Business Requirement Mapping[BR]

In this phase we can match all the requirements of business with thestandard functionality of the oracle applications.

If all the requirements match with oracle standard (with outcustomization) functionality then, it is called as vanillaimplementation).

4. Application and Technical Architecture [TA]

Explains the infrastructure requirements to implement oracleapplications.For example:

desktopssoftwarehardwarepeople...etc


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5. Build and Module Design[MD]

In this phase concentrate on developing the new functionality which isrequired by the client.This is called customization.In this phase explains how to design a forms, database and reports...

6. Data Conversion:[CV]

Is the process of converting or transferring the data from legacysystem to oracle applications? This is called as data migration.Ex: transferring the closing balances of the previous year as anopening balances to next year.

7. Documentation:[DO]In this phase we have to prepare module wise user guides andimplementation manuals which helps in the implementation.

8. Business System Testing:[TE]

A process of validating the setups and the functionality by a tester tocertify its status is allied business system testing. It is done by afunctional consultant.

9. Performance Testing:[PT]

Performance testing means evaluation of transaction saving time,transaction retrieval times. It is done by a technical team.

10; Adoption and Learning.[AP]

This phase explains about the removal of the legacy system of the

client. The entire user should be trained with new oracle applications.In this phase we have to prepare user manuals.

11. Production Migration[PM]

A process of decommissioning of legacy system and the usage ofnew oracle application system begins in this phase.


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Arif Financials Notes

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