Area: Policy No.: Refinery Wide and Off Site on Company ...

of 19 PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROL VERSION OF THIS DOCUMENT IS CONTROLLED IN DOCUMENTUM.

Document Type: Policy

Area: Refinery Wide and Off Site on Company

Business or in Company Owned Vehicles

Policy No.: SAF 082

Effective Date September 26, 2019

Vehicle and Traffic Safety Policy

Rev. No.: 17

Owner: Jon D Parker

Auth. By: Christopher Conley (signature on file)

Page 1 of 19

SCOPE

This HSSE policy exists to provide for the orderly flow of traffic and parking throughout this site, to ensure that vehicles and equipment are safely operated, and to prevent injury to employees, contractors, and visitors. This policy applies to those employees operating company-owned motor vehicles or company rented/leased vehicles whether on or off site, and those operating personally owned vehicles on company business whether on or off site. This policy also applies to visitors, contractors, and any others operating vehicles on this site, unless otherwise noted. For this policy, “on-site” means any property owned, leased or contracted by BP Toledo Refinery.

HEALTH

Special PPE & Special Hazards

A sound vehicle safety policy helps to prevent accidents. No special PPE or hazards are associated with this policy.

SAFETY

Prevention of harm to people and no damage to property.

REFERENCE DOCUMENTS

D-P 3.7-0002 Driving Safety in Downstream RCD 4.4-0001 Group HSE Definitions GG 3.7-0002 Safe Movement of Mobile Equipment D-G 3.7-0002 Downstream and OBC Driving Safety Guide BP Refining Defined Practice for Control of Work SAF-044 Hot Work, Hot Work Spark Potential and Vehicle Entry

SPECIAL MATERIALS &

EQUIPMENT

N/A

QUALITY

N/A

ENVIRONMENTAL

N/A

Policy No. SAF 082 Rev. No. 17

PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROL VERSION OF THIS DOCUMENT IS CONTROLLED IN DOCUMENTUM.

1.0 Definitions Business Travel - Per RCD 4.4-0001 Group HSE Definitions – Business Travel: BP Contractor - Any travel undertaken for the purposes of work activities in which the BP Contractor is engaged in supplying BP plc or one of its subsidiary companies with goods and/ or services.

Business Travel: BP Employee - Any travel undertaken for the purposes of work activities pursuant to the BP Employee’s contract of employment with BP plc or one of its subsidiary companies.

NOTE: Buisness Travel does not include the commute to and from work to an individuals place of residence.

Driver - A member of the BP Workforce driving a vehicle on Business Travel. Hazardous Classified Locations – A location where fire or explosion hazards may exist due to flammable gases or vapors, flammable liquids, combustible dusts or ignitable fibers or flyings (API 500, section 3.2.10.4), this includes Class I, Division II. Heavy Vehicle (HV) – Any motorized vehicle intended to transport personnel or materials with a gross weight more than 3.5 tonnes (about 7,700 pounds), such as coaches, buses, and some larger pickup trucks (Larger than F350). This does not include mobile equipment. Higher Mileage Driver - A driver, driving more than 5,000 miles / 8,000 kilometres per calendar year on Business Travel.

Higher Risk Driving Activity - For the purpose of this Practice, Higher Risk

Driving Activities are:

a) An OMS risk register position of Blue C+ or Purple risk related to driving. (none identified at Toledo at this time)

b) Driving a Multi Passenger Transport Vehicle to transport member(s) of the BP Workforce on Business Travel.

c) Driving a vehicle to transport dangerous goods (e.g. petroleum products) on public roads. (e.g. hauling products from the Marine Dock)

d) Driving a vehicle off-road: including on purpose-built ice roads, desert and unpaved roads and an unconventional vehicle such as an All-Terrain Vehicle (ATV) or snowmobile.

NOTE: Enclosed cab small utility vehicles (a.k.a. Kubotas) operated on refinery roads are not considered a High Risk Driving Acitivty.

Light Vehicle (LV) – Any motorized vehicle intended to transport personnel or materials with a gross weight less than 3.5 tonnes (about 7,700 pounds) (includes F350 pick-ups). Mobile Equipment - Any self-propelled motorized equipment or vehicle used


only within the refinery. Multi Passenger Transport Vehicle - A Van, Minibus, Bus or Coach which is owned, leased or contracted by a BP Downstream Entity (not including a personal vehicle, rental vehicle or public transport vehicle, e.g. airport shuttle bus, taxi). These vehicles can also meet the definition of a Light Vehicle or Heavy Vehicle depending on the vehicle gross weight.

NOTE: 15 passenger vans (including the driver) and larger are Multi Passenger Transport Vehicles.

Permitted Roadway - A road where vehicles require a Vehicle Entry Permit or a Hot Work Spark Potential Task Risk Assessment Permit to Work to enter. Roadways are permitted to help control traffic or because they are hazardous classified locations. Refinery Hardend Security Barrier – The refinery fenceline where it has been reinforced to prevent unauthorized access by vehicle (e.g. fences with large rocks, and vehicle crash gates, etc). Vehicle - Any means of motorised transport used on land. Vehicles are split into two sub-categories:

Heavy Vehicle: defined above

Light Vehicle: defined above.

NOTE: References to vehicles through out this procedure do not cover mobile equipment. Requirements applicable to mobile equipment will state mobile equipment in the requirement.

2.0 Vehicle Requirements 2.1 Light Vehicles shall be equipped with the required safety features set out in Appendix A.

2.2 Heavy Vehicles shall meet the recognized specifications for the country of operation and be equipped with the required safety features set out in Appendix B.

2.3 All BP-owned vehicles shall be fit for the purpose, and shall be maintained in safe working order, with seatbelts installed and functional. All storage and box containers on vehicles shall anchor securely to the chassis.

2.4 All vehicles which are owned, leased or contracted by BP Toledo shall be equipped with at least one high visibility reflective vest. The purpose of this vest is to wear when exiting a vehicle near a public road for any reason including a vehicle breakdown or other road emergency.


2.5 All HV’s, mini-buses and similar-sized vans shall have an audible reversing alarm unless legal restriction on these alarms force an exception. In addition, Any BP or contractor company owned light vehicle driven within the refinery hardend barrier will be equipped with an audible reversing alarm.

2.6 The following vehicles which are owned, leased or contracted by BP Downstream Entities shall be installed with an In Vehicle Monitoring System (IVMS):

a. Vehicles in Higher Risk Driving Countries.

b. Multi Passenger Transport Vehicles (MPTVs).

c. Vehicles to transport dangerous goods/products on public roads.

d. Other vehicles used for Higher Risk Driving Activities, if this is an outcome of the risk assessment required by Section 6.13.

2.7 Each vehicle occupant shall use a specifically designed seat that is

equipped with a proper seat belt. Light vehicles shall have three-point lap belts and diagonal seat belts for front and rear window seats. The number of passengers shall not exceed the manufacturer’s specification for that particular vehicle.

2.8 All loads shall be secure and shall not exceed the manufacturer’s

specifications and legal limits for the vehicle. All loads being carried which project three feet or more beyond the front, rear, or sides of the vehicle shall be securely anchored and have red or orange warning flags attached. All vehicle loads shall have chains, gates or other necessary equipment as appropriate to secure them to the vehicle. Axle loadings shall be within the manufacturer’s specification or the relevant regulatory limits whichever is lower. “Spotters” shall also be used if loads may encounter power lines, or if structures may be encountered that pose a potential hazard.

2.9 Mobile equipment that is designed to be operated from a seated

position must have proper seat belts, and the operator (driver) of these vehicles must wear the seat belt whenever the vehicle is in motion.

2.10 Motorcycles shall not be used on Company business.

• Motorcycles may be driven on Toledo Refinery roads from the main gate to designated parking lots. Motorcycles are not to be driven within the Process block area; only to and from designated parking lots. Motorcycle drivers that are going beyond the green zone must have full PPE while in transit to their designated parking area.

• An approved motorcycle helmet must be worn by the motorcycle rider and any passengers while riding on Toledo Refinery roads.

2.11 When traveling to a foreign country on BP business, BP employees


should avoid driving and consider use of alternative methods of transport. Consult the R&M Driving Safety Practice for journey risk management and to see a list of higher risk countries, as related to driving.

• Taxi’s, coaches, or buses not fitted with seat belts shall only be used if no other alternatives are available

• Avoid the use of front passenger seats when traveling in taxi’s, coaches, or buses not fitted with seat belts.

3.0 Driver Competency 3.1 All drivers shall be appropriately licensed and trained to operate the

vehicle. All drivers who operate vehicles (cars and trucks) must have a valid State Driver’s License. All drivers shall have a valid drivers license for the class of vehicle being operated. Drivers shall be required to keep their licenses up to date.

3.2 All drivers shall be responsible to inform their supervisor if there are any changes to their driving capability (e.g. loss of license).

3.3 All drivers who operate mobile equipment must be trained and qualified to safely operate that equipment

3.4 Mobile equipment, such as powered industrial trucks (forklifts), backhoes, truck cranes, powered personnel lifts, and electric or gas carts shall be operated in a safe manner, adhering to manufacturers’ operating instructions and the rules of the road that apply.

3.5 Drivers shall be medically fit to drive and report to their Line Manager or to Health Center anything which could mean a change in their fitness to drive.

3.6 Higher Mileage Drivers, drivers in Higher Risk Driving Countries and those undertaking Higher Risk Driving Activities shall complete all of the following once every three years:

a. Accredited on-the-road defensive driver training and assessment when driving on public roadways.

b. Fatigue awareness training. c. BP approved driver training (e.g. BP MyTL e-learning course).

It is expected that this training is conducted mid-way through the three year period for the on-the-road training.

3.7 Drivers of vehicles not covered by 3.6 above shall once every three years complete a BP approved driver training (e.g. BP MyTL e-learning course).

3.8 Drivers shall secure loose objects that could cause a distraction or could create a hazard to occupants during harsh braking.

4.0 Driver Fittness 4.1 Drivers shall stop driving and take a break when fatigued, or sleep for an appropriate period before driving again or make other travel arrangements.

4.2 Higher Mileage Drivers shall not work more than 14 hours within a rolling 24 hour period when driving a vehicle.

4.3 Higher Mileage Drivers shall not work more than 60 hours over a continuous 7 day period when driving a vehicle.

4.4 Higher Mileage Drivers shall not drive more than 10 hours within a rolling 24 hour period (maximum driving time between breaks is 4.5 hours)

4.5 Drivers shall not be under the influence of alcohol or drugs, or any other substance or medication that could impair their ability to drive.


5.0 Vehicle Inspection 5.1 All BP owned vehicles used in the refinery on a regular basis or which are part of the Toledo Refinery “fleet” shall be maintained per recommended manufactures’ specifications.

5.2 A visual inspection is encouraged to be made by the operator of any

motor vehicle before operating the vehicle. Visual inspections may include, but are not limited to:

• Tires

• All of the vehicle’s glass including mirrors

• Lights

• Turn signals

• Instrument panel and warning indicators

• General body condition

• Brakes

• All fluid levels

NOTE: This visual inspection is not meant to take the place of a comprehensive inspection by a qualified mechanic.

5.3 Any vehicle that is deemed to be unsafe will be taken out of service

until proper repairs can be made. 5.4 Mobile Equipment (e..g. cranes, cherry pickers, railroad vehicles,

forklifts, and other powered industrial equipment) shall be inspected before each use by the operator of that equipment in accordance with the procedures developed by the Asset Reliability department.

6.0 Safety Requirements 6.1 All vehicle occupants have the responsibility of ensuring the safety of

everyone within the vehicle and those outside the vehicle which include other vehicles, pedestrians and bicyclists. No one is to get onto or off any moving vehicle, nor shall anyone ride on bumpers, tailgates, or running boards. If the motor vehicle is a truck, no one is to ride in the bed or on a flat bed. All vehicles shall have a proper seat belt for all passengers, and seat belts must be worn by all occupants of the vehicle while the vehicle is in motion. Anyone operating a vehicle shall exercise extreme caution at all times, particularly during shift change, to observe and avoid pedestrians and bicyclists.

6.2 Seat belt and shoulder harness shall be used by all occupants of motor

vehicles whether company-owned, or personally owned when used for company business, whenever off- or on-site.

NOTE: The use of mid seat lap belts (2 point) in existing vehicles in plant is not allowed.


6.3 Drivers should avoid engaging in distracting behavior while driving.

6.4 Drivers shall not use mobile phones or two-way communication devices when the vehicle is in motion. Calls must not be initiated by the driver using any type of mobile phone or two-way radio in a vehicle unless the vehicle is stopped in a safe position. Passive listening to a two way radio is permitted. This includes but is not limited to, mobile or smart phones, smartwatches (for voice, texting or email use), tablets, laptops, two-way radios or pagers.

NOTE: The use of handsfree communication devices such as Bluetooth technology or speakerphone is prohibited.

Exception 1: Emergency Response Personnel operating in emergency capacity may utilize two-way radios while in response to an emergency situation. 6.5 Drivers shall only set and re-set satellite navigation devices when the

vehicle is safely parked. 6.6 Operators of Mobile Equipment (e.g.cranes, pickers, forklifts, and other

in plant vehicles) operated from the seated position shall wear seat belts while equipment is being moved.

• This seat belt requirement is not intended for construction equipment while outriggers are in the down position and the wheels are off the ground.

6.7 Site Asset Reliability Department will be responsible for maintaining

seat belts in all BP vehicles.

6.8 A spotter shall be used when backing a Heavy Vehicle (greater than F-350 or 7,000 lbs.) in the process block or any congested area. See Appendix E for spotter competency guidance.

6.9 Whenever a spotter is necessary, a pre-job discussion between the spotter and vehicle operator should take place to review and agree upon the hand signals to be used. The spotter shall be competent and aware of the hazards in the location they are directing vehicles. The vehicle operator should immediately stop if they lose site of the spotter.

6.10 The spotter should be encouraged to wear a high visibility reflective vest.

6.11 All vehicles should have their lights illuminated regardless of the time of

day. 6.12 The Traffic SPA shall evaluate roads to determine which roads shall be

deemed “permitted roadways.” These roads shall be permanently closed and will require a permit for vehicle entry. All roads that are designated as hazardous classified locations, such as Class 1, Division 2, shall be permitted roadways. Other roads may be identified as permitted roadways to help with traffic control. Permitted roadways


can be found in the map in Appendix A.

6.13 High Risk Driving Activites or Driving in Higher Risk Driving Countires will have an approved risk assessment in place.

NOTE: The Downstream Driving Safety Guide gives guidance on controls for consideration in the risk assessment, related to: vehicle safety features, driver training and related criteria, driver working, driving and rest hours, JMP, IVMS, and driver fitness for task.

7.0 Permits for Vehicle Entry (Class 1, Division 2 roads)

7.1 Vehicles entering a permitted roadway or hazardous classified area within the process block shall have a Vehicle Entry Permit or Hot Work Spark Potential Task Risk Assessment Permit to Work. Vehicles in all operations areas shall be issued a daily Shift Truck Pass color coded for the area they are being used (East = Blue, Orange – OM&S, North = Green, South = Red, and West = Pink). See SAF044 Hot Work, Hot Work Spark Potential, and Vehicle Entry for details on required permits.

7.2 The Electrical Area Classification Team identified 21 locations outside of the process block that are considered Class 1, Division 2 Hazardous Locations due to potential hydrocarbon sources near an unpermitted road or rail. The following locations are listed along with their mitigation methods:

1. 50th St at 60th Ave, just South of the Crude Pumps - Gas

detection with local and remote alarming. 2. Roadway just West of Tank 64 - Gas Detection with local and

remote alarming. Traffic barriers to prevent access. 3. 60th St at 52nd Ave, just South of Tank 819 - Gas Detection

with local and remote alarming. Traffic barriers to prevent access.

4. Roadway West of Tank 761 - Gas detection with local and remote alarming.

5. Gate 27 Parking Lot, just West of Inland Pipeline Station - Vapor Barrier Wall with Signage

6. Railway to LPG loading Racks. - Gas Detection with local and remote alarming.

7. 30th Ave leading towards LPG Unit; Truck Loading Rack - Gas Detection with local and remote alarming. Traffic barriers to prevent access.

8. Railway adjacent to 25th Ave near Sat 6 - Gas detection with local and remote alarming.

9. 32nd St South of Tank 121 - Gas detection with local and remote alarming.

10. 20th Ave West of SRU1 and 40th St South of SRU1 - Gas detection with local and remote alarming.

11. Gravel roadway North of Tank 154 - Gas detection with local and remote alarming.

12. Gravel roadway North of Tank 157/158 - Traffic barriers to prevent access.


13. Gravel roadway South of Tank 142 - Gas Detection with local and remote alarming. Traffic barriers to prevent access.

14. Gas Blender access road, at 32nd St and 22nd Ave - Traffic barriers to prevent access.

15. Perimeter Road to WWTU Bio-Pond - Gas Detection with local and remote alarming. Gate installation and Traffic barriers to restrict access.

16. 60th St adjacent to Tank 270 - Gas Detection with local and remote alarming.

17. Roadway Northwest of Tank 15 - Traffic barriers to prevent access.

18. 60th St in between Spheres 663/664 and 662/665 - Gate installation to restrict access.

19. Railway adjacent to East Flare and open areas to West and South of East Flare - Gas Detection with local and remote alarming. Traffic barriers to prevent access.

7.3 In the event that personnel are approaching one of these identified

areas, the following shall be done if the light is flashing: Pull vehicle over to the side of the road, turn it off, walk upwind or cross wind away from the release and go to a Safe Haven.

7.4 Operations Response to alarms shall be as follows: a) Board operator will contact responsible outside operator and notify

the Refinery Coordinator of alarm. b) Outside operator will survey the area looking for any visible

gas/vapor release and close the affected roadway.

• In the event of a gas/vapor release the Facility Response Plan shall be followed.

• Clear the area of all personnel .

• Gas test the area to verify the alarm.

• If gas detection proves to be positive; isolate the leak and notify supervisor

• If gas detection proves to be negative survey the area to see if there is equipment or material blocking the detection system

• Clear or have cleared any equipment or material blocking the detection system, initiate work order if needed

7.5 Response to System Interruptions

a) If a common trouble cannot be resolved with immediate action the roadway light may be bypassed and portable monitors may be dispatched by the area monitor technicians to work in place of the road and rail system. In the event that no portables are available or are not feasible, the road must be closed and permitted.

b) If planned work will block the beams of the road and rail

system the same action must be taken as outlined in 7.5(a).

c) If a mechanical malfunction occurs, making the LEL alarm ineffective, an Emergency Work Order shall be written and the area monitor technicians will be called out to begin work. Section 7.5(a) must be followed in this situation. If this occurrence is off-shift the road shall be closed and permitted until the requirements of 7.5(a) are met.


7.6 Planned Testing or Maintenance of System

d) If planned testing/maintenance is taking place that requires activation of the visual alarms on the road way, MAINT-IE-001 must be followed. The Refinery Coordinator shall be notified prior to testing/maintenance starting if the system will visually alarm onto the roadway. The Refinery Coordinator is encouraged to order a radio “all call” from the EOC to notify the plant of the start and completion of such work.

8.0 Speed Limits and Signage 8.1 Drivers shall obey all applicable traffic laws of the State of Ohio (or any

other state when in that state), local traffic laws and ordinances when operating a company-owned vehicle, rental vehicle, or personally owned vehicle used during company business whether on- or off-site.

8.2 The maximum speed limit on roads within the Refinery for all vehicles

is 15 MPH (miles per hour) except in designated OM&S areas where the posted speed limit is 25 MPH. All parking areas have a designated speed limit of 10 MPH. These areas will be identified by posted speed limit signs.

8.3 Regardless of the posted speed limit, the driver is responsible for

operating the vehicle at a safe speed for the conditions. (e.g. inclement weather, oversize load, detours, turnarounds, pedestrian traffic, and poor roadway surface condition).

8.4 All bicycle riders, pedestrians and other vehicles shall obey barricades

and all traffic control signs. 8.5 All vehicles shall yield to Rail Traffic. 8.6 All traffic signs shall be obeyed. All traffic signs are not to be added,

altered, moved, changed, or destroyed.

9.0 Emergency Vehicles 9.1 All other vehicles shall yield to emergency vehicles. ‘Yield’ means pull to the roadside and fully stop (for rail traffic, yield means to stop without blocking vehicle crossings). All traffic shall stay clear of an emergency scene unless involved in assisting with the emergency.

9.2 Emergency Response Vehicles working in emergency capacity may

enter into process area without a written Vehicle Entry Permit. Emergency Response Vehicles shall receive verbal authorization from the On Scene Commander, Refinery Coordinator or Unit Operator to ensure area is safe to enter.

9.3 Emergency Response Vehicles, (e.g., fire trucks, ambulances) are

exempted from Section 12, Parking, while at the scene of an incident, drill, or training, and performing their designated functions.

10.0 Road Closures 10.1 All closures of roads will be coordinated through the Traffic SPA or delegate of authority. The road closures will be coordinated and notifications will be sent out to the refinery by Security. This initiative will ensure the availability of open routes for Emergency Response Vehicles.

10.2 All major or main road closures that limit roads to 1 lane will have a


designated “flagger” to ensure that traffic can flow appropriately. The responsible party that requested the closure of a road must provide a designated “flagger.” If a designated “flagger” is not available, the responsible party is responsible to request assistance from Security. Security will provide assistance with traffic. A “flagger” will be utilized as the traffic patterns dictate the necessity of traffic control.

10.3 In the event that a road needs to be closed to all traffic which includes

all motorized vehicles, bikes, and pedestrians, Security will be notified immediately. Designated “Red Barricades” will be deployed to ensure all personnel do not cross the barricade. Once the "Red Barricades" are no longer required, Security will be notified for removal. Security will send out notifications of the closure and re-opening of the road.

11.0 Pedestrians and Bicycles 11.1 Pedestrians have the right of way over vehicles and bicycles

• All pedestrians shall yield to emergency vehicles. ‘Yield’ means move away from the road.

• All pedestrians shall stay clear of an emergency scene unless involved in assisting with the emergency.

• All pedestrians shall walk on sidewalks whenever possible, or within a marked crosswalk, or near the left side of roadways facing oncoming traffic without causing unnecessary interruption to traffic flow.

• All pedestrians shall yield to rail traffic

12.0 Parking 12.1 All personnel are required to park vehicles in designated spaces in the main parking lots at the entrances to buildings or process units and at the Refinery designated employee parking lots. No vehicle shall be parked in any access lane to a process unit or maintenance shop, on/across a rail track, blocking any emergency vehicle regardless of its location, or blocking any other vehicle’s egress from its parked location.

12.2 When parking, do not block access to any fire lanes, emergency

equipment, or fire hydrants. 12.3 Do not park within 20 feet of emergency equipment including fire

monitors and hydrants unless there is a designated parking space. 12.4 No vehicle within the refinery fenceline shall be left unattended with the

motor idling. ‘Unattended’ is defined as no operator physically in the driver’s seat or passenger seat of the vehicle in a position to turn off the ignition in the event of a vapor cloud.

Exception 1: Cranes, Vac Trucks, or heavy equipment that requires a motor

to be running during activities are authorized. Any special circumstances that require a deviation from 12.4 must require prior approval by the Traffic SPA.

Exception 2: Employees may exit the vehicle while the motor is running to

ensure the windows are free of any snow or ice. The employee must be within the immediate vicinity of the vehicle while it is running.

Exception 3: Vehicles operated by the OM&S Operators and OM&S Shift


Supervisors on-shift are allowed to leave their trucks running unattended on non-permitted roadways and designated parking areas on days when the temperature is 40oF or lower with the following conditions: a) Vehicles must be wheel chocked. b) Vehicles must be identified in window to ID they are allowed to run unattended in designated areas.

12.5 The use of automatic vehicle starters is prohibited inside barrier of the

old main gate. Employees may use automatic vehicle starts in parking lots and outside the old main gate and hardened security barrier. (reference Appendix D).

12.6 When vehicles are parked at or around process units, keys shall be left

in the ignition so vehicles can be moved if necessary during a process unit emergency.

12.7 In the event that a vehicle needs to park in a nondesignated high traffic

area (i.e. along side a road ); hazard lights shall be turned on at all times and remain on until the vehicle is removed from that location.

12.8 Where feasible, vehicles within the refinery fenceline shall be parked so that the first movement of the vehicle is forward to reduce the blind spot on first movement. An example of where that is not feasible is angle in parking such as that in front of the cafeteria.

12.9 Drivers shall check that the vehicle being driven is free from hazards (e.g.obstacles in the direction of driving) before moving the vehicle by performing a 360 degree walk around.

13.0 Training Requirements 13.1 Any BP employee who operates a motor vehicle on BP Company

business must have appropriate training, including defensive driving and fatigue awareness as outlined in the BP RM-P 3.7-0002 Driving Safety.

13.2 BP Workforce drivers who drive on public roads on BP business shall take part in defensive driving training and assessment within six months of commencing driving on BP business. Thereafter, workforce drivers who drive on public roads on BP business shall complete defensive driving refresher training and assessment at least every three years.

14.0 Deviations 14.1 Any deviation from these established procedures shall be approved

through a Management of Change and must be approved by the Traffic SPA.

14.2 Turnarounds, Special Projects, Greenfield or Brownfield work may be

exempt from specific elements of this procedure provided they have a written plan that addresses Vehicle Entry and Traffic Control. The written plan must be approved by either the Safety Team Leader or the HSSE Manager.

15.0 Self Verification 15.0 At least annually BP drivers shall demonstrate conformance to the

Practice by completing the Driving Safety Questionnaire (DSQ).


Appendix A

Light Vehicle Safety Features

Table A.1 – In-scope Light Vehicle required safety features

Section Requirements

All Light Vehicles in scope of this Practice shall be equipped or

installed with: This includes personal and rental vehicles used for driving on Business Travel.

• Three-point seatbelts for all occupants.

• Seats with head restraints (adjusted appropriately) for all occupants. • Fully functioning brake system equipped with Anti-lock braking system (ABS). • Tires which are properly inflated, appropriate for the conditions (for example off-road driving or driving in winter/snow conditions) and have a

minimum tread depth of 1.6 millimeters(1/16”) across 75% of the width of the tire. • Airbags (front) for driver and front seat passenger. • Vehicle side impact protection.

• All Light Vehicle will meet the New Car Assessement Program(NCAP) 5 start rating by 7-1-2024.

Light Vehicles which are owned, leased or contracted by

Downstream Entities shall also be installed with:

• NO Metal bull bars. (1)

• IVMS if required as set out in Section 3.5 of this Policy.

Light Vehicles which are newly purchased, leased or contracted (after 01 July 2018) by Downstream Entities shall also be

installed with:

• Electronic Stability Control (ESC). • Side (curtain) airbags for driver and front seat passenger.

• High level third brake light – a third separated brake light mounted centrally. • Daytime running lights. (2) • Safety features that will ensure a New Car Assessment Program (NCAP)

safety rating of at least 4 stars, or the equivalent rating in the relevant country.

Notes:

1. Deformable (non-metal) bull bars which meet pedestrian safety standards (Australian standard AS4876.1 / European Regulation 78/2009/EC or equivalent) are acceptable. 2. Where permitted by local laws and regulations and if commonly available in the market. When daytime running lights are not commonly available in the market, an acceptable alternative is for drivers to be required to use the vehicle headlights during daytime to improve

visibility to other road users where permitted by local laws and regulations.

Table A.2 – In-scope Light Vehicle recommended safety features

Section Recommendations

Light Vehicles which are newly purchased, leased or contracted (after 01 July 2018) by Downstream Entities should (applying a

risk based approach) also be installed with: A risk-based approach for these features/technologies would be to take into account the type of accidents experienced within the country and the possible outcomes identified in a risk

assessment, for all Downstream Entities in a given country, to select the most appropriate technologies, signed off by the “Head of Country”

• Autonomous Emergency Braking (AEB). (1) • Forward Collision Warning (FCW) (applicable when AEB is not available).

(1) • Lane Departure Warning. (LDW) (1) • Parking sensors or parking assistance systems (for example backup camera). (1)

• Blind spot monitors / indicators. (1) • Air conditioning / Climate control. (1) • Safety features that will ensure a New Car Assessment Program (NCAP) safety rating of 5 stars, or the equivalent rating in the relevant country.

Note: 1. Where permitted by local laws and regulations and if commonly available in the market. “Commonly available” in this context means that the safety feature(s) are Original Equipment Manufacturer (OEM) supplied and offered by

several vehicle manufacturers in the country of operation of the vehicle. For more information, refer to the Downstream Driving Safety Guide.


Appendix B

Heavy Vehicle Safety Features

Table B.1 – In-scope Heavy Vehicle required safety features

Section Requirements

All Heavy Vehicles which are owned, leased or contracted by Downstream Entities shall be equipped or installed with:

• Three-point seatbelts for all occupants. (1) • Fully functioning brake system equipped with Anti-lock braking system (ABS). • Tires which are properly inflated, appropriate for the conditions (for

example off-road driving or driving in winter/snow conditions) and have a minimum tread depth of 1.6 millimeters (1/16”) across 75% of the width of the tire. • Wide-angled fully adjustable rear vision mirrors on both driver and

passenger sides of the vehicle and convex mirrors fitted appropriately to ensure adequate vision of blind spots, including passenger side and in front of cab. • Audible reversing alarm, unless legal restrictions on these alarms force

an exception. • IVMS if required as set out in Section 3.5 of this Policy.

Heavy Vehicles used to transport dangerous goods shall also be

equipped or installed with: Heavy Vehicles used for Higher Risk Driving Activities (other than transport of dangerous goods) and Heavy Vehicles used in Higher Risk Driving Countries shall also be equipped or installed

with the following if this is an outcome of the risk assessment required by Section 6.13. For any other Heavy Vehicle not within the categories above, the listed safety features are for consideration.

• Side and rear under-run protection.

• Anti-rollover equipment such as an Electronic Braking System (EBS) to feature full-roll stability such as an Electronic Stability Control (ESC) or Trailer-roll Stability Program. • All front axle tires to have a minimum tread depth of 3.0

millimeters(1/8”) over entire tread pattern and all other axle tires (like rear and trailer axle tyres) to have a minimum tread depth of 1.6 millimeters (1/16”) across 75% of the width of the tire or have the legal minimum tread depth (whichever measurement is larger). Not to use re-tread tires on steer axles.

• Heavy duty wheel nut indicators fitted to all wheels on all axles. • Conspicuous rear and side markings (e.g. reflector strips 5 to 10 cm wide). • High-visibility/pulse tail and brake lights and additional lights including

braking lights and turn indicators installed to the rear of the vehicle at a minimum height of 1.70 meter (5.6’) from the ground. • Laminated (non-splintering) safety glass for windshield. • Mudguards and mud flaps with spray suppression flaps to the rear most

axle(s). • Pedals fitted with non-slip type material (for example rubber pads). • Install foot valves (with shear grooves) and secondary shut-off valves on each outlet when carrying motor fuels.

• Secure hatches and fittings such that they will not leak if the vehicle rolls over. (2) • At least two fire extinguishers. At least one fire extinguisher of two kilograms (four pounds) in the cab and at least one of six kilograms (twelve pounds) on the trailer. (2)

• An approved master switch within sixty centimeters (two feet) of the batteries. (2) • An exhaust that includes a muffler, silencer or spark arrestor. (2)

Heavy Vehicles which are newly owned, leased or contracted (after 01 July 2018) and used to transport dangerous goods shall also be installed with:

• Autonomous Emergency Braking (AEB). (3) • Automatic Distance Control (ADC). (3) • Alternating Brake Lights (EBD). (3) • Daytime running lights. (4)

Notes: 1. For existing HV Multi Passenger Transport Vehicles (MPTVs) lap seatbelts are acceptable until 31 December 2019. All other


vehicles and any newly purchased, leased or contracted MPTVs are required to have three-point seatbelts. 2. Applicable to Heavy Vehicles transporting dangerous goods/products with a flash point of less than 61°C (142°F).

3. Where permitted by local laws and regulations and if commonly available in the market. 4. Where permitted by local laws and regulations and if commonly available in the market. When daytime running lights are not commonly available in the market, an acceptable alternative is for drivers to be required to use the vehicle headlights during daytime to improve visibility to other road users where permitted by local laws and regulations. “Commonly available” in this context means that the safety feature(s) are Original Equipment Manufacturer (OEM) supplied and

offered by several vehicle manufacturers in the country of operation of the vehicle, or for Heavy Vehicles are competitively available through importation. For example: where the required safety features for newly owned, leased or contracted Heavy Vehicles used to transport dangerous goods are not commonly available in the market, this does not result in non-conformance with this Practice. Where these safety

features are commonly available in the market and the BP Entity decides not to install, this would require a deviation from this Practice. For more information, refer to the Downstream Driving Safety Guide.

Table B.2 – In-scope Heavy Vehicle recommended safety features Section Recommendations

Heavy Vehicles which are newly owned, leased or contracted (after 01 July 2018) and used to transport dangerous goods by Downstream Entities should (applying a risk based approach)

also be installed with: A risk based approach for these features/technologies would be to take into account the type of accidents experienced within the country and the possible outcomes identified in a

risk assessment, for all Downstream Entities in a given country, to select the most appropriate technologies, signed off by the “Head of Country”

• In-vehicle camera / vehicle event camera. (1) • Lane Departure Warning (LDW). (1) • Forward Collision Warning (FCW) (applicable when AEB is not available).

(1) • Energy absorbing rear underrun. (1) • Rear camera / park assistance. (1) • Blind spot detection device (turn-off assistant). (1)

• Air conditioning / Climate control. (1)

Note: 1. Where permitted by local laws and regulations and if commonly available in the market.

“Commonly available” in this context means that the safety feature(s) are Original Equipment Manufacturer (OEM) supplied and offered by several vehicle manufacturers in the country of operation of the vehicle, or for Heavy Vehicles are competitively available through importation. For more information, refer to the Downstream Driving Safety Guide.


Appendix C

Map of Permitted Roadways



Appendix D

The Toledo Refinery Hardened Barrior



Appendix E

Vehicle Spotter Competency Guidance - SAF 082

In the process block of the refinery or any congested area when backing a heavy vehicle (greater than F-350 or 7,000 lbs.) is necessary, competent spotters shall be used.

Spotter Guidance:

• Consider the most direct route of travel.

• Ensure affected areas of the refinery are made aware of the vehicle route.

• Spotters should be familiar with the vehicle they are spotting for, so that they are aware of the limitations of the vehicle.

• When a spotter is being used, the driver and spotter should walk down the route to identify any obstructions.

• Spotters are encouraged to wear a high visibility vest.

• Discuss hand signals before moving to avoid confusion. See hand signals below.

• Spotters should position themselves in a location where the driver can clearly see them and where they have a clear field of vision without obstruction.

o Drivers should stop if they lose sight of their spotter.

• The driver and spotter should be in constant communication, either visually or verbally, at all times.

o Vehicle windows should be in the down or open position to allow better verbal communication.

• Avoid vehicle turnarounds in congested areas.

• Spotters must not have additional duties while they are acting as spotters

• Spotters must not use mobile phones, radios, or other items which could pose a distraction during spotting activities.


Revision history The following information documents at least the last 3 changes to this document, with all the changes listed for the last 6 months.

Date Revised By Changes

3/18/15 Brent Schacht Section 10.4 Exemption 3: Omitted reference of Truck 1.5 & 3.5 per MOC action item of Reassignment of Tank Field Assistant Duties MOC # M2015767-001

5/1/18 Mike Stack Added language and requiremnts to align with D-P 3.7-0007 date June 29, 2017. Updated vehicle specifications

Added local first move forward policy

Added local languaue around driving with lights on at all times (not soley between dusk and dawn

Update language around refinery fenceline and hardened barrier due to REC build. Added map.

5/1/19 Jon Parker Changed cover page (Owner, Authorizer, Revised)

2.4 Added Reflective Vests equipped in all vehicles.

9/4/19 Jon Parker Added Appendix E - Vehicle Spotter Competency Guidance Document. Reclassified document to a Policy. MOC# M20191989-001

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