Archiving the Arts 16 September 2014

Manchester Central Library

Elise TurnerDevelopment Officer, North West

Heritage Lottery Fund

Outcomes – A lasting difference for heritage and people

• We describe the differences that we want to make to heritage, people and communities as ‘Outcomes’

• There are 14 in total, however your project does not need to contribute towards them all

• We will consider how well your project will achieve these Outcomes, which means that contributing towards more will not necessarily make your application stronger

Outcomes for heritage– better managed – in better condition – better interpreted and explained– identified/recorded

Outcomes for people – developed skills – learnt about heritage– changed attitudes or behaviour– had an enjoyable experience– volunteered time

Outcomes for communities– environmental impacts reduced– more / wider range of people engaged with heritage– local community a better place to live, work or visit– economy boosted– organisation more resilient

Who Can Apply?

Public or not-for-profit organisations such as:

• Community or voluntary groups

• Local authorities

• Other public sector organisations

• Parish Councils

• Charities

All organisations must have a constitution / set of rules and a bank account

However, private owners for ‘for-profit’ organisations can now apply under Our Heritage scheme providing Public Benefit outweighs Private Gain

Main Grant Schemes

• Sharing Heritage (£3,000 to £10,000)

• First World War: Then and Now (£3,000 to £10,000)

• Our Heritage (£10,000 to £100,000)

• Young Roots (£10,000 to £50,000, aimed at young people aged 11 – 25)

• Start-Up Grants (£3,000 to £10,000)

• Heritage Grants (£10,000+)

Archive Specific Points

• Work to archives, including cataloguing & digitisation can be funded• How and where will the original source material be conserved after

the project?• How can you demonstrate that the original material is at risk of

degradation or loss?• Is your archive PD 5454 compatible? If not, can you demonstrate

that the environmental conditions are suitable for the long term care of your collection?

• Training and volunteers are important: we can support skills development (e.g. object handling, digitisation, conservation, exhibition design, cataloguing)

• All archive projects must include activities allowing the wider public to engage with the archive in some way

Think about ….

• How will you select items for digitisation and what kind of project material will most help you to meet the aims of your project?

• Have you considered themes, subject and formats that will suit or target your project audience? What activities / resources will engage them?

• How will your archive material be accessible in the long term and how will you preserve it?

Purchase of Items

• HLF can support acquisitions of heritage items and collections

• Purchase alone is not enough for a project

• We will not support acquisitions that are above market value. Independent valuation is required

• Urgent acquisitions are possible with a single Heritage Grant round, but you would need to demonstrate how the item will be integrated into existing learning programmes

When assessing applications we consider the following:

• What is the heritage focus of the project?

• What is the need or opportunity that the project is responding to?

• Why does the project need to go ahead now and why is Lottery funding needed?

• What outcomes will the project achieve?• Does the project offer ‘value for money’?• Is the project will planned and financially

realistic?• What is the legacy of the project?

What can we fund?

• Displays, interpretation, exhibitions• Costs of running activities• Learning materials• Equipment• Facilities, room hire etc.• Research and creating records• Publicity and marketing• Additional staff costs• Building repairs and preservation

works• Storage of records or collections• Professional fees

Sharing Heritage

• Grants £3,000 - £10,000

• Easy access for small groups

• Can include capital works

• Min. 1 outcome for people

• Projects last up to 1 year

• Not-for-profit applicants

• Very light touch assessment

• Single payment in advance

• No deadlines

First World War: Then and Now

• Grants £3,000 - £10,000

• Easy access for small groups

• Can include capital works including work to memorials

• Min. 1 outcome for people

• Projects last up to 2 year

• Not-for-profit applicants

• Very light touch assessment

• Single payment in advance

• No deadlines

Title: Looking at Wilfred Owen’s view of life in the trenchesApplicant: Wythenshawe Community Housing GroupGrant Awarded: £10,000

• FWW poet Wilfred Owen who was killed in action a week before Armistice Day and awarded Military Cross

• Applicant worked in partnership with Archives +• Young people from the Group’s networks carried out

research at a number of different archives; visited exhibitions about other war poets

• Intergenerational Q&As with older people to explore memories of their family members who fought (recorded for local community radio)

• Write own poems• Create exhibition at Manchester Central Library, as

well as website, newsletters and education pack

Our Heritage

• Grants £10,000 - £100,000

• Helping communities to discover, celebrate, share and take care of their heritage

• Projects last up to 3 years in practice

• Minimum of two outcomes (1 from heritage, 1 from people)

• 8 week assessment

• No minimum match funding

• 50% of grant up paid up front

• No deadlines

Title: Manchester Chinese ArchiveApplicant: Manchester Chinese Centre Programme: Our HeritageGrant Awarded: £48,900

• Manchester’s Chinese community numbers over 40,000, but there is little awareness of its heritage

• Project to create new archive• Worked with over 40 local volunteers from a

range of communities (Jewish, Malaysian, Vietnamese)

• Carried out 55 oral history interviews with local Chinese people

• Catalogued 86 boxes of material donated by Chinese community & digitised 11,000 documents!

• Other activities included radio interviews, educational resources and an exhibition

Title: Hidden HistoriesApplicant: Lancashire LGBT CentreAwarded: £49,900

• The heritage focus is memories and experiences from the 1950s and 60s of older LGBT living in Burnley, as well as exploring how the legal and cultural changes of the 20th century affected them.

• Carrying out a range oral history interviews for people to share their experiences, working with NWSA

• Extensive archival research (in Lancashire & London) to tell the story before that in living memory. This includes police & court records and hospital records

• Created website and App for a walking heritage trail around Burnley

• Exhibition, DVD and booklet

Young Roots

• Engage young people 11-25 years in their heritage

• Stem from the ideas and interests of young people

• Partnership between youth and heritage groups

• Led by a not-for-profit organization • Grants £10,000 - £50,000• Projects last up to 2 years• No deadlines• 8 week assessment• 6 outcomes

Title: From Baden Powell to MorrisseyApplicant: Salford Lads and Girls ClubGrant Awarded: £25,000

• Club founded in 1904 by Baden Powell of Boy Scout fame

• Achieved fame through numerous TV appearances and featuring on a Smiths album cover

• The club has held every single membership card since it opened, as well as a range of other documents and records

• Around 40 young people gained a variety of new skills to allow them to:

• Digitise archive of membership cards & other photos, documents and memorabilia

• Create an exhibition to tell the club’s story

Title: The Black Knight and the Gorse Hall MurderApplicant: Tameside Museum & Galleries ServiceGrant Awarded: £22,000

• Two historical characters from Tameside - The Black Knight (Sir Ralph de Assheton) who lived during the 15th century, and George Storrs, murdered at Gorse Hall in 1909.

• Part of Manga Group (Japanese comic art and animation), including young people with autism, homeless and/or registered as vulnerable

• Spent a lot of time at Local Studies & Archive Centre, visits to other relevant archives & museums

• Workshops incl. costume design, time-lapse photography and comic-strip drawing

• Create exhibition and comic book

Heritage Grants

• Grants over £100,000

• Projects last up to 5 years

• Capital projects with activities OR

activity-only projects

• Decision by NW Committee (£100,000

to £2m)

• Decision by Trustees (£2m +)

• 2 round application process

• Minimum of three outcomes (one from

each heading)

Project: Patterns of Migration Applicant: Re-tracing SalfordGrant: £161,800

• Preserve large-scale photo archive created by a photographic studio in Cheetham Hill

• Focusing specifically on 50s & 60s• Use images as starting point for

researching social history of the area• Restore & digitise images• Creative workshops with schools,

textile art project, oral histories, exhibitions, archive courses, family fun events

• Creating training films around archiving

Title: Alfred Wainwright ArchiveApplicant: Cumbria Archive Service Awarded: £184,200

• Acquisition of collection of personal papers, drawings, sketches & other items relating to Wainwright (around 10,000 items) from Wainwright family

• Cleaned, repackaged and catalogued, with elements digitised

• Learning activities including e-learning pack, loan boxes, workshops for teachers etc.

• Teachers identified boys being able to identify with the archive

• Partnership working incl. Mountain Heritage Trust, Kendal Museum & Local Studies Libraries, LDNPA

• Create mobile exhibition and programme of talks and events

• Separate from assessment• Initial project outline• HLF development team

provide response • Form is a starting point for

discussion

Project enquiry service

Contact details:

Heritage Lottery Fund

Carver’s Warehouse

77 Dale Street

Manchester

M1 2HG

Tel: 0161 200 8470

northwest@hlf.org.uk

www.hlf.org.uk

@heritagelottery