Archival science as an information science

•Marjo Rita Valtonen

•University of Tampere, Finland• ICA/SAE, European Conference,

• Härnösand/Mid Sweden University 27-28 August

Content of presentation•Point of view

RAM education programs

•Scope and content of IS paradigms, domain, methodologies IS theory big questions

•Scope and content of AS•Common fields – common aims?

similarities – differencies - problems

•Mutual benefits•Tampere case

implementation of integration

Point of view

•RAM education programs

•C. Couture main tendency: autonomous

AS

•Tampere case integration, synergies of

IS+AS

LIS•Library science

the summary of all theoretical guidelines necessary for the organization of a library

object is to provide access to graphic records in libraries

is concerned with the information processes that take place in library

•Documentation -> IS creation, transmission, collection,

clasification, and use of recorded knowledge in any format

facilitate the access to documents in any formats independent of the institution

IS – explicit, paradigmatic

definiton

•IS is the study of gathering organizing storing of information retrieving dissemination

IS•An interdisciplinary field concerned

with the theoretical and practical concepts, as well as the technologies, and industry dealing with knowledge transfer and the sources, generation, organization, representation, processing, distribution, communication, and uses of information, as well as communications among users and their behavior as they seek to satisfy their information needs (Hawkins 2001)

IS

• IS covers a very wide variety of subjects.

•The purpose of IS is to facilitate access to desired information (Vakkari 1994)

•The centrality of IR and user studies (US) research

• Information seeking and information retrieval are core concepts in IS

(Hjorland 1997, Ellis & Allen & Wilson 1999).

AS field

•diplomatics

•history

•auxiliary science

•discipline

•field of research

•science

Scope and content of AS

•theoretical discourse product -> process structure -> function archives -> archiving record -> recording context by-product -> construction of

sosical memory(Cook 2001)

records = process-bound information

information generated by work processes and structured and recorded by these processes in such a way that it can be retrieved from the context of those work processes

(Theo Thomassen, ARCS no 4/2001)

Methodology

• The establishment, the maintenance and the analysis of links between records and records creators in order to establish, maintain and analyze the authenticity, reliability and trustworthiness of records

(Theo Thomassen, ARCS no 4/2001)

IS + AS co-operation

•similarities object, methods, MD, description,

….

•differencies theory, aims,….

•synergies user service

•problems - challengies

IS + AS common fieldscreation, genaration information skillsorganization information servicemanagement accessprocessing descriptiondistribution, publishing metadataselection memory of organizationstorageuse, user needsinformation systems,document mgmt systemscopyrightdata security

elements of IS field

representationcommunicationseeking, searchingretrievaluser needsinformation behaviourinformation policybibliometricscitation analysis

elements of AS fieldcapture authenticity, integrityregistration accountabilityappraisal contextualityacquisition functional

requirementsprincipal of provenance legal requirementsdisposal, destruction archival theoryretention, preservationrecordkeepingprivacy – publicity - confidentialitysecurity, protection

IS Common fields ASrepresentation creation, genaration capture

communication organization registration

seeking, searching? management appraisal

retrieval processing acquisition

user needs distribution,publishing principal of provenance

information behaviour selection

information policy storage disposal, destruction

use retention, preservation

information systems,

document mgmt systems

recordkeeping

IS Common fields ASbibliometrics copyright authenticity, integrity

citation analysis access accountability

information skills privacy - publicity

information service contextuality

data security security, protection

description functional requirements

legal requirements

Mutual benefits

•AS -> IS theoretical standpoint appraisal, long-term preservation contextuality

•IS -> AS representation retrieval, acces user needs

Tampere case

•IS + AS

•main point = integration

•aim: multiskilled information experts

REGIM Research Group on Information and Records Management

group of Finnish researchers, research and post graduate students in information and records management.

REGIM members carry out (mainly applied) research on information and records management and archival theory in public and private sectors.

REGIM aims to organize informal research seminars and colloqia and invites students interested in the field to join the group’s activities.

Informaatiotieteiden tiedekunta Yhteiskuntatieteellinen koulutusala

Tutkinnot

• kandidaatin tutk. yleisopinnot 10 ov kieliopinnot 9 ov sivuaineopinnot 55-61 ov Pääaine, aineop. 40-45 ov

yht. 120 ov

• maisterin tutk. kand. tutk. tai vast. pääaine, syventävät op.40 ov (sis. gradun 20ov)

yht. 160 ov

• Jatkotutkinnot FL, FT,YTL, YTT