Aptera Presents "Planning for SharePoint"
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Transcript of Aptera Presents "Planning for SharePoint"
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SHAREPOINT ROADMAPS:THE WHAT, WHY, AND HOW
• WHAT IS A SHAREPOINT ROADMAP?• 1-2 year plan
• Prioritized and grouped by phases or releases
• Living document
• Develop
• Release
• Re-evaluate
• Repeat
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SHAREPOINT ROADMAPS:THE WHAT, WHY, AND HOW
• WHY DO WE CARE?• We have to know where we are going if we expect
to ever get there!
• Avoid pitfalls• User adoption
• Scalability
• Governance Planning
• Business Planning
• Budget
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SHAREPOINT ROADMAPS:THE WHAT, WHY, AND HOW
• HOW DOES THE PROCESS WORK?
• Information Gathering:
INITIAL STAKEHOLDER MEETING INITIAL IT MEETING ALL USER MEETING
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PROCESS (CONTINUED)
• GROUP SESSIONS AND REVIEWS• Departmental/Functional Area Breakout Sessions
• Stakeholder Review
• Midpoint Presentation
• IT Follow Up (if necessary)
• Final Roadmap Presentation
• Functional Approach
• Work Effort
• End User Presentation (Optional)
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SHAREPOINT ROADMAP PRESENTATION
• Fictional Company A
• Stakeholder Challenges
• Basic Project Management
• Lack Of User Adoption Of Beta Site
• Too Many Emails!!
• Inability To Track Internal Projects
?
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SHAREPOINT ROADMAP DEMO
• INITIAL USER MEETING• Consensus among beta users:
• difficulty navigating the site
• knowing where to put new content
• Inability to find documents and information
• Too many emails
• Issues managing projects within some departments
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ROADMAP IMPLEMENTATION
• Taxonomy/Site Structure Reorganization
• Combination of alerts and information syndication
• (to lessen email traffic)
• Institution of content aggregation
• PMO Site with Project Site Template
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ROADMAP REVIEW
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IMPLEMENTATION - TAXONOMY
• TAXONOMY AND SITE STRUCTURE• Honor Service Level Agreements (SLAs)
• Backup and Disaster recovery
• Quotas
• Managed navigation new!• Consistent across PMOs and Project Sites
• Templates• Project Site Templates
• Enterprise Item Templates (syndicated/reusable)• Project Issue
• Project Charter
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IMPLEMENTATION – PMO
• PMO AND PROJECT SITES• Project Management Office (PMO)
• Display aggregated information from project sites
• Easily create new project sites
• Project Sites• Easily Manage Tasks and Issues
• Consistently Manage Iterations or Releases
• Templates
• Ensure content quality; by way of consistency
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ENHANCEMENTS– UX
• USER EXPERIENCE ENHANCEMENTS• Search
• Display aggregated from search
• Hover Panels in search results
• Hover Panels• Visual insight into search results
• Communities
• Follow Sites, Documents and People
• Promote Sites
• Drag and Drop File Upload
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DEMO
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ENHANCEMENTS– PLATFORM
• PLATFORM ENHANCEMENTS• Shredded Storage
• Improved file storage
• Cloud-App Model
• Flexible app development model for on-prem and cloud
• Branding Enhancements
• Design Manager
• Device targeting
• Cross-Site publishing
• Many more!
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QUESTIONS…Do you have any
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THANK YOU!