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At a regular meeting of the Town Board of the Town of Carroll, Chautauqua County, held on the 812th day of

April, 2017, at 6:30 PM in the Town hall, Frewsburg, N.Y. there were:

PRESENT

Councilman Ekstrom

Councilwoman Ekstrom

Councilman Dahlgren

Councilwoman Lingenfelter

Supervisor Jack Jones

Recording Secretary, Tenneil L. Stelmack, Town Clerk

Also Present:

T. Allison, Dan Sisson, Chief Wright, A. Gustafson, L. Sorg, D. Sparling, L. Greenwood, Shelly O’Boyle,

Nathan Peterson, Janelle Swan, S. Rowley, R. Lemon, J. Torrey, J. James Torrey.

Supervisor Jack Jones opened the meeting with a pledge to the flag.

Motion was made to approve minutes of the March meeting. Motion made by M. Lingenfelter, second

by P. Ekstrom, carried.

Supervisor Jones granted privilege to the floor.

Shelly O’Boyle- 171 Avalon Blvd, West Ellicott- Superintendent of Frewsburg School District.

T. Allison inquires of the Capital project for new pavement. S. O’Boyle hoping for this year and will

check on dates and follow-up with T. Allison.

James Torrey - Mr. Barr- mess and getting worse and larger. P. Ekstrom states Mr. Barr property is in

deplorable condition and getting worse. Mr. Barr is dropping trees on neighbor’s property. His dogs are still

frequenting neighbor property, neighbors have asked 6-8 times for Mr. Barr to keep dogs off of property. J.

Torrey- provided pictures of current condition verse the original condition of Mr. Barr’s property. Been going

on for over a year and Judge continues to give extensions and no exact dates given to Mr. Barr to return to

court. Fines $25.00 a day for 30 days after 30 day period it was $100.00 a day. J. Torrey states the fines are

now changing and may be suspended if Mr. Barr cleans up his property. A. Gustafson visited property

Tuesday, April 4th and conditions have not changes or have worsened. J. Jones states he will speak to Judge

Grey to see what can be done about this issue.

Motion made by P. Ekstrom to close regular board meeting, 2nd by M. Lingenfelter, carried.

Motion to go into Public Meeting made by M. Lingenfelter, 2nd by P. Ekstrom, carried.

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A resolution brought forward by the Government Class of Frewsburg Central School. Roswell Park will

be providing signs to be placed at the Town Park to inform the public of the new resolution. New ordinance

will be added to the Town Park Policies.

Motion made to close the Public Hearing made by P. Ekstrom, 2nd by K. Dahlgren, carried.

Motion to resume regular Board Meeting made by P. Ekstrom, 2nd by T. Ekstrom, carried.

J. Jones- Would like the Town of Carroll to adopt the Tobacco Free Park Zone for Resolution, motion made by

K. Dahlgren, 2nd by T. Ekstrom. Roll Call vote 5-I, no- Nah to pass the Tobacco Free Play Ground Resolution.

This designates all Playgrounds, Park and Recreation space for all Town of Carroll Jurisdiction.

Tim Wright/Police Chief- All business in Police department going well, burglary and thefts are up a

little bit with warm weather.

Tom Allison/Highway Superintendent- Scheduled a Park Meeting for Monday, April 17th at 11:30-12:00

Monday. Building committee meeting needs to meet to address Salt Shed issues which need addressed -

Scheduled for a rainy day. Notified by Chaut. Co. Soil and Water about creek problems. J. Jones- had Paul

Webb write a letter to the DEC. – attached.

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The Town is reliable for five years. Same plan will be submitted again to see if the DEC will approve the plan.

County Health Dept. came to design a new septic plan. A savings of 6,000-7,000 dollars by the Town doing the

work themselves. A new septic has been installed and the finishing touches will be started this next week (the

pavement and drainage). A taxpayer fell due to a faulty bench and hit her head at the Town Park. Garbage

being picked up on Bain Rd and Scott Rd. Tim will be following up with the name of the person who disposed

of the trash on Scott Rd. Clean up days- will be May 13th, second Saturday in May, from 8 am – 3 pm, for

Town of Carroll Residents only. Brush dump- open and Dave will be there on Saturdays from 8am – 3 pm,

behind the Town Hall. Loader- Past practice was to trade loaders yearly, unfortunately this year that will not

work, new approach is to lease a new machine- a 3 year lease for at $9,407.07 a year, with a 3 year warranty.

First payment due upon delivery. Resolution to lease new loader- Motion made by M. Lingenfelter, 2nd by T.

Ekstrom, Roll call vote 5-I, No- Nah. Government Flags- need to replace 25 flags- 25 were replaced last year

and need to replace 25 this year- approved. The village of Falconer took three, 10-wheeler loads of dirt from the

sale. Tom is not retiring.

J. Jones- a motion to pay the monthly bills made by P. Ekstrom and 2nd by M. Lingenfelter, carried.

The audited bills are as follows:

GENERAL 2017-04 #84 thru #120 in the amount of $10,166.47

HIGHWAY 2017-04 #55 thru #88 in the amount of $30,289.92

WATER 2007-04 #40 thru #86 in the amount of $12,376.42

Dan Sisson- Hydrant flushing will take place the week of May 8th. The appraiser came in and looked

over all buildings assessed at 50,000 or more assessed value, 11 buildings. Well 5- DEC is paying for hot water

tank, 2 doors to be installed into openings, refuse to replace the concrete pad. See attached paperwork-

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D. Sparling/Animal Control- Contacted Emily Bailey- unable to touch any dead dogs found. The Ag. &

Market report- satisfactory. Mr. Barr seems to be keeping the dogs in fenced areas.

Code Enforcement Officer Gustafson- busy with the 59 Wheeler Hill Rd property. No resolution at

court, definite fines were not stated- fines levied. Ivory Rd. barn received a demo-permit. Issued new permits

and finishing others for Laurie. Falconer St. issue- bon-fire, state police and DEC were involved. Zoning board

appeals- Ivory office for Mike Peterson was approved. Campbell Property- sold to Mose Byler to procure

animals and sell them from others out of town, undetermined number of animal. This needs to be approved by

planning board. Al will be attending the Southern tier training May 10th. More deplorable properties/conditions

addressed- possible solutions change of the local laws and or 30 day notice or fined.

Assessor L. Sorg states the equalization rate at 100% this year. Finishing building permits from last

year- more in the Town of Carroll then in Busti, Kiantone combined. Gas production values falling- (Year

2012- $1,600,000) - (Last year, gas well values- $256,000) - this year expected to fall an additional 30%.

Tentative Tax Roll will be filed by May 1st, 2017, legal notices will be sent to the paper. Grievance Day will be

held Wednesday, May 31st from 4pm-8 pm at the Town Hall. Suggested to the Torrey family- approach the

grievance board as an adjustment on taxes due to neighboring conditions.

Ron Lemon- Local Law will be voted on this month- villages wanting to be taken over by towns. The

20 million grants across the state- if the village is incorporated with a town this money helps to pay bills and

make for a smooth transition. Human Services Director in need at County level- personnel, Ins. negotiations for

the 12,000 county employees.

P. Ekstrom- Stepping down from the flower planting committee.

Tom- community pride started this project and funded it- no one does this anymore and then the

highway took it over. P. Ekstrom to line up the people to plant buckets. The cost will be figured this season and

revisit next year. Board agrees to have 16 barrels will be replanted by the highway.

M. Lingenfelter- Insurance coverage for part-time elected officials, Judges, council. Officials will pay

their own premiums at 100% at no cost to the town. Only thing the elected officials will qualify for eye, dental,

and health insurance. One payment missed – they lose their benefits. Work session - to be set at undetermined

date before next board meeting to discuss this in further detail. Clerk books- will be audited in house on the

weekends by Kevin Honey. Board will audit clerk books tonight (April 17, 2017). Books are in house and

available for audit. Town ordinances- planning board, noise and lighting ordinance (who enforces these

ordinances). Town Hall renovations- the funding is not available at this time, the building in lower level is

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complete, and when funding becomes available more renovations will be done in as needed basis. The upstairs

bathroom will be next to be redone.

K. Dahlgren- Easter Egg hunt to be held at Frewsburg High School @ 11:00 am.

T. Ekstrom- Has been in contact with Mark Jackson about re-keying the door, patent key system, do not

duplicate keys. Some doors are not handicapped accessible. Further discussion to be held at a later date.

T. Stelmack- Credit card service GOVPAYNET- no fees to the municipalities, works through a USB,

links can be added to the website- allowing for payments to be made online. Pam, assistant directory, of Chaut.

Co. Taxation office- was contacted and other municipalities are moving forward with card payments. The

amount charged to the card holder is depending on the amount of the fee they are paying. M&T also is an

option. Fall newsletter will be created- bring any information to Tenneil. Town Facebook page- multiple

municipalities, schools, police agencies all have Facebook pages. Dan- would like to see water main breaks,

any information about the water company which needs to be communicated to the community. Tom Allison-

agrees any road closings, CHIP road closings- good idea. Any community events can be posted as well. Any

public knowledge for the Town of Carroll to be posted. Tim- Ask about locking the park- Agreement to keep

Town Park to be kept open at night and officers will lock bathrooms at night. Phone system- being worked on.

10 IP phone and 1 analog phones, lines are being ran and everyone will have IP phones. Concern about leaving

office unattended to using the copy/fax machine to the conference room due to the transmission sheets being

generated, and being accessible to the public. Jack- concern being accessible to committees not having keys to

Jacks office with new lock system and needs to be used by others. K. Dahlgren- asks L. Greenwood if there

were issue of the public using the copy machine- L. Greenwood states it was an issue. L. Greenwood/ T. Wright

– brings up point the Police need the faxes to be automatically generated incase important faxes come across

during non-office hours. K. Dahlgren mentions the thought of purchasing a small copier to place in conference

room, or placing the new phone system up higher or in the basement so the copier could remain in J. Jones

office. Janelle Swan- as court clerk she uses it and a lot of confidential information goes across the fax/scanner

which should not in public areas. Board will review and decide.

J. Jones- John Dale needs to be reappointed to the board of reviews. Motion to reappoint John Dale

made by P. Ekstrom, 2nd by M. Lingenfelter, carried. Paul Webb- Ivory property to be leased to protect the both

the Town and Jack Jones. Cindy Brown has officially retired and Janelle Swan is the new court clerk. Two

pieces of property having hay taken off by Tom Fenton and Jack Jones. Property Tom Fenton is renting, Ivory

Rd, Tom pays $300.00 yearly, and Jack Jones is offering $150.00 yearly for the piece off the Town Park. Jack

spoke with Paul Webb and had a 3 year lease written up to protect all parties- Jack to date has been paying

nothing, but he offers $150.00. Lease will be written and reviewed by board. Tom Erlandson and the Historical

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Society would like the overhead doors to be blocked off. Tom Allison inquiries about a grant or possible

money to fix the Historical building. Building committee will meet and look over the building and decide what

needs to be done to fix the building. Jack inquiries about removing the intrusion portion of the alarm system-

tabled until new door locks and keys are figured out. The board has approved Anna Gifford to be paid $15.00

an hour for the remainder of 2017 and staying with her budget. A motion was made to pay A. Gifford $15.00

per hour and not to exceed $5,200 for the year. Motion made by K. Dahlgren, 2nd by M. Lingenfelter, carried.

Roll call vote 5-I, No-Nah. Cal Fain spoke with Jack Jones on Agent Orange informational meeting being held

on May 13th, from 2-4 pm at the Samuel Derby Post 556.

Nathan Peterson- Questioning update on comprehensive plan for Planning Board. K. Dahlgren will

follow-up. Please see attached Vision Plan.

Board going into Executive Session after close of meeting- reason not given.

Motion to close Regular Board Meeting M. Lingenfelter, 2nd, P. Ekstrom.

__________________________

Tenneil L. Stelmack, Town Clerk