April April WorkbookWorkbook Overview Overview for Part C Service Areasfor Part C Service Areas

April 16, 201310:00 – 11:00 AM

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Agenda Agenda

• April 15 workbook

• CIMS refresher

• Resources and due dates

• Questions?

April 16, 2013 3

April 15 WorkbookApril 15 Workbook

April 16, 2013

Part C Workbook Now Available!Part C Workbook Now Available!

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April 16, 2013

April 15 Workbook OverviewApril 15 Workbook Overview

• Strand Report & Results Transmittals

• Monitoring Activities Report (MAR)

• Monitoring Report of Findings/No Findings & Corrective Action Plans (CAPs)

• Determinations

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Strand Report Strand Report

• Strand Report displays local data for indicators reported in the Annual Performance Report (APR )

• Updated content, but format remains the same

– Includes links to the CIMS Web site

– Includes links to other pages in the CIMS Workbook

– Still found on Reports page

– Can still print document (use Print Version at the top of the screen to print a PDF)

• Review with your Review and Analysis Process (RAP) Team

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Strand Report Sample Strand Report Sample

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Strand Report Sample (cont.) Strand Report Sample (cont.)

April 16, 2013

• If you’re a Mozilla Firefox user, you will not see “thumbs up” or “thumbs down” on your Strand Report in CIMS

• C = Thumbs up

• D = Thumbs down

• Please note, the print version shows the icons correctly!

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Note re: Mozilla FirefoxNote re: Mozilla Firefox

April 16, 2013

Results Transmittals Results Transmittals

• Being issued for …

– C-2 Settings in a Natural Environment

– C-3 Child Outcomes

– C-4 Family Outcomes

– C-5 Child Find (birth–1)

– C-6 Child Find (birth–3)

• Submit by June 15, 2013

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April 16, 2013

What’s a Results Transmittal?What’s a Results Transmittal?

• If a local does not meet the state target on a results indicator, the local completes a Results Transmittal

• Results Transmittals:

– Are a form within CIMS

– Guide discussions at the local level between Local Interagency Coordinating Council (LICC) and RAP teams

• How do I know if I have to complete one?

– Look at your Strand Report for a “thumbs down”

– Look at your Workbook Task List

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Results Transmittal Sample – Data ReviewResults Transmittal Sample – Data Review

April 16, 2013 13

Results Transmittal Sample - Improvement PlanningResults Transmittal Sample - Improvement Planning

April 16, 2013

Monitoring Activities Report (MAR)Monitoring Activities Report (MAR)

• 5 messages to all service areas:

– Strand Report reminder

– Determinations reminder

– Public reporting announcement

– Child Outcome Summary Forms (COSFs) due date

– Parent Training and Information Center info

• 1 message to service areas receiving a Report of Findings or No Findings

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April 16, 2013

Monitoring Report of Findings/No FindingsMonitoring Report of Findings/No Findings

• For service areas that participated in a monitoring activity only

• The April Workbook will include a copy of your Report of Findings or No Findings

• If you receive a Report of Findings,

– A CAP will be on your Task List and in your Workbook

– Work with your TA provider to submit your CAP no later than June 1, 2013

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April 16, 2013

Determinations Determinations

• MDE is required to issue determinations, or a service area report card, once annually; for Part C that’s every April

• Reports Page includes:

– MDE cover memo from Susan Broman, Deputy Superintendent, Office of Great Start

– 2013 Determination Letter

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April 16, 2013

CIMS Refresher CIMS Refresher

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https://www.cimsmichigan.org

April 16, 2013

The CIMS Process The CIMS Process

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April 16, 2013

Open WB Acknowledge ReportsOpen WB Acknowledge Reports

• Reports must be acknowledged by May 15

• You cannot complete work in your Workbook until you’ve acknowledged your reports

• Where should you start?

– Review Strand Report – Does my service area have a Results Transmittal(s)?

– Review MAR

– Review Monitoring Report of Findings/No Findings – Does my service area need to complete a CAP?

– Review Determination Letter

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Assemble a RAP Team (if necessary)Assemble a RAP Team (if necessary)

• Why?

– If your service area has a Results Transmittal or CAP to compelte

• Who?

– A CIMS coordinator (special education director, Early On® coordinator, or service area designee)

– Parents

– LICC representative

– Service providers

– Data experts or program specialists

– Special education administrators/general education administrators/ISD monitor

April 16, 2013

Complete Tasks with the RAP TeamComplete Tasks with the RAP Team

• Compliance

– Review Strand Report

– Review Report of Findings/No Findings and complete CAP if necessary

– C-1, 7, 8

• Results

– Review Strand Report

– Complete Results Transmittals if necessary

– C-2, 3, 4, 5, 6

– Share with your LICC!

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April 16, 2013

Provide FeedbackProvide Feedback

• After completing tasks, provide feedback, and your Workbook will be complete

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April 16, 2013 23

Resources and Due DatesResources and Due Dates

April 16, 2013 24

Resources - www.cims.cenmi.org Resources - www.cims.cenmi.org

April 16, 2013 25

Resources - www.cims.cenmi.org Resources - www.cims.cenmi.org

April 16, 2013

Upcoming Due Dates Upcoming Due Dates

• April 2013 Workbook

– Acknowledge reports: May 15

– Submit CAPs: June 1

– Submit Results Transmittals: June 15

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April 16, 2013

Questions?Questions?Questions?Questions?

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For More InformationFor More Information

• CIMS Website

– http://cims.cenmi.org/

• CIMS Part C Help Desk

– eotweb@edzone.net

– (866) 334-5437

• MDE

– Vanessa Winborne, Early On Coordinator WinborneV@michigan.gov

– Colleen O’Connor, Education Consultant, OconnorC1@michigan.gov