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April 16, 2015 10:00 am to 2:00 pm WESTERN WASHINGTON YOUNG LIFE SPRING ADMIN TRAINING

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THE FLORIST

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Write down on a piece of paper the titles in which you hold and have held in your life (mother, administrator, coach, wife, teachers pet, bully, perfectionist, loner, workaholic, etc.) THE FLORIST THE ADMINISTRATOR

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Read John 1:12 NIV Yet to all who did receive him, to those who believed in his name, he gave the right to become children of God John 1:12 John 1:12 MSG The Life-Light was the real thing: Every person entering Life he brings into Light. He was in the world, the world was there through him, and yet the world didnt even notice. He came to his own people, but they didnt want him. But whoever did want him, who believed he was who he claimed and would do what he said, He made to be their true selves, their child-of-God selves. John 1:12 1 John 3:1 MSG What marvelous love the Father has extended to us! Just look at itwere called children of God! 1 John 3:1 Isaiah 44:5 NIV Some will say, I belong to the Lord; others will call themselves by the name of Jacob; still others will write on their hand, The Lords and will take the name of Israel. Write down the answer to this question and explain why: As you are feeling right now, today, do you believe God intimately knows you and above all else youre most important title is CHILD OF GOD, loved deeply by Him? CHILD OF GOD

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1 John 4:7-10 (MSG) 7-10 My beloved friends, let us continue to love each other since love comes from God. Everyone who loves is born of God and experiences a relationship with God. The person who refuses to love doesn't know the first thing about God, because God is loveso you can't know him if you don't love. This is how God showed his love for us: God sent his only Son into the world so we might live through him. This is the kind of love we are talking aboutnot that we once upon a time loved God, but that he loved us and sent his Son as a sacrifice to clear away our sins and the damage they've done to our relationship with God. When we see our identity in Christ as a child of God and believe it, we start to see that others are also children of God. We were made by the same hands- out of the same dirt. We are all loved by Him. GOD IS LOVE

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Regional Admin Calendar Regional Admin Calendar Regional Calendar Regional Calendar eRegion eRegion CALENDAR

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Over 15,000 organizations in over 100 countries Used by 60% of Fortune 500 companies Over 18 million users worldwide Website viewable in 17 languages (and growing) Over 400 Non-Profits (World Concern, Compassion, Cru, Navigators, etc.) WHO IS CONCURWHO IS CONCUR?

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Concur User Request Form Concur User Request Form Before you send in this form: Is their CBC and F&C complete? Have they completed their Financial Principles Training?Financial Principles Training Approver Hierarchy ADDING A USER TO CONCUR

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Monthly expense reports are submitted by the user (or delegate) User (or delegate) submits on the 10 th of each month for all transactions from the previous month. Submitted report is verified by system and back office. Flagged reports require a review by the Approver. Then, the user is reimbursed and expenses are recorded on the R&E. HOW CONCURHOW CONCUR WORKS

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Edit multiple transactions at once Search for attendees (vs. adding) All staff and volunteers are pre-loaded for you Invoice: Search by contains vs. begins with This allows the user to more easily find the vendor they are trying to pay Build Expense throughout the month Import PCard transactions regularly Attach receipts routinely Set aside time each week Use the Concur Mobile App TIPS AND TRICKS

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Concur Mobile App Concur Mobile App Codes Codes MOBILE APP & CODES

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Concur FAQs Concur FAQs Fuel/Mileage charges Personal Vehicle Business Mileage Record Personal Vehicle Business Mileage Record FAQS, FUEL/MILEAGE AND MILEAGE REIMBURSEMENT

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Volunteer Reimbursement Volunteer Reimbursement Cash Advance Cash Advance Recurring Payments** Recurring Payments** Wire Requests, etc. Wire Requests, etc. REIMBURSEMENTS AND NON-FREQUENT CONCUR ITEMS

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Stewardship Are the purchases appropriate ministry expenses ? Warning flags These are intended to highlight potentially risky transactions Duplicate transactions Out-of-pocket specifically Receipts Legible? Does it match? Is it a detailed receipt? Personal purchases WHAT TO LOOK FOR

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Use Your P Card When Moving We have exciting news related to changes in the moving procedures that will streamline the process and keep staff from incurring out-of-pocket moving expenses up front! Staff will now be able to use their P Cards to pay for moves, eliminating the need for reimbursements. Also, the moving authorization form will no longer be needed for self-moves, removing the additional Service Center authorization in most scenarios. This new process eliminates an extra step in the approval process and prevents staff from having to wait on the reimbursement process. The new Moving Page on Staff Resources has all this information and more, along with links to the new Moving Policy and forms. Moving PageMoving Policy http://staff.younglife.org/Mission-Services/Human- Resources/Pages/Moving.aspx http://staff.younglife.org/Mission-Services/Human- Resources/Pages/Moving.aspx PCARD MOVING EXPENSES

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How we treat kids How we treat staff Mission love language Modeling Jesus life- He gives us gifts Tangible and intangible Extravagant love Surprising Whimsical Shared memories- rich experience Building community WHY WE GIVE

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Give staff and approvers specific guidance Improve parity of gift giving throughout the Mission Compliance External: IRS Internal: Spirit vs. Letter of the Law WHAT IS THE GIFT POLICYWHAT IS THE GIFT POLICY?

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Low fair market value (under $100/fiscal year) Given infrequently for special occasions Cannot be cash, gift cards, or gift certificates Supervisor to staff (or immediate family) Budget approved Gifts and Awards Gifts vs. ministry tools WHAT IS THE GIFT POLICYWHAT IS THE GIFT POLICY? CONTINUED

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Service awards Retirement gifts Promotional items Ministry tools that are not given as special occasion gifts (i.e. for birthday, anniversary, etc.) Honoraria EXCLUSIONS TO THE $100 ANNUAL LIMIT

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Above $100/fiscal year, TOTAL is taxable to receipt Not just excess over $100 Written approval from SVP, CFO, or COO Notification from CFO Notification from Payroll Dept Denny and MFT have stacked hands on this policy POLICY EXCEPTIONS

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If you can answer yes to these questions you are in great shape. Does the purchase have a direct impact on ministry? Are kids, donors, volunteers or other staff present? Does your team building include an agenda for training, meeting time or planning? Would you be comfortable personally asking a donor to give for this specific purchase? Can your Approver understand the ministry purchase based on the information provided? If you accidentally used your PCard for a personal purchase, did you mark it as personal in Concur? QUESTIONS TO ASK WITH A PURCHASE

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Cash Flow Instructions Cash Flow Instructions Online Training Update Monthly CASH FLOW WA267

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When you should look at cash flow: Weekly and update as needed. At the close of the month What information is important: Estimated Cash Months & Ending Cash Balance Revenue and Expenses Actuals last 2 months and Actual and Projected for the next 2-3 months. Communication to your Area Director: After youve updated the months Projected, take the cash flow to your AD and have a conversation about where youre at currently (ending cash balance and estimated cash months) and where youre going the next couple months. Talk about what you might need to do, prepare, gift asks you might need to do in order to stay 2.0+ months ahead. What you can provide to your AD: View Reports button Export Grid to Excel button Updated Cash Flow at every meeting CASH FLOW

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CASH FLOW BUDGET

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Giving Reports Giving Reports Process and track donations PPL PPL Lapsed Donor Report GIVING, DONOR REPORTS & PPL

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Do you have a PPL for this year? Under Management Tab, click Add New PPL (At the beginning of a fiscal year, youll start a new PPL) How to read your PPL: Before you map your selected gifts, youll notice the months you have not mapped, are not on the PPLs first tab. Mapping your gifts then adds to your PPL. After you map, youll be able to see how often a donor is giving and if they might have missed a month. This same information is given on your Giving Report, but this just allows you to make notes and see your giving in another view. How to map your gifts: PPL AND MAPPING GIFTS

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GIVING

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PPL

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PROCESS and HOW TO 1.Type Campership Legacy Fund into Search Bar 2.Click CLF Application 3.Click View All Applications CAMPERSHIP LEGACY FUND

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mSites mSites Blog Tumblr Tumblr Wordpress like eRegion.biz WordpresseRegion.biz WordPress as a software is free for you to download and use. However, to use WordPress on the web, you will need WordPress Hosting. You can use WordPress.com to create a free blog, but be aware that there are some differences WordPress vs. WordPress.com [infographic]. The cost of using WordPress is relatively minimal and hold true for running any other type of website as well. The only real cost is web hosting and domain. WPBeginner users can get a domain name and web hosting for as low as $3.95/month from BlueHost. eNewsletter eRegion is sent through an application called: MailPoet Free application Mailchimp Mailchimp If you have fewer than 2,000 subscribers, you can send up to 12,000 emails per month absolutely free. No expiring trial, contract, or credit card required. Emma eNewsletter Emma eNewsletter $50 for field ministry This one-time cost covers setting up an account for your mission unit (area, region or division), a generic missionwide stationery, the latest e Relationships stationery and the personalization of one Young Life-designed stationery. Personalization includes your area, region or division's name, address and mSite URL. AREA COMMUNICATION

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How do you work well when youre an admin for multiple Areas and multiple Committees, Area Staff, etc? How do you do your job well when your Area Director lives in a distant Young Life Area? What advice would you give a new admin? What is the best way to get contact information synced in all programs so youre not reentering data? How do you not get overwhelmed by the Young Life system? How could an Area meet the admins needs? How could the Region meet the admins needs? What are some of the best fundraising ideas for camping? BEST PRACTICES/ROUND THE TABLE

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QUESTIONS?

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{names have been changed.} Michael is the child of teen parents. His parents were 16 when he was born. They have remained together, are married, and have 3 other kids. It is quite an amazing story. They live in an apartment complex with a large Latino / Hispanic population and many families with similar stories. Michael we know mainly through his younger brother Frank (just a year younger) who is on the wrestling team and went to WFR Creekside last year. Frank has rallied his friends for camp and club and is now inviting his older brother Jonathan to come to camp. Michael just met our Young Life leaders and is starting to get involved for the first time. His parents attend church regularly but the boys, up to this point, have elected not to go themselves. They are supportive of the boys going to camp but are restricted by financial means. Maria is a first year club kid who was really reluctant to come because she is not, in her words, "religious." Upon coming to her first club, she realized she was made for this. She has not missed a club this year, and immediately when hearing about camp exclaimed that she "has to go!" Maria's enthusiasm ran dry when she talked to her mom about camp (single mom) and her mom told her there was absolutely no way they could afford it so camp was out of the question. It took a few weeks for Maria to admit to me that money was the reason she could not go to camp, and I spent quite a bit of time telling Maria and then calling mom and explaining to mom that I would work with her to make it possible for her to go. The family is strapped on finances and often does not have enough money for meals, so there will not be a financial contribution from her family toward camp, but Maria has been working at various fundraisers and is open to doing yard work and such to earn her way. Maria is not a believer but is very open to the gospel now. I think a week at camp will truly transform her life and this scholarship would be a huge help in making it possible for her to be there! Lisa is a teen mom who is trying hard to get her feet under her. She and her son were living with her mom (who is on disability) and an abusive step dad and younger brother. She was able to move into her own apartment with a friend but that ended badly and she is back with her mom. The step dad is in jail for domestic violence. She works part time at Burger King and helps pay rent for her mom. She has a dream of going to college so she can get a better job. Right now that dream seems far away. She struggles with feeling like she is smart enough. Each night at the end of club, she comments on how much fun she has and how she needs to try to be a different person. Our hope is at camp she will be away from the craziness of home and be able to see clearly the beloved daughter that she is. PRAYERS

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THANK YOU!