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Transcript of Applying Theoretical Archival Principles and Policies to Actual Born Digital Collections LEIGH ROSIN...
Applying Theoretical Archival Principles and Policies to Actual Born Digital
Collections
LEIGH ROSIN | Digital Archivist | National Library of New ZealandLIBER | June 2013
Photographs
Cartoons
Manuscripts & private papers
Oral histories & interviews
Websites
Electronic publications
Music
Mid 1990sNLNZ starts acquiring born digital collections
2003
NLNZ Act passed. Outlines our purpose “to preserve, protect, develop, and make accessible…the collections of that library in perpetuity”.
Sept 2008Use case Theatre company records received
Oct 2008
National Digital Heritage Archive goes live
2011
Joint digital preservation policy initiative begins
2012Preconditioning Policy established
2013Processing of theatre company records complete
PRECONDITIONING POLICY
“…describe the limits of change that can be introduced to digital content from the time it is brought within the control of Archives or the Library to its acceptance into the preservation system”.
“All changes must be reversible”.
“All changes must have…documentation detailing the reason for the preconditioning [as well as]…a system-based provenance note that clearly describes the change that has been made to the file ”.
PRECONDITIONING POLICY
RELEVANT ARCHIVAL PRINCIPLES
ORIGINAL ORDER
PROVENANCE
AUTHENTICITY
CONSERVATION
Scripts & production notes
7 boxes | 1.75 linear metres | 55 floppy disks
Box office, correspondence, contracts
Press releases, reviews, posters
CASE STUDY: Theatre company records,1990-2008
Interior of the De Luxe Theatre in Lower Hutt. Burt, Gordon Onslow Hilbury, 1893-1968 :Negatives. Ref: 1/1-015958-F. Alexander Turnbull Library, Wellington, New Zealand.
FILE ANALYSIS
76% of files had some kind of technical issue (700/923):
Missing file extensions
Illegal/Undesirable characters in file name
Incorrect file extensions
APPLYING PRECONDITIONING ACTIONS
Kieron doc. 5/5/92 [ORIGINAL file name]Kieron doc-5_5_92.mcw [NEW file name]
002_File extension was added: The file was submitted by the donor without a file extension. An .mcw extension was added to this filename by the Preservation Analyst as it has been identified as Microsoft Word for Macintosh document version 4.0.
003_special character(s) were removed from the file name: The file name was submitted with a forward slash as part of the file name. On the recommendation of the preservation analyst these have been removed and replaced with underscores.
003_Special character(s) were removed from the file name: The file name was submitted with a full stop as part of the file name. On the recommendation of the Preservation Analyst this has been removed and replaced with a hyphen.
DOCUMENTING PRECONDITIONING ACTIONS
UPLOADING THE FILES
Ingest tool dependencies:
All files in a single deposit must share the SAME provenance, descriptive and administrative metadata.
In order to capture a file’s original path, the file must be loaded from within its original folder structure.
UPLOADING THE FILES
923
118
52
1530
The collection, in numbers:
LESSONS LEARNED
Disk image / disk inventory / ingest report
Tools & Technology
Policies, tools & processes
“The unexpected will continue to challenge and surprise repositories acquiring and managing born-digital materials, despite reasonable efforts at creating clear and actionable policies” Born Digital: Guidance for Donors, Dealers, and Archival Repositories (2013)
• Full paper available at: NDHA wiki
Full paper: http://ndha-wiki.natlib.govt.nz/ndha/pages/ReadingResources
Contact: [email protected]
All photos: M. Beatty / L. Rosin