Application Form for the Returning Officer Position

Read the following statements carefully1

Before getting started with the application process, you must ensure that:

• you are a permanent resident in the electoral district in which you are applying for. If you areuncertain you may verify by consulting Elections Canada’s website, or call1-800-463-6868 for additional information (you will be required to provide proof of residency);

• you have read the Statement of Qualifications for the Appointment of Returning Officers(See Annex 1);

• you are familiar with the role and job description of a returning officer as well as the Code ofProfessional Conduct for Election Administrators;

• you agree with the Privacy Notice below; and

• you have your résumé on hand, as you may need it to answer the qualification questions.

In the application, clearly describe how you meet each of the criteria. The selection committee for this process will invite the six (6) applicants who demonstrate the best how they qualify for the position.

Please send your résumé with this application.

Note: Independent Selection Committees are responsible for scheduling interviews. Exact dates will be communicated to individuals invited to the assessment stage.

Statement on the Protection of Personal Information

The personal information you provided is collected under the authority of the Canada Elections Act and will be used for purposes of administering the recruitment process and determining suitability for the appointment of returning officers.

The Privacy Act gives you the right to access and request the correction of your personal information. It also requires the protection of this information, and grants you the right to make a complaint to the Privacy Commissioner of Canada (www.priv.gc.ca). Your personal information is retained under personal information bank CEO PPU 045. A detailed description can be found at Elections Canada’s website.

1 The masculine gender is used throughout this form without bias, in the interest of simplify and ease of reading.

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*

Electoral District Name:

Indicates required fields

STATUTORY REQUIREMENTS

☐ I am at least 18 years of age. *

☐ I am a Canadian citizen. *

☐ I reside in the electoral district for which I am applying. *

☐ I declare that I am not one of the persons described in subsection 22(3) of the Canada ElectionsAct (See Annex 2). *

☐ I declare that I will comply with the rules set out in the Code of Professional Conduct for ElectionAdministrators.

☐ I agree with the conditions of appointment set out in the Statement of Qualifications. *

CONTACT INFORMATION

First Name *

Last Name *

I wish to receive written correspondence in: *

Civic address (Main address of residence) *

☐ English ☐ French

City * Province / Territory* Postal Code *

Primary Telephone Number *

Alternate Telephone Number

Email Address *

Mailing Address (If different from Civic Address)

EDUCATION

What is the highest level of education you have completed?

☐ Work Experience Only ☐ Bachelor's Degree

☐ Secondary School Diploma ☐ Master's Degree

Diploma of College Studies/CEGEP☐ ☐ Doctoral Degree / Ph.D.

(Quebec)

Please name your degree(s) or diploma(s), name the educational institution(s) and, if you have a post graduate degree, describe your major area of study and list the year during which you graduated:

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RELEVANT EXPERIENCE

The following are important qualifications for returning officers.

You MUST provide a DETAILED example of WHEN, WHERE and HOW you acquired this experience. Include the year(s) of the activity and the employer.

Senior management experience as a leader in a mid or/and large size organization. Provide relevant and detailed examples of your duties.

Experience in managing large scale projects in short time frames. Provide relevant and detailed examples.

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Experience in managing human resources specially in a very large group and decentralize environment. Provide relevant and detailed examples.

Experience in financial management. Provide relevant and detailed examples including the range of the budget you have managed.

4

Experience in large volume of material management. Provide relevant and detailed examples including the volume and how the material was managed.

Experience in managing activities in a computerized environment using computer software to produce documents (Microsoft Outlook, Word, Excel and PowerPoint). Provide relevant and detailed examples.

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ADDITIONAL QUALIFICATIONS

Experience in managing or administering electoral processes.

Please share with us your experience related to the electoral field. Identify whether your experience is at the federal, provincial, territorial, municipal, international or other levels.

Position Level

Year(s) (e.g., 2008–2019)

Summary of duties

Position Level

Year(s) (e.g., 2008–2019)

Summary of duties

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Position Level

Year(s) (e.g., 2008–2019)

Summary of duties

Position Level

Year(s) (e.g., 2008–2019)

Summary of duties

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-PARTICIPATION IN COMMUNITY BASED ORGANIZATIONS

Please indicate the name of the community-based organizations you are participating in or have participated in, the tasks and responsibilities involved and the experience gained from your participation.

AFFILIATIONS AND MEMBERSHIPS

Please list organizations to which you are currently affiliated or have a membership with and indicate your role within these organisations (contributor, member, elected member, etc.).

KNOWLEDGE OF THE REGION

Describe the uniqueness of this electoral district, the diversity of the demographic groups, and the social and cultural challenges that make this electoral district different.

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LANGUAGES

If the electoral district is considered a bilingual riding, the priority will be given to candidates who meet the linguistic requirement.

If you indicate an intermediate or advanced ability in a second official language (French or English), a test to determine your level of proficiency will be administered.

English ☐ None ☐ Beginner

French ☐ None ☐ Beginner

Other language(s): (Please specify)

☐ Beginner

☐ Beginner

OTHER RELEVANT INFORMATION

Please describe to us why you want to be a Returning Officer.

☐ Intermediate ☐ Advanced

☐ Intermediate ☐ Advanced

☐ Intermediate ☐ Advanced

☐ Intermediate ☐ Advanced

Feel free to enter any other information relevant to the application that can't be included anywhere else in the questionnaire (e.g., extended vacations which might coincide with the assessment stage).

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ASSESSMENT STAGE

In the event that you are invited for an interview and written assessment, Elections Canada will need to know the following:

I wish to be interviewed in: *

☐ English

☐ French

I wish to write an exam in: *

☐ English

☐ French

Note 1: Computer skills will be tested with a laptop during the assessment process.

Note 2: Please upload your résumé. The information from your résumé will be considered only if you are selected to proceed to the assessment stage. *

Elections Canada is committed to accommodating the needs of persons with disabilities. If you have any health or physical limitations that may adversely affect your performance during the assessment process, please identify any accommodation needed for each of the evaluations above-mentioned.

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VERIFICATION AND SUBMISSION

☐ All the information I have given in this application is true and complete. *

Where did you hear about the returning officer position?

☐ Newspaper

☐ Facebook

☐ Jobsite

☐ Social media

☐ Word of mouth

☐ Other

Please specify:

You can send us your application and résumé by email at:

Selection-Support2@elections.ca

Thank you for applying and good luck!

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ANNEX 1

Statement of Qualifications for Persons Appointed

as Returning Officers

I. STATUTORY REQUIREMENTS

A returning officer must be qualified as an elector (i.e., be a Canadian citizen and at least 18 years old) and must

live in the electoral district in which he or she will work.

II. QUALIFICATIONS

A. Essential qualifications

Education

Successful completion of two years of an acceptable post-secondary education program or an acceptable

combination of education, training and relevant experience

Experience

1. Management experience as a leader of an organization

2. Experience in managing special events in short time frames

3. Experience in managing human resources

4. Experience in financial management

5. Experience in material management

6. Experience in managing activities in a computerized environment

B. Additional qualifications that may be used to select applicants for interviews

1. Experience in the administration of electoral processes

2. Participation in community-based organizations

3. Ability to communicate in both official languages

4. Ability to communicate in a minority language spoken in the electoral district

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C. Knowledge and competencies to be assessed during the recruitment process

1. Knowledge of the mandate, role and responsibilities of the Office of the Chief Electoral Officer (Elections Canada) and of the office of returning officer

2. Ability to implement the statutory and administrative requirements of the office of returning officer

3. Ability to navigate the Internet, and use e-mail and word processing software

4. Ability to manage crises and resolve unexpected situations

5. Ability to communicate effectively orally

6. Ability to communicate effectively in writing

7. Ability to negotiate to resolve difficult situations

8. Ability to plan for the recruitment, hiring and training of personnel

9. Sensitivity to persons or communities with special needs in the electoral district

10. Diplomacy, judgment, reliability, adaptability and discretion

11. Leadership

12. Interpersonal skills

III. IMPORTANT CONSIDERATIONS FOR APPOINTMENT

A. Applicants who are being considered for appointment must:

1. Supply references

2. Complete and submit the Treasury Board Personnel Screening, Consent and Authorization Form, which includes providing information required for criminal record and credit checks

3. Be granted “Reliability” status before they can be appointed 4. Provide two pieces of valid ID that confirm proof of residency within the electoral district in which

the application is for

B. Applicants must be prepared to accept the following conditions of appointment should they be appointed as a returning officer:

1. Not engage in politically partisan conduct at the federal, provincial, territorial or municipal levels

2. Not make a contribution to a candidate, a leadership contestant or a nomination contestant

3. Not belong to or make a contribution to, be an employee of or hold a position in a registered party, an eligible party or a registered electoral district association

4. Be available between electoral events for pre-event planning and other part-time and intermittent activities

5. Be available and able to work long hours, without notice, for the duration of an election or referendum period and the post-event period

6. Attend training sessions in Gatineau or in other locations in Canada, as required

7. In exceptional cases, agree to establish a returning office and work in a community closer to the majority of people in the electoral district during an electoral event

8. Maintain a security clearance and accept that random checks may be performed

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ANNEX 2

Excerpt

Canada Elections Act

PART 3 ELECTION OFFICERS

General

Election officers –– exclusions

Who shall not be appointed election officers

22 (3) The following persons shall not be appointed as an election officer:

(a) a minister of the Crown or a member of the executive council of a province;

(b) a member of the Senate or the House of Commons;

(c) a member of the legislature of a province;

(d) a judge or deputy judge of any superior court or any bankruptcy or insolvency court and, in

Yukon and the Northwest Territories, a judge of the Supreme Court;

(d.1) a person who was a candidate at the last general election or at a by-election held since the

last general election;

(e) a person who has served in Parliament in the session immediately before the election or in

the session in progress at the time of the election; and

(f) a person who, within seven years before the proposed appointment, has been found guilty

of any offence under this Act, the Referendum Act or any Act of the legislature of a

province relating to provincial, municipal or school board elections.

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