APPENDIX BPC Clerks Report for Meeting 20.11...APPENDIX BPC Clerks Report for Meeting 20.11.18 WW1...

APPENDIX

BPC Clerks Report for Meeting 20.11.18

WW1 Commemorations

The WW1 Commemorations on Sunday the 11th November was a fantastic success, with reports of up to 1,000 people attending the Remembrance Service. The Village Hall was full with locals listening to the Bembridge Band and enjoying the refreshments on offer. Thank you to Rev Amanda Bloor and the Village Partnership for organising the event, to the Village Hall for its use, are local ‘nurses’ for welcoming everyone into the hall, the WI ladies for all the teas and coffees they served, to the Bembridge Band for entertaining everyone and everyone who supplied cakes. Thank you to all those who knitted or crocheted the amazing poppies that hang around the Village, they brought the War Memorial Gardens to life for the Commemorations. War Memorial Restoration The War Memorial Restoration project is now completed. The Airfields of Britain Conservation Trust plaques and the ‘Ghostly Tommy’ have been installed. Thanks to the Russell Page, the Parish Lengthsmen, the Village Partnership and the Bembridge Weeders.

WAVE SCULPTURE

The mural painted on the wall looking out to see by local Artist Verena Sparrow celebrating costal arts has been completed. The installation of the Wave Sculpture should be completed before the end of the year. Then associated planting from the Coastal Gardener with the assistance of the local Beavers will take place and the introduction of a new interpretive sign board explaining the project.

ENTRY SIGNS Bembridge Village Partnership have been working on new village entry signs designed by Ken Orchard which are now in place on the Embankment Road and Sandown Road.

CPR and Defibrillator Training The CPR and Defibrillator Awareness Workshops on the 20th October were a great success, so we will be looking to hold another event in the Spring. DATES FOR YOUR DIARY Friendship Circle Coffee Morning – Saturday 1st December 10.00am Village Hall Lights of Love – 1st December, 5pm Lane End Shops Christmas Fair at BYCC – 2nd December, open from 3pm GREEN TOWNS STEERING GROUP Wed 28th November 4.00pm Parish Office VILLAGE PARTNERSHIP Wed 28th November 5.00pm Parish Office PLANNING COMMITTEE MEETINGS Tues 4th December 6.30pm Village Hall Tues 18th December 6.30pm Village Hall STAFFING & FINANCE COMMITTEE Tues 4th December 2.00pm Parish Office FULL COUNCIL MEETING Tues 18th January 7.00pm Village Hall Jacqui McDade Clerk Bembridge Parish Council 13th November 2018

6th Months Budget Monitoring

Reciepts Upto the end of September receipts £177,112.76 with an anticipated year end of £190,748.00. This is £9,049 lower than budgeted due to last quarter’s rent on 5/7 High Street being removed if sold by the end of December, loss of 2 football teams at Steyne Park and reduced take up of adverts and reduced frequency of newsletters. Payments Upto the end of September payments £112,652.24 with an anticipated year end of £213,338.65 This is £13,509.89 over budget which is made up of £10,000 being moved from General Reserves to relocate the Lengthsmen Hut, increases in utilities bills, £2,902.42 had been carried forward from previous year for War Memorial Restoration Project. Reserves New Van Fund 5 years £6,000 Village Hall 5 year Roof Fund £30,230 5 High Street 5 year Roof Fund £15,000 7 High Street 5 year Roof Fund £15,000 Housing Needs Survey £958.33 to become General Reserves Bottom Line Balance Sheet 1st April £147,168.19 Actual receipts to 30th September £177,112.76 Actual payments to 30th September -£112,652.24 Net of VAT, creditors and debtors, And uncashed cheques and receipts

£211,628.71

Anticipated Year End Figures

Balance Sheet 01.04.18

£ 147,168.19

Anticipated year end income

£ 190,748.00

Anticipated year end expenditure

£ 213,338.65

Balance year end

£ 124,577.54

Earmarked reserves

£ 66,230.33

General reserves

£ 58,347.21 3.5 working months

BUDGET

2018/19

ACTUAL

10.10.18

ANTICIPATED

2018/19 YEAR

END

Variance

+ / -

INCOME

1 Bank Interest 800.00 315.26 800.00 -

2 Donations/grants 1,946.00 2,018.68 1,946.00 -

3 Cemetery 8,500.00 6,528.00 8,500.00 -

4 Precept 157,054.00 157,054.00 157,054.00 - (£157054 + £1946 grant element total £159000)

5 VHMC int repayment 3,317.00 920.58 3,317.00 -

6 Rental Income 21,460.00 9,734.24 17,889.00 3,571.00 last quarter rent removed if sold by end Dec / loss of 2 football teams and

Qtr rent for 5/7 High Street

7 Advertising Income 6,720.00 542.00 1,242.00 5,478.00 reduced take up of adverts and reduced frequency of newsletters

TOTAL 199,797.00£ 177,112.76£ 190,748.00£ 9,049.00

EXPENDITURE -

Admin Expenses -

8 Advertising/Newsletter 5,595.00 1,146.60 3,688.20 1,906.80

9 Communications 2,450.00 2,304.63 4,184.76 1,734.76-

10 Adminstration 2,200.00 1,164.68 2,506.20 306.20-

11 Subscriptions 1,200.00 1,156.00 1,200.00 -

12 Training/Travel 850.00 74.74 893.75 43.75-

TOTAL 12,295.00£ 5,846.65£ 12,472.91£ 177.91-

Legal & Professional fees -

13 Survey of full rebuild costs -

14 Internal & External Audit 1,400.00 975.00 1,350.00 50.00

15 Legal Fees 1,000.00 - 1,000.00 -

16 Professional Fees 1,000.00 823.25 1,000.00 -

17 PWBL 10,000.00 8,200.03 9,910.71 89.29

18 Elections 5,000.00 2,997.14 5,000.00 -

19 Property Insurance 3,200.00 2,954.09 2,954.09 245.91

TOTAL 21,600.00£ 15,949.51£ 21,214.80£ 385.20

Staffing costs -

20 Salaries 69,052.68 34,959.42 69,052.68 -

21 HMRC 16,693.32 9,272.67 16,693.32 -

22 Pension 4,817.76 2,423.06 4,817.76 -

23 Staff Uniforms 500.00 423.44 500.00 -

24Planning consultancy/Property

Manager7,500.00 2,499.50 7,500.00 -

TOTAL 98,563.76£ 49,578.09£ 98,563.76£ -

Motor expenses -

25 Fuel 1,200.00 700.56 1,200.00 -

26 Repairs/Tax & MOT 800.00 856.91 956.91 156.91-

27 Insurance 450.00 306.30 306.00 144.00

TOTAL 2,450.00£ 1,863.77£ 2,462.91£ 12.91-

Projects, Events & Donations -

28 Community Awards 500.00 244.25 244.25 255.75

29 Partnership donation 4,500.00 4,637.70 4,500.00 - using Carried Forward funds

30 Steyne Park Project 3,000.00 172.10- 1,000.00 2,000.00

31 Donations/Grants/Sponsorship 5,500.00 4,320.03 7,000.00 1,500.00-

TOTAL 13,500.00£ 9,029.88£ 12,744.25£ 755.75

ASSETS -

32 Parish Office 2,170.00 628.11 2,290.36 120.36-

33 Village Hall 7,500.00 - 7,500.00 -

34 5/7 High Street 1,100.00 792.00 1,092.00 8.00

35 Toilets/Changing Rooms 27,550.00 12,651.99 29,046.59 1,496.59-

36 Steyne Park & Playing Field 4,150.00 2,088.82 4,325.00 175.00-

37 Cemeteries 1,100.00 506.10 618.99 481.01

38 Other properties 1,650.00 10,447.95 14,650.00 13,000.00- £10k was allocated from General Reserves for moving lengthsmen 6th Feb

2018

TOTAL 45,220.00£ 27,114.97£ 59,522.94£ 14,302.94-

Maintenance/Gardening -

39 Street furniture 700.00 256.33 700.00 -

40 Waste 1,000.00 695.28 1,000.00 -

41 Machinery/General Maintenance 1,500.00 322.55 1,500.00 -

42 Gardening & Parks fund 1,000.00 828.54 1,657.08 657.08- Urgent Tree works

43 Maintenance of ROW 2,000.00 1,500.00 500.00 BB19 project

6,200.00£ 2,102.70£ 6,357.08£ 157.08-

Earmarked Reserves

44 New Van Fund 5 years carry forward £6,000

45 V Hall - 5 year roof fund carry forward £30,230.33

46 5 High St - 5 year roof fund carry forward £15,000.00

47 7 High St - 5 year roof fund carry forward £15,000.00

48 Housing Needs Survey 1,166.67 1,166.67 Balance £958.33 to become general reserves

TOTAL 1,166.67£ 1,166.67£

GRANT TOTAL 199,828.76£ 112,652.24£ 213,338.65£

Balance Sheet 01.04.18 147,168.19£

Anticipated year end income 190,748.00£

Anticipated year end expenditure 213,338.65£

Balance year end 124,577.54£

Earmarked reserves 66,230.33£

General reserves 58,347.21£ 3.5 working months

BEMBRIDGE PARISH COUNCIL

BUDGET 2018/19

Record of decisions taken by the Clerk under delegated powers Standing Order 26 Delegated Powers

d-Where urgent action is required between meetings the Chairman, and in the Chairman’s absence the Vice Chairman, in consultation with the clerk are empowered to take appropriate action on behalf of the Parish Council, subject to this action being confirmed at the next Parish Council meeting and not exceeding the value of £1,000. e-The Clerk is delegated powers to draft responses to consultations on behalf of Bembridge Parish Council that are circulated to Councillors in advance of submission. f-The Clerk is delegated powers to agree to events and use of parish land that comply with policy/terms and conditions. Applications to be circulated to Councillors in advance of agreement to the applicant. g-The Clerk is delegated powers to instruct routine maintenance works for any asset under ownership or responsibility of Bembridge Parish Council, subject to this action being confirmed at the next Parish Council meeting and not exceeding the value of £1,000.

Item Additional cost for War Memorial Restoration stone

Ref and date decision taken 26/18 – 19/09/18

Clerk report date 20/11/18

Decision taken 8sqm more required including delivery £758.50 plus VAT

Reason for decision To progress project

Advice taken None due to LBC requirements

Options considered and rejected None due to LBC requirements

Item Individual EPC’s required

Ref and date decision taken 27/18 – 19/09/18

Clerk report date 20/11/18

Decision taken Individual EPC’s for 5 & 7 High St

Reason for decision £250 each plus VAT via Ian Williams

Advice taken From Gully Howard, Terence Willey and Chris Scott

Options considered and rejected None

Standing Order 9 Motions for a meeting that require written notice to be given to the

Proper Officer

f - The decision of the Proper Officer as to whether or not to include the motion on the

agenda shall be final.

g - Motions received shall be recorded and numbered in the order that they are received.

h - Motions rejected shall be recorded with an explanation by the Proper Officer of the reason for rejection

1/11/18 1. "To agree to amend the BPC Standing Orders to include in Section 3 the following:

1. Before closure of any Council or Committee meeting the public agenda is to include up to 15 minutes for the public in attendance to raise questions about or comment upon any issues relevant to the Parish. This is in addition to the possible 30 minutes at the start of the meeting." 2. "To agree that all Council and Committee Meetings must be advertised in the minimum designated timescales for the calling of the meetings, on the Bembridge Parish Council website, and the Bembridge Community Facebook page, in order to engage with the public and encourage attendance". 3. "To agree that the Clerk's Report to Full Council includes information and details about all correspondence (by e-mail and letter) from parishioners since the previous meeting, and all Freedom of Information requests".

All Council Policies will be reviewed in April 2019 and taken to the Annual Parish Council Meeting, unless there is a change in law.

2/11/18 "Strategic and Business Planning 1. To agree to develop a 10 Year BPC Strategic Plan, and a 1 to 5 Year BPC Business Plan. 2. To agree to set up a Planning Working Group to develop a BPC Strategic Plan and a BPC Business Plan. 3. To agree a Terms of Reference for the Planning Working Group. 4. To agree which Cllrs to be members of the Planning Working Group (up to 8)."

This will take place once 5/7 High Street is resolved and monies available are known.

Mr L Matthews Recreation & Open Spaces Manager Isle of Wight Council County Hall High Street NEWPORT, Isle of Wight PO30 1UD Date – TBC Dear Mr Matthews Re: Public Spaces Protection Order (PSPO) – comment on proposals Bembridge Parish Council has considered your letter and proposals for the PSPO. Bembridge Parish Council would support overall the PSPO proposals but would not support the restrictions of preventing Horse riding on the beaches. Horse riders are vulnerable road users and there are few Bridleways that link up in Bembridge. The beach offers safe riding. There are at present no dog restrictions on the beaches in Bembridge and we would not support any being put in place. Yours sincerely Mrs J McDade Clerk to Bembridge Parish Council

Improvements to the junction of Station Road and Kings Road - Recommendations For Full Council IWC/Island Roads have presented Bembridge PC with two options for the improvements to the junction of Kings Road and Station Road. To see the full plans for both options presented by Island Roads see maps appended to end of this report. Island Roads will expect the Parish Council to meet the costs of the initial capital works and on-going maintenance charges to the end of the PFI contract.

Option Scheme Approx. costs*

1 Proposed grass verges either side of the junction. £9000 initial capital + £2200 on-going maintenance to the end of the contract (approx. £110 per annum).

2 Proposed line of reflective bollards along both sides of the carriageway and white hatched marking.

£4000 initial capital + £4000 on-going maintenance to the end of the contract (approx. £200 per annum).

*on-going maintenance costs pegged to RPIx.

Recommendation: from Chair of Road Safety & Security Group is for Option 2. The Parish Council will need to consider and agree how these works will be financed – both capital expenditure and on-going costs – as part of the 2019/20 budget.

BN

TP

PB

MHMHMHMH

CBCB

CBGU

GUGU

GU

GUGU

GU

GU

A/HB2

A/HB2

A/HB2

Proposed white centreline Diag. 1004

Proposed white edge of carriagewaymarkings Diag. 1010

DR1

DL1

2 CS

2

Proposed flush precastconcrete edging kerbs

Proposed footway surfacing totie into existing footway levels


Proposed footway gully with 100mmHDPE drainage pipe connecting to

adjacent gully chamber

Raise existing manhole cover and frameto tie into proposed footway levels

Remove from store and re erecttimber post and chain link fencing


Proposed high friction epoxy resinanti skid surfacing (black in colour)

Proposed white give way junctionmarkings Diag. 1009


Proposed double yellowcarriageway lining Diag. 1018.1

Proposed flush precastconcrete edging kerbs A/

HB2

2 CS2DR1

DL1

2 CS2 DR1DL1

2 CS

2DR

1

DL1

GU

MH

ST

FH

ST

A/HB2

Raise existing stop tap cover and frameto tie into proposed verge levels

Raise existing fire hydrant cover andframe to tie into proposed verge levels

Notes

10 20 30 40 50

DescriptionRev. Initials Date

North Point

Classification

Project

Drawing Title

Drawn Date

Checked Date

Approved Date

Scale Revision

Contract Sheet No. Sheet 1 of 1

Drawing Number

UNMARKED

Island RoadsSt. Christopher House42 Daish WayNewportIsle of WightPO30 5XJ

Paul HerbertService Director, Island Roads

Based upon the Ordnance Survey mapping with permission ofthe Controller of Her Majesty's Stationery Office. © CrownCopyright Unauthorised reproduction infringes Crown copyrightand may lead to prosecution or civil proceedings

Isle of Wight Council Licence No. 100019229.2008

-1:100 @A1

0173 Kings Road,Bembridge

Proposed full depth carriageway construction.Please see contract drawing 0173.04Construction Details for further information.

Proposed footway resurfacing consistingof 20mm thick AC 6 dense surface course100/150 to PSV 50 to BS EN 13108-1.

Proposed granite sett vehicle overrunconstruction. Please see contract drawing0173.04 Construction Details for furtherinformation.

Proposed conservation channel block tomatch existing channel block installed onsite. Channels to tie existing channel levelsin with proposed kerb levels.

Proposed carriageway resurfacing consistingof 30mm thick 10mm UL-M or 10mm SHW toClause 942. Please see cross section drawingfor level details.

DRAFT

General Arrangement

DRAFT

Proposed grass verge.

BN

TP

PB

MHMHMHMH

CBCB

CBGU

GUGU

GU

GUGU

GU

GU

A/HB2 A/HB2

A/HB2

Proposed white carriagewayhatching Diag. 1040.4





DR1

DL1

2 CS

2












Notes

10 20 30 40 50


North Point

Classification

Project

Drawing Title

Drawn Date

Checked Date

Approved Date

Scale Revision


Drawing Number

UNMARKED





-1:100 @A1


DRAFT






General Arrangement

DRAFT

Proposed 150mm x 150mm timber bollardswith reflectors.

BN

TP

PB

MHMHMHMH

CBCB

CBGU

GUGU

GU

GUGU

GU

GU

A/HB2

A/HB2

A/HB2



DR1

DL1

2 CS

2













Proposed flush precastconcrete edging kerbs A/

HB2

2 CS2DR1

DL1

2 CS2 DR1DL1

2 CS

2DR

1

DL1

GU

MH

ST

FH

ST

A/HB2

Raise existing stop tap cover and frameto tie into proposed verge levels

Raise existing fire hydrant cover andframe to tie into proposed verge levels

Notes

10 20 30 40 50


North Point

Classification

Project

Drawing Title

Drawn Date

Checked Date

Approved Date

Scale Revision


Drawing Number

UNMARKED





-1:100 @A1







DRAFT

General Arrangement

DRAFT

Proposed grass verge.

BN

TP

PB

MHMHMHMH

CBCB

CBGU

GUGU

GU

GUGU

GU

GU

A/HB2 A/HB2

A/HB2






DR1

DL1

2 CS

2












Notes

10 20 30 40 50


North Point

Classification

Project

Drawing Title

Drawn Date

Checked Date

Approved Date

Scale Revision


Drawing Number

UNMARKED





-1:100 @A1


DRAFT






General Arrangement

DRAFT

Proposed 150mm x 150mm timber bollardswith reflectors.

of 3

Mr G. Stretch Isle of Wight Council PFI Contract Management Team County Hall High Street Newport, Isle of Wight PO30 1UD Date TBC Dear Mr Stretch Priorities from Network Integrity Register – Bembridge Parish Council At a meeting of the Parish Council held on 20th November 2018 it was resolved to agree the following priorities, specified in the table below, from the existing requests held on the Isle of Wight Council/Island Roads Network Integrity Register.

Your ref Street/Location Request

422/2015 Embankment Road Improvements to make the bus stop safer on Embankment Road outside the yacht club.

49/2016 Foreland Road “Extend the double yellow lines from Elm House opposite The Polars to the bus stop. This will avoid parking on both sides of the road, which is causing traffic delays, making it difficult to use the exit from the medical centre and nursing home as well as for the buses moving off from the bus stop.”

686/2014 Sandown Road “Review location of 40mph sign to make it safer for residents.” Concerns expressed about concealed entrances used by children and horses. Revision of the location of the sign to improve safety.

Traffic Regulation Order reviews In addition to addressing these outstanding issues, the Parish Council still wishes to see all the following Traffic Regulation Order reviews and proposals implemented as priorities – as per the email from Samantha O’Rourke dated 7th December 2017.

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Street(s) Proposals

Love Lane corner of Meadow Drive 1. Proposed parking restrictions ‘no waiting at any time’. All other restrictions to remain the same.

Sherbourne Street 1. Proposed parking restrictions ‘limited waiting 2-hours, no return within 2 hours Monday – Saturday 8am – 6pm’

2. Revocation of existing Loading Only 8am-12pm Monday to Friday and introduce ‘disabled badge holders only’

3. Revocation of ‘disabled badge holders only’ and introduce loading only 8am – 12pm Monday to Friday

High Street 1 1. Proposed ‘no waiting at any time’ parking restriction

2. Proposed ‘limited waiting 30-minutes, no return within 30-minutes Monday – Saturday 8am – 6pm’ parking restriction

High Street 2 1. Proposed ‘no waiting at any time’ parking restriction.

High Street 3 1. Proposed ‘no waiting at any time’ parking restriction

High Street 4 1. Revocation of ‘limited waiting 2-hours, no return within 2-hours Monday – Saturday 8am – 6pm’ and introduce ‘no waiting, no loading at any time’ parking restriction. All other restrictions to remain the same.

Foreland Road 1. Proposed ‘no waiting at any time’ parking restriction

Steyne Road 1. Proposed ‘no waiting at any time’ parking restriction

Meadow Close 1. Proposed ‘no waiting at any time’ parking restriction

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Walls Road 1. Proposed ‘no waiting at any time’ parking restriction

Steyne Park/Foreland Road/Lane End Road

1. Proposed ‘no waiting at any time’ parking restriction

The Parish Council looks forward to receiving the quarterly list of new requests, allowing us to monitor and consider any necessary improvements in our parish area. Yours sincerely,

Jacqui McDade, Clerk to Bembridge Parish Council

APPENDIX BPC Clerks Report for Meeting 20.11...APPENDIX BPC Clerks Report for Meeting 20.11.18 WW1...

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