Asia Pacific Leaders Summit 2016, Nepal

Words from CCP

Dear AIESECers! It’s is a great honour for me to write this introduction sharing my passion

and commitment to this beautiful organisation which has given me the right mindset, direction and

opportunities to help shape myself into a better individual.

Being one of the pioneer members of AIESEC Nepal, it had always been my dream to showcase

Nepal and it’s potential at the global level. We’ve been bidding to host this event in Nepal for the

past three years. The opportunity to make APLS 2016 happen in Nepal is a great step forward in

showcasing Nepal globally.

Being on the CC team means to make this aim of ‘bringing Asia Pacific to the top of the world’

come true. This amazing conference is the physical representation of our mission and it is also

this wonderful moment in which we get to see 100+ young leaders from more than 24 countries

getting along together and working together to push this organisation forward. It will also help us

bring citizens of Nepal, the government and other organizations closer to our mission and

values.

I’ve made a promise that APLS 2016 will be more than a conference as with it’s true Nepali

essence, it will make those 100+ delegates come back to Nepal again. And this is a promise we

can deliver only with amazing individuals on our CC team!

I would like to appreciate everyone who decided to apply and for your eagerness to make APLS

2016 happen. I wish you good luck in the upcoming selection process!

Regards,

Ritesh Poddar | President | APLS 2016, Nepal

APLS, Asia Pacific Leader Summit is a 5 days summit, bringing in young leaders from 24

a countries and

conversation

territories across Asia Pacific, opening

between a cross section of youth,

development professionals and business leaders with the intention of inciting social change. APLS is designed to bring the Local Committee Presidents (current and elects) from the region – and beyond - to develop the leadership we need for the network. Additionally, hosting APLS 2016 is an invaluable opportunity to showcase AIESEC in Nepal and Nepal as a country to everyone by bringing together hundreds of positive change makers from around the region.

about APLS

CCP

CCVP Delegate

Experience

CCVP Logistics

CCVP Finance CCVP BD CCVP

Marketing CCVP Special

Events

CC Structure

CCVP BD will also be OCP for MCP Summit

Open to Internationals Open to Internationals Open to Internationals Open to Internationals

CC VP Finance

• Preparing a budget for the event by planning all

potential incomes and expenses.

• Budget Management - budget tracking, ensuring

proper cash flow and usage of financial resources,

return assessment

• Preparing a revenue model for the event to ensure

financial sustainability

• Registration Fee Management and Invoicing.

• Venue management – contract adherence,

financial payments , legal permissions

• Supporting other areas in legal and financial

aspects of decision making process

• Post conference audit and legal review

• Coordination with MCVP Finance, AIESEC in

Nepal

Role of CCVP

CC VP Business Development

• Fund raising - product packaging of special events

and market research for all business segments to

create sales strategy

• Partnership management - delivery, servicing,

partnership enhancement and communication

• Co-delivery with Asia Pacific for partnership

launches and partner servicing

• Communicating with company representatives to

ensure all their needs are met and they are

prepared for their workshops/partners stalls,

feedback gathering

• Complete delivery of various stakeholder (E.g:

brand presence of companies to be delivered as

promised)

• YouthSpeak Forum - selling workshops, workshop

partner servicing, reporting and AI communication.

Role of CCVP

CC VP Logistics

• Planning all logistical activities before, during and

after APLS -Conference agenda logisitcs, Special

Events logistics and premeeting logs.

• Planning and allocation of all resources needed for

execution of conference

• Transportation management - cover the overall

transportantion for all stakeholders (AI, externals,

delegates, press)

• Cooridnate the removal and transfer of all logisitcs

from the conference and specialevent venues once

activities are over

• Partnerships to be raised and management - venue,

beverage, souvenirs, transportation & technology

partners

• Logistics team and volunteers management

CC VP Delegate Experience

• Communication with delegates – issuing

newsletters, creation of information database

• Coordinate delegates reception process -

registration, pick ups, check in, drops

• Coordinate CC help desk during the conference

• Delegate Experience team and volunteers

management

• Souvenir and Stall management in the venue

• Handling Government relations, Airport

coordination and Nepal Tourism Board

collaboration

• Study tour creation and coordination

• Venue management and mapping

• Organizing parties in coordination with CCVP SE

• Coordination of Delegates’ pre stay, post stay etc.

Role of CCVP

CC VP Marketing

• Creating and implementing promotion strategy for

the conference

• Traditional & Social Media management / Digital

Marketing

• Conference brand creation and execution

• Managing all branding materials – Newsletters,

proposals designs , special event concept notes,

APLS website, Merchandise design, etc

• Showcasing the event through videos and photos

• Developing Media Relations for the event

CC VP Special Events

• Designing agenda and flow of all SE - Opening

Ceremony, Global Village, YouthSpeak Forum,

Nepali Night, Gala dinner & Closing Ceremony

• Venue management - raising venue for special

events, managing relations with venue Partners

• Agenda Management - ensuring timely execution

of all events and speakers management for special

events (research on the artists/speakers for SE)

• Special Events team and volunteers management

• Designing and organizing parties in synergy with

CCVP Delegate Experience.

The interview selection will

be based on

• Motivation

• Portfolio plans, core skill

set and

• understanding

• Communication Skills

APPLICATION INTERVIEW ON BOARD

27th July – 28th July

The appl i c at i on reviewed by

wi l l be the board to

decide whether the applicants can proceed to the interview process.

Following parameters will be taken into considerations: • Timely Submission • Content and Clarity of

thought process

• Reference calls from the leaders from current or past experience

DDL: 26th July, 2016

All CC members are expected to have start working from 1st week of August until December 15.

1st week of August, 2016

Selection Process

Your CV (RELEVANT to the application) 1

2 Your Biography (max.1 page) -An account of your life, written in 3rd person

3 The Application Questionnaire

4 Motivational Video(max.2 minutes): Include your introduction and your motivation to apply for the role

Application Process Notes:

• Own design (graphic style and color usage) or

te mplate can be use d in cre ation of application package.

• Separate file for each parts should be prepared.

• All the application documents should be in English.

• All documents shall be submitted in PDF format within ONE (1) single ZIP/Win.rar file. Please name the ZIP/Win.rar file as ‘[APLS2016 APPLICATION] First Name_Last Name_Role(s) Applying For_ ’ and email to ritesh.poddar@aiesec.net and miauyun.lin@aiesec.net.

• Deadline for the application is 26th July, 2016 23.59 (GMT+5.45)

5 Letter of Endorsement from your LCP or MC *Only for Internationals

Your role requires physical presence from 1st week of

August 2016 to 10th December 2016 1

2 Your accommodation for the entire work duration shall be covered by the CC budget

3 Being a part of the CC EB, your DG Fee shall be covered by

the CC budget

4 Your travel expenses to Nepal and visa costs are NOT covered. You’re entitled to Visa-on-arrival.

Information for International Applicants

5 All work related expenses such as travel expenses,

communication expenses etc shall be covered by CC budget

1. What is your personal motivation to apply for the CC Team of APLS 2016?

2. List the 3 experiences in your life that will help you the most in role of CCVP. What did you do

and what were your achievements? How will they contribute to the role you are applying for?

3. Name five measures of success which will make APLS 2016 a successful event for Nepal and AIESEC in Nepal.

4.List your commitments from July 2016 to December 2016 and state when you will be away

from Nepal (if any) – kindly provide a month-by-month breakdown of your availability during

this time period. Put any other AIESEC or non-AIESEC activities that you will do in those

months.

General Questionnaire

Functional questions Choose any two CCVP profiles; answer all questions of your first preference and 2 questions of your second preference

CCVP F i n a n c e

1. What is your experience in finance so far? How would you evaluate it in terms of APLS 2016? 2. What will be the biggest threats in term of budget management of APLS 2016? How will you

address them? Please create draft of budget for two special events.

3. What do you think are the top three investment areas for APLS 2016? Why do you think so?

Explain in details.

4. What role does finance of APLS 2016 play to ensure sustainability of AIESEC in Nepal?

CCVP BD

1. Whats the most important and unique selling point of APLS 2016 for different stakeholders?

Create a one page proposal based on selling point and attach it within the questionaire.

2. What kind of market segments will you define for fundraising and what is your key strategy for each segment ? Also define three companies for each segment.

3. What kind of partnerships would you propose for APLS 2016 Board of Partners? What will be

the cirteria for each? How will you ensure maintenance of those relations with AIESEC (in

Nepal) after the conference?

CCVP Logistics

1. Please create a calendar of main milestones of the conference logistics starting from 1st of

August 2016 till the end of the conference in December 2016?

2. Suggest three ways of ensuring cost cutting while getting logistics. What kind of partnerships can be raised by CCVP logistics?

3. Considering ‘Nepali Night’ as an important special event during APLS 2016, mention all the

logistics that would be required. What logistics can successfully be raised for the event?

CCVP Delegate Experience

1. Mention 5 key factors that impacts a delegate experience at a conference. How will you make

sure that delegates have the best experience possible?

2. Create a detailed month wise plan of communication with delegates, starting from the very first possible touchpoint. What will be important for you as CCVP Delegate Experience in communication with AIESEC network?

3. List down 5 souvenir you will provide to delegates? Highlight the importance and usability of each souvenir for the delegates.

Functional questions Choose two CCVP profiles; answer all questions of your first preference and 2 questions of your second preference

CCVP Marketing

1. What kind of brand image you would like to create for APLS 2016? Take into consideration

global plenary, AIESEC in Nepal and Nepal as a country. Please create timeline of brand

creation and implementation.

2. What is your strategy for media exposure of APLS 2016? Mention 3 action steps you will take every month to achieve the same.

3. What channels would you use to run communication of APLS? Explain your choice in detail.

CCVP Special Events.

1. Suggest your vision for Global Village at APLS 2016 considering the venue to be within

Kathmandu city & a budget constraint of NRs 100,000. Include the venue, concept, agenda etc.

2. Rank in order the five most important things every international should know about Nepal. How will you ensure all these elements are covered during Nepali Night? Also, design

detailed agenda for ‘Nepali Night’ mentioning 3 unique factors event will be remembered for.

Functional questions Choose two CCVP profiles; answer all questions of your first preference and 2 questions of your second preference