American Printing House for the Blind-Federal Quota Registration Process

The APH Count is conducted annually beginning the first Monday in January.

The APH Count includes students who meet the definition of blindness.

The APH Count requires a process that validates whether a student qualifies based on APH requirements.

The APH Count provides resources based on the number of students who qualify and the allocated dollar by Congress.

The APH Count was instituted by Congress in 1879 under the Federal Act to Promote the Education of the Blind.

The APH Count supports students who meet the definition of blindness, 20/200 (Typical vision is 20/20).

The APH Count includes students that meet the definition of blindness and attend all public and private schools, as well as students who are home schooled .

The APH Count provides instructional materials through the American Printing House for the Blind (APH).

Students must meet the following requirements:

Meet the definition of blindness, 20/200, as diagnosed by a qualified professional. (i.e.: Optometrist, Neurologist, or Eye Care Specialist).

Be enrolled in private, public, or nonprofit educational programs, as well as home schooled.

Qualify under other disabilities such as Brain Injury, cortical vision impairment (CVI), or multiple disabilities when their visual function meets the definition of blindness .

Registrants must meet the functionality requirement:

▪ MDB – a central visual acuity of 20/200 or less in the better eye with best correction (using the Snellen Chart) or a visual field of 20 degrees or less

or▪ FDB – when visual function meets the definition of

blindness as determined by an eye care specialist (ophthalmologist or optometrist) or other medical doctor such as a neurologist

Less than college level work - federal law limits registration to persons working at less than college level

Adults must meet the following requirements:

Meet the definition of blindness, 20/200, as diagnosed by a qualified professional. (i.e.: Optometrist, Neurologist, or Eye Care Specialist.Be enrolled in an instructional program for 20 hours per week, less than college level(Vocational, Hospital, Jobs skills).Qualified under other disabilities such as Brain Injury, Cortical Vision Impairment (CVI), or multiple disabilities when their visual function meets the definition of blindness .

Resources and instructional materials provided for eligible students.

Congress appropriates APH Quota Funds to purchase these resources and instructional materials.

The APH Quota Funds for each state are determined by the number of students registered on the count.

More Students Registered=More Resources

To promote the independence of blind and visually impaired persons by providing special media, tools, and materials needed for education and life.

Field Services provides the informational, consultative, and administrative services offered by APH staff .

http://www.aph.org/

Continuing students on the APH count:

Update and submit information on the 2014 Preliminary Student APH Count Registration Form

Complete and submit the 2014 APH Count Registration of a Legally Blind Student Form .

Complete and submit 2014 APH Count Assurance Form .

Keep on file eye reports and permission forms at local level .

NHDOE is sending 2013 APH registration paperwork/information to prepare 2014 count

Please update and return 2014 APH registration paper work

Please remember eye reports permission forms are not required every year .

Please call for any questions all are important !

Adult Students      Includes all eligible participants over school age as determined by individual state law.     Reporting Code: AD      Definition of the Adult Student Placement Category           Eligible adult students are those who meet the definition of blindness and who are enrolled in instructional programs, at less than college       level, for 20 hours per week. Social and leisure programs do not qualify as instruction. However, student practice to develop skills can be        included in instructional hours.

 Registration will be determined by the number of students enrolled throughout the previous calendar year for at least three months of          instruction (an accumulation of 12 weeks).  The twelve weeks do not have to be consecutive weeks.  

New students on the APH Count: Complete information on the 2014 APH

Count Preliminary Student Registration Form .

Complete the 2014 APH Count Registration of a Legally Blind Student Form

Complete APH Count Assurance Form Keep on file eye reports and permission

forms at local level .

Measurements of visual acuity must be current . Exceptions include students who are totally blind or whose eyes have been enucleated or who have proven non-changing eye conditions.

The actual eye report form is not to be submitted to APH, but must be on file at the local school or center where the student is enrolled in the event that an audit requires evidence of the student’s visual measurement. APH does not require or suggest that eye reports, or copies, be kept on file with Ex Officio Trustees.

StudentDate of BirthSchool /District /Agency Grade Visual Function Language Primary Reading MediumSecondary Reading Medium Third Reading Medium

Vision Measurement and Reporting Codes Chart

Student Placement Codes Chart

Reading Mediums and Code Chart

Reporting Code Visual Measurement

MDB

Meets the Definition of Blindness:Central visual acuity of 20/200 or less in the better eye with best correction; or a peripheral field so contracted that the widest diameter of such field subtends an angular distance no greater than 20 degrees

Example: 20/20020/400

Right and Left Eye Acuities Distance Vision: Measurement on an eye chart:20/200 or less with maximum correction

VF and degree of restriction (e.g., VF 20; VF 6)

Visual Field: Restricted field of 20 degrees or less

CFCounts Fingers:Should be used only when an eye specialist finds it is not possible to obtain an acuity by using an eye chart

HMHand Movements:Should be used only when an eye specialist finds it is not possible to obtain an acuity by using an eye chart

OP Object PerceptionLP Light PerceptionNIL Totally Blind

FDBFunctions at the Definition of Blindness:Visual performance reduced by a brain injury or dysfunction that meets the definition of blindness as determined by an eye specialist or neurologist

Primary Language spoken in the classroom

EnglishSpanishOther ( American Sign language)

Primary Reading Medium and Reporting Codes Chart The Primary Reading Medium is to be reported for each student, using the following reporting codes. Only these codes will be accepted. Note: Infants and preschoolers identified as visual, braille, or auditory readers should be reported using the appropriate media code.

Reporting Code Primary Reading Medium ( Required Category/Choose One) V Visual Readers: Students primarily using print in their studies B Braille Readers: Students primarily using braille in their studies A Auditory Readers: Students primarily using a reader or auditory

materials in their studies P Pre-readers: Students working on or toward a readiness level; infants,

preschoolers, or older students with reading potential N Nonreaders: Non-reading students; students who show NO reading

potential; and students who do not fall into any of the categories shown above

Secondary Reading Medium and Reporting Codes The Secondary Reading Medium is a required category. Please check only one secondary reading medium so that a more accurate profile of student literacy can be tracked.

Reporting Code Secondary Reading Medium (Required Category/Choose One) V Visual: Students use print to some extent B Braille: Students use braille to some extent A Auditory: Students use a reader or auditory materials to some extent

N/A Not Applicable: Nonreaders, pre-readers, or students with NO additional reading media

Third Reading Medium and Reporting Codes

The Third Reading Medium is an optional category. Check one if applicable or automatically defaults to NA-not applicable.

Reporting Code Third Reading Medium (Optional Category) V Visual: Students use print to some extent B Braille: Students use braille to some extent A Auditory: Students use a reader or auditory materials to some extent

N/A Not Applicable: Nonreaders, pre-readers, or students with NO additional reading media

Reporting Code

Definition of Student Placement Categories

IP In InfantsChildren served by infant programs

PS Pr Preschool Students:Children of preschool age served by preschool programs

KG Ki Kindergarten:Children enrolled in kindergarten classes

01–12 Students of School Age:Students in regular academic grades 01 through 12, as

determined by State law. Indicate grade placement by using numerals 01 through 12

AN Ac Academic Non-Graded:Students of school age, as determined by State law, who

are working to establish grade placement in an academic program (e.g., students who are working to acquire skills necessary for placement in regular grades)

TR V Transition Students:Students of school age as determined by State law in

secondary instructional programs design to supplement the traditional academic curriculum.

FC Po Functional Curriculum Students:Students in 01 through 12 working toward a graduation

certificate or non-traditional diploma. OR Ot Other Registrants:

Students of school age, as determined by State law, who do not fall into any of the other placements (e.g., students in prevocational and other classes for nonacademic students)

AD Ad Adult Student: Students over school age as determined by individual state

law. Eligible adult students are those who meet the definition of blindness and who

are enrolled in instructional programs, at less than college level, for 20 hours per

week. Registration will be determined by the number of students enrolled

throughout the previous calendar year for at least three months

of instruction (an accumulation of 12 weeks).  The twelve weeks do not have to be

consecutive weeks.

 

Measurement of Vision with Correction - Measurements of visual acuity must be current as defined by your agency, state, or governing authority.  Exceptions include students who are totally blind or whose eyes have been enucleated or who have proven non-changing eye conditions.

  Functions at the definition of blindness

(FDB) - when visual function meets the definition of blindness by an eye care specialist (ophthalmologist or optometrist) or other medical doctor such as a neurologist

Primary Reading Medium Code ChangePRM Code Change of P to PRE

 PRE = Pre-reader (same meaning as P code used in the previous census;

should prevent confusion associated with P meaning print)

Grade Codes that Have Not Changed

IP -Infants: Children of preschool age served by infant programs

PS - Preschool Students: Children of preschool age served by preschool programs

KG - Kindergarten Students: Children enrolled in kindergarten classes

01-12 - Students of School Age: Determined by state law, in regular academic grades 1 through 12. Please indicate grade placement by using numerals 01 through 12

Grade codes that have changed

     No Longer Used:          PG - Postgraduate          VO - Vocational       New Grade Codes:          FC - Functional Curriculum Students: Students in grades 01-12 working toward a graduation certificate              or non-traditional diploma

          TR - Transition Students: Students of school age, as determined by state law, in secondary instructional             programs designed to supplement the traditional academic curriculum.  Could include students in             post-graduate programs at less than college level OR-Other Registrants :Students of school ages, as

determined by State Law who do not fall into any other

placement categories  

2014 APH Count Student Registration Form

1. Student Name: ___________________________________________________________________________ 2. School District /Agency enrolling the student ______________________________________________ 3. Date of Birth: Month/Day/Year ____________________________________________________________ 4. Student Grade Code: _____________________________________________________________________ 5. Level of Visual Functionality code - Please check either MDB or FDB box

MDB (Meets the Definition of Blindness)

Se Select one box that applies below: Select one box that applies below: Right eye acuity:___________________ (Write in acuity number) NIL (Totally Blind) VF and the degree of restriction: ___________

(Restricted vision of 20 degrees or less) CF (Counts fingers)* HM (Hand Movements)* OP (Object Perception) LP (Light Perception)

Left eye acuity:____________________ (Write in acuity number) NIL (Totally Blind) VF and the degree of restriction: ___________

(Restricted vision of 20 degrees or less) CF (Counts fingers)* HM (Hand Movements)* OP (Object Perception) LP (Light Perception)

Or

FDB (Functions at the Definition of Blindness) *should be used only when an eye specialist or neurologist finds it impossible to obtain an acuity by using an eye chart

6. Primary Language of Learner – Primary Language used for instruction in the classroom

English Spanish Other ______________ (American Sign Language)

7. Reading Medium(s) – Primary/Secondary/Third Primary Reading Medium (Required Category) Mark only one:

Visual Reader (V) Braille Reader (B) Auditory (A) Prereader (P) Nonreader (N)

8. Secondary Reading Medium (Required Category) - Mark Only One: Visual (V) Braille (B) Auditory (A) Not applicable (N/A)

9. Third Reading Medium (Optional Category) - Mark One or defaults to NA (See Enclosure 4) Visual (V) Braille (B) Auditory (A) Not applicable (N/A) 10. Signature: ______________________________________ Phone: __________________________ E-mail:__________________________________________ Date: ___________________________

The following completed documents need to be on file in the local agency, school or district.

Current Eye Report Updated every three years

Current /Signed Parent Permission Form Not required every year

Written Education Plan

Phase I of the 2013 APH Count is conducted from Monday, January 6, 2014 to Friday February 14,2014 . No students can be registered beyond

Friday February 14,2013 . Phase II of the 2014 allows time to

complete information originally submitted to the APH Count .

Phase III validates and finalizes the APH Count for that year .

▪ Phase 1 – Update, mark for deletion, and add new students – Ends March 15th every year

▪ Phase 2 – Possible duplicate corrections/clarification of duplicates found by the SRS system

▪ Phase 3 – Possible duplicate corrections/clarification of duplicates found by manual review of all registrants

▪ Phase 4 – Finalize census: save final reports and spreadsheet, EOT submission of the Certificate of Attendance

Dr. Maynard Wheeler , Concord Eye Care:

Volunteers his time to work on the 2014 APH Count

He will confirm or decide if a student is eligible should you have questions .

Please work with Mary Lane to send Dr. Wheeler current documentation and consent forms .

Contact Mary at 271-3740 or Mary.Lane@doe.nh.gov

You will receive your 2014 APH Count Registration Packets in December, 2012 .

Please contact Mary Lane at Mary.Lane@doe.nh.gov or by phone at

271-3740 with any questions and concerns about the 2014 APH Count.

Our goal is to find all students eligible for the 2014 APH Count.

APH Count qualifies students to receive instructional materials

APH Count is part of NHAIM

APH Count students can benefit from technical assistance and training to districts

You are a very valuable part of the Federal Quota Program !