AP_Flu_Planning_ 6_14_11

Planning a Successful Planning a Successful Flu Vaccination ProgramFlu Vaccination Program

Audio Information:Audio Information:Dial 866Dial 866--506506--12091209

Access Code: 2651024 #Access Code: 2651024 #

June 14th, 2011

www.affiliatedphysicians.net

Housekeeping ItemsHousekeeping Items

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Ask Questions OnlineAsk Questions Online

Questions will be Answered at the Questions will be Answered at the Conclusion of the WebinarConclusion of the Webinar

Slides will be Distributed by June 16Slides will be Distributed by June 16thth


http://www.affiliatedphysicians.net/

AGENDAAGENDA

About Affiliated PhysiciansAbout Affiliated Physicians

Quick Recap of the 2010/11 Flu SeasonQuick Recap of the 2010/11 Flu Season

Planning for the 2011/12 SeasonPlanning for the 2011/12 Season

Q & AQ & A



About Affiliated PhysiciansAbout Affiliated Physicians

Corporate Healthcare ProviderCorporate Healthcare Provider

Founded in 1982Founded in 1982

Serving Fortune 500 Companies & Serving Fortune 500 Companies & Governmental AgenciesGovernmental Agencies

Corporate HQ: NYCCorporate HQ: NYC

Provide OnProvide On--Site Services NationallySite Services Nationally

National Physician Network (900+)National Physician Network (900+)

Accommodating & Flexible ProviderAccommodating & Flexible Provider



Our ServicesOur Services

OnOn--Site Seasonal Flu VaccinationsSite Seasonal Flu Vaccinations

OnOn--Site Health ScreeningsSite Health Screenings

Cholesterol; Blood Pressure; BMI; Glucose; Cholesterol; Blood Pressure; BMI; Glucose; PFT; Bone Density; MorePFT; Bone Density; More……

Executive Physical ExaminationsExecutive Physical Examinations

PrePre--Employment ExaminationsEmployment Examinations

Drug ScreeningsDrug Screenings

Travel ImmunizationsTravel Immunizations

Pandemic Flu Antiviral ProgramsPandemic Flu Antiviral Programs



Recap of 2010/11 Flu SeasonRecap of 2010/11 Flu Season

Slightly More Severe than a Typical YearSlightly More Severe than a Typical Year

Less Severe than the Pandemic Flu Year (2009/10), Less Severe than the Pandemic Flu Year (2009/10), but More Severe than the Year Prior (2008/2009)but More Severe than the Year Prior (2008/2009)

Flu Season Peaked in February 2011Flu Season Peaked in February 2011

2010/11 Flu Viruses:2010/11 Flu Viruses:

Influenza A H3N2Influenza A H3N2

High Levels of H1N1High Levels of H1N1

Influenza BInfluenza B



Recap of 2010/11 Flu SeasonRecap of 2010/11 Flu Season

2010/11 Vaccine Efficacy2010/11 Vaccine Efficacy

2,494 Flu Viruses Submitted to the CDC for Antigenic 2,494 Flu Viruses Submitted to the CDC for Antigenic CharacterizationCharacterization

99.8% of H1N1 matched Flu Vaccine99.8% of H1N1 matched Flu Vaccine

96.8% of H3N2 matched Flu Vaccine96.8% of H3N2 matched Flu Vaccine

94% of Influenza B matched Flu Vaccine94% of Influenza B matched Flu Vaccine

Antiviral Use (Tamiflu):Antiviral Use (Tamiflu):

99.1% 99.1% of the H1N1 Strain Were Susceptibleof the H1N1 Strain Were Susceptible

99.8% 99.8% of the H3N2 Strain Were Susceptibleof the H3N2 Strain Were Susceptible

100% 100% of the Influenza B Were Susceptibleof the Influenza B Were Susceptible



Vaccine Components (Vaccine Components (Same as 2010) Same as 2010)

Type A: H3N2Type A: H3N2

Type A: H1N1Type A: H1N1

Influenza Type BInfluenza Type B

Still Need to Get a Flu Shot?Still Need to Get a Flu Shot?

Yes Yes –– Immunity Does Not Last Immunity Does Not Last

Slight VariationsSlight Variations

What to Expect For the 2011/12 What to Expect For the 2011/12 Seasonal Flu Season Seasonal Flu Season



Vaccine SupplyVaccine Supply

1 vs. 2 Vaccines (2009)1 vs. 2 Vaccines (2009)

Manufacturers can Forecast DemandManufacturers can Forecast Demand

Delivery: Aug 2011Delivery: Aug 2011

What to Expect For the 2011/12 What to Expect For the 2011/12 Seasonal Flu Season Seasonal Flu Season



Planning for the 2011/12 SeasonPlanning for the 2011/12 Season

Gaining Leadership Buy-In

Selecting a Corporate Flu Vaccination Vendor

Achieving High Participation Rates



Gaining Leadership Buy-In

Talk NumbersTalk Numbers

Up to 44% reduction in physician visits for upper respiratory Up to 44% reduction in physician visits for upper respiratory illnesses in healthy working adults illnesses in healthy working adults

34% reduction in days of illness 34% reduction in days of illness

Up to 45% reduction in lost work days Up to 45% reduction in lost work days

Up to 28% decrease in antibiotic use for fluUp to 28% decrease in antibiotic use for flu--associated associated illnesses illnesses

Stress Increased ProductivityStress Increased Productivity

Bottom Line: There is an ROI to Administer Flu Bottom Line: There is an ROI to Administer Flu ShotsShots



Your Goals:Your Goals:

Easy to AdministrateEasy to Administrate

Easily Accessible to All EmployeesEasily Accessible to All Employees

Achieve a High Participation RateAchieve a High Participation Rate

Function Smoothly & Efficiently Function Smoothly & Efficiently

Selecting a Seasonal Flu Shot Selecting a Seasonal Flu Shot VendorVendor



Partnering with a Vendor Partnering with a Vendor –– A A ChecklistChecklist

National CapabilitiesNational Capabilities

Vaccine SupplyVaccine Supply

WebWeb--Based Registration SiteBased Registration Site

Qualified & Trained StaffQualified & Trained Staff

Single Point of ContactSingle Point of Contact

ReportingReporting

Provides Communication & EducationProvides Communication & Education

OnOn--Site Program ManagementSite Program Management

Strong Account ManagementStrong Account Management

FlexibilityFlexibility



Benefits of a Centralized ProgramBenefits of a Centralized Program

Much Less Work for Local Site CoordinatorsMuch Less Work for Local Site Coordinators

Consistent Communication and EducationConsistent Communication and Education

Invoicing OptionsInvoicing Options

Local or Global BudgetLocal or Global Budget

CompanyCompany--Wide ReportingWide Reporting

Broken Out by LocationBroken Out by Location

VouchersVouchers

Smaller Locations; WorkSmaller Locations; Work--AtAt--Home EmployeesHome Employees

Employees that Missed the ProgramEmployees that Missed the Program

Vendor Checklist Vendor Checklist –– National CapabilitiesNational Capabilities



Vaccine Shortages: 2004, 2009Vaccine Shortages: 2004, 2009

Many Vendors Experienced ShortagesMany Vendors Experienced Shortages

Cancelled/Rescheduled ProgramsCancelled/Rescheduled Programs

Relationships with Multiple Manufacturers and Relationships with Multiple Manufacturers and DistributorsDistributors

Vendor Checklist Vendor Checklist –– Vaccine SupplyVaccine Supply



Vendor Checklist Vendor Checklist –– Account ManagementAccount Management

Dedicated Account ManagerDedicated Account Manager


Knows All Aspects of Your ProgramKnows All Aspects of Your Program

Communicates Directly with Site CoordinatorsCommunicates Directly with Site Coordinators

SiteSite--Specific PlanningSpecific Planning

Space Requirements, Security, Etc.Space Requirements, Security, Etc.

Creation of Customized Communication & Creation of Customized Communication & EducationEducation

Online Registration Site Setup & MonitoringOnline Registration Site Setup & Monitoring



Allow Employees to Schedule OnlineAllow Employees to Schedule Online

Ensures Efficient Program OperationsEnsures Efficient Program Operations

Reduces Wait TimesReduces Wait Times

Eliminates Scheduling by Local Site Eliminates Scheduling by Local Site CoordinatorsCoordinators

Ability to Monitor Participation Rates & Respond Ability to Monitor Participation Rates & Respond Accordingly (Staffing Levels, Communications)Accordingly (Staffing Levels, Communications)

Who Monitors the Site?Who Monitors the Site?

ReportingReporting

CustomizableCustomizable

Dependable and Reliable (IT Security; Uptime)Dependable and Reliable (IT Security; Uptime)

Vendor Checklist Vendor Checklist –– WebWeb--Based RegistrationBased Registration



Critical to Program SuccessCritical to Program Success

RegulatoryRegulatory

Licensed in the State Licensed in the State

MalpracticeMalpractice

Medical DirectorMedical Director’’s Standing Orderss Standing Orders

Training LevelsTraining Levels

ClientClient--Specific Training Specific Training

Courteous, FriendlyCourteous, Friendly

EE & Site Coordinator Satisfaction SurveysEE & Site Coordinator Satisfaction Surveys

Experience in a Corporate SettingExperience in a Corporate Setting

Vendor Checklist Vendor Checklist –– Qualified, Trained & Professional Qualified, Trained & Professional

StaffStaff



Programs where High Numbers of Participants Programs where High Numbers of Participants are Expectedare Expected

Who Manages the Program?Who Manages the Program?


Setup and CleanupSetup and Cleanup

Patient FlowPatient Flow

TroubleshootingTroubleshooting

Vendor Checklist Vendor Checklist –– OnOn--Site Program ManagementSite Program Management



Selecting a Vendor Selecting a Vendor –– Communication & EducationCommunication & Education

Customizable CommunicationsCustomizable Communications

Posters

E-mail Templates

Handouts and Desk- Drops

Intranet Pages

Customizable



Scheduling and Participation ReportsScheduling and Participation Reports

Total Number of Registered EmployeesTotal Number of Registered Employees

Total Number of Kept AppointmentsTotal Number of Kept Appointments

Total Number of NoTotal Number of No--ShowsShows

Total Number of WalkTotal Number of Walk--insins

Total Participants Total Participants

Participant NameParticipant Name

Participant Identification / Employee IDParticipant Identification / Employee ID

Employee vs. DependentsEmployee vs. Dependents

Program DateProgram Date

Program LocationProgram Location

Vendor Checklist Vendor Checklist –– ReportingReporting



No Two Companies are the SameNo Two Companies are the SameNo Two Programs are the SameNo Two Programs are the Same

Accommodate Multiple ShiftsAccommodate Multiple Shifts

Employees and FamiliesEmployees and Families

Accepting Payment OnAccepting Payment On--SiteSite

Breaking Out Invoices by Location, Date, etc.Breaking Out Invoices by Location, Date, etc.

Data Coordination (HRA, Insurance, etc.)Data Coordination (HRA, Insurance, etc.)

Ability to Provide Other Wellness Services & Combine Ability to Provide Other Wellness Services & Combine ProgramsPrograms

Vendor Checklist Vendor Checklist –– FlexibilityFlexibility



Achieving Greater Participation Achieving Greater Participation RatesRates

Participation RatesParticipation Rates

Employer Sponsored Program: 25%Employer Sponsored Program: 25%--50%50%

Corporate setting, call center, manufacturing facility etc...Corporate setting, call center, manufacturing facility etc...

Cost Share Program: 8%Cost Share Program: 8%--20%20%

Employee Pay Program: 5%Employee Pay Program: 5%--10%10%



Achieving Greater Participation Achieving Greater Participation RatesRates

EmployerEmployer--Paid vs. CostPaid vs. Cost--ShareShare

Smooth & Efficient Program OperationsSmooth & Efficient Program Operations

Communications & EducationCommunications & Education

QuantityQuantity

Quality Quality

Communicator Communicator



Affiliated PhysiciansAffiliated Physicians’’ Seasonal Flu Seasonal Flu ProgramProgram

National ProviderNational Provider

Free, Robust & Customizable WebFree, Robust & Customizable Web--Based Registration Based Registration SiteSite

Qualified, Trained & Professional StaffQualified, Trained & Professional Staff


Robust ReportingRobust Reporting

Free Communication & EducationFree Communication & Education

OnOn--Site Program ManagementSite Program Management

Strong Account ManagementStrong Account Management

Flexible & AccommodatingFlexible & Accommodating

Experts on InfluenzaExperts on Influenza

Corporate Healthcare ExpertsCorporate Healthcare Experts



Q&AQ&AFor more information, please contact For more information, please contact

Affiliated Physicians at (877) 292Affiliated Physicians at (877) 292--5546, ext 115 or 5546, ext 115 or [email protected]@affiliatedphysicians.net


Presenter:Presenter:Ari Cukier, SVP Onsite WellnessAri Cukier, SVP Onsite Wellness

Affiliated PhysiciansAffiliated Physicians(212) 935(212) 935--8725 8725

[email protected]@affiliatedphysicians.net

mailto:[email protected]


mailto:[email protected]

AP_Flu_Planning_ 6_14_11

Health & Medicine

Transcript of AP_Flu_Planning_ 6_14_11