ApeosPort-II C4300/C3300/C2200 ApeosPort Function Guide · 2012. 12. 21. · 1 Before Using the...

ApeosPort-II C4300/C3300/C2200ApeosPort Function Guide

Microsoft, MS-DOS, Windows NT, Microsoft Network are trademarks or registered trademarks of Microsoft Corporation in the U.S. and other countries.Novell, NetWare, IntranetWare, NDS are registered trademarks of Novell, Inc. in the United States. and other countries.Adobe, Acrobat, PostScript, Adobe PostScript 3, and the PostScript logo are trademarks of Adobe Systems Incorporated.EtherTalk, Macintosh, Mac OS, TrueType are registered trademarks of Apple Computer, Inc.Intel and Pentium are trademarks or registered trademarks of Intel Corporation.UNIX is a registered trademark in the United States and other countries, licensed exclusively through X/Open Company Ltd.Solaris, Sun OS, and NIS (Network Information Services) are trademarks or registered trademarks of Sun Microsystems Inc. in the United States.PCL, HP-GL, and HP-GL/2 are registered trademarks of Hewlett-Packard Corporation.RSA and BSAFE are either registered trademarks or trademarks of RSA Security Inc. in the U.S. and/or other countries.All product/brand names are trademarks or registered trademarks of the respective holders.Permission has been obtained from Microsoft Corporation for use of software screen shots.

Xerox, The Document Company, Ethernet, CentreWare, and the digital X are trademarks of Xerox Corporation. All Xerox and Fuji Xerox product names are either registered trademarks or trademarks of Xerox Corporation and Fuji Xerox Co., Ltd.DocuWorks is a trademark.

The data saved in the hard disk of the machine may be lost if there is any problem in the hard disk. Fuji Xerox is not responsible for any direct and indirect damages arising from or caused by such data loss.

Fuji Xerox is not responsible for any breakdown of machines due to infection of computer virus or computer hacking.

Important1. This manual is copyrighted with all rights reserved. Under the copyright laws, this manual may not

be copied or modified in whole or part, without the written consent of the publisher.2. Parts of this manual are subject to change without prior notice.3. We welcome any comments on ambiguities, errors, omissions, or missing pages.4. Never attempt any procedure on the machine that is not specifically described in this manual.

Unauthorized operation can cause faults or accidents. Fuji Xerox is not liable for any problems resulting from unauthorized operation of the equipment.

An export of this product is strictly controlled in accordance with Laws concerning Foreign Exchange and Foreign Trade of Japan and/or the export control regulations of the United States.

Table of Contents

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Table of Contents

Table of Contents ..............................................................................................1

1 Before Using the Machine ..............................................................................5Preface..............................................................................................................6

Using This Guide...............................................................................................7Related Information Sources ........................................................................7Organization of This Guide...........................................................................8Conventions..................................................................................................9

Features Overview ..........................................................................................10

2 Control Panel .................................................................................................13Standard Control Panel ...................................................................................14

Customizing the Control Panel........................................................................16

Differences in the Screen Operations ............................................................. 18

3 Copy ...............................................................................................................19Copy Feature List ............................................................................................20

Differences in the Copy Feature......................................................................25[Layout Adjustment] Tab.............................................................................25[Output Format] Tab ...................................................................................26

4 Fax ..................................................................................................................33Fax Feature List ..............................................................................................34

Differences in the Fax Feature ........................................................................37[Transmission Options] Tab........................................................................37

5 Scan................................................................................................................39Scan Feature List ............................................................................................40

Differences in the Scan Feature......................................................................44[General Settings] Tab (Network Scanning) ............................................... 44[General Settings] Tab (E-mail) ..................................................................45[Output Format] Tab ...................................................................................51

6 Send from Mailbox ........................................................................................53Selecting a Mailbox .........................................................................................54

Checking/Operating Documents in a Mailbox .................................................55

Checking Document Details ............................................................................57

Printing Documents in a Mailbox..................................................................... 58

Configuring/Starting Job Flow .........................................................................60Job Flow Restrictions..................................................................................63

7 Stored Programming.....................................................................................65

2

Stored Programming Overview....................................................................... 66

Registering/Deleting/Renaming Stored Programs .......................................... 67Registering a Stored Program.................................................................... 68Registering Stored Program for Build Job.................................................. 69

Calling a Stored Program................................................................................ 70Calling a Stored Program for Build Job ...................................................... 70

8 Job Flow Sheets............................................................................................ 71Job Flow Procedure ........................................................................................ 72

Step 1 Opening the [Job Flow Sheets] Screen........................................... 72Step 2 Selecting a Job Flow Sheet............................................................. 72Step 3 Confirming/Changing the Job Flow Sheet....................................... 73Step 4 Starting the Job Flow Sheet ............................................................ 73

Selecting/Changing a Job Flow Sheet ............................................................ 74

9 Web Applications .......................................................................................... 77Web Applications ............................................................................................ 78

Setting an Access Destination ........................................................................ 78Configuring/Canceling the Auto Jump Destination..................................... 80

Accessing Web Applications ........................................................................... 81

10 System Settings ............................................................................................ 83System Settings Procedure............................................................................. 84

Step 1 Entering the System Administration Mode...................................... 84Step 2 Entering the Administrator ID and Password .................................. 84Step 3 Selecting the Operation Mode on the System Administrator Menu 85Step 4 Selecting an Item on the [System Settings] Screen........................ 85Step 5 Setting the Feature.......................................................................... 86Step 6 Exiting the System Administration Mode......................................... 86

System Settings Menu List.............................................................................. 87

Differences in Common Settings................................................................... 110Paper Tray Settings.................................................................................. 110Print Universal Unique ID ......................................................................... 110

Differences in Copy Mode Settings............................................................... 112General Settings Tab - Features Allocation.............................................. 112

Differences in Network Settings .................................................................... 113Proxy Server Settings............................................................................... 113Remote Authentication Server/Directory Service ..................................... 114PKI Settings (Public Key Infrastructure) ................................................... 118

Differences in Job Flow Settings................................................................... 120

Differences in Setup Menu............................................................................ 121Job Flow Sheets ....................................................................................... 121Address Book (Address Number)............................................................. 126

Differences in Login Setup/Auditron Administration...................................... 128

Table of Contents

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11 Job Status ....................................................................................................129Job Status Screens .......................................................................................130

Job Status Overview .....................................................................................132

1 Before Using the Machine

This chapter describes how to use this guide and the features available on the ApeosPort series.

Preface .........................................................................................................6

Using This Guide ..........................................................................................7

Features Overview......................................................................................10


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Preface

Thank you for selecting the Fuji Xerox ApeosPort-II C4300/C3300/C2200 (hereafter referred to as “the machine”).This guide is intended for users who use the machine for the first time, and describes features unique to the ApeosPort series. For features common to both the ApeosPort and DocuCentre series, refer to the User Guide.Please read this guide thoroughly as well as the User Guide to obtain the best performance on this product.After reading this guide, keep it handy for future reference when you encounter difficulties with the machine during use.

Using This Guide

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Using This Guide

This section describes the organization of this guide.

Related Information SourcesWe provide the following guides for optimum usage of the machine.

Included ManualsSeveral manuals are included with this product. They are referred to as accompanying manuals.These accompanying manuals include descriptions on configurations and operation of the product.The following manuals are included with the machine.

User GuideDescribes all the necessary steps for copy/print/scan/fax, clearing paper jams, daily care, setting the various items and safety information.

ApeosPort Function Guide (this guide)Describes unique functions in the copy/print/scan/fax features of the ApeosPort series that differ from functions described in the User Guide. For common features, refer to the User Guide.

Network Administrator GuideAimed toward network administrators, as a guide to setting up the network environment.

Manual (HTML)A guide for installing print drivers, configuring the printer environment, etc. This manual is included in the CD-ROM of the Driver CD Kit.

Guides for Optional AccessoriesOptional accessories are also available for the machine. User Guides are provided with the optional accessories exclusively for ApeosPort-II C4300/C3300/C2200. These User Guides are referred to as "guides for optional accessories". Guides for optional accessories are provided in two forms, as printed or as On-line Help.Guides for optional accessories describe all the necessary steps for operating optional accessories and installing software.


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Organization of This GuideThis guide consists of the following chapters.Information on computer operations, paper types, authentication and auditron administration, maintenance, problem solving, machine status, specifications, and emulation modes is written in the User Guide.For the features, specifications, notes and restrictions not described in this guide, refer to the User Guide.

1 Before Using the MachineDescribes how to use this guide and the features available on the ApeosPort series.

2 Control PanelDescribes how to use the touch screen.

3 CopyDescribes differences from the copy feature written in the User Guide.

4 FaxDescribes differences from the fax feature written in the User Guide.

5 ScanDescribes differences from the scan feature written in the User Guide.

6 Send from MailboxDescribes the mailbox features and how to work with mailboxes.

7 Stored ProgrammingDescribes the stored programming feature for recording a series of procedures on the machine.

8 Job Flow SheetsDescribes operations using a job flow sheet created by a remote system.

9 Web ApplicationsDescribes the operations to connect to web applications.

10 System SettingsDescribes differences from the system settings written in the User Guide.

11 Job StatusDescribes differences from the job status screen written in the User Guide.

Using This Guide

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Conventions

In this document, “Computer” refers to a personal computer or workstation.

The screen images that are used in this guide are based on the machineconfiguration with the various options. Some of the items in the screen images maynot be displayed or there may be features that cannot be used depending on themachine configuration.

The following icons are used in this guide.Important Indicates important information that you should read.Note Indicates additional information on operations or features.

The following conventions are used in this guide:" " : A cross-reference included in this guide." " : Refers to names of CD-ROM, features, and touch screen

messages and input text.[ ] : Refers to folders, files, applications, button or menu names

displayed in the touch screen, as well as the names of menus, commands, windows, or dialog boxes displayed on the computer screen and their buttons and menu names.

< > button: Indicates a hardware button on the computer.< > key: Indicates a key on the keyboard of the computer.

Orientation of documents or paper is described in this guide as follows:, ,Long Edge Feed (LEF) : Loading with one of the long edges of the document

or paper., ,Short Edge Feed (SEF): Loading with one of the short edges of the document

or paper.

LEF Orientation SEF Orientation

Paper feed directionPaper feed direction


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Features Overview

Various remote services and application software are available on this machine.Note • Remote services and application software are optional. For more information, contact our

Customer Support Center.

Web ApplicationsThe dedicated browser on the control panel allows you to access a DocuShare server. You can store scanned documents in the DocuShare server.Note • The Remote Access Kit (optional) and DocuShare (optional) are required to use this feature.

Signature and Encrypted Communication with CertificateYou can receive and print encrypted E-mail, or send scanned documents as E-mail with signature.Note • The Data Security Kit (optional) is required to use this feature.

Scan

Print

Upload scanned documents

Browse, Search

Print documents stored in the server

Scan

Scan

Certificate

Encrypted e-mail

E-mail with signature

Certificate

Print

Features Overview

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Automatic Processing of Routine Tasks using Job Flow SheetsOnce you have registered on the machine a job flow sheet created on a network connected computer, you can automatically execute a series of operations beginning with a scan operation.You can create advanced job flow sheets with ApeosWare Flow Service.Note • ApeosWare Flow Service (optional) is required to use this feature.

Network ScanningDocuments can be automatically scanned and transferred to the server by selecting a file (job template) in which information on scanning conditions and a forward destination is stored. Network Scanning is useful to increase operating efficiency because you only need to select a job template when scanning documents..


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Input-Output Processes of MailboxVarious methods are available to store or import documents in or from mailboxes.You can use mailboxes to reduce the amount of paper used or maintain confidentiality of documents.

iFAX

Server

E-mail

Fax

iFAX

Print

Scan

Fax

Mailbox

Mailbox

Receipt

Mailbox

Mailbox

Scan

Receipt

Receipt

2 Control Panel

This chapter describes how to use the touch screen.Standard Control Panel ..............................................................................14

Customizing the Control Panel ...................................................................16

Differences in the Screen Operations.........................................................18

2 Control Panel

14

Control Panel

2

Standard Control Panel

The following describes the names and functions of components on the standard control panel.

No. Component Function

1 Touch screen Displays messages required for operation, and buttons for various features. You can directly touch the touch screen to instruct operations in screens and set features.

2 indicator Lights when the machine is sending or receiving data to or from a client.

3 indicator Lights when data is stored in the machine's memory.You can check stored documents in [Stored Documents List]. For information on [Stored Documents List], refer to “Print Report/List” under “Chapter 12 Machine Status” in the User Guide.

4 button Press this button to confirm or cancel the current job, confirm or print saved documents, or confirm completed jobs.In this manual, this button is indicated as the button.

5 button Press this button to open the [Review] screen. In this screen, you can check a list of the status of copy, fax and scan features whose settings have changed from the defaults. You can also check the destination information for sending faxes and e-mail. In this manual, this button is indicated as the button.

6 button Press this button to confirm the machine status and meters, check the state of consumables, and print reports.In this manual, this button is indicated as the button.

7 button Press this button to display the Administrator ID input screen for System Administration mode or Login Setup/Auditron Administration.In this manual, this button is indicated as the button.

8 button If the machine is not operated for a while, the machine's power consumption is lowered to enter the power saver mode. In the power saver mode, this button lights up. To cancel the power saver mode, press this button again.In this manual, this button is indicated as the button.

001 002 003

004 005 006

007 008 009

010 011 012

013 014 015

016 017 018

019 020 021

022 023 024

025 026 027

028 029 030

1 2 3

4 5 6

7 8 9

0

C

1 2

9

10

11

12

3 8

15

4 5 6 7

1416 1317181920

Standard Control Panel

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Control Panel

2

9 button Returns the statuses of all displayed services to their default values. The machine will be reset to this state after it is turned on.In this manual, this button is indicated as the button.

10 button Press this button to temporarily stop a continuous copy job or printing to give another job higher priority. During an interrupt, the interrupt button lights up. Pressing the button again cancels the interrupt and the previous operation is resumed.In this manual, this button is indicated as the button.Some jobs such as print jobs designated from client computers cannot be executed during the interruption. For detail information, refer to “Notes and Restrictions on the Interrupt Mode” under “Chapter 16 Appendix” in the User Guide.

11 button Press this button to stop the current copy job or communications.In this manual, this button is indicated as the button.

12 button Press this button to start copying or scanning.In this manual, this button is indicated as the button.

13 Numeric keypad Press these buttons to enter the number of copies, passwords and other numerical values.In this manual, these buttons are indicated as the numeric keypad.

14 button Used to specify a destination phone number for fax or e-mail.In this manual, this button is indicated as the button.

15 button Press this button if you have entered a wrong numerical value with the numeric keypad.In this manual, this button is indicated as the button.

16 button Used to insert a pause into a destination number.In this manual, this button is indicated as the button.

17 buttons (, , buttons)

Used to call a custom feature.The features assigned to the buttons are selected from the features displayed on the [All Services] screen and [Language].In this manual, these buttons are indicated as the , , and buttons.For information on registering a feature with a button, refer to “Screen/Button Settings” of “Common Settings” under “Chapter 10 System Settings” in the User Guide.

18 button Used to display the [All Services] screen.In this manual, this button is indicated as the button.You can change the features that appear in the All Services screen. For detail information, refer to “Screen/Button Settings” of “Common Settings” under “Chapter 10 System Settings” in the User Guide.

19 One touch button panels Panels for one touch buttons.You can leaf through panels to display 001 to 030, 031 to 060, and 061 to 070.M01 to M20 are reserved for the stored programming feature. These buttons correspond to jobs registered in 01 to 20.Note • This feature is not available for some models. An optional package is

necessary. For details, contact our Customer Support Center.

20 One touch buttons Specify a recipient with one button. These buttons are available for fax and iFax.Registered preset recipient numbers 001 to 070 are supported.

No. Component Function

2 Control Panel

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Control Panel

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Customizing the Control Panel

You can customize items displayed on the screen when turning the machine on or canceling the power saver mode, items displayed on the screen after auto clear, the buttons, and items on the [All Services] screen.For detail information, refer to “Screen/Button Settings” of “Common Settings” under “Chapter 10 System Settings” in the User Guide.

In addition, the brightness of the middle-sized color control panel can be adjusted.

Customizing the Screen DefaultAllows you to customize the features displayed on the screen that appears after turning the machine on or canceling the Power Saver mode.

Customizing the Screen after Auto ClearAllows you to customize items displayed on the screen after Auto Clear. You can select from [Last Selection Screen] and [All Services].

Customizing the [All Services] ScreenAllows you to customize the types of features and the location of buttons on the [All Services] screen.The following is the factory default settings.Note • When the feature is not available, the button will not be displayed. Also, if the feature is

unavailable due to hardware problems, the button will be grayed out.

Copy

Fax/Internet Fax

E-mail

Scan to Mailbox

Network Scanning

Scan to PC

Send from Mailbox

Stored Programming

Job Flow Sheets

Web Applications

Language

Screen Contrast

Setup Menu

Calibration

Activity Report

Fax Receiving Mode

Print Mode

Assigning Features to ButtonsAllows you to assign features to the buttons on the control panel: to .

Customizing the Control Panel

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Control Panel

2

By assigning features to the buttons, you can switch to the features without returning to the [All Services] screen. To leave a feature unassigned, select [Not Set].As the factory defaults, [Copy] is assigned to the button. No feature is assigned to the , and buttons. The features assigned to the buttons are selected from the features displayed on the [All Services] screen and [Language].Attach the labels included in the machine when you have changed the assignment. If you have used a feature for which no label is provided, use a blank label and write down the feature using a permanent marker, and then attach the label to the appropriate button.

Changing the Feature ScreenYou can customize items displayed on the setting screen of the following features on the [All Services] screen.

CopyFax/Internet FaxE-mailScan to MailboxNetwork ScanningScan to PC

Screen Contrast The [Screen Contrast] button on the [All Services] screen allows you to adjust the contrast of the screen.

2 Control Panel

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Control Panel

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Differences in the Screen Operations

This section describes differences on the screens that are common among features.

Screen Changes

List screen The buttons to jump to the first screen [ ] and the last screen [ ] are added.

Keyboard screen The [Clear All] button is added. This button allows you to delete all characters you entered at once.

3 Copy

This chapter describes differences from the copy feature written in the User Guide.

Copy Feature List .......................................................................................20

Differences in the Copy Feature .................................................................25

3 Copy

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Copy

3

Copy Feature List

This section describes items in the copy feature.

Copy Feature List

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Copy

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[General Settings] Tab

[Image Quality] Tab

Item Feature changed/location Changes Refer to

Reduce/Enlarge Options for Preset %

Twelve scaling factors are preset.

User Guide

Independent X-Y% A scaling factor can be entered with the numeric keypad.

Paper Supply Paper Color When [Enabled] is selected for [Paper Color] under [Customize Paper Supply Screen] in the System Settings, the paper colors specified under [Paper Tray Attributes] are displayed.

Size Detection When [Size Detection] is selected for [Other Attributes] under [Customize Paper Supply Screen] in the System Settings, the specified size detection method is displayed.

Options for Standard Size of Tray 5 (Bypass)

Twenty paper sizes are preset.

Output Color - -

2 Sided Copying - -

Original Type - -

Copy Output/Stapling

- -

Multiple-Up - -

Lighten/Darken - - User Guide

Item Feature changed/location Changes Reference

Original Type - -

User Guide

Image Options - -

Image Enhancement

- -

Color Effects - -

Color Balance - -

Color Shift - -

3 Copy

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[Layout Adjustment] Tab

[Output Format] Tab


Book Copying - - User Guide and "Original

Orientation (Specify the

Orientation of Loaded

Documents)" (P.26)

2 Sided Book Copy

- -

Original Size Options for Standard Size

Seventeen paper sizes are preset.

Mixed Sized Originals

- [Original Orientation] is added.

Edge Erase - [Original Orientation] is added. User Guide and "Original



Documents)" (P.26)

- [Edge Erase] and [Border Erase] are added. User Guide and "Edge Erase

(Erasing Edges and Margin

Shadows in the Document)" (P.25)

Image Shift/Variable Shift

- [Original Orientation] is added. User Guide and "Original



Documents)" (P.26)

Image Rotation - -

Invert Image - -

Original Orientation

- -

2 Sided Copying - [Original Orientation] is added.


Booklet Creation Covers [Printed Covers - 2 Sided], [Printed Covers - Print Outside], and [Last Original as Back Cover] are added.

"Booklet Creation (Creating a

Booklet)" (P.26)

Covers - Allows to specify the settings for a front cover and a back cover individually.

"Covers (Attaching a Cover to

Copies)" (P.28)

Transparency Separators

- - User Guide and "Original



Documents)" (P.26)

Multiple-Up - [Original Orientation] is added.

Poster - -

Repeat Image - -

Copy Feature List

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3

Annotation - [Original Orientation] is added. "Original Orientation (Specify the


Documents)" (P.26)

[Stamp Position] screen

[Side 2] can be selected.

"Annotation (Adding Stamp/

Date/Page Number to

Copies)" (P.29)

[Date Position] screen

[Side 2] can be selected.

[Page Number] Screen

[-1/N-, -2/N-, -3/N-] and [Page1/N, Page2/N, Page3/N] are added to [Style].

[Page Number - Print On] Screen

Allows you to select [Include Covers/Separators] when specifying [All Pages].

Watermark - [Original Orientation] is added. User Guide and "Original



Documents)" (P.26)

Secure Watermark

Text Effect [Original Orientation] is added.

Folding - - User Guide and "Original



Documents)" (P.26)

Preset Repeat Image

- -

2 Sided Copying - [Original Orientation] is added.

Copy Output/Stapling



3 Copy

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[Job Assembly] Tab


Build Job Separators [Printed Separator - Side 1], [Printed Separator - Side 2], and [Printed Separator - 2 Sided] are added.

Blank SeparatorsThe number of separators can be set from 1 to 99.

Printed Separator - Side 1Copies on Side 1 when inserting separators.

Printed Separator - Side 2Copies on Side 2 when inserting separators.

Printed Separator - 2-SidedCopies on the both sides when inserting separators.You can insert separators for the first document set.

User Guide

Screen during copying

A [Sample Set] button is added.

Sample Set - -

Combine Original Sets


Delete Outside/Delete Inside


Differences in the Copy Feature

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Copy

3


This section describes differences from the copy feature written in the User Guide.


Edge Erase (Erasing Edges and Margin Shadows in the Document)When you make copies with the document cover open or make copies from a book, black shadows sometimes appear along the edges and center margin of the paper. If it happens, you can make copies with the shadows erased.Important • Confirm that the orientation of the document and the setting for [Original Orientation] are the

same.

Note • For 2-sided originals, the same edge erase amounts are set for the front and back sides.• If you set [Reduce/Enlarge], the edge erase amounts will be reduced or enlarged in

proportion to the ratio you configured.For information on the areas that can actually be printed, refer to “Printable Area” under “Chapter 16 Appendix” in the User Guide.

NormalThe edge erase amount is set to 2 mm for the top and bottom, and left and right. Select one of [Margin Erase], [Edge Erase] and [Border Erase] to change the edge erase amount.

Margin EraseErases shadows in the center of booklets or facing documents, or shadows at the top, bottom, left, and light of documents. You can specify values for [Top & Bottom Erase], [Left & Right Erase], and [Center] individually.

Edge EraseErases shadows in the center of booklets or facing documents, or shadows at the top, bottom, left, and light of documents. You can specify values for [Top Erase], [Bottom Erase], [Left Erase], [Right Erase], and [Center] individually.

Border EraseErases shadows in the center of booklets or facing documents, or shadows at the top, bottom, left, and light of documents. You can specify values for [4 Edges], and [Center] individually.

Erase ValueYou can erase only the necessary amount. Specify the value within the range from 0 to 50 mm in 1 mm increments.

Original OrientationThe [Original Orientation] screen is displayed.Refer to "Original Orientation (Specify the Orientation of Loaded Documents)" (P.26).

3 Copy

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3

Side 2Appears when [Edge Erase] is selected.Set whether the same value is set to the edge erase amount of Side 1 and Side 2.

Same as Side 1The same value is set to the edge erase amount of Side 1 and Side 2.

Opposite to Side 1The edge erase amounts of Side 1 and Side 2 are set symmetrically.

Original Orientation (Specify the Orientation of Loaded Documents)In order to identify the top of the document, the orientation of the originals must be configured.Note • If the [Original Orientation] differs from the actual document orientation, then the machine

may mistakenly detect the head of the document.

Upright ImagesSelect this item when placing the top of the document facing the inner side of the document glass or document feeder.

Sideways ImagesSelect this item when placing the top of the document facing the left side of the document glass or document feeder. Be sure to select [Sideways Images] when the top of the document is placed facing the left side (horizontal text).

[Output Format] Tab

Booklet Creation (Creating a Booklet)You can make copies to create a booklet. The machine automatically lays out the pages appropriately for booklet creation. You can also set the binding shift and attach covers when making booklets.When a C Finisher with Booklet Maker is installed, Folding or Folding + Stapling become available.Important • Confirm that the orientation of the document and the [Original Orientation] setting of the

[Layout Adjustment] screen are the same.

Note • This feature does not appear for some models. An optional package is necessary. For more information, contact our Customer Support Center.

• If the number of pages in the booklet is not a multiple of four, the remaining pages will be output as blank pages.

OffNo booklet is created.

On Create BookletCopies are made to enable left binding or top binding.

On - Right Bind Create BookletCopies are made to enable right binding.

On - Do not Create BookletYou can output the copies of scanned documents as they are by specifying Bi-fold/Stapling. Select this item when you do not need a document to be copied in page order.


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CoversYou can attach a cover to a booklet.

No CoversNo cover is added.

Blank CoversA blank sheet of paper is attached as the cover.

Printed Covers - 2 SidedThe first and second pages of the document are copied on both sides of the cover.

Printed Cover - Print OutsideThe first page of the document is copied on the front side of the cover.

Last Original as Back CoverThe last page of the original is used as the back cover of the booklet. Select the check box to use the last page as the back cover. When using [Subsets] to separate booklets, the cover will be made on the last page of the last subset.Note • Depending on the number of pages in the original, a blank sheet may be inserted before the

last page.

Binding ShiftDisplays the [Booklet Creation - Binding Shift] screen.You can set the width of Binding Shift within the range from 0 to 50 mm in 1mm increments.

Divide OutputDisplays the [Booklet Creation - Divide Output] screen.When you have a large number of originals, the originals are divided to create subsets to reduce the thickness of each booklet. The machine folds copies in half, and piles them up to form a booklet. This feature can be set to from 1 to 50 pages in 1 page increments.Note • When specifying [Folding], set the dividing number of sheets in the range from 1 to 15.

FinishingDisplays the [Booklet Creation - Finishing] screen.When a C Finisher with Booklet Maker is installed, [Folding] and [Folding + Stapling] are selectable.

OffNo Finishing is carried out.

FoldingOutputs copies folded in half.

Folding + StaplingOutputs copies that are folded in half and stapled at the center.

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Copy

3

Covers (Attaching a Cover to Copies)You can make copies with a cover attached.The front cover can be output before the first page of the document on a different type of paper (e.g. colored paper or heavyweight paper).Note • When making 2-sided copies, copies are made on both sides of the top cover/back cover in

accordance with the page order of the document.

Front CoverAttaches a front cover to the copies.

No CoversNo cover is added.

Blank CoversA blank sheet of paper is attached as a front cover.

Printed Cover - Print OutsideThe first page of the document is copied on the front side of the front cover. When a back cover is to be attached, the second page is copied on the back cover.

Printed Cover - Print InsideThe first page of the document is copied on the back side of the front cover. When a back cover is to be attached, the second page is copied on the back cover.

Printed Cover - 2 SidedThe first and second pages of the document are copied on the front and back sides of the front cover. When a back cover is to be attached, the 3rd and 4th pages are copied on the front and back sides of the back cover.

Back CoverAttaches a back cover to the copies.

No CoversNo back cover is attached.

Blank CoversA blank back cover is attached.

Printed Cover - Print InsideThe first page of the document is copied on the front side of the back cover.

Printed Cover - Print OutsideThe first page of the document is copied on the back side of the back cover.

Printed Cover - 2 SidedThe first and second pages of the document are copied on the front and back sides of the back cover.

Paper Tray SettingsDisplays the [Covers - Paper Tray Settings] screen.Allows you to set the paper tray to use.

Front Cover TraySet a tray used for front covers.

Back Cover Tray


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Set a tray used for back covers.

Main Body TraySet a tray used for the main bodies of documents.

Front Cover QuantityDisplays the [Front Cover Quantity] screen.

Back Cover QuantityDisplays the [Back Cover Quantity] screen.

Annotation (Adding Stamp/Date/Page Number to Copies)You can add a stamp, date, and page number not included on the document to copy paper when outputting copies.You can select from already provided formats for the stamp type, date, page number, and printing position.Note • The annotation image and character size is not changed even if you set the enlarge/reduce

setting.• If Stamp, Date, and Page Number are specified at the same time, we recommend confirming

that none of the positions overlap before making copies.• If [Multiple-Up] is set, the annotation is added to the combined image.• If [Repeat Image] or [Booklet Creation] is set, the annotation is added to each individual

image.

StampDisplays the [Stamp] screen.Allows to set the style and position of the stamp.

OffNo stamp is added.

OnA stamp is added.

TextEight standard types and registered character strings (maximum eight types) are available.

Print On...Displays the [Stamp - Print On] screen.You can select the page(s) to print the stamp from [First Page Only] and [All Pages].

PositionDisplays the [Stamp - Position] screen.Nine positions on Side 1 for Stamp are available.[Same as Side 1] and [Opposite to Side 1] can be selected for Side 2.

Detailed SettingsDisplays the [Stamp - Detailed Settings] screen.Three stamp sizes and seven stamp colors are available.The size can be specified from 6 to 64 points in increments of 1 point.

Note • If [Date] and [Page Number] are both set, specify [Black].

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DateDisplays the [Date] screen.You can make copies with a date added. The printed date is the date and time when the copy was made.The format of the date printed on can be changed. For information on the settings, refer to “Watermark” of “Common Settings” under “Chapter 10 System Settings” in the User Guide.

OffNo date is added.

OnA date is added.

Print OnDisplays the [Date - Print On] screen.You can select from [First Page Only] and [All Pages].

PositionDisplays the [Date - Position] screen.Six positions on Side 1 for Date are available.[Same as Side 1] and [Opposite to Side 1] can be selected for Side 2.

SizeDisplays the [Date - Size] screen.Three sizes for Date are available. The size can be specified from 6 to 24 points in increments of 1 point.

Page NumberDisplays the [Page Number] screen.Allows you to specify the position of page numbers.

OffNo page number is added.

OnA page number is added.

StyleYou can set the style for the page number.- 1, 2, 3

A page number is added.- -1-, -2-, -3-

Hyphens are added to the left and right of the page number. (Example: -1-)- Page 1, Page 2, Page 3

“Page” is added in front of the page number. (Example: Page1, Page2)- 1/N, 2/N, 3/N

The total number of pages is added to the right side of the page number. (Example: 1/50, 2/50) When selecting [1/N, 2/N, 3/N], the value specified in [Total Page(N)] screen is used.


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- -1/N-, -2/N-, -3/N-The total page number is added to the right of page number and hyphens are also added to the right and left of the numbers. (Example: -1/50-, -2/50-)When selecting [-1/N-, -2/N-, -3/N-], the value specified in [Total Page(N)] screen is used.

- Page 1/N, Page 2/N, Page 3/N“Page” is added in front of the page number. (Example: Page1/50, Page2/50)When selecting [Page 1/N, Page 2/N, Page 3/N], the value specified in [Total Page(N)] screen is used.

Total Pages (N)Displays the [Page Number - Total Pages (N)] screen.Set how to count the maximum number of pages.- Auto

The number of pages of the document is automatically counted as the total number of pages.

- Enter NumberAllows you to specify the total number of pages within the range from 1 to 999.

Print OnDisplays the [Page Number -Print On] screen.You can specify the page(s) to add a page number.- All Pages

A page number is added to all pages.- Enter First Page Number

Specify the start page for adding page numbers within the range from 1 to 999.- Enter End Page Number

Specify the last page for adding page numbers within the range from 1 to 999.- Enter First & Last Page No.

Specify the start and last pages for adding page numbers within the range from 1 to 999.

- Include Covers/SeparatorsAvailable when [All Pages] is selected. Add a check to include a cover or separators.

- Start NumberSpecify the start page for adding page numbers within the range from 1 to 999. To enter the number with the numeric keypad, select [Enter Number Using Keypad] and then enter the number.

PositionDisplays the [Page Number -Position] screen.Six positions on Side 1 for Page Number are available.[Same as Side 1] and [Opposite to Side 1] can be selected for Side 2.

SizeDisplays the [Page Number -Size] screen.Three sizes for Page Number are available. The stamp size can be specified from 6 to 24 points in increments of 1 point.

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4 Fax

This section describes differences from the fax feature written in the User Guide.Fax Feature List..........................................................................................34

Differences in the Fax Feature ...................................................................37

4 Fax

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Fax Feature List

This section describes items in the fax feature.

[General Settings] Tab


iFax/Fax - -

User Guide

Address Book - -

Keyboard - The procedures described in “Speed Dialing (entering numbers using address number)”, “Specifying Destination Using the Keyboard Screen”, and “Entering Specific Symbols” are available.

Next Recipient - -

Show Fax No./ E-mail Address

- -

Lighten/Darken - - User Guide

Fax Feature List

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[Transmission Options] Tab

2 Sided Originals - -

User GuideOriginal Type - -

Resolution - -



User Guide

Original Size - -


- -

Book Scanning - -

Reduce/Enlarge - -

Stamp - -


Report/Read Receipts

- -

User Guide

Communication Mode

- -

Priority Send/Delayed Start

- -

Send Header - -

Cover Note - -

iFax Subject - -

iFax Comment (Mail Contents)

- -

Recipient Print Sets

- -

Multiple-up - -

Remote Mailbox - -

F Code - -

iFax Profile - -

Encryption - A button is added. "Encryption (Sending iFax

Encrypted by S/MIME)" (P.37)

Digital Signature - A button is added. "Digital Signature (Sending iFax with a Digital Signature

by S/MIME)" (P.37)


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[Advanced Fax Features] Tab


Polling - -

User GuideStore for Polling - -

On-hook (Manual Send/Receive)

- -

Differences in the Fax Feature

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Differences in the Fax Feature

This section describes differences from the fax feature written in the User Guide.

[Transmission Options] Tab

Encryption (Sending iFax Encrypted by S/MIME)When using the iFax feature, you can send iFax encrypted by S/MIME.When sending encrypted iFax, select a recipient with a certificate that can be encrypted from Address Book.

OffSends iFax without encryption.

OnSends encrypted iFax.

Digital Signature (Sending iFax with a Digital Signature by S/MIME)When using the iFax feature, you can send iFax with a digital signature by S/MIME.Digital Signature allows a recipient to confirm whether contents of the iFax are changed, or whether the iFax is sent from the proper sender.To use this feature, the machine's mail address must be linked to a certificate.For information on how to link a certificate to the machine’s e-mail address, refer to the Network Administrator Guide.

OffSends iFax without a digital signature.

OnSends iFax with a digital signature.

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5 Scan

This chapter describes differences from the scan feature written in the User Guide.

Scan Feature List........................................................................................40

Differences in the Scan Feature .................................................................44

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Scan Feature List

This section describes items in the scan feature.Note • Items displayed vary depending on the selected feature.

[General Settings] Tab (E-mail)


- - The tab configuration is changed. -

Scan Feature List

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[General Settings] Tab (Scan to Mailbox)

[General Settings] Tab (Network Scanning)

Address Book - [Remote Search (Directory Svc.)] is added. The contents are the same as [Local Search]. User Guide

Keyboard - -

Add Me - -

User Guide

Recipient(s) Change Settings S/MIME certificates can be selected in the [Change Recipient] screen.

From - When a digital signature is used, the e-mail address of the machine is set as the sender's address.

Subject - -

Message - Up to 512 characters are allowed.

Scanning Color - -


Original Type - -

File Format More... Items relating to encryption and digital signature with certificates are added.

"[File Format] Screen" (P.45)



Mailbox - -

User Guide

Go to - -

Document List - -

Scanning Color - -


Original Type - -


- - The [Network Scanning] button is added.

"[General Settings] Tab

(Network Scanning)" (P.44)

Scanning Color - -


Original Type - -

File Format - -

Go to - -

Template Description

- -

Refresh - -


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[General Settings] Tab (Scan to PC)

[Image Quality] Tab




Transfer Protocol - -

User GuideAddress Book - -

Browse... - -

Forwarding destination

- -

Scanning Color - -

User Guide2 Sided Originals - -

Original Type - -

File Format More... Items relating to encryption and digital signature with certificates are added.

"[File Format] Screen" (P.45)


Photographs - -

User Guide

Image Options - -

Image Enhancement

- -

Shadow Suppression

- -

Color Space - -


Scan Resolution - -

User Guide


Book Scanning - -

Original Size Options for Scan Size

Seventeen paper sizes are preset.



Edge Erase - -

Reduce/Enlarge Options for Preset %

Twelve scaling factors are preset.

Options for [Output Size] when [Auto %] is selected.

Seventeen scaling factors are preset.

Scan Feature List

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[Output Format] Tab


Image Compression

- -

User GuideRead Receipts - -

Split Send - -

Document Name - When specifying a job template, the file name is taken from the template, and cannot be changed.

File Name - When specifying a job template, the file name is taken from the template, and cannot be changed.

User GuideFile Name Conflict

- -

Reply To - -

Encryption - The [Encryption] button is added. "Encryption (Sending E-mail Encrypted by S/MIME)" (P.51)

Digital Signature - The [Digital Signature] button is added. "Digital Signature (Sending E-mail with a Digital Signature by S/MIME)" (P.51)

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Differences in the Scan Feature

This section describes differences from the scan feature written in the User Guide.

[General Settings] Tab (Network Scanning)Scans a document by specifying a file (job template) that includes information such as scanning conditions and a destination server.Job templates are created on a computer using the job template utility of CentreWare Scan Service and stored on a server. Scanned data is converted to the TIFF format, and automatically sent to the server. The machine can automatically import job templates from the server.For information on CentreWare Scan Services, refer to the CentreWare Scan Services Installation Guide.Important • If characters not supported by the machine are used in names or description of job

templates, the characters will not be displayed or will be garbled on the screen. For information on characters that can be used in names or description of job templates, refer to “Notes and Restrictions on the Use of the Machine” of “Notes and Restrictions” under “Chapter 16 Appendix” in the User Guide.

Note • CentreWare Scan Services (optional) is required to use this feature.

1 Select [Network Scanning] on the [All Services] screen.

2 Select a job template.

Network ScanningSelect a job template that includes the scan conditions you want.Note • Select [ ] to return to the previous screen or [ ] to move to the next screen.

Go toUse the numeric keypad to enter a 3-digit job template number. The job template then appears at the top of the list.

Template DescriptionDisplays the [Template Description] screen. This screen displays the description of a job template. The description only appears if it has been set during the creation of the job template.

RefreshRefreshes the information. If a created job template has not been displayed, selecting [Refresh] will display the job template.


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[General Settings] Tab (E-mail)

Recipient(s)Allows you to confirm, delete or change recipients using the pop-up menu displayed.

RemoveDeletes the selected recipients.

EditDisplays the [Edit Recipient] screen. You can confirm or change the e-mail address, recipient name, and S/MIME certificate.Refer to "[Edit Recipient] Screen" (P.45).

CancelHides the pop-up menu.

[Edit Recipient] ScreenAllows you to confirm and change recipients.

E-mail AddressTo change the e-mail address, select [Change Settings] to display the keyboard and enter the new address.

Recipient NameTo change the recipient name, select [Change Settings] to display the keyboard and enter the new name.The recipient name appears when registered in Address Book.

S/MIME CertificateTo confirm whether there is a linked certificate or not, select [Change Settings].When S/MIME communication is available and the address is linked with a certificate, you can confirm the details of the S/MIME certificate.For more information on S/MIME communication, refer to "S/MIME Settings" (P.118).

Change SettingsAllows you to confirm and change the settings of the selected item.

[File Format] ScreenAllows you to select the output file format.

TIFF/JPEG Auto SelectAutomatically selects JPEG or TIFF. The file format is determined for each page: [JPEG] for full color and grayscale images, [TIFF] for monochrome.

Multi-page TIFFSaves multiple pages as one TIFF file.

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Single-page TIFFSaves each page as a TIFF file.

JPEGSaves as a JPEG file. When either [Color] or [Grayscale] is selected for [Output Color], configure the image compression method. You can also configure the compression ratio with [Image Compression] in the [Output Format] screen.

PDFSaves as a PDF file.Important • The version of output PDF files is Adobe® Acrobat® 4.0 (PDF 1.3).

DocuWorksSaves as a DocuWorks file.

PDF High CompressionSaves as a PDF file with a high compression rate.

DocuWorks High CompressionSaves as a DocuWorks file with a high compression rate.When selecting [DocuWorks High Compression], you can create thumbnail images of the scanned data.Important • Creating thumbnail images increases the size of the output data. Check the size before you

send it by E-mail.• DocuWorks 5.0.x and earlier versions (including trial version) do not support high-

compressed DocuWorks files.

Note • To browse or print an output DocuWorks file on a computer, one of the following software is required.- DocuWorks 6.0 or later- DocuWorks Viewer Light 5.1 or later- DocuWorks Viewer Light for Web 5.1 or later

PDF SecurityAllows you to configure security on the data saved as a PDF file to prevent unauthorized access.The [File Format - PDF Security] screen appears.Refer to "[File Format - PDF Security] Screen" (P.47).

DocuWorks SecurityAllows you to configure security on the data saved as a DocuWorks file to prevent unauthorized access.The [File Format - DocuWorks Security] screen appears.Refer to "[File Format - DocuWorks Security] Screen" (P.48).

DocuWorks SignatureThe [File Format - DocuWorks Signature] screen appears.A digital signature added to a file enables to detect alterations in the file, or prevent impersonation of the sender.

OffNo digital signature is added.


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OnAdds a digital signature using the certificate of the machine.

Signature Field LocationSelect the position where the signature is displayed.

PDF SignatureThe [File Format - PDF Signature] screen appears.A digital signature added to a file enables to detect alterations in the file, or prevent impersonation of the sender.To verify the signature with Adobe Acrobat, select [Digital Signatures] under [Preferences] on Acrobat, and then select the following option for [Signing Method].

- Acrobat 6.0.x : Windows Digital Certificate Security- Acrobat 7.0.x : Adobe Default Security

OffNo digital signature is added.

Visible SignatureAdds a digital signature using the certificate of the machine.

Invisible SignatureAdds an invisible digital signature using the certificate of the machine.

Signature Field LocationSelect the position for [Visible Signature] where the signature is displayed.

[File Format - PDF Security] ScreenAllows you to encrypt a PDF file by password, and assign the access privileges for the file operation.

OffThe file is not encrypted, and no access privilege is configured.

PasswordEncrypts the file using password.

Encryption AlgorithmSet the encryption method.

128-bit RC4Encrypts by the 128-bit RC4 method. Files encrypted by this method can be opened with Adobe® Acrobat® 5.0 or later.

Important • Files encrypted by the 128-bit RC4 method with [PDF Signature] can only be opened with Adobe® Acrobat® 5.0 or later.

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128-bit AESEncrypts by the 128-bit AES method. Files encrypted by this method can be opened with Adobe® Acrobat® 7.0 or later.

Supported VersionThe supported Adobe® Acrobat® versions are displayed.

Document Open PasswordThe [PDF Security - Document Open Password] screen appears.If you select [On] and set a password, the password is required to open the file.You can enter a password up to 32 characters.

PermissionsThe [PDF Security - Permissions] screen appears.Refer to "[PDF Security - Permissions] Screen" (P.50).

[File Format - DocuWorks Security] ScreenAllows you to encrypt a DocuWorks file by password, and assign the access privileges for the file operation.

OffThe file is not encrypted, and no access privilege is configured.

Password (V4 Compatible)Encrypts the file by the 56 bit DES method using password. Files encrypted by this method can be opened with DocuWorks Ver.4.0 or later.Select [Open Password], and set a password.

Password (V4 Incompatible)Encrypts the file by the 128 bit AES method using password. Files encrypted by this method can be opened with DocuWorks Ver.5.0 or later.Select [Open Password], and set a password.

Digital Certificate (V4 Incompatible)Encrypts the file by the 128 bit AES method using certificate. Files encrypted by this method can be opened with DocuWorks Ver.5.0 or later.Select [Certificate] to set a certificate.Important • If you encrypt a file using a certificate without Basic Constraints, DocuWorks Ver.5.0.1 and

Ver.6.0.1 cannot open the file. To use such certificates, use DocuWorks Ver.5.0.2, or Ver.6.0.2 or later.

Encryption AlgorithmDisplays the encryption methods.

Restricted OperationsSelect file operations to which access privileges are assigned. When assigning access privileges, configure [Full Access Password] or [Full Access Certificate] as well.


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Open PasswordThe [DocuWorks Security - Open Password] screen appears.If you select [On] and set a password, the file is encrypted. To open the file, the password is required. The access privileges set in [Operation Restriction] are assigned.You can enter a password up to 32 characters.

Full Access PasswordThe [DocuWorks Security - Full Access Password] screen appears.When setting a password, the password is required to change the access privileges set in [Operation Restriction].You can enter a password up to 32 characters.

CertificateThe [DocuWorks Security - Certificate] screen appears.Refer to "[DocuWorks Security - Certificate] Screen" (P.49).

[DocuWorks Security - Certificate] ScreenSelect a certificate added to the file.

RemoveDeletes the selected certificates from the list.

EditDisplays the [Change Settings] screen.You can change the access privileges and confirm the certificate information.

Access RightAllows you to change the access privileges to open or operate files.

Certificate DetailThe [Certificate Information] screen appears.Certificate information including issuer, expiration date, persons to whom the certificate is issued, and the like is displayed.

CancelCloses the pop-up menu.

Delete AllDeletes all settings of the certificate.

Add Device CertificateIf a valid certificate is linked to the machine, the machine certificate is added to the certificate list.

Add from Address BookThe [DocuWorks Security - Address Book] screen appears.Refer to "[DocuWorks Security - Address Book] Screen" (P.50).

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[PDF Security - Permissions] ScreenAllows you to assign access privileges to a file.

1 Select [Permissions].2 Enter the password.3 Select any item.

Security PasswordThe [PDF Security - Security Password] screen appears.Authorization Password allows to assign access privileges to files. The password is required when changing the access privileges or performing unauthorized operations.You can enter a password up to 32 characters.

Permissions - PrintingThe [Permissions - Printing] screen appears.Configure whether to allow to print the file. If allowed, select the print resolution as well.

Permissions - Changes AllowedThe [Permissions - Changes Allowed] screen appears.Configure whether to allow to modify the file contents such as inserting pages or adding notes.

Allow Contents Copying and ExtractionThe [Allow Contents Copying and Extraction] screen appears.Configure whether to allow to copy the file contents such as text and images included.

[DocuWorks Security - Address Book] ScreenAllows you to select parties to whom the encrypted file is disclosed, and address to whom privileges are assigned.

Open DocumentDisplayed only when [Local Address List] is selected.Configure certificates of persons who are allowed to open the file.

Full AccessDisplayed only when [Local Address List] is selected.Configure certificates of persons who are allowed to change access privileges including editing or operating the file (full access).

Go toDisplayed only when [Local Address List] is selected.Enter a recipient number using the numeric keypad to display the recipient on the list.


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Certificate DetailsThe [Certificate Details] screen appears.Certificate information including issuer, expiration date, persons to whom the certificate is issued, and the like is displayed.

Local Address ListDisplays the local address list.For information on Local Search, refer to “Address Book” of “E-mail” under “Chapter 5 Scan” in the User Guide.

Local SearchSearches recipients in the local address list.For information on Local Search, refer to “Local Search” of “E-mail” under “Chapter 5 Scan” in the User Guide.

Remote Search (Directory Svc.)For information on Remote Search (Directory Svc.), refer to “Local Search” of “E-mail” under “Chapter 5 Scan” in the User Guide. For information on Directory Service, refer to "LDAP Server/Directory Service" (P.115).

[Output Format] Tab

Encryption (Sending E-mail Encrypted by S/MIME)When using the [E-mail] feature, you can send e-mail encrypted by S/MIME.When sending encrypted e-mail, select an e-mail address with a certificate that can be encrypted from Address Book.

OffSends e-mail without encryption.

OnSends e-mail with encryption.

Digital Signature (Sending E-mail with a Digital Signature by S/MIME)When using the [E-mail] feature, you can send e-mail with a digital signature by S/MIME.Digital Signature allows a recipient to confirm whether contents of the e-mail are changed, or whether the e-mail is sent from the proper sender.To use this feature, the machine's mail address must be linked to a certificate.For information on how to link a certificate to the e-mail address, refer to the Network Administrator Guide.

OffSends e-mail without a digital signature.

OnSends e-mail with a digital signature.

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6 Send from Mailbox

This chapter describes the basic operations and features of the mailbox.Selecting a Mailbox.....................................................................................54

Checking/Operating Documents in a Mailbox.............................................55

Printing Documents in a Mailbox ................................................................58

Configuring/Starting Job Flow.....................................................................60

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Selecting a Mailbox

This section describes how to select a mailbox.Selectable mailboxes depend on the settings on the user authentication feature.For more information, refer to “Types of Mailboxes” of “Authentication for Job Flow Sheets and Mailboxes” under “Chapter 13 Authentication and Auditron Administration” in the User Guide.

1 Press the button.2 Select [Send from Mailbox].3 Select a mailbox.

Note • Select [ ] to return to the previous screen or [ ] to move to the next screen.

• An arrow is displayed next to each mailbox which has a link to a job flow and for which the auto start is set.

• If you are prompted for a password, enter the password and select [Confirm].

Go toDisplays a mailbox at the top when you enter the three-digit mailbox number with the numeric keypad.

Checking/Operating Documents in a Mailbox

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Checking/Operating Documents in a Mailbox

You can confirm or operate documents stored in a mailbox.

1 On the [Send from Mailbox] screen, select a mailbox.

2 Select a document.Note • The number of documents

stored is displayed in [No. of Documents].

• Select [ ] to return to the previous screen or [ ] to move to the next screen.

• You can sort documents in ascending or descending order by pressing either [Document Name] or [Stored Date].

• At the left of the document name, an icon is displayed to show the document type. :Scanned document:Document to be printed:Document for Private Polling:Fax to Mailbox:iFax to Mailbox

• Up to 100 documents can be selected separately. You can also select all documents. When you select documents separately, a number appears at the left of the document icon to indicate the order in which it was selected. Documents are processed in this order.

3 Select any item.

RefreshDisplays refreshed information.

ListLists the documents stored in the mailbox, with their stored dates and pages.

ThumbnailDisplays the images and names of the documents stored in the mailboxImportant • If power supply is cut off immediately after a scanned document is stored in a mailbox, or if

the hard disk space is insufficient to display thumbnails, documents in the mailbox may not be displayed in thumbnail view. In that case, display them in list view.

• The thumbnail view may not available for long documents. If a long document is not displayed in thrumbnail view, display it in list view.

• Characters and images in thumbnail view may not be correctly displayed because they are scaled down from the actual sizes.

Note • The orientation of an image displayed in thumbnail view depends on which orientation the document was stored in.

• This feature may not be displayed depending on the machine configuration. Some models require an optional package to use this feature. For more information, contact our Customer Support Center.

No. of DocumentsDisplays the number of documents stored in the selected mailbox.

Select AllSelects all the documents in the mailbox. This selection will be canceled if [Select All] is selected again.

Delete

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6

Deletes the selected documents in the mailbox.

Document DetailsPreviews the selected document to allow you to check its details.For more information, refer to "Checking Document Details" (P.57).Note • Some models require an optional package to use this feature. For more information, contact

our Customer Support Center.

Job Flow SettingsDisplays the [Job Flow Settings] screen. This screen allows you to create and execute job flows.Refer to "Configuring/Starting Job Flow" (P.60).Note • Print documents are not supported by job flows. If print documents are included in the

selected documents, the job flow is executed for the documents other than the print documents.

PrintAllows you to print the selected documents.Refer to "Print" (P.58).

Batch PrintAllows you to print the selected multiple documents as one document.Refer to "Batch Print" (P.58).

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Checking Document Details

You can preview a document to check its details.Important • Monochrome images with high gradation levels may appear bluish when previewed.

Note • Some models require an optional package to use this feature. For more information, contact our Customer Support Center.

1 Select a document on the [Mailbox- Document List] screen.

2 Click [Document Details].3 Select any item.

View SizeSelect whether to display the whole page or to enlarge the image by 200%.Important • A small document may not be enlarged even if you select [Enlarge View].

RotationSelect an angle to preview the image from [Right 90 degrees], [Left 90 degrees], and[180 degrees].

Change Document NameAllows you to change the document name. Use the keyboard displayed to enter a newname.

Target PageSpecify a page to preview on the screen.

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Printing Documents in a Mailbox

You can print selected documents in a mailbox.

1 On the [Document List] screen, select documents.

2 Select any item.Enter the number of copies using the numeric keypad, if necessary.

3 Click [Print].

PrintConfigure the Print settings.

Paper SupplyAllows you to select paper.

2 Sided PrintingAllows you to set 2-sided printing.

OutputAllows you to set stapling, hole punching, and output trays.For examples of the settings of stapling and hole punching, refer to “[Mailbox - Print Settings] Screen” of “Printing/Deleting Documents in the Mailbox” under “Chapter 6 Send from Mailbox” in the User Guide.

Document DetailsDisplays the [Document Details] screen. Select a document from the list to check its preview image.For details on previewing a document, refer to "Checking Document Details" (P.57).Note • Some models require an optional package to use this feature. For more information, contact


Batch PrintConfigure the Batch Print settings.Batch Print allows you to print multiple documents as one document. The Documents are bound in selected order.Note • For 2-sided printing, the last page becomes blank when the total number of printed pages is

odd. For printing of multiple documents, a blank page is inserted after the final page of each document.

• If mixed size documents are included in the multiple documents, the documents may be printed in improper orientation.

• [Batch Print] is not available while interrupting another job.• [Batch Print] is not available for fax/iFax documents such as confidential polling reserved

documents, fax confidential reception documents, and iFax confidential reception documents. If fax/iFax documents are included in the selected documents, the fax/iFax documents are not printed. Only scan/print documents are printed.

Paper SupplyAllows you to select paper.

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2 Sided PrintingAllows you to set 2-sided printing.

OutputAllows you to set stapling, hole punching, and output trays.For examples of the settings of stapling and hole punching, refer to “[Mailbox - Print Settings] Screen” of “Printing/Deleting Documents in the Mailbox” under “Chapter 6 Send from Mailbox” in the User Guide.

Document DetailsDisplays the [Document Details] screen. Select a document to check its preview image.For details on previewing a document, refer to "Checking Document Details" (P.57).Note • Some models require an optional package to use this feature. For more information, contact


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Configuring/Starting Job Flow

Job flow is a feature for executing a series of registered actions.Documents stored in mailboxes can be targets of a job flow sheet. Two methods are provided to start a job flow sheet: 1) automatically select a job flow sheet when a document is stored in a mailbox, and 2) manually select a job flow sheet that processes documents stored in a mailbox.To start a job flow automatically, you must make a link with a mailbox and a job flow sheet in advance. Documents are automatically processed by the job flow sheet when they are stored in the mailbox.Important • If the Authentication feature is not used, a job flow created in [Send from Mailbox] can only

be used/edited/duplicated/deleted through the mailbox where the job flow is created. This type of job flow is not displayed on the [Job Flow Sheets] screen. When using the Authentication feature, job flows whose owners are authenticated are displayed on the [Job Flow Sheets] screen.

Features that can be registered are listed below.

ForwardMultiple forwarding recipients can be configured for each forwarding method.

FTPForwards via FTP. Up to 2 recipients can be specified.

SMBForwards via SMB. Up to 2 recipients can be specified.

MailForwards via E-mail. Up to 100 recipients can be specified.

FaxForwards via fax. Up to 100 recipients can be specified.

iFax TransmissionForwards via iFax. Up to 100 recipients can be specified.

PrintPrints documents in a mailbox.Some features are unavailable depending on the store type of the document.

O: AvailableX: Not available

: Available depending on the System Administration mode settings*1 Load an A4 document in landscape orientation when TIFF-S has been selected for iFax forwarding profile. Loading

the document in portrait orientation will reduce the size of the iFax image.*2 Even if you have set to delete documents after printing, a printed document in a mailbox will not be deleted if the

OutputInput Print Fax

iFax Trans-

mission*1E-mail FTP SMB

Fax Documents for Private Polling O O O O O O

Scanning O O O O O O

Fax to Mailbox O*2 O O O O O

iFax Received O O O O

Print Stored X X X X X X


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USB cable is disconnected while the document is being printed.

1 On the [Document List] screen, select documents.

2 Select [Job Flow Settings].3 Select any item.

Auto StartSets auto start of the job flow for documents stored in the mailbox. If Auto Start is selected, the job flow automatically starts when a document is stored.

Start Current Job FlowSelect a document in the mailbox and press this button to starts the job flow linked to the mailbox.Important • After executing the job flow, print the job history report to check the result. For information on

the job history report, refer to “Job Status/Activity Report” of “Print Report/List” under ‘Chapter 12 Machine Status’ in the User Guide.

Cut LinkCancels the link between a mailbox and its job flow sheet.

Create/Change LinkDisplays the [Link Job Flow Sheet to Mailbox] screen.You can change the link between the mailbox and its job flow.Important • Pressing [Save] without selecting a job flow does not set a link. If the selected job flow is

already linked, then the link is cancelled.

Note • The settings for linking, delinking, and Auto Start can also be made during the creation of a mailbox.

SaveLinks the selected job flow.

Search by NameSearches for job flows that partially match the entry. The machine searches through job flow names that were registered upon each job flow creation. The entry can be up to 128 characters long.

Search by KeywordSearches for job flows that fully match the entry. The machine searches through keywords that were registered upon each job flow creation. The entry can be up to 12 characters long.

Select KeywordDisplays the [Select Keyboard] screen. Select a keyword registered in the system settings to search for job flows. Job flows that fully match the entry are searched. The machine searches through keywords that were registered upon each job flow creation.For information on how to register keywords, refer to "Job Flow Sheet Keywords" of "Setup Menu" under "Chapter 11 System Settings" in the User Guide.

Sheet FilteringDisplays the [Sheet Filtering] screen.

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Filters the job flow sheets displayed. The screen display depends on the settings of the user authentication feature.

Displayed job flow sheets may vary depending on the user authentication feature. For more information, refer to “Job Flow Sheet Types” of “Authentication for Job Flow Sheets and Mailboxes” under “Chapter 13 Authentication and Auditron Administration” in the User Guide.

CreateThe [Create New Job Flow Sheet] screen appears.Refer to "Create New Job Flow Sheet" (P.123).

Edit/DeleteThe [Details] screen appears.For information on the settings, refer to “Job Flow Sheets” of “Setup Menu” under “Chapter 10 System Settings” in the User Guide.

Select Job Flow SheetSelect a document and then select this button to display the [Job Flow Sheets] screen.You can specify a job flow sheet to execute a document.

Search by NameSearches for job flows that partially match the entry. The machine searches through job flow names that were registered upon each job flow creation. The entry can be up to 128 characters long.

Search by KeywordSearches for job flows that fully match the entry. The machine searches through keywords that were registered upon each job flow creation. The entry can be up to 12 characters long.

Select KeywordDisplays the [Select Keyboard] screen. Select a keyword registered in the system settings to search for job flows. Job flows that fully match the entry are searched. The machine searches through keywords that were registered upon each job flow creation. For information on how to register keywords, refer to "Job Flow Sheet Keywords" of "Setup Menu" under "Chapter 11 System Settings" in the User Guide.

Sheet FilteringDisplays the [Sheet Filtering] screen.Filters the job flow sheets displayed. The screen display depends on the settings of the user authentication feature.

Displayed job flow sheets may vary depending on the user authentication feature. For more information, refer to “Job Flow Sheet Types” of “Authentication for Job Flow Sheets and Mailboxes” under “Chapter 13 Authentication and Auditron Administration” in the User Guide.

StartStarts a job flow sheet.

DetailsThe [Details] screen appears.For information on the settings, refer to “Job Flow Sheets” of “Setup Menu” under “Chapter 10 System Settings” in the User Guide.

Change Settings


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If the selected job flow sheet setting is editable, the [Change Settings] screen appears. You can temporarily change the settings.Refer to "[Change Settings] Screen" (P.76).

Job Flow RestrictionsJob flow sheets can be assigned to an individual, shared by many users, or only accessible from the specified mailbox to which they are linked.Job flow restrictions may vary depending on the user authentication feature. For more information, refer to “Job Flow Sheet Types” of “Authentication for Job Flow Sheets and Mailboxes” under “Chapter 13 Authentication and Auditron Administration” in the User Guide.

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7 Stored Programming

This chapter describes the Stored Programming feature for recording procedures provided by the machine.

Stored Programming Overview...................................................................66

Registering/Deleting/Renaming Stored Programs......................................67

Calling a Stored Program ...........................................................................70

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Stored Programming Overview

Frequently used features can be registered as Stored Programming and recalled by a single button operation. In addition, you can also register a screen to open from a shortcut button.Stored Programming not only remembers feature settings, but also can record a series of operations. This enables you to record the hierarchy of displayed screens for each step.For example, Stored Programming can be used when you want to record a procedure starting from pressing the button, to display the [Report Job] screen to print a job history report.In addition, Stored Programming also can be used for the scan settings of the remaining document stacks while Build Job is running.

Registering/Deleting/Renaming Stored Programs

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Registering/Deleting/Renaming Stored Programs

The [Stored Programming] screen allows you to register and delete stored programs.Important • When registering a stored program to select a paper size or paper quality of the Bypass tray,

register both the size and quality. Only registering the paper size or paper quality may not call for the stored program correctly.

• If one of the following operations is launched while a stored program is being registered, the stored program may not be registered correctly, or the registered stored program may not run properly. - Removing and inserting a paper tray.- Loading or reloading paper into the Bypass tray.- Removing and inserting a Doculyzer card.

• If one of the following operations is launched after registering a stored program, the registered stored program may not be called out correctly - When the default Watermark settings are changed after registering a stored program in which Watermark is registered.- When features registered in a stored program become unavailable after the default settings are changed in [System Settings].- When the password of a mailbox that is a target of the operations registered in a stored program is changed after registering the stored program.

Note • Services using [System Settings], [Network Browser] of Scan to PC, Job Flow Sheet, Network Scanning, or Address Book cannot be registered.

• The registering procedure for a stored program is cancelled when the button is pressed, another stored program is called, the Auto Clear feature causes a time-out, or a popup window (paper jam, etc.) appears.

1 Press the button.2 Select [Setup Menu].3 Select [Stored Programming].

4 Sel

ApeosPort-II C4300/C3300/C2200 ApeosPort Function Guide · 2012. 12. 21. · 1 Before Using the...

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Transcript of ApeosPort-II C4300/C3300/C2200 ApeosPort Function Guide · 2012. 12. 21. · 1 Before Using the...