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1©2016 PROPRIETARY AND CONFIDENTIAL

AP AUTOMATION 101: WHAT YOU NEED TO KNOW BEFORE YOU BUY

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MEET YOUR SPEAKER

Santiago de la Lama

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Channel Sales Manager | AvidXchange

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AGENDA

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1What is AP Automation?

2Why Automate Your 

Payables?

5Q&A

4Overview of AvidXchange

3Hear From A Customer

Let’s illustrateWHAT IS AP AUTOMATION?

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WHY AUTOMATE YOUR PAYABLES?

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TOP 3 REASONS YOU SHOULD AUTOMATE

You’ll save an enormous amount of time

You can reduce your processing costs by 60% or more (and triple your work capacity)

You can reduce your processing costs by 60% or more (and triple your work capacity)

You’ll be less susceptible to check fraud You’ll be less susceptible to check fraud

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HOW MUCH TIME DOES AN AP STAFF MEMBER SPEND ON MANUAL TASKS EACH DAY?

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*Source: Statistics from PayStream Advisors, Aberdeen Research

4HOURS*

SIMPLE AND STRAIGHT‐FORWARD PRICING

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MANUALINVOICE

$9.00

AUTOMATEDINVOICE

$1.50

MANUALPAYMENT

$7.15

AUTOMATEDPAYMENT

$.68Source: Industry Statistics from PayStream Advisors, Aberdeen Research

Transaction‐based pricing makes our solution affordable for customers of any size

AvidXchange PricingAverage Costs

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CHECK FRAUD AND HOW IT HAPPENS

48%of payment fraud canbe tracked back topaper checks

WHY? Data is not secure in a paper‐based 

environment.

Manual processes rely on post‐payment review to detect deviations from business rules. By the time you’ve identified an issue or discovered an error, the fraud has already occurred.

HOW AUTOMATION PREVENTS FRAUD

Every check payment has positive pay

and approval workflows making sure no fraud 

can occur

Every invoice is scrutinized for 

legitimacy before entered into your accounting system

Automation enforces strict adherence to 

business rules, reducing opportunities to commit B2B fraud

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WHAT IS DRIVING COMPANIES TO AUTOMATE?

Cost of paper checks is higher than automated ePayments

New era of employees that refuse to push paper

Desire of mobile access to approve invoices and payments

Inability to forecast cash flow accurately

HEAR FROM A CUSTOMER

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CUSTOMER TESTIMONIAL VIDEO

OVERVIEW OF AVIDXCHANGE

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AP & PAYMENT AUTOMATION

17 Years

6,000 Happy Customers

300,000+ Suppliers in Network

98% Customer Retention

900+ Employees

Offices: North Carolina, Utah, New Jersey, and Texas

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CLOUD BASED SOLUTION24/7 Access from Anywhere, Anytime

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DEMONSTRATIONof

AP Automation

5 WAYS INVOICES GET INTO AVIDXCHANGE

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LET’S LOOK AT AVIDXCHANGE INVOICE

APPLICATION

INVOICES NEEDING YOUR APPROVAL

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You continue to select payments in your accounting system like you do today.

You never have to print, sign, stuff, or mail supplier checks again.

100% fraud protection – you never have to produce a “Positive Pay” file for your bank again.

You don’t have to manage any supplier bank account info for electronic payments.

Maintain all your existing bank relationships and bank accounts with real time access to payment status of every payment. 

24/7 visibility into the status of payments to better manage your cash flow.

AVIDXCHANGE PAYMENT APPLICATION OVERVIEW

LET’S LOOK AT AVIDXCHANGE PAYMENT

APPLICATION

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VIEWING PAYMENT BATCHES 

VIEW PAYMENT STATUS

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VIEW CHECK IMAGE – FRONT 

VIEW CHECK IMAGE – BACK 

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RICH REMITTANCE INFO FOR SUPPLIERS

Ability to receive 100% of your invoices electronically

Facilitates 100% data capture with 99% accuracy guaranteed

Enhanced workflows and approvals

Passes AP data into your accounting system with no manual data entry on your end

Facilitation of 100% of your payments – regardlessof the vendor, or their preferred method of payment

SUMMARY OF AVIDXCHANGE AP AUTOMATION

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ASK THE EXPERTASK THE EXPERT

STOP BY OUR TABLE TO LEARN MORE!

QUESTIONS?Email: sales@avidxchange.com Visit our website: www.avidxchange.com