“Strengthening the Link” TBAC’s 2019 Supplier Exhibition

HOSTED BY: TAMPA BAY AREA CHAPTER OF NIGP

(the National Institute for Governmental Purchasing)

Friday, October 25, 2019 9:00 a.m. — 1:30 p.m.

Strengthening the Link... Don’t miss this opportunity

to showcase your products and services, grow

your relationships with local government, AND

meet with purchasing professionals and depart-

ment users/decision makers at government agen-

cies from all across the Tampa Bay area who

spend in excess of one billion dollars annually,

To register on-line and pay with your credit

card (preferred method) go to the TBAC web-

site www.nigp-tampabay.org and complete the

online registration.

To register and pay with check or money order,

go to the TBAC website www.nigp-tampabay.org

and click on the registration form,

complete the information and submit

via U.S. Mail to: Tampa Bay Area

Chapter of NIGP, PO Box 25256,

Tampa, FL 33622.

TBAC 2019 Suppl ier Exhib it ion

EARLY REGISTRATION ENDS

AT

MIDNIGHT ON

FRIDAY, OCTOBER 4, 2019

10x10 Booth:

Early Registration $495 through midnight on

October 4, 2019 (includes 2 Lunch Tickets)

Regular Registration $595 (October 5, 2019-

October 18, 2019) (includes 2 Lunch Tickets)

OR

Outdoor Large Equip Display Booth: Early Reg-

istration: $350. Regular Registration: $450. (includes

2 Lunch Tickets)

Exhibitor registration also includes a thumb-drive

including the 2019 edition of the TBAC Membership

Directory with contact information. Each booth

(excluding Outdoor Large Equip Display Area) in-

cludes table, 2 chairs, waste basket, piping and drape.

Two (2) chairs will be provided for Outdoor Large

Equip Display Area. Wireless internet and electric are

available for an additional charge.

NOTE: Additional Lunch Tickets: $25.00 each

Platinum Sponsor: $1,500-Includes 1 – 10x10 Booth (Premier Location) 2 lunch tickets, TBAC

website sponsorship with your company logo, website link on the Chapter’s website through

September 2020 and full page color advertisement in the Membership Directory ($2350 value).

Gold Sponsor: $1,000-Includes 1 – 10x10 Booth near the front entrance of the room; 2 lunch tick-

ets, TBAC website sponsorship with your company logo, website link on the Chapter’s website

through April 2020 and ½ page color advertisement in the Membership Directory. ($1180 value).

Silver Sponsor: $850-Includes 1 – 10x10 Booth; 2 lunch tickets, 1/2 page color advertisement in the

Membership Directory.

Food Sponsor: $700-Includes 1 – 10x10 Booth; 2 lunch tickets, 1/4 page black & white advertise-

ment in the Membership Directory.

Membership Directory Sponsor: $500 (EXCLUSIVE SPONSOR)-Includes 1 – 10x10 Booth; 2

lunch tickets, donate 250 1GB thumb-drives with your logo to be distributed to all supplier attendees

(Must be provided no later than October 11, 2019) 1/4 page black & white advertisement in the

Membership Directory.

Attendee Bag Sponsor: $500 (EXCLUSIVE SPONSOR)-Includes 1 – 10x10 Booth; 2 lunch tick-

ets, donate 175 reusable bags with your logo to be distributed to all attendees (Must be provided no

later than October 11, 2019.

To ensure inclusion of your sponsorship advertisement in the Exhibition Membership Directory, ex-

hibitors must provide their advertisement artwork in .jpeg or .pdf format via email to Print Materials

Chair, Amy Flack at aflack@tampaairport.com by Friday, October 4, 2019. NOTE: Booth or Sponsor-

ship cancellations received after October 11, 2019 will NOT BE REFUNDED for any reason.

NOTE: Registration Deadline for Sponsorships is October 4, 2019.

TBAC 2019 Suppl ier Exhib it ion

Booths are assigned on a “first-come, first-served” basis. Each 10’ x 10’ booth, includes: pipe and drape, one skirted table, two chairs,

waste basket and one exhibitor identification sign. Outdoor Large Equipment Area comes with an identification sign and two chairs.

Networking/luncheon tickets are provided for two persons per booth or as indi-

cated in the sponsorship information on page 2. Extra tickets must be pur-chased online for $25 each or by check no later than October 18, 2019.

Electrical, phone and internet access, if required, are the responsibility of the

exhibitor and must be ordered directly from the Florida State Fair Grounds by utilizing the Fair Electric Order From attached hereto.

Exhibitor may use the booth(s) and/or Outdoor Large Equipment Area for the

purpose of displaying products and services only; no selling will be allowed. Exhibitors will provide any extra items of service and/or equipment it may need

(such as extra chairs, tables, display fixtures) that is not included in the regis-tration charge. Exhibitors must contact the Suncoast Convention Services, Inc. directly for rental of these extra items and will be solely responsible for payment.

Exhibitors must agree and abide by the rules and procedures as agreed by

TBAC NIGP. Exhibitor is responsible for securing items in its booth against loss. Exhibitors may not post any signs or advertisements of any description inside

of or in front of any part of the Florida State Fairgrounds property. Set Up and Tear Down – Exhibitors must set-up and tear-down its exhibit dur-

ing the time indicated. Exhibitors may set up between the hours of 4:00 p.m. and 8:00 p.m. on Thursday, October 24, 2019 and between the hours of 6:00 a.m. and 8:30 a.m. on Friday, October 25, 2019. Exhibitors must be set up no later than 8:30 a.m. on Friday, October 25, 2019. Exhibitors should not begin dismantling their exhibit before 1:30 p.m. on Friday, October 25, 2019. Exhibi-tors must have their exhibit completely dismantled and removed by 5:00 p.m., Friday, October 25, 2019.

Space Cancellations – In the event the Exhibition is postponed or canceled,

due to any occurrence not occasioned by the conduct of TBAC such as an Act of God or uncommon event, the performance of the parties under this agree-ment shall be excused from all debts and obligations. A refund by TBAC will occur, less a pro-rated share of expenses actually incurred by TBAC (not to ex-ceed $100 per Exhibitor). Should the exhibitor cancel space prior to October 11, 2019, TBAC shall retain $100 of the exhibitor registration fee. If the exhibi-tor cancels after October 11, 2019, TBAC will retain 100% of the exhibitor reg-istration fee.

TBAC 2019 Suppl ier Exhib it ion

Event Sponsorships – Several sponsorship opportunities are available to suppliers. Sponsor will receive recognition for their sponsorship at the event as indicated in the sponsorship package selected.

Door Prizes – Exhibitors are encouraged to provide attendee door prizes to be

raffled during the event. A TBAC volunteer will visit the exhibitor’s booth and pull the winning name(s) and announce the winners over the public address system. Please contact the Door Prize Committee Chair at Damaris Torres-Cordova at dtorrescordova@tampaairport.com or Door Prize Committee Mem-ber at Kathleen Fisher at kfisher@tampaairport.com.

Registering – Each Exhibitor receives two (2) complimentary lunch-

eon/networking tickets per booth registration. There is no additional charge for additional exhibitor representatives at a booth, however, an additional repre-sentative must purchase luncheon tickets if they wish to participate in the luncheon/networking. Extra tickets are $25.00/person and must be purchased online no later than October 18, 2019.

Liability – Exhibitors agree that TBAC and its respective agents, affiliates, and

volunteers shall not be held responsible in any way for damages, loss, or de-struction of any property of exhibitors, injury to exhibitor, or exhibitor’s repre-sentative(s), agency, employee(s), licensee(s), or guest(s). Exhibitor is re-sponsible for maintaining appropriate property and liability insurance.

Food and Beverage – All food and beverage items offered for sampling must

be distributed in containers no greater than 4-ounces and with no more than 3-ounces of product.

Booth Layout – Booth layout is subject to minor changes to make best use of

the floor space and as required by the Florida State Fairgrounds. Photos – TBAC plans to take photographs during the Exhibition and potentially

reproduce them in TBAC newsletters or promotional material, including posting on the TBAC website and social media sites. By participating in the event, you grant TBAC the right to use your name and/or photograph for such purposes.

Parking – Exhibitors are to park at the Florida State Fairgrounds. Parking

costs are not included in the registration fees. Parking rate is $6.00 per car.

Did You Know?

for

At the TBAC Supplier Exhibition you will be highly visible. Projected attendance of approximately 175 area governmental agency buyers, managers, directors and departmental users/decision mak-ers. We have designed the exhibit hall layout and location of the exhibit booths to maximize the contact between attendees and our exhibitors so you can:

Interact with current and past customers.

Prospect for new customers.

Evaluate the local governmental industry marketplace.

Plant seeds for future growth of your business.

Network with the buying community during the luncheon/networking.

TBAC 2019 Suppl ier Exhib it ion

TBAC hosts several local NIGP cours-

es each year for our members.

TBAC hosts a Reverse Trade Show

each year.

In 2017, TBAC donated over $2,300

to the Ronald McDonald House.

In 2018, TBAC presented over

$41,000 in educational scholarship

awards to members.

In 2019 the Chapter awarded over

$48,000 in education scholarship

awards to members

In 2019 TBAC member Damaris Cor-

dova was awarded the Chapter Buy-

er of the Year award.

In 2018, TBAC donated to Bess the

Book Bus and raised over $2,200 for

Metropolitan Ministries.

Maximize your s

Contact Info:

Tampa Bay Area Chapter of NIGP

PO Box 25256

Tampa, FL 33656

info@nigp-tampabay.org

TBAC 2019 Suppl ier Exhib it ion

Position Volunteer Email

Event Chair Celeste Gibbons-Peoples Celeste.gibbons-peoples@tampagov.net

Event Co-Chair DeAnna Marshall deanna.marshall@tampagov.net

Attendee Registration Chair Stephanie Douglas sdouglas@tampaairport.com

Supplier Registration Chair Sabrina Kimball skimball@tampaairport.com

Decorations Chair Rechelle Millward rmillward@tampaairport.com

Print Materials/Photography Chair Amy Flack aflack@tampaairport.com

Catering Chair Zsuzsi McGovern zmcgover@pasco.k12.fl.us

Door Prize Chair Damaris Torres-Cordova dtorrescordova@tampaairport.com

Raffle Basket Chair Carly Cartwright cbrauner@hcso.tampa.fl.us

Visit Us Online at:

http://www.nigp-tampabay.org/

Thursday, October 24, 2019

4:00 p.m.—8:00 p.m. Supplier Exhibition Set-up

Friday, October 25, 2019

6:00 a.m.—8:30 a.m. Supplier Exhibition Set-up

8:00 a.m.—10:30 a.m. Coffee & Pastries (while supply lasts)

9:00 a.m.—1:30 p.m. Supplier Exhibition

11:45 p.m.—12:45 p.m. Buyer/Supplier Networking Luncheon

Menu: Build Your Own Box Lunch (Ticketed Event)

1:30 p.m.— 5:00 p.m. Tear Down

TBAC 2019 Suppl ier Exhib it ion

Location:

Florida State Fairgrounds

4800 US Highway 301 North

Tampa FL

Exhibition Location:

Special Events Hall

Parking ($6.00 parking fee):

Exhibitors must enter off the Orient Rd. Entrance

What to Wear:

Setup on Thursday—work clothes such as polo shirts and jeans.

Dress for the TBAC Exhibition is business Casual

Where to Stay:

Visit the Florida State Fairgrounds website for area hotel information.

Hampton Inn & Suites Tampa East offers a 15% discount and is pet friendly.

http://hamptoninn.hilton.com/en/hp/reservations/index.jhtml?

hotel=TPAHSHX&corporateCode=0560066302

TBAC 2019 Suppl ier Exhib it ion

Booth Layout

TBAC 2019 Suppl ier Exhib it ion

Directions

From Tampa or St. Pete/Clearwater via I-275 to I-4 Eastbound

From I-4 Eastbound only, take Exit #6 for Orient Rd. the ramp. There will be a

sign for the Fairgrounds entrance immediately on the left-hand side. Check in

at the Security Guard gate for entry.

From Lakeland/Orlando area via I-4 Westbound

Travel on I-4 West toward Tampa to Exit #7 toward US-92 W / HILLSBOROUGH

AVE and merge onto E. HILLSBOROUGH AVE. Proceed to the light at Orient

Road and turn left. There will be a sign for the Fairgrounds entrance on the

left-hand side. Check in at the Security Guard gate for entry.

From I-75 North/South (from Ocala/Sarasota area)

Follow the same directions as when traveling to the MLK, Jr. Blvd. , proceeding

on MLK, Jr. Blvd. is ORIENT RD. Make a right at Orient Road. There will be a sign

for the Fairgrounds entrance on the right-hand side. Check in at the Security

Guard gate for entry.