“Every cloud has a silver lining.” - Metro Carigara Water District · “Every cloud has a...

2014 ANNUAL REPORT

“Every cloud has a silver lining.”

…moving on, rebuilding lives

by providing safe water

to a typhoon-devastated community…

Table of Contents

Contents

Contents ___________________________________________________________________ i

Executive Summary __________________________________________________________ 1

The MCWD Mandate, Vision and Mission _________________________________________ 8

Key Policy Issuances ________________________________________________________ 11

Operational Highlights _______________________________________________________ 16

Pipe Distribution Expansion ___________________________________________________ 28

Pipe Realignment at San Vicente Bridge _________________________________________ 30

Construction of Cistern in Barugo, Leyte _________________________________________ 32

Dam to Basin Parallel Transmission Pipeline ______________________________________ 34

Improvement of Spring Box ___________________________________________________ 38

Retaining Wall/ Pipe Encasement Project ________________________________________ 40

Perimeter Fencing ___________________________________________________________ 41

Construction of Warehouse ___________________________________________________ 43

Multipurpose Building (Toilet Area) _____________________________________________ 45

Installation of Air Release Valve ________________________________________________ 46

Installation of Fire Hydrant____________________________________________________ 47

Other Key Accomplishments __________________________________________________ 48

Expansion of Water Service ___________________________________________________ 51

Water Service Requests/Complaints ____________________________________________ 52

Implementation of Approved WS Applications ____________________________________ 56

Sound Financial Management _________________________________________________ 58

Performance Targets and Accomplishments ________________________________________ 71

Undertaking Corporate Social Responsibilities ______________________________________ 88

Company Information ________________________________________________________ 90

Pg. 01

Executive Summary

Executive Summary

The year under review presents a myriad of challenges as this is the time

when the immediate aftermath of the super typhoon Yolanda was greatly felt. The

challenges though, did not cripple the spirit of the men and women behind Metro

Carigara Water District, who by themselves, have personally experienced

indescribable loss of loved ones, destruction of homes and properties, but with the

grace of God and the selfless assistance of kindhearted people, struggled to move

on and held rebuild the community by ensuring that water, a most basic need, is

never a scarce commodity in such desperate time.

This Annual Report of 2014 is but a glimpse of all the efforts exerted by a

team undefeated by adversities and a leadership dedicated to genuine public

service, highlighting the various projects, programs and strategies implemented to

ensure that the Metro Carigara Water District stands true to its commitment to

provide safe water at all times.

In sum, the 2014 operations can be viewed as follows:

Annual Report of LWDs Pursuant To R.A. No. 10026

METRO CARIGARA WATER DISTRICT

1. Service Connection

1.1 Total services 7,640

1.2 Total active 6,377

1.3 Total metered 6,377

“…committed to

bring you safe,

affordable,

sustainable water

at all times.”

Pg. 02

Executive Summary

1.4 Total billed 6,229

1.5 Population served 45,840

1.6 Number of connections

Domestic/Government 5,860

Commercial/Industrial 190

Semi-commercial A 92

Semi-commercial B 69

Semi-commercial C 17

Bulk/wholesale 1

Total 6,229

2. Water Production (cu.m.)

2.1 Pumped (e.g. wells) -

2.2 Gravity (e.g. springs) 1,572,872

2.3 Purchased -

Total 1,572,872

2.4 Total rated capacity 202,000

2.5 Non-revenue water 18.45%

2.6 Pumping expense/cu.m. produced -

2.7 Treatment expense/cu.m. produced 0.82

2.8 Fuel for pumping expense/cu.m. produced -

2.9 Total production expense/connection/month 30.69

2.10 Total production expense/operating expense 10.85%

Pg. 03

Executive Summary

3. Personnel Complement

3.1 Number of regular employees 33

3.2 Number of casual employees 10

3.3 Number of connections per employee 148:1

3.4 Average monthly salary/employee 17,351.03

3.5 Average payroll/operating expense 0.41

4. Financial Data

4.1 Revenues 33,344,035.32

Operating 32,980,503.17

Non-operating 363,532.15

4.2 Expenses 23,276,249.14

Chemicals for treatment 467,406.80

Other O&M expenses 8,509,129.33

Depreciation expenses 1,908,007.62

Interest expenses 827,750.28

Salaries and wages 9,939,848.85

Travel 664,076.26

Transportation & representation 564,000.00

Honoraria & allowances 396,030.00

Net income before income tax 10,067,786.18

4.3 Capital Expenditure 4,484,820.30

Expansion Projects 149,945.64

Pg. 04

Executive Summary

Rehabilitation Projects (including structures,

improvements & facilities)

2,772,481.24

Electromechanical facilities -

Purchase of vehicles, water meter, water

treatment equipment, tools & other office

equipment)

1,562,393.42

5. Tax Savings Application

5.1 Purchase of lot

5.2 Construction of structures (dam, pumping station, etc.) 2,465,436.38

5.3 Rehabilitation of pipelines, wells, pumping stations, etc. 393,341.57

5.4 Expansion (pipelines, well drilling) 50,493.83

5.5 Expansion of service area -

5.6 Development of new sources -

5.7 Purchase of electromechanical facilities -

5.8 Purchase of motor vehicles, water meter, water

treatment equipment, etc.

908,511.92

5.9 NRW Reduction Program -

5.10 Others (clustering of water meter) 21,603.58

Moreover, the year was focused on various internal reforms on areas of a)

water and sanitation service improvement, b) NRW management, c) fiscal discipline

and sustainability measures, and d) capacity building. Wholly undaunted by the

Pg. 05

Executive Summary

dampening of the local economy resulting from the aftermath of the super

typhoon, the MCWD was able to accomplish the following:

2014 PROGRAM OF INTERNAL REFORMS

% of Accomplishment

I. Water Service Improvement

Projects/Programs Implemented

1. Air release valve & fire hydrants installation 100%

2. Dam to basin parallel transmission pipeline 100%

3. Construction of cistern at the Barugo reservoir 100%

4. Expansion/improvement of spring box at Daraupay,

Capoocan, Leyte

100%

5. Distribution pipeline expansion at Joson de Mata St.

Brgy. Baybay, Carigara, Leyte

100%

6. Clustering of water meter at strategic areas 100%

7. Pipe realignment at San Vicente Bridge, Tunga, Leyte 100%

II. Non-Revenue Water Management


1. Addressing leaks and pilferages 100%

2. Clustering of water meter 100%

Pg. 06

Executive Summary

3. Transfer of main taps with low water pressure and high

leakages to a closer distribution line/ 3”Ø uPVC pipe

expansion project)

100%

4. Pipe realignment at San Vicente Bridge (Tunga, Leyte) 100%

5. Installation of air release valves 100%

III. Fiscal Discipline and Sustainability Measures


1. Rehabilitation of basin/dam 100%

2. Rehabilitation of dam-basin transmission pipe (10”Ø

uPVC pipe) – Phase 3

100%

3. Construction of cistern to improve water supply in

Barugo

100%

4. Improvement of spring box at Capoocan to protect the

water source (spring) in Capoocan

100%

5. Rehabilitation of dam retaining wall/pipe encasement

project (dam resiliency) funded by USAID

MOA signing in July

2014

IV. Capacity Building


1. Training of employees

1.1 NC II Plumbing Course (in-house) 100%

1.2 Training on Chlorination and Safe Drinking 100%

1.3 Electronic Billing System (GSIS) 100%

Pg. 07

Executive Summary

1.4 Inter-Agency TWG Rehabilitation and Recovery Planning

Workshop

100%

1.5 Seminar on Coping with a New Reality of Climate Change 100%

1.6 Briefing on New BIR Form and Other Tax Updates 100%

1.7 2014 HR Symposium (Gearing Toward ASEAN Integration

Through Strategic HR)

100%

1.8 CSC 1st Partnership Summit on HR Reforms and Good

Governance

100%

1.9 Seminar-Workshop on Administrative Justice 100%

1.10 Training on Understanding Climate Change and Its

Projected Impact on Water Resources

100%

1.11 Basic Customer Service Skills Training 100%

1.12 Forum on RA 9184 100%

1.13 Training/Workshop on Government Procurement

Reform Act

100%

1.14 GSIS Seminar 100%

1.15 Anti-Money Laundering Act (AMLA) 100%

1.16 4th Visayas Congress of HR Practitioners – Unleashing HR

Talents in the Public Sector for ASEAN Integration)

100%

1.17 Seminar for USAID’s Listahang Tubig 100%

Pg. 08

The MCWD Mandate, Vision and Mission


1. Mandate

Local water districts were created when the Presidential Decree 198,

otherwise known as the Provincial Water Utilities Act of 1973, was enacted into law

on September 1973, to ensure that Filipinos in the countryside had access to safe

and potable water.

Originally named as Carigara Metropolitan Water District, the Metro

Carigara Water District came into being in January 25, 1983 by virtue of the

resolutions passed by the respective municipal councils of the municipalities of

Carigara, Barugo, Tunga and Capoocan, and took over the operations of the

defunct National Waterworks and Sewerage System in May 1983. Consequently, as

mandated by said PD 198, the Local Water Utilities Administration (LWUA) issued

the Conditional Certificate of Conformance No. 246 dated August 5, 1983 to the

MCWD.

The MCWD operated as a “quasi-public corporation performing public

service and supplying public wants” until the Supreme Court decided on the case

of Davao City Water District, et. al., vs. CSC, et. al. on February 12, 1992, that local

water districts are government-owned and controlled corporations.

Pg. 09


2. Vision Statement

“We envision a quality of life in Metro Carigara by providing and

insuring safe, adequate and affordable water supply.

We envision an improved water supply system that can readily meet

growing demand for clean and affordable water.

We envision a well-protected, conserved and enhanced watershed

area that can secure sufficient supply of water for ourselves, our children

and our children’s children.

We envision ourselves to be a water service institution with the

highest standard of efficiency in Management, competency and excellence.”

Pg. 10


3. Mission Statement

Our mission is to establish the highest standard in public service,

quality management and concessionaire satisfaction.

We commit to undertake continuing exploration and development

activities aimed at the preservation and sustainability of our water resources,

always adhering to sound practices in preserving our environment.

We commit to nurture a highly-motivated workforce with a strong

spirit of collaboration, deeply committed to professionalism and firmly

focused on productivity.

Pg. 11

Key Policy Issuances


In the year 2014, the Board of Directors has approved the following policies

embracing improvement in the technical, financial and human resource aspects:

BR No. 23, Dated March 26, 2014: “Approving In Toto the

Proposed Guidelines on Rehabilitation Program of Water

Service Connection from the Tapping Point to the Meter

Stand.”

BR No. 44, Dated May 28, 2014: “Authorizing the Upgrading

of Positions of Various Personnel of the MCWD in

Consonance with the Duly Approved/Adopted

Organizational Structure and Staffing Pattern for Category C

Water District under the Revised LWD-MaCRO.”

BR No. 50, Dated June 4, 2014: “Adopting the CPS-NGAS and

Implementing the CPS-NGAS Modified Chart of Accounts

Effective January 2014.”

BR No. 64, Dated August 20, 2014: “Authorizing the Increase

of Meal Allowance During Overtime Work from Php35.00 to

Php50.00 Per Meal.”

BR No. 73, Dated September 25, 2014: “Approving the

Adaption of an Additional Division in the Organizational

Structure, the Production and Water Quality Division, in

Pg. 12


Accordance with the Full Implementation of the

Categorization of the MCWD as Category C Pursuant to the

LWD-MaCRO.”

BR No. 101, Dated November 21, 2014: “Authorizing the

Establishment and Administration of the Provident Fund of

the MCWD as Authorized Under Executive Order No. 641,

Dated July 25, 2007, in Accordance with the Rules, Regulations

and Procedures as Mandated under the Budget Circular No.

2008-3 Dated June 20, 2008.”

The GI replacement policy (BR No. 23, s. 2014) is aimed at reducing non-

revenue water, one of the causes of which are leakages coming from old

dilapidated GI water service lines. Through this policy, old and damaged GI water

service lines will be replaced with new PE pipes, without cost on the part of the

concessionaire.

Meanwhile, the adoption of the CPS-NGAS as the new accounting system

of the MCWD is in line with a mandate from the Commission on Audit and is

covered by a circular from LWUA which established the uniform standard chart of

accounts for the CPS-NGAS.

Pg. 13


Other key policies that were passed during 2014 were centered on the

welfare of the human resource of the MCWD, being its most precious asset. The

present positions of the personnel is upgraded or reclassified in order to conform

with the new category of the MCWD, which is Category C. Along this vein, the

organizational structure is likewise modified and a fourth division is adapted, the

Production and Water Quality Division.

Aside from the upgrading of positions, the authorized meal allowance for

overtime work was increased in order to be at par with the current prices of goods

and commodities and to provide a more decent meal for field personnel especially

during emergency overtime work.

The provident fund policy proposed by Management is likewise aimed at

enhancing the financial security of the employees when they retire from the service.

In addition, Management has drafted a list of resiliency projects and

submitted the same to the Be Secure Water Services Team of the national

government for possible financial assistance. It consisted of proposed

critical/immediate action, short-term interventions (2014) and medium-term needs

(2015-2017). One proposed project (dam retaining wall and pipe encasement) was

fortunately taken by the USAID and the signing of the Memorandum of

Pg. 14


Understanding was successfully done in July of 2014. Below is a summary of the

planned interventions and the corresponding status as of the end of the year 2014:

Proposed Interventions/Programs/Projects/Activities

(Rehabilitation & Recovery after the Super Typhoon Yolanda)

Type of

Interventions/PPA

Critical/Immediat

e Action

Status Short-Term

Intervention

(2014)

Status Medium-

term needs

(2015-2017)

Improvement of

open drainage

system

Excavate

temporary

ditch/drainage

canal

Accomplished Construct

permanent

open-

drainage

system along

the basin

perimeter

POW

Approved in

2014;

Implementati

on to

commence

on 1stQ of

2015

Development of

filtration plant

Monitor water

safety/quality

and maintain

water treatment

facilities regularly

Accomplished Construct

filtration

plant;

adopt new

regulatory

measures

Development of

alternative power

system (hydro-

electric or solar

power)

Purchase 2 units

generator set

Accomplished

Reforestation

program

Clearing of

uprooted/fallen

trees; tree

planting activity

at the basin

Accomplished Replant

trees;

restore

watershed

area

Reconstruction of

warehouse/storage

building

Construct

temporary

storage house

- Complete

rebuilding

Phase I

completed

Construction of

laboratory house &

facilities

Conduct in-

house water

testing

Accomplished Complete

rebuilding;

upgrade

water testing

facilities

Pending due

to funding

problems

Pg. 15


Rehabilitation of

the ACP

transmission line

Temporary repair

of ACP line

Replaceme

nt of ACP

with PVC

pipeline

Improvement of

retaining walls at

the dam

Repair damaged

parts of the

retaining walls

Accomplished Rehabilitate

retaining

walls

Obtained

USAID

funding

assistance

(MOU signed

in July)

Reconstruction of

basin perimeter

fence

Construct

temporary

bamboo fence

along damaged

parts

Rebuild

damaged

parts

Accomplished

Installation of two-

way radio

Actual

messengerial

mode of

conveying

messages to-

and-fro the

office/field

Accomplished Procure two-

way radio

communicati

on system

Pg. 16

Operational Highlights


Looking back at 2014, it is fair enough to claim that the setbacks and grieves

after the super typhoon has not really crippled the spirit of the MCWD team as it

marched onward in the name of public service. Armed with this experience, the

MCWD pushed forward in its delivery of water service to a community that is

equally coping up with the sad realities brought about by Yolanda.

The efforts were centered on insuring the safety and potability of water, on

improvement of water facility, and on addressing service-related concerns

affecting the public and the concessionaires.

INSURING WATER SAFETY AND POTABILITY

The safety of drinking water is of paramount concern to MCWD as it affects

the health and well-being of the public. In 2014, this concern was given a more

stringent attention because this is the critical year immediately after the happening

of the super typhoon Yolanda. Such efforts reaped fruits as desired as the water

tests for the entire year did not yield any failing result.

The following tables show a summary of the chlorine residue and

bacteriological tests conducted in 2014.

Life is a series of

experiences, each one of

which makes us bigger,

even though sometimes it

is hard to realize this. For

the world was built to

develop character, and we

must learn that the

setbacks and grieves

which we endure help us in

our marching onward. -

Henry Ford

Pg. 17


1. Bacteriological Test

Month Total

Samples

Taken

# of

Negative

Results

# of Positive

Results

# of Results

Submitted to LWUA

January

8

8

0

8

February

8

8

0

8

March

5

5

0

5

April

8

8

0

8

May

8

8

0

8

June

8

8

0

8

July

8

8

0

8

August

10

10

0

10

Pg. 18


September

9

9

0

9

October

9

9

0

9

November

10

10

0

10

December

8

8

0

8

TOTAL

99

99

0

99

2. Chlorination

Month Total

Samples

Taken

# of Samples Meeting

Standards

# of Days of Full

Chlorination

January

55

55

31

February

66

66

66

March

98

98

31

Pg. 19


April

58

58

30

May

80

80

31

June

80

80

30

July

82

82

31

August

64

64

31

September

54

54

30

October

43

43

31

November

69

69

30

December

52

52

31

TOTAL

801

801

365

Pg. 20


3. Regular Chlorination & Water Test Activities

Metro Carigara Water District is one

of the water districts here in the Philippines

that has a simple water treatment process

to treat its water before distributing to its

consumers. The water district is only

conducting a pre-chlorination process

using chlorine granules followed by a

sedimentation process and the final

chlorination process using chlorine gas.

Pre-chlorination process is the first stage of

water treatment of the production division.

This treatment is necessary to kill the

bacteria present and to clear the incoming

turbid water

from the

impounding

dam before it

enters in the

sedimentation

process. The

sedimentation

basin has four stages or division that slow down the water current from the

Pg. 21


coagulation chamber to the final stage which is the chlorination process. The feed

rate of chlorine gas being fed for the final product is regulated at a rate of 25

pounds per day (ppd) and monitored in the monitoring logbook every hour.

The water district has another water source located at Brgy. Daraupay,

Capoocan, Leyte. The water source is a spring water and we made a water box in

order to store water necessary to

supply the consumers. The spring

box is being visited once a week

to chlorinate the water. Since it is

a spring water it is not necessary

to chlorinate the water. Chlorine

mixture is being prepared on a

bottle sufficient enough to drop

chlorine mixture on the water for

a week. Before leaving the spring

box the chemical engineer will

take a chlorine residue test using

the chlorine comparator kit. The

chlorine residue result must be

0.3 to 1.5 parts per million (ppm)

which is the permissible value

given by the Philippine National

Standards for Drinking Water (PNSDW).

Pg. 22


The MCWD is conducting monitoring tests and collection of samples for

different tests or parameters for water quality control. This water samples

monitoring of different test parameters is necessary to make sure that the water

being delivered to our respective concessioners is clean and safe for drinking. The

chemical engineer of the Production and Water Quality Control Division is the one

responsible in taking all this water sample collection. He is conducting Chlorine

residual test, collecting samples for Bacteriological test, for Physical and Chemical

Properties Analysis, and the Bacteriological Test for schools or households using

Primary Health Care Media.

Chlorine Residual test of water is being scheduled two times a week on

selected households of the four municipalities service areas of the water district.

The chlorine residual test is made using a Chlorine Residue Comparator kit using

Orthotolidine. The result of the Chlorine residue test must be in the passing range

given by the Philippine National Standards for Drinking Water which is 0.3 to 1.5

parts per million (ppm). The obtained result is being recorded on a Water Sampling

Monitoring sheet which contains the name of the households registered

concessioner, address, date and time conducted, signature of witness, result,

apparatus used, and remarks.

Collection of water samples for the Bacteriological Test is made every 2nd

Monday of the month. While water sample collection for the Physical and Chemical

Property Analysis of water is made twice a year every month of January and June.

The samples collected are being submitted to Leyte Metro Water District (LMWD)

Pg. 23


and Eastern Visayas Regional Medical Center (EVRMC) to conduct the different

tests required by the PNSDW and LWUA.

Another set of Bacteriological Test is being conducted by the water district

in different schools and households using the Primary Health care Media Method.

The collection of samples is made every last Monday of the month with a target of

8 schools or households per month.

Sterilized sampling bottles for the Bacteriological Test, Physical and Chemical

Property Analysis and of the Primary health Care Media are from the Laboratory of

Leyte Metro Water District and Eastern Visayas Regional Medical Center.

Collected Water Samples for Bacteriological Test

Pg. 24


4. Regular Flushing and Monitoring of Water Pressure

One of the regular activities of the Production and Engineering Division is

the regular flushing of our distribution and transmission pipelines in the four

municipalities of service areas of the water district. This activity is made to remove

the sediments that settled on the transmission and distribution pipelines. These

sediments present on these lines are the causes the water coming out of every

faucet turbid. The regular flushing of the transmission and distribution lines on the

four municipalities was scheduled and conducted every first Friday of the month

by our field personnel and it was conducted every 10 o’clock in the evening.

Flushing activity is scheduled in the evening because at this period of time less

number of consumers are using water in their respective households.

Another responsibility of the Production and Water Quality Control Division

is the regular monitoring

water pressure. This

regular activity of the

production division is

being assigned to a Water

Utilities Maintenance Man

C. The regular controlling

of the main control valve has three different purposes. The two main purposes on

the regular reducing of the main control valve is to raise the water level at the

settling basin and to control the water pressure on our distribution lines that may

Pg. 25


burst at night time. This is because at night time, the consumption of water in the

4 service areas of the water district reduces by 90%. On the other hand, the

scheduled time of opening the main control valve is being done early morning.

Opening the main control valve early morning to increase the water pressure on

our distribution lines provides adequate water supply to our valued concessioners.

The regular turning of the main control valve is being executed every 9pm and 2am

daily. At 9am the main control valve is being reduced to 4 turns and start opening

the main valve at 2am until it reaches its full opening which is 24 turns. This water

pressure monitoring activity is also recorded in the monitoring log book.

5. Regular Cleaning of the Dam and Settling Basin

In addition, the Production and Water Quality Division has conducted

regular activities to insure the potability of the water supply through the dam and

basin cleaning. These

are conducted in

order to remove the

sludge that has settled

at the bottom for

almost half year of

time. The cleaning is

done twice a year, one

on the first quarter

and another on the third quarter.

Pg. 26


In 2014, the first cleaning of settling basin was deferred due to an emergency

cleanup after the super typhoon Yolanda on the last quarter of 2013. In September

3-5, 2014, the second cleanup was done by thirty-five (35) district’s personnel

headed by Mr. Francisco Y. Parena, the Officer-in-charge of Engineering &

Construction/Production & Water Quality Division.

In addition, due to water seepage on some external part of the basin wall,

cracks were temporarily patched with mixed concrete and/or concrete epoxy.

However, the district could certainly tell the possibility of the risks at any time, thus

MCWD is currently looking forward to retrofit this wall earlier in 2015.

Cracks on Settling Basin Wall

Pg. 27


The cleaning of the Impounding Dam at Maulaug River is often monitored

by the water district in order to increase the amount of water conveyed by the

transmission line down to the settling basin. Once every two months, crew are

assigned to clear the river from falling tree branches and other debris, then remove

boulders and other aggregates that will likely trap water flow through the intake.

IMPROVEMENT OF WATER FACILITY

In an effort to rehabilitate and improve the water facility after the super

typhoon struck the place, the MCWD undertook the following projects:

Pg. 28

Pipe Distribution Expansion


OVERVIEW

Over the past few years, the main taps of not less than fifty (50) water service

connections along Joson de Mata St., Carigara, Leyte, particularly between San

Roque and Aguja Streets are on the 6” Ø C.I. distribution line parallel to San Roque

St. Water service lines convey water far enough to the concessionaires’ households

causing low water pressure and excessive leakages at most. Transferring the main

taps to a closer distribution line propelled the water district to implement the 3”Ø

uPVC Pipe Expansion project.

Pg. 29


ACCOMPLISHMENT

Early of September 2014, the 160m length of 3”Ø uPVC Pipe, starting from

the corner of Aguja St. & Real St. heading to Joson de Mata St. and ending up at

the junction of San Roque St., was completely laid. The backfilling and concrete

restoration is more than 90 percent complete, but clustering of water meters have

not started yet. The total actual cost that MCWD expended in FY2014 is ₱ 50,493.83

inclusive of labor and material costs.

Certain factors have inclined to defer the full completion of the project to

the following year. Primarily, in order to avoid water interruption within the area,

the interconnection of pipes has been scheduled concurrent with the cleaning of

Settling Basin on April 2015. Likewise, the delivery of fittings and other materials for

interconnection

of pipes and

clustering of

water meters are

expected to arrive

in 2015 due to

unavailability of

supplies.

0 20 40 60 80 100 120

TOTAL % COMPLETE

Concrete Breaking & Restoration

Clustering

Pipelaying & Backfilling

Clearing and Excavation

PIPE EXPANSION COMPLETION BY ITEM OF WORK

Pg. 30

Pipe Realignment at San Vicente Bridge


OVERVIEW

Brgy. San Vicente, one of the barangays of Tunga, Leyte is suffering from

poor water pressure. After investigation and analysis conducted by the engineering

division the cause was identified to be the poor quality of the 2”Ø G.I. Distribution

Pipe passing beneath San Vicente Bridge, where increasing number of leaks were

observed along the said pipeline. Information culled from the records revealed that

this water distribution system was a project of the barangay and was turned over

to the MCWD in the early part of 2001.

To address this defect and provide resolution to the problem a realignment

and replacement of the distribution line was proposed and later approved and

implemented. Said solution is believed to prevent vulnerability of the pipeline and

permanently augment water supply to the barangay.

A new 2”Ø G.I. distribution line with an approximate length of 170m and of

good quality material, meeting the standards and specifications set forth by the

District, was installed.

2”Ø G.I. Pipe attached beneath San Vicente Bridge

Pg. 31


ACCOMPLISHMENT

The realigning of the distribution pipeline started last June 2014 and

completed on July 2014 with an actual cost of ₱ 8, 734.00 which is 9.6% of the total

projected budget ₱ 90,740.00 inclusive of labor and materials.

0 20 40 60 80 100 120

TOTAL % COMPLETE

Pipe Fastening, Concrete Breaking& Restoration

Pipelaying, Backfilling andCompaction


Preparation & Documentation

PIPE REALIGNMENT COMPLETION BY ITEM OF WORK

Pg. 32

Construction of Cistern in Barugo, Leyte


OVERVIEW

The Municipality of Barugo is the second largest consumer of the water

district which is about thirty percent (30%) of the total consumers. In the prior years,

this town enjoyed a sufficient supply of water. Although there was an existing

reservoir with an

approximate capacity of

400 cu.m., its usage was

temporarily stopped since

2004.

However, as time

passes by, consumers

continue to increase.

Consequently, the volume

of water supply was no

longer adequate to provide

the needs of the people of

Barugo. The Metro Carigara

Water District in its effort to better serve the public, specifically the consumers in

Barugo, proposes to undertake a project that will answer this shortcoming through

Pg. 33


the construction of a cistern. This is an addition to the existing cistern that was

constructed long time ago.

The new cistern has an approximate capacity of 45 cubic meters. It is 3.30m

wide and 5.30m long with a depth of 2.5 meters.

ACCOMPLISHMENT

The cistern construction commenced on the last week of April 2014 and was

fully completed on June 2014 with a total actual cost of One Hundred Twenty Nine

Thousand Twenty Two Pesos and 51/100 (₱ 129,022.51) which includes labor and

material cost. The actual cost expended in 2014 is only Sixty Five Percent (65%)

from the estimated project cost of One Hundred Ninety Seven Thousand Eight

Hundred Forty Pesos (₱197,840.00).

0 20 40 60 80 100 120

TOTAL % COMPLETE

Pump Shed Repair

Formwork & Concreting

Clearing, Excavation, Backfilling &Compaction


CISTERN COMPLETION BY ITEM OF WORK

Pg. 34

Dam to Basin Parallel Transmission Pipeline


OVERVIEW

The Pipe laying of 10”Ø uPVC from Dam to Basin is now in its third phase.

The challenge of Metro Carigara Water District in providing sufficient water supply

in its consumers is now becoming a reality. The four municipalities will enjoy the

abundance of water supply when the project triumphs in its whole length from dam

to basin.

A safe and sustainable supply of water is a primary objective of all local

water districts. The Metro Carigara Water District, in its faithful compliance of this

mission continues to provide an adequate and sustainable water supply to the

municipalities of Carigara, Barugo, Tunga and Capoocan. It also strives to find more

ways to better serve the public by setting both short-term and long-term plans. At

present and for the next few years, the existing intake pipe that transmits raw water

Pg. 35


from the impounding dam to the settling basin is still sufficient to cater to the water

demand of its consumers. However, ten years from now when water users grow in

numbers so will the demand for water. By that time, the intake pipe alone cannot

suffice the volume of water that the settling basin will immediately require to

transmit and distribute water, hence the necessity for an additional pipeline. The

proposed pipe laying from dam to basin arises as an answer to this predicament.

The total project cost amounted to Eleven Million Three Hundred Forty

Seven Thousand Eight Hundred Sixty Five Pesos (Php 11,347,865.00). This project

requires a considerable amount of money to be completed. As a self-liquidating

water utility, with no financial assistance coming from the national government, it

only derives its income primarily from the payment of its consumers. It is quite

impossible for the district to generate such fund and eventually complete the

project. It will either secure loan from financing institution for a speedy completion

of the project or implement it through a phase by phase method.

The district opted for a phase by phase method of implementation. This

means that the progress of the project will only depend on the excess or savings

that it will generate after the operation and maintenance expenses were already

used up or allocated.

Pg. 36


ACCOMPLISHMENT

The first phase of the pipe laying project has already commenced in FY 2012

and was completed in February 2013 with a total actual cost of Six Hundred Thirty

Two Thousand Eight Hundred Seventy-seven Pesos and 28/100 (₱ 632,877.28).

The second phase which started in March was already accomplished in May

2014 with a total cost of Four Hundred Eighty Two Thousand One Hundred Forty-

four Pesos and 81/100 (₱ 482,144.81). This includes labor and material cost for the

pipe laying works, with a length of One Hundred Twenty (120) meters.

Completing the 330m length of Dam-Basin pipelaying project, the third

phase was completed by September 2014. The total actual cost for the third phase

alone amounted to Five Hundred Eighty-one Thousand Four Hundred Forty-five

Pg. 37


Pesos and 89/100 (₱581,445.89). In addition, a sum of One Million Sixty-three

Thousand Five Hundred Nine Pesos and 70/100 (₱ 1,063,590.70) was spent by the

district for the said project in year 2014.

0 20 40 60 80 100 120

TOTAL % COMPLETE

Concrete Breaking & Restoration

Pipelaying



DAM-BASIN TRANSMISSION PIPELINE COMPLETION BY ITEM OF

WORK

Pg. 38

Improvement of Spring Box


OVERVIEW

As the emerging water provider to the near municipalities of Carigara,

MCWD maintains the spring box or a water-tight structure built around a spring

located less than a kilometer from the inhabited area of Brgy. Daraupay, Capoocan.

The spring serves as MCWD’s supplementary water source to supply water to

Daraupay and the residence closest to the said barangay.

For over thirty years now, the structure could no longer hold the amount of

water that the spring produces resulting to overflow. Likewise, it is critical that

during heavy rainfall surface runoff will possibly enter the box. To ensure that

surface water and other elements cannot enter the structure as well as isolate it

from contamination, the district instantaneously planned to improve the intake box

by extending its concrete walls to a height of 4 feet.

Pg. 39


ACCOMPLISHMENT

In

December 2014

five (5) of MCWD

personnel

completed the

concrete wall

extension of

spring box. The

estimated cost for the project has a total of One Hundred Nine Thousand Four

Hundred Seventy-Five Pesos (₱ 109, 475.00). However, MCWD expended only 28%

actuals amounting to Twenty-Nine Thousand Nine Hundred Fifty-Three Pesos and

53/100 (₱ 29,953.53) of the total projected cost.

Pg. 40

Retaining Wall/ Pipe Encasement Project

Retaining Wall/ Pipe Encasement Project

OVERVIEW

A total length of Transmission Pipelines from the Dam to the Basin area are

located along steep mountain slopes and as such are exposed to damages as may

be resulted from landslide due to heavy rains and/or earthquake. Construction of

Retaining Wall along these pipelines will protect said pipelines from further

damages or from being totally blown away.

Through the generous support of the United States Agency International

Development (USAID), Metro Carigara Water District received grant to rehabilitate

the typhoon-damaged retaining walls at Maulaug River Dam. Fortunately, signing

of Memorandum of Understanding (MOU) was held in July 2014.

The resiliency

project will be a

concrete

encasement of the

Dam to Basin

pipeline. It is

expected to

commence in

January 2015.

USAID-funded Project

Pipe encasement from Maulaug River Dam to Second River Crossing

Pg. 41

Perimeter Fencing

Perimeter Fencing

OVERVIEW

To complete the fence of the settling basin perimeter is one of the District’s

multiphase projects. It was almost sixty-nine percent (69%) completed before the

end of 2013. However, due to the devastation of super typhoon Yolanda, some

areas of the fence had collapsed. Rehabilitating the typhoon-damaged areas and

extending the fence wall is another main concern that MCWD wanted to implement

in 2014 in order to keep up security and safety of the production area.

Typhoon-damaged Basin Perimeter Fence

Pg. 42

Perimeter Fencing

ACCOMPLISHMENT

The project approved budget this year was One Hundred Seventy Thousand

Three Hundred Forty Pesos (₱ 170,340.00). Approximately ninety-six percent (96%)

of the budget, amounting to One Hundred Sixty-four Thousand Three Hundred

Forty-one and 37/100 which indicates excellent financial performance, was the

actuals used to completely rehabilitate the fence with 100% physical

accomplishment in 2014.

Pg. 43

Construction of Warehouse


OVERVIEW

The office had to construct a Warehouse/Storage Building that will serve as

a replacement for the records/storage house which was totally collapsed during

the Super Typhoon “Yolanda.” The new warehouse provides proper environment

for the purpose of storing significant records, plumbing materials and other unused

equipment that require protection from the elements.

Typhoon-damaged Storage House

The warehouse has a total area of 316 square meter with a total projected

cost of Three Million Seven Hundred Ninety-two Thousand Pesos (₱ 3, 792, 000.00).

Pg. 44


Since the total expenditures of this multiphase project is taken from the district’s

revenue, the full completion is expected by the end of 2017.

In FY 2014 MCWD initiated the first phase of the warehouse (Phase I). The

phase covers the one hundred forty-three square meters (143 sq.m.) floor area

prioritizing the concrete works and roofing system installations. Concrete works

include erecting of 12 columns, beams, rafter, gutter, and slab.

ACCOMPLISHMENT

The approved total estimated

cost for the warehouse project in 2014

is One Million One Hundred Eighty-

Seven Thousand Four Hundred Ninety

Pesos and 93/100 (₱ 1,187,490.93).

Almost eighty-two percent (82%) of

the estimated was

expended by the

district to initiate

the construction

to a physical work

progress of 100%

by the end of

December 2014.

Pg. 45

Multipurpose Building (Toilet Area)

Multipurpose Building (Toilet Area)

OVERVIEW

The construction of the Toilet Area of the Multipurpose Building project

commenced on the third quarter of 2013. However, in 2014 the implementation of

the Multipurpose Building has been deferred because most of the supplied

materials were damaged due to the onslaught of super typhoon Yolanda and could

no longer be used. Although some fixtures have been purchased on January 2014,

Metro Carigara Water District gives priority to rehabilitation of other damage

structures.

Multipurpose Building Toilet Area under construction

Pg. 46

Installation of Air Release Valve

Installation of Air Release Valve

OVERVIEW

Some of the water service connected areas experience low water to no water

supply at all particularly along pipe-end and high-lying zones. The district

addresses this problem by installing new and replacing existing defective air release

valves in order to allow entrapped

air to be evacuated from the pipe

more efficiently increasing capacity

of flow.

The Total Project Cost is

estimated at Fifty Thousand Pesos (₱

50,000.00), of which Forty-one

Thousand Five Hundred Forty-four

Pesos and 5/100 has been

appropriated for financial year 2014.

Six (6) air release valves are

installed in areas susceptible to

pressure surges. Respectively, these

are located in San Vicente-Tunga,

Cotcot Bridge, Nauguisan Bridge,

Binibihan, Macalpi, and Parag-um. Air Release Valve at Cotcot Bridge

Pg. 47

Installation of Fire Hydrant

Installation of Fire Hydrant

OVERVIEW

Metro Carigara Water District has commenced a project to install additional

fire hydrants in high bushfire areas in Capoocan and Tunga. With a total of Ten

Thousand Six Hundred Eighty-Seven Pesos and 36/100 (₱ 10,687.36) actual

expenditures, three (3) fire hydrants of 2½” Ø are installed in 2014. Two of which

are located in in front of Capoocan Municipal Hall and Balud Elementary School.

The other one is installed near the Public Market of Tunga, Leyte.

Fire Hydrant in front of St. Anthony of Padua Parish, Tunga, Leyte

Pg. 48

Other Key Accomplishments


CLUSTERING OF WATER METER

The water district has

basically designed to address

the present problem in most

of our 6,000 active service

connections. Although this

service connections were all

metered, problems such as

rampant pilferage that

caused our unaccounted for

water, meters found at

household doorsteps; and service lines that traversed private access roads and

pathways do arise.

The basics on meter clustering is to install cluster points or stub-outs, as

technically named, that could accommodate at least 4-1/2” water meters. Each

stub-out can even handle 8 or more connections depending on the condition of

the identified service area.

Clustered water meters approaching Jugaban Bridge

Pg. 49


In 2014, thirty (30) water meters have been clustered into six stub-outs or

cluster points. The total expenditures spent for this project amounted to Twenty-

one Thousand Six Hundred Three Pesos and 59/100 (₱ 21, 603.59).

OFFICE TENT GARAGE

MCWD service vehicles are all parked in front of the office right after work

hours. In order to protect them from changing weather conditions, the district

fabricates two new foldable tents. The tents serve as portable garage or vehicles’

shed while the district is looking forward to construct new office building.

The total actual cost spent for the office tents amounted to Twenty-one

Thousand Three Hundred Thirty-four and 17/100 (₱ 21, 334.17).

Pg. 50


BASIN COMPOUND DRIVEWAY

A fifty square meters (50 sq.m.) driveway has been paved with concrete in

September 2014 in order to conceal the muddy area approaching the Basin

compound gate.

Pg. 51

Expansion of Water Service

WATER FOR THE WATERLESS

Expansion of Water Service

OVERVIEW

Like any water service provider aiming to expand services to waterless areas,

the Metro Carigara Water District has supplied water to Brgy. Guindaohan, Barugo,

Leyte. This water system project, named BAGUIWASA (Barangay Guindaohan

Water System and Sanitation Association), is funded by KALAHI-CIDSS

(Kapangyarihan at Kaunlaran, “Labanan ang Kahirapan Community Sub-Project,

and the MCWD provided technical assistance to the barangay. Said water system

was tapped to the MCWD water distribution system on April 12, 2014. BAGUIWASA

have fourteen (14) tapstand with an average of 10 households.

Water Pressure Test of the New Water Service Connections at Brgy. Guindaohan, Barugo, Leyte

Pg. 52

Water Service Requests/Complaints

ENSURING PROMPT, QUALITY SERVICE


OVERVIEW

The water service requests offered by the water district have been classified

according to the point/location of repairs and type of assessment.

I. Transmission/Distribution Line & Appurtenances Repair

A. Leak/Damage at Transmission Pipeline

B. Leak/Damage at Distribution Pipeline

C. Leak/Damage at Cluster Stand

D. Leak at Gate Valve

E. Leak at Air Release Valve

F. Leak at Fire Hydrant

II. Water Service Line Repair

A. Leak/Damage at Service Pipeline before Water Meter

B. Leak/Damage at Tapping Point

C. Leak/Damage at Corporation Stop

D. Request for Water Meter Relocation (within the same premises)

III. Water Meter Replacement/Repair/Calibration & Assembly Repair

A. Defect on Water Meter

B. Blurred/Broken Water Meter Glass

Pg. 53


C. Request for On-site Calibration Leak/Damage at Tail Piece

D. Leak/Damage at Elbow

E. Leak/Damage at Nipple/WM Stand

F. Leak/Damage at Gate/Ball Valve

G. Leak/Damage at Adaptor

IV. Water Pressure/Quality Assessment

A. No Water Supply

B. Low Water Supply

C. Turbidity

V. Consumption Pattern Assessment

A. High Consumption

B. Low Consumption

C. Zero Reading

VI. Water Service Connection Status Assessment

A. WSC Reclassification

B. Lost Water Meter

C. Tampered Water Meter

D. Alleged Illegal Connection

Pg. 54


ACCOMPLISHMENT

All water service requests that the district received are resolved by the

Engineering & Construction Division field crew within five (5) days upon receipt of

complaints/requests. From a total water service requests of one thousand six

hundred sixty-nine (1669), ninety-three percent (93%) are acted within January to

December 2014, tallying to one thousand five hundred fifty-one (1551) service

requests.

2014 WATER SERVICE REQUEST ACCOMPLISHMENT SUMMARY

WATER SERVICE COMPLAINTS Total No. of SR %

Accomplished Received Resolved

Transmission/Distribution Line &

Appurtenances Repair

113 108 96%

Water Service Line Repair 701 647 92%

Water Meter

Replacement/Calibration &

Assembly Repair

584 541 93%

Consumption Pattern Assessment 100 96 96%

Water Quality/Pressure

Assessment

111 105 95%

Water Service Connection Status

Assessment

60 54 90%

TOTAL 1669 1551 93%

Pg. 55


In the first semester of 2014, most of the water service complaints/requests

were caused by the devastating typhoon Yolanda. Some of the water meters have

malfunctioned and others were lost. In order to maintain the district’s revenue and

reduce unaccounted water or non-revenue-water (NRW), the management

ordered six personnel from Engineering & Construction Division to conduct water

meter status survey. The survey includes activities such as repair and calibration of

water meter on site, permanent repair of defective water meter assembly/meter

stand, etc.

Over 6000 water meters have been checked on site during the 1st quarter

period of the year. About eighty-nine (89) water meters were dismounted for they

are found malfunctioning and brought to the office for testing. Out of this number

56 (63%) passed the flow accuracy test and found still in good working condition;

30 (34%) failed and found defective and 3 (3%) were found tampered.

On the other hand, a total of 114 defective water meter service complaints

were received in 2014. Seventy-six (76) of this number (67%) were replaced with

calibrated water meters; 38

(33%) passed the flow accuracy

test and found still in good

working condition.

Repair of leakage at a distribution line in Brgy.

Barugohay Central (Carigara)

Pg. 56

Implementation of Approved WS Applications


ACCOMPLISHMENT

The MCWD offers water services, namely, New Water Service Connection,

Reconnection, Transfer tapping, Change Pipe and Voluntary Disconnection Water

Service. The implementation of the water services is undertaken by MCWD field

crew assigned in Engineering & Construction Division. Each field crew has an

average of two (2) new water service connections or four (4) water service

reconnections installed per day.

During the FY 2014, out of six hundred eighty-one (681) water service

applications, almost ninety-two percent (92%), that is, six hundred twenty-seven

(627) were ordered for implementation. The implementing division accomplished

a total of six hundred one (601) service applications which is 96% of the

maintenance orders received in the year 2014.

Pg. 57


WATER SERVICE IMPLEMENTATION ACCOMPLISHMENT

WATER SERVICE TOTAL MO

RECEIVED

TOTAL

ACCOMPLISHED

%

ACCOMPLISHED

New Water Service

Connection

359 341 95%

Reconnection 169 161 95%

Transfer Tapping 33 33 100%

Change Pipe 15 15 100%

Voluntary

Disconnection

51 51 100%

T O T A L 627 601 96%

JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC

Change Pipe of WSC 4 2 2 0 2 0 1 0 1 1 0 2

Transfer Tapping 7 1 3 3 4 5 1 2 2 2 3 0

Vol. Disconnection 9 6 6 4 5 5 2 7 4 3 0 1

Reconnection of WSC 5 7 13 7 14 10 8 25 22 20 17 13

NWSC 23 31 34 17 50 24 35 30 27 23 33 14

0

10

20

30

40

50

60

70

80

MAINTENANCE ORDER FOR WATER SERVICES SUMMARY IN 2014

Pg. 58

Sound Financial Management


One of the district’s strategic objectives for the year 2014 was the

development of a sound financial management that allows for an accurate, timely,

transparent and proper utilization of all its financial resources. An organization’s

foundation of financial management is a key to the successful implementation of

infrastructure programs, service delivery expansion efforts, institutional

development and capacity building, reliability and excellence in service. Without

sound financial management, information can be wrong or absent, decision-

making is flawed that can result to a misdirection of resources, and the realization

of plans and programs is impossible.

In order to attain an effective financial management system, the district

gives emphasis on the following essential elements:

1. Budgeting

2. Internal control

3. Cash and expenditure management

4. Accounting records and source documentations; and

5. Financial reporting;

Pg. 59


Each component contributes to ensuring that all public funds were spent in

accordance with applicable laws, rules and regulations, transactions are recorded

accurately and reported on time, and targets as well as performance are measured.

In line with these, the following accomplishments in 2014 were realized:

Proper Budget Monitoring

Revenue projection and expenditure plan for the year 2014 were formulated

and approved by the Board of Directors. Actual expenditures or outlays compared

with projections were monitored. Any expenditure in excess of the approved

budget was reprogrammed. As such, there was no recorded over-budget for the

whole year.

PARTICULARS TARGET ACTUAL % OF

ACCOMPLISHMENT

Gross Revenue (GR) 45,117,311.00 33,344,035.32 73.91

Personal Services (PS) 21,429,209.90 15,521,622.13 72.43

Maintenance & Other

Operating Expenses

(MOOE)

9,507,500.00

6,914,484.86

72.73

Financial Expenses (FE) 2,635,000.00 827,750.28 31.41

Pg. 60


Internal Control

Appropriate internal control procedures and accountability for all properties

of the government is maintained. Collections were deposited intact daily.

Withdrawals of fuels were monitored. Public funds were spent in accordance with

laws and regulations and all properties of the district were recorded and such were

used for authorized public purpose only.

0

10000000

20000000

30000000

40000000

50000000

60000000

70000000

80000000

90000000

GR PS MOOE FE

TARGET

ACTUAL

Pg. 61


Cash and Expenditure Management

To ensure that funds are available to cover payments for personal services,

maintenance and other operating expenses, financial expenses and capital outlays,

cash and expenditure management was carefully applied. Payments for obligations

were planned and scheduled accordingly. Reserves were also opened and

maintained in different banks and serve various purposes. These accounts are as

follows:

1) Three (3) current accounts - Land Bank of the Philippines (Carigara Branch

and Tacloban Branch) and Development Bank of the Philippines, Tacloban

Branch;

2) Savings Account for employees benefits, projects, and special savings (LBP

and DBP).

Accounting Records and Source Documentation

In order to adequately provide a clear picture of the financial condition and

results of operations of the district, a variety of accounting and other records was

prepared. These accounting records and other source documentations were

Pg. 62


audited in 2014 in order to substantiate the information that appears in the financial

statements.

In the same year, the district has faithfully complied with the monthly

submission of financial documents and records such as Billing Register, Cash

Receipts and Deposits Journal, Check Disbursement Journal, Materials and Supplies

Inventory Journal, General Journal, Disbursement Vouchers, Petty Cash Vouchers,

Journal Vouchers, Report of Collections and Deposits, Report of Checks Issued and

many other reports as required by the audit team.

We are also on time in the submission of quarterly reports such as Report

on Salaries and Allowances (ROSA) including Extraordinary and Miscellaneous

Expenses (EME), Monitoring of Cash Advances, List of employees with outstanding

cash advance of P50,000.00 and above and the Report on Government

Programs/Projects/Activities.

Pg. 63


Financial Reporting

Financial reports or financial statements (FS) for the year 2014 showed an

accurate, current and complete disclosure of the financial condition and results of

operation of the district. These statements were made in accordance with the

standard requirements in financial reporting. Timely and monthly preparation of FS

was prepared.

The following are among the financial highlights for CY 2014 with

corresponding comparative figures from CY 2013:

2014 2013

Increase

(Decrease)

% Increase

(Decrease)

Assets 64,906,530.76 55,370,823.72 9,535,707.04 17.22

Liabilities

Deferred

Credits

21,559,810.51

1,580,631.03

23,946,625.81

1,417,306.73

(2,386,815.30)

163,324.30

(9.97)

11.52

Equity 41,766,089.22 30,006,891.18 11,759,198.04 39.19

Gross Income 33,331,643.45 30,780,551.56 2,551,091.89 8.29

Expenses 23,263,857.27 25,602,429.91 2,338,572.64 9.13

Net Income 10,067,786.18 5,178,121.65 4,889,664.53 94.43

In terms of financial position and results of operation, it could be viewed

from the above data that indeed there was an improvement as depicted by the

corresponding increases as compared with the performance in CY 2013. Assets

Pg. 64


increased by more than nine million or 17% higher than the previous year. There

was a minimal increase in liabilities but equity surged up by more than 39%.

Gross or total income amounted to Thirty Three Million Pesos which is more

than two million higher that 2013 or an equivalent increase of 8.29%. Expenses also

showed a very low increase of 9.13%. As a result net income remarkably improved

by more than 94%.

FINANCIAL POSITION

Total assets in 2014 are 17.22% higher from previous year as shown in the

above graphical presentation. The causes for such improvement are attributable to

the following:

0

10000000

20000000

30000000

40000000

50000000

60000000

70000000

Assets Liabilities DC Equity

2014

2013

Pg. 65


1) Current assets increased by 33.58% as compared with prior year due to

increase in cash and cash equivalents by 176%. Inventories as well as

deposits and other deferred charges account increased by 3.7% and 5.75%

respectively;

2) Property, plant and equipment increased by 7.9% due to purchase of

various office equipments, tools, shop & garage equipment, transportation

equipment, water treatment equipment and 100% completion of

infrastructure projects;

3) Other assets also increased by 1.64%.

In terms of liabilities, there was a slight decrease of 9.97% primarily due to

payment of loan account with the Development Bank of the Philippines. Loans

payable decreased by 11.01%. As of December 2014, outstanding loan balance with

DBP is P19,361,038.34.

Meanwhile, deferred credits increased by 11.52% or P10,000.00 higher than

2013 due to payment of transient fee by customers.

Pg. 66


Equity improved remarkably by 39.19% due to an improved net income in

CY 2014 by more than 94.43%.

These balance sheet figures reveal a very good financial standing

particularly the ability to pay currently maturing obligations. For the last two years

(2013 and 2014), the current ratios are 1:7.63 and 1:10.15 respectively. These indicate

that for every peso obligation or debt, the district has seven pesos to repay the

same in 2013 and more than ten pesos in 2014.

The major components for such increases are shown below:

2014 2013

Increase

(Decrease)

% Increase

(Decrease)

Cash & Cash

Equivalents

9,947,942.26

3,599,362.00

6,349,580.26

176.38

Receivables 7,387,227.53 8,326,337.28 (1,439,109.75) (17.28)

Inventories 3,786,732.74 3,651,623.95 135,108.79 3.70

Prepayments,

Deposits and

other deferred

debits

1,192,084.45

1,127,250.63

64,833.82

33.58

TOTAL CURRENT

ASSETS

22,313,986.98

16,704,573.86

5,609,413.12

33.58%

Pg. 67


2014 2013

Increase

(Decrease)

% Increase

(Decrease)

Accounts Payable 7,597.89 7,597.89 - -

Due to BIR 87,540.93 (10,625.26) 98,166.19 923.89

Due to GOCC 4,978.81 4,828.81 150.00 3.11

Other payables 1,994,371.89 2,188,032.76 (193,660.87) (8.85)

Current portion of

LTD

104,282.65

-

-

-

TOTAL CURRENT

ASSETS

2,198,772.17

2,189,834.20

8,937.97

0.41

Based on the above data, the improvement in the districts liquidity is the

increase in current assets. Despite an increase in current liabilities, it was meager

compared to the increase in current assets which is more than 33.58%. Attributable

to the increase in current assets is cash and cash equivalents, inventories and

prepayments, deposits and other deferred debits account.

On the other hand, long-term liquidity/financial stability also improved. Of

the total assets in 2014, 35.65% of these represents claim of outside creditors and

the remaining 64.35% represents the district’s equity. This is high compared to only

54.19% equity in 2013.

Pg. 68


RESULTS OF OPERATION:

Indeed, 2014 was a year of remarkable performance as shown in its results

of operation particularly the profitability index or the net income ratio. The net

income ratio for the year improved by 94.43% or an equivalent of P10,067,786.18

as compared with the P5,178,121.65 net income in 2013. The improvement in the

bottom-line figure is attributed to the following factors:

Increase in operating revenue by 7.88% due to increase in water

service connections;

Non-operating Revenue contributed a 65.36% increase or an

equivalent of P143,688.68;

0

5000000

10000000

15000000

20000000

25000000

30000000

35000000

Gross Income Expenses Net Income

2014

2013

Pg. 69


Expenses decline by 9.13% by which 62% of these represent the

decrease in financial expenses and the remaining percentage in

the personal services and other maintenance and operating

expenses.

Although the actual accomplishments in terms of revenue generation are

26.12% below the projection for 2014, it is still an improvement compared to last

year’s performance which is 31.96% below the target. Also, net income is only

14.18% below the target for CY 2014. On the other hand, because of proper cost

control, expenses were regulated in 2014 with a 9.13% decrease as compared to

prior year.

The result of operating expenses for the year revealed a decrease of 41.21%

brought by the following:

1) The spending for fuel, oil and lubricants, advertising and promotion,

representation, and other maintenance and operating expenses were

trimmed down. There was no expenditure for the legal services and landline

communication expenses;

2) Personal services decreased by 3.75% due to retirement of some employees;

and

3) Other operating expenses were regulated.

Pg. 70


In general, operating ratio was recorded at only 68.05% as compared to

76.64% in 2013. Indeed, a confirmation that the district is carefully tracking and

effectively managing its resources. We are also 30.81% below the projected

expenses for the year.

The collection efforts in CY 2014 yield a positive effect with 82% collection

ratio, which is above the industry average of 80%. Also, collection efficiency is 89%

which is higher as compared in 2013 which is only 87%.

The following is a monthly recapitulation of the collection ratio, collection

efficiency and on-time payment:

Collection Ratio Collection Efficiency On-time Paid

January 27 51 48.6

February 42 64 52

March 54 74 52

April 62 78 48

May 68 81 50

June 71 82 51

July 74 84 45

August 76 85 47

September 79 87 46

October 81 89 48

November 82 90 50

December 82 89 41

Pg. 71

Performance Targets and Accomplishments


Working as a Team

The Engineering & Construction/Production & Water Quality Division

projects, programs and activities undertaken in 2014 in terms of target and

accomplishment in accordance with the Strategic Performance Management

System of Metro Carigara Water District is summarized below.

MFO / STRATEGIC

OBJECTIVES

STRATEGIC

PRIORITIES

PERFORMANCE

TARGET

ACTUAL

ACCOMPLISHMENT

I.

SUSTAINABILITY,

POTABILITY AND

SAFETY OF

WATER SUPPLY

A. Construction of Additional Water Source

1. Proposed

Construction of

Kabahian River Dam

External

Funds/Financial

Support thru

grant/loan obtained by

the end of 2014

Pending release of

funds by the LWUA

B. Improvement and Expansion of Water Source, Transmission, and

Distribution Pipelines

1. Proposed 3"Ø uPVC

Pipe Distribution

Expansion along

Aguja St. to Joson de

Mata St.

100% completed by the

end of December 2014

75% completed up

to date;

Interconnection of

pipes will be done

on the 1st Basin

clean-up in 2015

2. Proposed 2"Ø G.I.

Pipe Realignment at


end of September 2014

100% pipe

realignment

Working together,

ordinary people can

perform extraordinary

feats. They can push

things that come into

their hands a little higher

up, a little further on

towards the heights of

excellence. - Anonymous

Engineering and Construction Division and Production and Water Quality Division

Pg. 72


San Vicente Bridge,

Tunga, Leyte

completed on

September 18, 2014

3. Construction of

Cistern in Barugo,

Leyte


end of June 2014

100% Cistern

construction

completed on May

30, 2014

4. Pipe laying of 10"Ø

uPVC Parallel

Transmission Pipeline

from Dam to Basin

Phase 2 and 3 (330 m)

implemented by the

end of 2014

100% pipe laying

accomplished on

September 4, 2014

5. Improvement of

Spring Box in

Capoocan, Leyte


end of 2014

100% Spring Box

improvement

accomplished on

December 5, 2014

6. Construction of

Retaining Wall/ Pipe

Encasement Project

External

Funds/Financial

Support thru grant

obtained by the end of

2014

Grant from USAID

for Pipe

Encasement Project

approved on July

2014

C. Periodic Cleaning of Settling Basin and Impounding Dam

1. Periodic Cleaning

of Settling Basin

Basin Cleanup

implemented once

within the 1st and 3rd

quarter of the year

1st Quarter Basin

cleaning was

deferred due to an

emergency cleanup

on the last quarter

of 2014; 3rd Quarter

Basin cleaning

implemented on

September 3-5,

2014

2. Periodic Cleaning of

Impounding Dam

Impounding Dam

Cleanup implemented

Impounding dam

cleanup 100%

implemented on

Pg. 73


by the end of every

other month

days at the end of

every other month

D. Regular Chlorination of Water Supply and Improvement of Water

Pressure

1. Regular Chlorination

of Water

24/7 chlorination of

water complied and in

accordance with the

Philippine National

Standard for Drinking

Water

100% 24/7 water

chlorination

complied in

accordance with

the Philippine

National Standard

for Drinking Water

2. Periodic Flushing of

Pipe Network

Flushing of Pipe

Network conducted

every first Friday of the

month

100% Pipe network

flushing conducted

every first Friday of

the month

3. Water Level daily

monitoring

Water level recorded

and aired to main

office every after 4

hours

100% Water level

recorded and aired

to main office every

after 4 hours

4. Water Pressure

Monitoring

Regular turning of

main control valve

executed at 9pm and

2am daily

100% Regular

turning of main

control valve

executed at 9pm

and 2am daily

E. Constant Chlorine Residual Water, Bacteriological Test and

Physical/Chemical Property Analysis

1. Constant Chlorine

Residue Test

PNSDW, DOH & LWUA

standards complied

104% Chlorine

residual field test

conducted

2. Water

Bacteriological Test

PNSDW, DOH & LWUA

standards complied

103% collected

water samples for

bacteriological test

Pg. 74


& 103% using PHC

Media Analysis

3. Physical/Chemical

Property Analysis

PNSDW, DOH & LWUA

standards complied

100% Physical and

Chemical Analysis

F. Improvement of Security for MCWD Facilities

1. Perimeter Fencing Typhoon-damaged

Basin Perimeter Fence

rehabilitated by the

end of 2014

100% Basin

perimeter fence

rehabilitated

G. Development of MCWD Headquarters or Maintenance Yard

Facilities

1. Construction of

Multi-purpose

Building

100% Multipurpose

Bldg. Toilet Area

completed by the end

of 2014

25% Multipurpose

Bldg. Toilet Area

construction

completed;

Deferred

construction due to

lack of manpower

resources

2. Construction of

Warehouse

Warehouse

construction 80%


of 2014

100% accomplished

the 80%

Warehouse

construction target

in 2014

3. Basin Compound

Driveway

Improvement

50 sq.m. driveway area


of 2014

100% Basin

compound

driveway

completed in

September 2014

H. Watershed Reforestation Program

Pg. 75


1. Tree Planting

Activity

100 endemic trees

planted within

watershed areas in

2014

Pending

establishment of

boundaries of the

watershed due to

lack of legal basis

over ownership of

the watershed area.

II. EXCELLENT

CUSTOMER

SERVICE

DELIVERY

A. Installation, Rehabilitation and Maintenance of Transmission,

Distribution, Water Service Pipelines and Other Facilities

1. Water Service

Requests

90% Water service

requests acted or

accomplished at the

end of the year

93% Water service

requests acted or

accomplished in

2014

B. Prompt Installation/ Reconnection of Customer's Water Service

Connection, Transfer Tapping and Change Pipeline

1. New Water Service

Installations

Maintenance order for

new water service

connection 100%

implemented within 5

days upon receipt of

order

New water service

connections increased

by 15% at the end of

the year

95% maintenance

order for NWSC

implemented within

5 days upon receipt

of order

New water service

connections

increased by 19% in

2014

2. Water Service

Reconnections


water service

reconnection 100%


days upon receipt of

order

95% maintenance

order for NWSC

implemented within

5 days upon receipt

of order

Water service

reconnections

Pg. 76


Water service

reconnections

increased by 10% at the

end of the year

increased by 16% in

2014

3. Transfer Tapping of

WSC


transfer tapping


working days upon

receipt of order

100% maintenance

order for transfer

tapping

implemented within

5 days upon receipt

of order

4. Change Pipe of

WSC


change pipe of water

service connection

100% accomplished

within 5 working days

upon receipt of order

100% maintenance

order for change

pipe of water

service connections

implemented within

5 days upon receipt

of order

5. Voluntary Water

Service Disconnection


voluntary water service

disconnection

accomplished within 3

working days upon

receipt of order

Voluntary water service

disconnection reduced

to 10% at the end of

the year

100% maintenance

order for voluntary

water service

disconnection

implemented within

5 days upon receipt

of order

Voluntary water

service

disconnections

increased to 51% in

2014 due to

damaged

houses/properties

by super typhoon

“Yolanda”

Pg. 77


Working as a Team

The key accomplishments for the year are as follows:

2014 2013 Increase

(Decrease)

% Increase

(Decrease)

Service

Connections

7,640

7,304

336

4.60

Water Sales 29,872,338.64 28,096,579.33 1,775,759.31 6.32

Collection from

water sales

31,830,493.79

28,873,466.93

2,957,026.86

10.24

Connection data:

NWSC Recon Disco Ave.

Consumption

(in cu.m)

Ave. Billing

January 25 7 10 16 P404.40

February 33 12 7 16 395.58

March 32 11 5 15 383.33

April 20 6 40 17 415.73

May 54 15 26 19 463.78

June 35 10 3 19 452.56

July 36 15 25 18 449.75

August 27 20 34 18 456.82

September 24 25 37 17 419.87

October 31 19 33 17 428.74

November 23 20 27 18 459.95

December 11 11 13 17 418.09

Finance and Commercial Division

Pg. 78


Service connections are 100% metered.

Water rates approved and implemented since February 2006.

Regular orientation/seminar for all water service applicants every other

Friday, Special orientation is also attended upon request of the applicant.

Observance of the “No-Noon Break Policy.”

Special lane for senior citizen, pregnant women and person with disability.

Moreover, in an effort to improve its service, the MCWD has adopted a

“suggestion box” scheme in 2014. A total of four letters were received through the

box and were answered through “feedback pamphlets” which are placed at the

lobby for everyone to read.

Working as a Team

I. Staff Productivity Index

With the implementation of the Revised Local Water District Manual on

Categorization, Recategorization and Other Related Matters (LWD-MaCRO), the

Metro Carigara Water District has been categorized under the Category C by the

Local Water Utilities Administration (LWUA). Pursuant to the General Guidelines on

Administrative and General Services Division

Pg. 79


Staffing Pattern of this MaCRO, the Staff Productivity Index has been modified and

changed to One Hundred Twenty (120) water service connections for every one (1)

position title or a ratio of 120:1 instead of One Hundred (100) water service

connections per one (1) employee or 100:1 during the previous guidelines of

categorization in which this water district is under the Medium Category.

Below is the data on staff productivity index as of December 31, 2014:

Total Number of Active WSC Total Number of Personnel

6,377

43

Analysis Personnel Connection/Employee

43 x 120

= 5,160 Concessionaires

- 6,377 Actual # of Concessionaires

1,217 Excess Concessionaires

As shown above, the MCWD is still capable of employing ten (10) more

regular or casual positions. Moreover, for 2014 the total of 43 regular and casual

personnel (as of December 31, 2014) is within the Staff Productivity Index as

required by LWUA.

Pg. 80


II. RECLASSIFICATION OF POSITIONS

In 2014, the AGS Division has processed and facilitated the approval of

employees’ reclassification of positions to the Department of Budget and

Management (DBM).

III. HR CAPACITY BUILDING

One of the main accomplishments of the AGS Division is the NC II Plumbing

Course given for the personnel of the Engineering Division. It facilitated to

negotiate with TESDA officials for the conduct of said plumbing course for all the

engineering field men.

Pg. 81


Furthermore, the AGS recommended a total of forty-seven (47) employees

to attend trainings/workshops as follows:

Training on Chlorination and Safe Drinking

February 4, 2014

Engr. Nicanor D. Obo

Engr. Orlando S. Martus

Engr. Jane Yvonne J. Jacobe

Electronic Billing System (GSIS)

February 19, 2014

Ma. Elena R. Canuda

Daryl T. Balindo

Ma. Cynthia B. Rocha

Pg. 82


Inter-Agency Technical Working Group Rehabilitation &

Recovery Planning Workshop

February 19, 2014

GM Regidor V. Caballes

Francisco Y. Parena



Seminar on Coping with a New Reality of Climate Change

February 25, 2014




Briefing on New BIR Form and Other Tax Updates

February 25, 2014

Daryl T. Balindo

Ma. Elena R. Canuda

Pg. 83


2014 HR Symposium (Gearing Toward ASEAN Integration

Through Strategic HR)

April 24-25, 2014



Cherry Lyn F. Ong

CSC 1st Partnership Summit on HR Reforms & Good

Governance

May 26, 2014



Cherry Lyn F. Ong

Seminar on Seminar-Workshop on Administrative Justice

June 16-18, 2014

Cherry Lyn F. Ong

Dolores T. Bodo

Pg. 84


Training on Understanding Climate Change & Its Projected

Impacts on H2O Resources

September 22-23, 2014

Francisco Y. Parena



Basic Customer Service Skills Training

August 19-20, 2014

Grace Claire A. Adrales

Eleazar S. Ducalang

Forum on RA 9184

September 15-16, 2014

Baltazar C. Esquibel


Virginia A. Cano

Cherry Lyn F. Ong

Pg. 85


HR Congress Celebrating the 2014 Outstanding Public Officials

and Employees

September 26, 2014


Cherry Lyn F. Ong

Training/Workshop on Gov’t Procurement Reform Act

October 10-12, 2014

Engr. Nicanor D. Obo

Lea C. Petallana

Shirlee Alicor L. Machete

Anna Marie O. Arintok

Anthony A. Alcober

AGWWAS 26th National Council Conference

October 23-24, 2014

Dolores T. Bodo

Josefina P. Granados

Pg. 86


GSIS Seminar

October 27, 2014

Jennifer A. Piangco

Daryl T. Balindo

Anti-Money Laundering Act (AMLA)

October 29, 2014

Cherry Lyn F. Ong

Virginia A. Cano

4th Visayas HR Congress on HR Practitioners – Unleasing HR

Talents in the Public Sector for ASEAN Integration

November 5-7, 2014



Cherry Lyn F. Ong

Pg. 87


Pagibig Fund Coordinator Updates

November 25, 2014

Daryl T. Balindo

Seminar for USAID’s Listahang Tubig

December 18, 2014



IV. HR HEALTH & WELLNESS PROGRAM

In 2014, the AGS Division initiated the implementation of the health and

wellness program for the employees. The employees’ blood sugar level and body

weight were monitored every month.

V. PROPERTY MANAGEMENT

The Property Section updated the recording of the stocks at the bin cards,

ensured that all equipment and other items issued to all employees were supported

Pg. 88

Undertaking Corporate Social Responsibilities

with thirty (30) memorandum receipts and properties were assigned with property

cards.

VI. GENERAL SERVICES

The AGS also improved the cleanliness and orderliness of the office

premises and parking area. Moreover, it guaranteed 24/7 security services of the

MCWD office and other properties.

Undertaking Corporate Social Responsibilit ies

The MCWD is mindful of its

impact to societal growth and

adheres to sound policies

respecting the establishment of a

good relationship with other

agencies and the community

which it serves. It participated in

activities involving the public and other organizations and government offices.

Pg. 89

Undertaking Corporate Social Responsibilities

Heedful of its social obligations to the community, took part in the

anniversary celebration of Carigara by participating in the civic parade in January

25, 2014 and expressed its intention to join the supposed Coastal Cleanup on

January 18, which was cancelled due to the happening of Typhoon Agaton.

Likewise, upon

invitation by the local

government unit, the

MCWD actively joined the

celebration of Carigara’s

419th Town Fiesta in honor

of the Triumph of the Holy

Cross in July 16, 2014 with

various activities which

were participated in by

the different government

agencies and non-

government

organizations alike. The

activities were focused on the Coastal Cleanup, LGU and NGA Night, and the Grand

Fiesta Parade last July 5, 9 and 16, respectively.

Pg. 90

Company Information

Company Information

METRO CARIGARA WATER DISTRICT

Old Municipal Hall, Reclamation Area Carigara, Leyte

Tel 0977-193-5311

[email protected]

The Board of Directors

BALTAZAR C. ESQUIBEL, Chairman

CONCHITA B. CANDAZA, Vice-Chairman

LUCILA A. BENUSA, Member

CHARITA E. MACAPUS, Member

DAMIANA C. MAKABENTA, Member

The Key Officers

ENGR. REGIDOR V. CABALLES, General Manager

FRANCISCO Y. PARENA, OIC – Engineering & Construction Division

ENGR. NICANOR D. OBO, Head of the Production & Water Quality Division

VIRGINIA A. CANO, Division Manager – Finance & Commercial Division

MA. CYNTHIA B. ROCHA, Division Manager – Administrative & General Services Division

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