Annual Self AssessmentWorkshop for Employees

OCFO 2012

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What This Session Will Cover

• Overview of PMP

• Annual Performance Review

– Process

– Annual Self Assessment Form

– Career Development Plan Form

• Your Next Steps

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Performance and Career Management Process Objective

To help foster performancethat leads to discovery, innovation,

efficiencies and results

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Focus on Relationship

Need useful, open, and

honest discussionsbetween

supervisors and employees

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• Performance expectations and goals that align with Lab/Division/group goals• Employee Self Assessment• Annual Performance Review – written and conversation• 100% completion rate of Annual Performance Reviews

Discretionary Elements

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PMP Required/Core Elements

Division • Two versions of Annual Review Form to choose from:

– 5-level performance rating scale or

– No rating with Needs Improvement box

• Division and/or position competencies

Supervisor • Employee peer and/or subordinate feedback

• Career development conversation

Employee • Career development conversation

Performance and Career Management - Process and Timing

Goals & Objectives Alignment

LBNL MISSIONLaboratory/Division/Group Goals

Employee Performance and Job Development GoalsEmployee Career Development Goals

Supervisor & Employee

Complete Annual Self Assessment Complete/update Career Development Plan (Optional) May/June

Feedback on Division/group goals and employee performanceUpdate on employee development progress Ongoing

Employee

Complete Employee’s Annual Performance Review June/July

Supervisor

Supervisor & Employee

Annual Conversation - Evaluate employee performance and development - Develop performance goals for new year - Optional: employee career development (or employee initiate with mentor or peer) August/Sept.

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Performance and Career Management Process-

Review and Approval Process

June/July

August/September

* Division discretion on performance considerations

Division Management

- Compare peer groups* - Approve reviews

Division Management

(For no increase years) Identify high and low performers, present to Lab Senior Management

- Report completions to DOE/UC

- Publications

- Research talks

- Funding- Managing/supervising- Developing staff / mentoring- Division competencies- Professional service- Reputation- Value of research to Lab

- Impact on business of Lab- Safety accomplishments

S&E- Project leadership- Process improvement- Skill development- Managing/supervising- Developing staff- Division competencies- Lab service (i.e., committee

work)- Value and impact to group

/Division / Lab

- Safety accomplishments

Non-S&E

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Annual Performance Review Process – Overview

New This Year:Combined Self-Assessment and Annual Summary Form• Replaces need for three separate forms: Employee Self-Assessment, Performance Review Summary, and Competencies• No ratings this year• Employee fills out green section, emails form to supervisor• Supervisor fills out tan section•You and your supervisor will meet to discuss•You will sign and comment if desired• All non-represented employees should complete and submit to supervisor by June 22, 2012

CUE represented employees may complete the PRD Self-Assessment Form - encouraged

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Annual Performance Review Process – Overview

Career Development Plan Form • Optional form you can submit along

with Self Assessment

• Opportunity to create a plan for long-term learning and growth

• For review and discussion only

• Option to share with mentor

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Annual Performance Review Process – Overview

Peer Review Form • Optional form your supervisor can

use to gather peer feedback

• Resource to draw from when your supervisor completes the Annual Review Summary

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Annual Performance Review Process – Self Assessment Form

• Opportunity to highlight position, professional and career-related accomplishments

• Separate Guidance Sheet available on Performance Management Website

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Self Assessment Form – How to Prepare

• Gather information…– Last year’s performance

review: Goals for year being reviewed

– Key accomplishments– Specific

examples/comments from customers & peers

– Ideas for next year’s goals– Ideas for additional issues

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Self Assessment Form – Detailed Review

• Begin by filling out the Background section

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Self Assessment Form – Your Goals

• List the goals you were expected to accomplish during the performance year being reviewed

• Cut and paste from last year’s review• If goals changed throughout the year, add new ones; explain

why goals changed• Career development goals are optional

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Self Assessment Form – Example

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Self Assessment Form – Performance Summary

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Self Assessment Form – Example: Performance Summary

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Self Assessment Form – Sections 3 - 7

3. Safety• Significant accomplishments• Any safety issues/improvements4. Areas of Strength (Optional)

• New this year for employees5. Areas for Development (Optional)

• New this year for employees6. Laboratory, Professional & Community Service• Laboratory, division and other committee work• Professional service activities• Community service activities• Other service-oriented activities7. Supervisory Responsibility• For supervisors only

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Competencies• Represent the Lab’s values and describe the behaviors that bring them to life in the daily work environment• Each competency is defined by a set of positive behaviors that describe how competencies are successfully demonstrated

Self Assessment Form – Competencies

Self Assessment Form – Your Goals

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• List your recommendations for performance goals and job development goals

• If you wish to have a career development conversation with your supervisor:

– Complete and submit a Career Development Plan – Summarize your career development goals in this section

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1. Specific – goals should be specific and tangible, they should be detailed enough to provide clear direction

2. Measurable – goals should be measurable, quantity, quality and cost

3. Achievable - goals are attainable given skill level, timeframe and resources

4. Responsible & Relevant – responsible party? who is accountable for achieving result - is the goal in line with needs

5. Timely – goals have a specific time for completion

Self Assessment Form – Your Goals

Self Assessment Form – Final Sections

Topics for discussion (optional)• Changes to duties• Advancement• Concerns

Signature

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Annual Performance Review Process – Career Development Plan

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Career Development Plan – Career Development Goals

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Career Development Plan – Relationship Building

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Career Development Plan – Developmental Experiences

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Career Development Plan – Education and Training

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Career Development Plan – Meetings to Discuss this Plan

Your Next Steps

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Visit Performance Management Website for forms, guidance sheets, examples

Available now

Complete/submit Self Assessment June 22, 2012

Consider Annual Review Discussion Workshop

7/18, 7/19 (Emeryville), 7/31, 8/16

For more help, visit www.lbl.gov/bli Career Development Workshop,Tuition Reimbursement WorkshopOther Workshops, Assessment Tools, & Online Resources

Performance Management Page

• OCFO Website, Human Resources in the OCFO, Performance Management

• Print out documents– Forms

– Guidance Sheets

– Examples of written Self Assessments

– Example of Career Development Plan

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Final Thoughts

• Key goal is to help you have more meaningful review conversations

• We hope this workshop helps you to prepare

• Thank you for your involvement and support!

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