Annual Report 2011-12

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Student AffairsAnnual Report 2011-2012

Student Affairs

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About Student Affairs. Our Mission. The Division of Student Affairs mission works to provide students with effective services and developmental opportunities that augment their academic experience and enhance the quality of their lives while enrolled at the University of Louisville.

When coupled with a challenging academic experience, these services and opportunities facilitate the students’ total development so that they attain their educational goals as individuals prepared to function successfully as leaders within a diverse, multicultural and international world. In support of this mission, the Division provides essential services to the faculty and academic units.

Our Vision To be acknowledged for our outstanding service to students; recognized as responsible servants to our communities; known as innovative and student-centered practitioners; and regarded as one of the premier student affairs programs in the country.

Our Goals • To inspire a vibrant campus life and engaged student body. • To celebrate tradition and create a sense of purpose. • To enhance services that meets the needs of students. • To transform theory into practice to support student learning.

Our Values We value students. We value their ideals, dreams, aspirations, and challenges as they seek to find meaning and their voice. We value learning and individual potential. We value the process of acquiring knowledge and developing skills to reach individual potential, and support opportunities for understanding unique talents and passions while becoming part of an educated citizenry. We value the spirit of community. Like a small neighborhood, we value open dialogue, mutual respect and trust, commitment to long-term relationships, tradition, and a sense of belonging that inspires Cardinal pride. We value service to students and society. We assist students in defining, refining, and achieving their goals through programs and services designed to help them succeed and become contributing members of society. We value professionalism. We encourage professional growth, development, and ethical conduct of our staff and strive for collaboration to create an environment supportive of student learning.

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Table of Contents

Career Development Center 3

Civic Engagement, Leadership & Service 5

Dean of Students 7

Disability Resource Center 9

Housing and Residence Life 11

Intramural-Recreational Sports 14

Student Activities and Student Activities Center 16

Student Counseling Center 18

TRiO Student Support Services 20

Additional Highlights 22

Staff Snapshot 23

Performance Metrics 24

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DEPARTMENT OVERVIEW The UofL Career Development Center operates as a centralized career center consisting of a main office with satellites to all schools and colleges of the University, with the exception of the Business School, which operates their own career center. A career coach is assigned to work with the students, staff and faculty of each of the schools within the university. Their role is to provide self-exploration, career exploration, experiential education, job search, employer development and graduate school exploration guidance and resources to their assigned school or college.

GOALS (2011-12)

1. Shift student focus to career exploration phase of career development process

2. Shift employer development focus to increase use of and connection to alumni for all programming efforts

3. Increase communication/marketing/advertising with students, staff, faculty, administration

4. Increase quality of general on-line resources and school/college specific on-line resources

5. Collect and share better documentation of the worth of our work

6. Staff Development

Career Development Center

MISSION: The Career Development Center must support the mission, academic programs and advancement of the institution. Within this context, the primary purpose of the Career Development Center is to assist students and alumni in developing, evaluating, and/or implementing career, education and employment decisions.

CONTACT INFORMATION

Director: Leslye Erickson Location: Houchens Building LL03/04 Phone: 502-852-6701 Website: www.louisville.edu/career

POINTS OF PRIDE

1. Cards Career Navigator - Created idea for Cards Career Navigator and began the design of the freshman program initiative

2. Interview Stream Launch – Mock Interview Program - Continue to grow and expand our ability of conducting mass mock interviews with students with the introduction of Interview Stream – an on-line practice interview module

3. Big East Virtual Career Fair - Participated in the first ever Big East Virtual Career Fair with over 600 UofL student/alumni participants

4. Career Development Center Resources - All staff created a comprehensive listing of resources for students in their major and posted information on-line for student/alumni use

5. Career Development Center Web Page Re-design - Completely Reinvented the Career Development Center Web page to include information for students, alumni, faculty, staff, parents

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Career Development Center

COLLABORATIVE EFFORTS

1. Cards Career Navigator - Working in collaboration with Academic Advising, created idea for Cards Career Navigator and began the design of the freshman program initiative

2. Interview Stream Launch - Mock Interview Program Working in collaboration with Academic Advising created idea for Cards Career Navigator and began the design of the freshman program initiative

3. Big East Virtual Career Fair - Partnered with other Big East schools in the first ever Big East Virtual Career Fair with over 60 UofL students and alumni participating

STRATEGIC GOALS (2012-13)

1. Increase employer awareness of our graduates’ capabilities and participation in on-campus recruiting, career fairs, job postings, advertising possibilities and information presentations

2. Increase student awareness and use of the programs and services offered by the Career Development Center

3. Increase faculty and staff awareness of the Career Services Office

4. Improve job related knowledge and skills of all staff with special emphasis on improving technology skills

5. Improve data collection on career program/services and outcomes

DIVERSITY & INCLUSION

1. Cardinal Covenant - Participant in Specialized Retention Program for economically disadvantaged and first generation students; Career Development Center provided individualized career assessments and interpretations for all incoming cardinal covenant students

2. Porter Scholars - Participant in Specialized Retention Program for African American students. Career Development Center provided individualized career assessments and interpretations for all incoming Porter Scholar students

2,199 Students Registered in Card Career Navigator

1,286 Student Individual Appointments

581 Career Assessments

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Civic Engagement, Leadership & Service

DEPARTMENT OVERVIEW

We value innovative leadership that is not positional, but rather an ongoing transformational process. Effective leaders intrinsically challenge themselves and inspire others by exemplifying collaboration, respect for diversity, strengths focus, and team and community engagement. We encourage an engaged student body that is civically and personally responsible for the welfare of others, by providing opportunities for volunteerism and holistic community service on campus and in the broader community.

MISSION: As we develop your STRENGTHS, we help you explore and connect to your PASSION to make positive social change through opportunities, resources, and support that encourage: engagement in your community, reflection on your leadership, and your participation in service.

CONTACT INFORMATION

Director: Pamela Nessle Curtis Location: Student Activities Center W310 Phone: 502-852-0242 Website: www.louisville.edu/leadership

POINTS OF PRIDE

1. How Can We Best Serve - This program won a Student Award for Best New Program; the students also presented what they did at Gulf South Summit, Honors Symposium and to the i2a Task Group

2. Student Awards - Gerome created two new awards for our office – The Red Wagon Award (for taking people with you) and The True to Form Award (for Freshmen LEAD); we also recognized several Bonner Leaders and America Reads tutors

3. Leadership Programs • uLEAD – was launched; a new partnership with Northwestern Mutual Financial Group (NMFN) allowed us to make this happen both with funding and access to high level business and community leaders used as speakers • Freshmen LEAD – Selected a senior director for the incoming LEAD class in addition to two LEAD directors • Leadership Quest – two graduate interns helped shape this year’s program and contributed to the most successful Legacy projects completed by the students – the creation and launch of two brand new Recognized Student Organizations (RSOs), EPCOT (Engaging The Philanthropic Community of Tomorrow) and WFP (World Food Programme) Campus Chapter • Etiquette dinner – partially funded by NMFN and student meal plans

4. �Profiles�in�Leadership�- Gerome took the lead on creating the Profiles in Leadership format, collecting nominations of students, coordinating the submissions and photo taking and working with Communications and Marketing to post the information on UofL Today and the website; the goal was to spotlight the successful students who have been closely connected with our office

5. Kentucky College Women’s Leadership Conference (KCWLC) and Elect Her - The Women’s Center and Women 4 Women came to Engage.Lead.Serve. and together offered a statewide leadership conference for college women; a nomination to become an Elect Her site was submitted in the fall and UofL was selected among 15 other universities to host this American Association for University Women sponsored event; the goal is to get more women to run for SGA office and run effective campaigns so they will more likely run for public office after they graduate—getting more women in elected positions

GOALS (2011-12)

1. Develop a sustainable administrative system for National Student Exchange, Bonner Leaders and America Reads, programs

2. Better utilize social media to further mission, goals and impact

3. Improve Engage.Lead.Serve. on line – office Flickr account, office blog, integrate into programs and use for assessment as well as marketing

4. Increase face to face relationships5. Enhance the student experience

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Civic Engagement, Leadership & Service


1. uLEAD - Cultural Center director, Northwestern Mutual Financial Network (NMFN), YUM!, Family Scholar House2. Leadership Programs - NMFN, Student Government Association (SGA), Community Foundation of Louisville,

many community and campus partners served as speakers, on panels and other resources3. Cardinal�Leadership�Certificate�and�Community�Service�Fair� Student Activities staff and SAB4. How Can We Best Serve - First Year Initiatives, Ideas to Action5. MLK Day - Cultural Center, Anne Braden Institute6. Cards in the Community - SGA, Cultural Center, Sigma Alpha Lambda7. KY College Women’s Leadership Conference; Elect Her - Women’s Center, W4W, American Association for

University Women8. Undergraduate Research and Creative Activity Symposium including the Community Engagement

Showcase - Ideas to Action (i2a), Office of Community Engagement, Undergraduate Research


1. Civic engagement - develop one way to educate students about elections (national and SGA); Get 50 students to attend Elect Her November 10; Collaborate on and plan a series of events called Cards in the Community

2. Assessment - create a plan for assessing learning and satisfaction, develop meaningful performance metrics

3. Culture of recognition - build recognition into new Department Assistant’s job description; give out state certificates for recognition; contribute to recommendation for overhaul of Student Awards program

4. Social media - add one new video; Post to facebook at least once a week; Assign social media to job description of Dept Asst

5. Ensure a focus on high impact practices and what employers are looking for into our programs: Develop Internship program based on Bonner Leader program with possible foci of philanthropy, civic engagement, community engagement


1. KY College Women’s Leadership Conference The conference is focused on giving college women an affordable professional conference on best leadership practices

COMMUNITY SERVICE & CIVIC ENGAGEMENT ACTIVITIES

1. Welcome Week SOUL2. SOUL Saturday Service projects3. MLK Day of Service4. Alternative Service Break trips

TOTAL STUDENT SERVICE HOURS

25k

20k

15k

10k

5k2008-2009 2009-2010 2010-2011 2011-2012 Year

Ho

urs

6,930

12,13610,934

22,303

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Dean of Students Office

DEPARTMENT OVERVIEW

We try to positively impact the lives of our students. This accomplishment is what we continually strive to achieve and will always be at the core of what we hope to accomplish in the Dean of Students Office. Our office provides a variety of services in support of students, including student non-academic grievance services, RSO funding, student conduct services, crisis assistance, extended absence notifications, Student Government Association (SGA) advising, and other programs designed to help create and promote a vibrant campus community.

MISSION: The Dean of Students Office serves the University’s most valuable asset - our students. We promote a positive learning experience and make opportunities available for students to achieve their full academic and personal potential by: promoting a vibrant student experience; building relationships among students, faculty, staff, and the community; upholding University standards and protecting student rights; and empowering students to promote positive change in our community and in our world. Our office provides a variety of services in support of students, including student non-academic grievance services, Recognized Student Organization (RSO) funding, student conduct services, crisis assistance, extended absence notifications, SGA advising, and other programs designed to help create and promote a vibrant campus community.

CONTACT INFORMATION

Director: Michael Mardis Location: Student Activities Center, W301 Phone: 502-852-5787 Website: www.louisville.edu/dos

POINTS OF PRIDE

1. Conduct Data Management System - Explored student conduct data management systems for a potential replacement of the Judicial Officer system and selected Maxient as the new replacement

2. Speech and Distribution of Literature Policy Review - Completed a review of the Speech and Distribution of Literature Policy and created an additional and separate policy to address “commercial” speech requests

3. Student Awards Program Expansion - This year, the 13th Annual Student Awards presented fifty-nine awards, including the Harold Adams Award given to Larry Owsley for his outstanding contribution to student life

4. Persona Non Grata (PNG) PeopleSoft Review - Updated service indicators in PeopleSoft to say “persona non grata” on student information pages in red to be easily identifiable

5. The Student Care Team - provided assistance to 224 students that were experiencing some type of crisis or distress situation

GOALS (2011-12)

1. Revise Hazing Policy2. Revise Alcohol Policy3. Revise the Speech and distribution of Literature

Policy4. Explore student conduct data management systems

for potential replacement of Judicial Officer.5. Establish/enhance campus and community

relationships

Club Programing Committee Money Awarded to Student Groups

TOTAL AWARDED from 2008-2012

$397,933

$86,763

$119,275

$101,745

$90,150

2011/12

2010/11

2009/10

2008/9

$$$$

$$$$$$$$$$$$$

$$$$$$$$

$$$$$

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Dean of Students Office


1. Implement Maxient database system and load in all Student Care Team and conduct information

2. Establish official use of grounds policy and promulgate to the rest of the University

3. Develop a communication plan in collaboration with UofL Hospital regarding transportation for students with injuries and mental health incidents

4. Create a committee to include Athletics, SGA and Student Affairs representatives that will meet on a regular basis to discuss issues and initiatives of mutual interest

5. Continue to expand student leadership programs and increase funding to assist with student retention efforts


1. Club Programming Committee (CPC) - The CPC provided funding for a number of events in 2011-2012 that contributed to diversity efforts on campus

2. Suicide Protocol - A specific Suicide Protocol was created in conjunction with LGBT services in order to meet the needs of their student population

3. National Pan-Hellenic Counsel Advisor (NPHC) - As a result of a program coordinator resigning and due to an adjustment in strategic programming objectives, funds were identified to create a first ever NPHC Coordinator position


1. Mediation Initiative - Implemented a pilot program of a student-run mediation initiative through collaboration with the Office of the Ombuds, Counseling Center, and Housing & Residence Life

2. Student Care Team (SCT) - For the reporting period, the SCT focused on the following areas to support academic units: phone consultations; training for a variety of departments across campus (including Business School, Academic Advisors, a Delphi Center Dine and Discover, English Department, and Kent School of Social Work); and providing the newly created Guide for Dealing with Difficult Student Situations and the creation of a behavioral agreement to be used by both the Dean of Students Office and Housing and Residence Life to include Campus Health and Counseling Center appointment expectations. The suicide protocol was also finalized and the SCT worked with specific offices in order to best meet the needs of students.

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Disability Resource Center

DEPARTMENT OVERVIEW

The Disability Resource Center (DRC) staff coordinate support services for qualified students with disabilities, serves as a resource to other units on disability compliance issues, and advocate for systemic change to enhance the accessibility of our campus. We continue to collaborate with virtually all units within the University. The DRC is a strong partner with academic units identifying access barriers for students and working collaboratively with students and faculty to reduce or eliminate these barriers.

MISSION: The mission of the Disability Resource Center is to coordinate services that ensure that individuals with disabilities have equal access to take full advantage of the University’s educational, social, and cultural opportunities.

CONTACT INFORMATION

Director: Cathy Patus Location: Stevenson Hall Phone: 502-852-6938 Website: www.louisville.edu/disability

GOALS

1. Assist with recruitment of qualified students with disabilities and provide services and information to ease the transition into postsecondary education

2. Provide and coordinate support services for enrolled students with disabilities

3. Develop and administer assessment instruments/activities with emphasis on continued modification and improvement of services for students

4. Facilitate development of leadership, self-advocacy and independent living skills of students with disabilities

5. Assist with University-wide efforts to comply with Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990

POINTS OF PRIDE

1. Disabled Student of the Year - This award was resurrected/awarded. Student recipient received $300 cash award and was recognized at DRC Cookout and Student Life Awards Program

2. Formation of Technology Access Work Group - DRC staff provided advocacy for institutional attention to accessible technology, resulting in formation of a work group who will address all issues related to accessible technology; this work will be on-going and will occur in phases, identifying and involving other units of the University as needed

3. Planning the Disability Symposium - DRC staff participated in the state Americans with Disabilities Act (ADA) Task Force and was instrumental in gaining support, collaboration, and partial funding for a Disability Symposium to be held on the UofL campus in November, 2012

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Disability Resource Center


1. Finding a Focus: Overcoming Obstacles with a Disability in College – The DRC collaborated with graduate assistants in the Career Development Center to provide an informational program; the topic of this event was strategies and self-advocacy skills used by students with disabilities in higher education

2. Let’s Talk Lunch: Disability Micro-aggressions - The DRC collaborated with the Cultural Center on a Let’s Talk Lunch attended by both students and staff; the topic of this event was “Micro-Aggressions, Subtle Forms of Discrimination, Against Individuals with Disabilities”

3. From the White House to the Court House: Making the Case for Accessible Math - The DRC collaborated with Steve Noble, nationally known authority on accessible math and science, to bring Mr. Noble to campus for a presentation on legal requirements and practical “how-to’s” regarding math and science accessibility; this program was attended by staff and faculty.

4. Kent School Program - DRC staff collaborated with Kent School of Social Work and community agency reps to present a Diversity Forum focused on disability; attended by students, staff, faculty, administrators, and community


1. Basically, All DRC Activities Support Diversity and Inclusion

2. Service on Commission On Diversity and Racial Equality (CODRE) - DRC Director serves on the CODRE as a representative of the DRC; in addition to general membership, the Director chaired the Staff Concerns Committee for academic year 2011-12

3. Collaboration with Conect Peer Mentors - DRC staff provide training for Conect Peer Mentors regarding mentoring students with disabilities

4. Veteran Services - Service on Vet Services advisory group


1. Membership on JCPS (Jefferson County Public Schools) and OVEC (Ohio Valley Educational Cooperative) RITT’s (Regional Interagency Transition Teams)

2. Consultations with OVR (Office of Vocational Rehabilitation), OFB (Office for the Blind), KSB (Kentucky School for the Blind), KSD (Kentucky School for the Deaf)

3. Liaison to JCPS PACT (Providing Access to Community Transition) Program

4. Supplemental Note-taker Services DRC Tests Administered

Test

s A

dm

inits

ered

2008-2009 2009-2010 2010-2011 2011-2012 Year

2500

2000

15001896

2161

24772229

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Housing and Residence Life

DEPARTMENT OVERVIEW

The core values of our program mirror our mission statement which focuses on safety, comfort and academic success. Specifically, we focus on student development and growth as they transition to campus and continue through their UofL experience. We provide opportunities for community living, service to others, campus involvement and learning independent living concepts.

MISSION: Housing and Residence Life promotes a safe, convenient, inclusive, and healthy living-learning environment which provides opportunities that help engage students, facilitate student and faculty connections and encourage student success.

CONTACT INFORMATION

Director: Shannon Staten Location: West Hall Phone: 502-852-6636 Website: www.louisville.edu/housing

GOALS (2011-12)

1. Acknowledge that our residents are our strongest asset by consulting with residents, encouraging and educating student leadership, and focusing on providing quality customer service

2. Establish the University of Louisville Housing and Residence Life program as a nationally known “teaching” program for Housing and Student Affairs professionals

3. Continue to update our administrative processes and options for students through innovative and user friendly technology and student controlled systems

4. Move the vision forward to increase campus housing, create a more unified housing program for our residents and extend campus life services on the Belknap and Health Sciences campuses and into the community

5. Identify ways to build relationships with academic and administrative units in order to be integral in building campus community for student retention and satisfaction

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1. Expanding�Security�Measures�On-Campus�and�to�Affiliated�Communities - Worked with Campus police to conduct safety tours, conducted quarterly drug sweeps with the K-Nine team, assisted the campus Fire Marshall with monthly tours of the Greek Houses, provided additional security patrols between August and October on the west side of campus between 10:00 p.m.– 3:00 a.m.

2. Developing and Maintaining Strong Working Relationships with Campus Partners who Impact Our Students - Met regularly with the Bursar, Admissions, Financial Aid and IT in order to strengthen the work we are doing

3. Expanding Academic Relationships and Support - Worked with one of the faculty to collaborate with a class on sustainability to measure electricity usage in the halls; purchased a data program that monitors usage in halls and reports through web pages to students about their space

POINTS OF PRIDE

1. Grant Recipient - Won an educational grant through Southeastern Association of Housing Officers (SEAHO) to support the programmatic initiatives tied to raising awareness through dialogue on issues affecting men, specifically for “Meats and Potatoes”

2. On Campus/Vendor Partnership Award - Won an award for our collaboration between University of Louisville Properties (ULP)/EDR Trust and Housing and Residence Life (HRL) for using JTurner Surveys to assess move-in and renewal satisfaction of students and parents

3. First Year Programming Model - Redesigned our first year programming model to be a two-semester model with the intentional outcomes of assisting students as they acclimate into the second semester; the topics became the basis for the returning halls’ programming as well

4. First Year Live On Requirement - Completed requirements for the first year live on, obtained permission from the university to proceed, educated various departments on the process, and worked with families and students to ensure it went smoothly

5. Continuing a Strong Collaboration with EDR Trust to Provide a Seamless On-Campus Environment - We continued to work on this by bringing all levels staff into the expectation for collaboration and unified processes; staff selection and collateral assignments for Residence Life Coordinators (RLCs) continued to strengthen

6. Retooling Our Marketing Portfolio and Recruitment Material - We worked together to redesign our logos, our printed materials and our on-line information to be up-to-date for our students and to be very sharp and attractive; we decided to unify the swag items given to staff and students and were more cost efficient in those efforts

Num

ber

of

Bed

s

HOUSING BEDS FILLED

Year

2008/9 2009/10 20010/11 2011/12

5k

4k

3k3,300

4,0134,206

5,089

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1. Increase living learning or themed communities by at least one new community: International Living through Arts & Sciences

2. Continue to update traditional facilities providing student-friendly and welcoming environments: update Louisville Hall Lobby, upgrade 20 University Tower Apartments, start design of MedDent lobby renovation

3. Continue to explore and evaluate methods for using technology in all of our operations: upgrade RMS to correct difficulty with student self-assign; install computers at front desks for student guest sign in and other options; identify electronic support for on-call staff and other service based staff such as facility assistants and Resident Assistant Technical Support (RATS); taking student staff application process to electronic format

4. Reduce overhead expenses for facilities and operations: outsource some maintenance, combine efforts with ULP

5. Formalize our learning outcomes and assessment for student leadership skill development and the first year programming model


1. Themed living communities - Developed a themed community, Rustin Community, for social justice: gender issues

2. “Our Love is Color Blind” - Although interracial relationships are becoming more common, four lovely interracial couples openly talked about the varied challenges of their relationships

3. “Urban Living 101: So What Was He Wearing?” - The slaying of 17-year-old Trayvon Martin, the Florida high school student who was shot and killed sparked a national dialogue on race and gun control; students came together for a thought provoking discussion and to sort out the facts of the disturbing case


1. “Date Auction & Dinner for Two Charity Challenge” - ULP, SODEXO, Intrafraternity Council (IFC), Panhellenic, National Pan-Helenic Council (NPHC), Reserve Officers Training Corps (ROTC) and UofL Athletics joined forces to host the 2nd annual date auction with proceeds going to various charities

2. Residents Student Association “Giving Back to the Community” - Each hall was encouraged to select a local agency to volunteer for or provide needed items. Agencies included: Scholar House, Wayside Mission, the Heart Walk, and the Ronald McDonald House

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Intramural-Recreational Sports

DEPARTMENT OVERVIEW

The Department of Intramural and Recreational Sports serves to improve the quality of student lives using sports and fitness activities to achieve that goal. Intramural and Recreational Sports encourages students to get involved in some activity that will enable them to develop a healthy lifestyle. Students can choose from a wide variety of activities ranging from fitness classes to competitive Intramural Sports to Sport Clubs. Our motto is “A Sport for Everyone and Everyone in a Sport.”

MISSION: The Department of Intramural and Recreational Sports’ goal is to improve the quality of life and sense of belonging for all members of the University of Louisville community. Through participation in a variety of sports and fitness activities, participants achieve an improved level of physical, emotional, and social well being within a welcoming environment.

CONTACT INFORMATION

Director: Dale Ramsay Location: Student Activities Center E-102 Phone: 502-852-6707

Website: www.louisville.edu/intramurals

GOALS (2011-12)

1. Continue to work on the planning of the new Student Recreation Center (SRC); continue to work with University Planning Design and Construction (UPDC), the design architect, develop the budget, staffing plan, investigate purchases, etc.

2. Continue to collaborate with Student Health and Get Healthy Now on offering Pilates and Yoga classes to the UofL community

3. Implement new activities (Team Handball League, Fraternity Kickball, and Fraternity Disc Golf) into the Intramural Component of our program

4. Investigate a possible solution for the All-Campus Champions Boards as we transition into the SRC

5. Continue to work with Nelligan Sports Marketing in securing sponsorships for the Department of Intramural – Recreational Sports

POINTS OF PRIDE

1. The New Student Recreation Center Project - In April, ground was broken on the new $37.5 million, 128,000 sq. ft. Student Recreation Center; the anticipated opening date is October of 2013

2. Canoe Regatta - The Canoe Regatta continues to be wildly popular and is without question one of our benchmark events and is also unique to almost every other university in the nation

3. Faculty/Staff Golf Tournament - The Intramural and Recreational Sports Department sponsored the 20th Annual Faculty/Staff Golf Scramble, which was held at Nevel Meade Golf Club

4. Project Graduation - For the past fourteen years we have provided the recreation space in the Student Activities Center for post-graduation celebrations; Project Graduation provides a safe alternative to the alcohol-related parties normally associated with high school graduation.

5. Intramural Awards Luncheon - This year was our 25th edition of the annual Intramural Sports Awards Luncheon; we gave out awards in honor of Dale Orem, Lou Frankel, Frank Nuxoll, Alfred Smith, and Tony Crush; we also named the Official of the Year Award after James Breeding this year; various students and organizations were recognized for their achievements throughout the school year

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Intramural-Recreation Sports


1. Continue to work on the planning of the new Student Recreation Center; our focus this year is equipment selection, finalizing the SRC budget, developing an operational/staffing plan, and selecting a software platform

2. Implement operational changes at Humana Gym; Humana will be reduced to one shift effective the Fall of 2012

3. Work in identifying a software platform that will enable us to move to on-line registration in the Intramural component of our program

4. Implement mock emergency training to enable our staff to respond more effectively in emergency situations

5. Work with University Archives to digitize previous year’s All-Campus Champions Boards as we transition into the SRC


1. International Nights - We worked with the International Center, who helped us market the event directly to the various international clubs

2. Student Employee Picture Display - This board reflects the diversity of our staff, which his over 40% female and 40% minority

3. Intramural Champions Board - It serves to celebrate the diverse nature of our participants

4. Badminton Club - Membership in the club has included a strong international contingent, with members from various countries around the world


1. Tae Kwon Do Club Holiday Food Drive2. Tai Chi Club, Louisville Tai Chi Day and World Tai Chi

Day3. Jerry Barry and the American Legion Christmas and

Easter programs

Intramural Sports Program Participants

Participants


1. Nelligan Sports Marketing - Our arrangement with Nelligan continues to be a financially successful one for our department

2. Student Government Association (SGA) Cardinal Corner - SGA contributes $10,000 to the Intramural-Recreational Sports Department. In return, students get to use the Cardinal Corner at no cost

3. Athletic Department - We work closely with Athletics in cooperatively sharing the use of each other’s facilities

4. Financial Aid - Our department works closely with Charlie Schnell in the Financial Aid Office to recruit College Work Study/Cardinal Covenant students to work in the Intramural Department

5. Student Recreation Center Project - We continue to work collaboratively with various University departments as we move forward with the SRC project; these include University Planning and Design, Vice-President for Finance, SGA, and the Dean of Students

2011/12

2010/11

2009/10

2008/9

7k 8k 9k 10k

9,528

9,400

8,824

7,697

Year

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Student Activities and Student Activities Center

DEPARTMENT OVERVIEW

The University of Louisville Student Activities Department provides activities and services for the University community. Greek Life, Student Programming, Student Activities center, Off Campus Student Services, Recognized Student Organization Support and Activities Administration comprise the functional areas of the department. A majority of programs and services are student initiated with advising and support provided by the professional staff of the department. The department promotes students to become involved in the out of class experiences of the University. The department delivers programs and services primarily through the Student Activities Center, the Red Barn, Davidson 105 and Greek Row but is not limited to these facilities as many programs and services take place in a variety of setting on and off campus.

MISSION: The mission of the University of Louisville Student Activities Department is to provide activities and services for the University community. Through its various boards, committees, and staff, it provides cultural, social, and recreational programs, aiming to make the out-of-class experience a part of the total educational process while advancing the institutional mission. These programs promote a sense of community and loyalty to the University while serving as a place for social, intellectual, and developmental growth for students as individuals or as part of a group.

CONTACT INFORMATION

Director: Tim Moore Location: Student Activities Center W310 Phone: 502-852-6691 Website: www.louisville.edu/studentactivities

GOALS

1. Serve as UofL’s primary resource to positively engage all UofL students to be involved in out-of-class activities for the UofL community; provide an outstanding professional preparation experience for graduate students entering the field of campus activities

2. Cultivate a favorable environment that is welcoming and offers desired programs and services to create a dynamic campus life program for UofL students

3. Be recognized as the leader in providing quality service to the UofL community

4. Expand and renew facilities to create a vibrant campus “living room”

5. Foster traditions and spirit at the University that instills a sense of pride and purpose in students and alumni

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Student Activities and Student Activities Center


1. Perspective Students - Working with the office of Admissions, the department plays a key role with a variety of perspective and admitted student events, including daily campus visits

2. RSO Support - In collaboration with the Student Government Association, we also hosted a mandatory RSO Summit in the fall semester and one for the first time on the Health Sciences Campus (HSC) for all the HSC student organizations

POINTS OF PRIDE

1. 400 Recognized Student Organizations (RSO’s) - There are 400 RSOs at UofL, an increase from 250 in 2007 2. �Over�10%�Greek�Affiliated� -�With 30 Greek chapters, 10.5% of undergraduates are affiliated with a Greek chapter and

have a 14% higher graduate rate than other students3. 1.5 Million - An estimated 1.5 million people visited the Student Activities Center over the past year, making it one of the

most highly trafficked buildings on campus4. Traditions - The department supports Homecoming, Family Weekend, Fryberger Greek Sing, Crawfish Boil,

International Fashion Show and other UofL traditions5. First Impression - Over 13,000 guests of the University and Department of Admissions’ daily campus visit program

meet in W310B and are received through the Student Activities’ suite front desk


1. Divine 9 - Through intentional efforts, all nine NPHC chapters are now present at UofL and active

2. Recognized Student Organizations - The Student Activity Center (SAC) and RSO’s hosted many events that support cultural diversity that include the Chinese Moon Fest, Study Abroad Fair, BABA Week and more

3. International Fashion Show - features collaboration with several cultural, international, and ethnic student organizations to celebrate our diverse range of cultural backgrounds

4. Collins Tuohy - The Collins Tuohy lecture addressed issues of social inequality and encouraged students to abandon their prejudices and expand their understanding of their fellow humans


1. Kentucky Center for the Arts (KCA) - In cooperation with the KCA, the Student Activities Board and Office of Student Activities continued to offer $15 tickets for selected events to students, faculty and staff through the “Arts Madness” program

2. Heart Walk - Student Activities sponsored a team and recruited walkers in the 2011 American Heart Association’s HeartWalk

2 m

1.5 m

1 m

10 k

5 k

SAC Traffic (number of people through building)SAC Reservations

2008-2009 2009-2010 2010-2011 2011-2012

1.5 million2.02 million

1.7 million1.9 million

5,639 6,5058,339 7,999

19

Student Counseling Center

DEPARTMENT OVERVIEW

The Counseling Center provides short-term mental health counseling for all currently enrolled students. We also serve as a training site for graduate students in clinical and counseling psychology and provide psycho-educational assessments for Learning Disabilities and Attention Deficit Hyperactivity Disorder.

MISSION: The Counseling Center supports the academic mission of the University of Louisville by providing quality mental health services and programs to assist students in achieving their personal and educational goals. We also contribute to the broader mission of the University by providing training to new mental health professionals.

CONTACT INFORMATION

Director: Kathy Pendleton Location: Student Services Annex Phone: 502-852-6585 Website: www.louisville.edu/counseling

POINTS OF PRIDE

1. Electronic Scheduling & Records - Implemented an electronic scheduling and records system effective January 2012

2. Reception and Waiting Room Expansion - The office reception area and waiting room were moved to the former campus health space creating a larger reception area and waiting room

3. Staff Increase - Hired two masters level clinician to help cover the increased demand for services4. �Learning�Disabilities�/�Attention�Deficit�Hyperactivity�Disorder�(LD/ADHD)�Assessments�-�Completed

52 LD/ADHD assessments; the additional income was used to purchase assessment protocols ($3,805), fund office renovations ($8,622), Titanium Lease Agreement ($1310) Grant Aid Cost Share ($2925), and professional development

5. Increase in Services Provided - 7,063 scheduled appointed which represents a 48% increase; completed 784 new intake appointments and a 66% increase in the number of 1:1 individual appointments

GOALS (2011-12)

1. Implement student satisfaction survey2. Continue to strengthen the relationship between

the Counseling Center and Kent School of Social Work

3. Seek a funding source to update camera for live supervision

4. Continue assessment/research relationship with Dr. Jesse Owen, ECPY (Department of Educational and Couseling Psychiatry)

5. Implement a triage system to reduce the wait time for appointments


1. Counseling Center Directors Meeting - Meeting with directors from Spalding, Bellarmine and Indiana University Southeast regarding collaborating on possible future internship consortium

2. Upward Bound - Presentation: Time Management & College (Terri White)3. Spalding University - Practicum placement for 3 doctoral level students in Clinical Psychology4. Health Promotions Cost Share - Contributed to the cost of E-checkup; collaborated with Health Promotions to

share the waiting room and receptionist

Scheduled Counseling Sessions

7k

6k

5k

4k

3k2008-2009 2009-2010 2010-2011 2011-2012 Year

Ses

sio

ns

3,0873,570

4,758

7,063

20

Student Counseling Center


1. Implement the web-based component of Titanium to streamline the intake process

2. Complete the conversion of all current records from paper to electronic records

3. Update the Counseling Center website4. Implement the student satisfaction survey5. Create office/work space for graduate assistants


1. Lesbian Gay Bisexual and Transgendered (LGBT) - LGBT Therapy Group addressed issues regarding acceptance/non-acceptance from family or peers, the coming out process, dating, self-esteem, anxiety, depression, etc.

2. Women’s Group - Women’s Therapy Group: provided the opportunity to share with others issues of common concern including life transition, intimate relationships, depression, anxiety, identity, self-esteem, family, and interpersonal problems

3. Commission on the Status of Women - Committee and sub-committee membership

4. Commission of Diversity and Racial Equality - Committee and sub-committee membership

5. Delta Sigma Theta Sorority, Inc. - Presentation on Body Image & Healthy Relationships


1. Presentation on the importance of a positive self-image for Delta Sigma Theta Sorority and Delta Gems event

21

TRiO Student Support Services

DEPARTMENT OVERVIEW

TRiO Student Support Services (SSS) is a Title IV academic retention program designed to assist first-generation, low-income, and/or students with disabilities toward the successful completion of their postsecondary education. Our staff provides one-on-one personal and academic assistance and advocacy for students on their caseload. Our services include free tutoring (and/or referrals for tutoring), mentoring, leadership opportunities, cultural enrichment activities and events, graduate school visits and application assistance, financial support to help reduce educational loan burdens, and a variety of workshops and seminars that address study skills, financial literacy, goal setting, and personal development. We monitor student Grade Point Averages’s (GPA’s) and implement individualized academic improvement plans when needed, provide access to GRE, PRAXIS, MCAT, LSAT, GMAT and other graduate school resource materials. We also provide opportunities for students to volunteer within the community and assist them with writing their resumes, finding employment, crisis intervention and serve as a referral source for support services outside of our scope of operation. All of our services are provided free to participants.

MISSION: The University of Louisville’s Student Support Services program is designed to assist first-generation, low-income, and or students with disabilities towards the successful completion of their postsecondary education, while promoting a supportive institutional climate.

CONTACT INFORMATION

Director: Nadine Petty Location: Davidson Hall, Room 106 Phone: 502-852-1406 Website: www.louisville.edu/trio

GOALS (2011-12)

1. Function at capacity by serving at least 140 students. Take part in Orientation as a recruiting tool for incoming students. Market our services with Academic Affairs

2. Develop an in-house tutoring program that specifically meets the needs of our individual students

3. Persistence: 75% of our participants will remain enrolled from fall to fall

4. Academic Standing: 80% of our participants will be in good academic standing at the end of each academic year

5. Graduation Rate: 55% of our participants will graduate within six years

POINTS OF PRIDE

1. Kentucky Association of Educational Opportunity Program Personnel (KAEOPP) Scholarships - KAEOPP, our state TRiO chapter, awards annual scholarships; of the 3 students who we submitted, 2 were awarded scholarships during the 2011-2012 academic year

2. First Annual Student Awards Ceremony - We hosted an Awards Ceremony recognizing academic performance of our TRiO students

3. In-House Tutoring Program - SSS has established a tutoring program to meet the individual needs of our participants

22

TRiO Student Support Services


1. Summer Bridge Workshops - We collaborated with the Career Center, Ekstrom Library, REACH, Class Act Federal Credit Union and Health Promotions to facilitate the following workshops: Considering Careers, UofL Information Literacy, Learning Styles, Financial Literacy and Health and Wellness respectively

2. Outreach Program Collaboration - Upward Bound refers graduates of their program to us once they have established that they will be attending UofL; SSS collaborates with Upward Bound in using the Student Clearinghouse for Outreach Programs in order to track SSS students who are no longer attending the University

3. Kosair Children’s Hospital Volunteer Activity - SSS staff and students, in collaboration with the Cultural Center’s Porter Scholars and students from the Commuter Student Services, volunteered their time to make Valentine’s Day cards for the children of Kosair

4. Tornado Relief Collection - SSS collaborated with the Pan African Studies Department to collect and deliver donation items for the victims of the Henryville, Indiana tornado

5. Self-Love - SSS collaborated with the UofL Office of Health Promotions and the City of Louisville’s Planned Parenthood and Connect Immunity to offer a seminar and panel discussion on self-esteem, relationships, sexual health, and love and acceptance of self; the seminar provided a way for non-TRIO students to interact with TRIO students in an informal setting


1. Secure sponsorship to send students to a TRIO Student Leadership Conference in the spring of 2013

2. Collaborate on a service or civic engagement project with another Kentucky SSS program by summer 2013

3. Inform faculty and academic staff of our services through classroom presentations in the fall 2012 as a means of developing further recognition and support from the Division of Academic Affairs


1. National Acrobats of the People’s Republic of China - As a cultural activity, SSS purchased tickets for students to see a performance of the National Acrobats of the People’s Republic of China

2. Blue Man Group - SSS facilitated and financed a cultural activity for students to see a production of Blue Man Group at the Kentucky Center for the Arts in order to expose them to an interactive multimedia theatrical performance outside of their cultural norm

3. Dive into Diversity - Participants developed personal insight on the meanings of culture, stereotypes, and bias through activities that challenged the limits of the way they think about themselves and other people


1. Hearts for Children: Kosair Children’s Hospital - Students volunteered to make cards for Valentine’s Day for children at Kosair Children’s Hospital

2. Tornado Relief Drive - We collected personal hygiene items donated by students and delivered the collected items to WHAS (a designated drop off point for the Indiana Tornado Relief)

3. Berea Kentucky Food Bank - TRIO SSS students attending TRIO Day in Berea, KY donated non-perishable food items to the Berea Food Bank

23

Additional Highlights From the Division of Student Affairs

International Service Learning Program We continue our commitment to providing students with

opportunities for community service and international travel. More than 100 students participate in six programs coordinated by the Division of Student Affairs; This past year students traveled to Africa, Asia, Central America, Europe, West Indies, and India. Parents Program Engaged parents through Orientation and Welcome Week programs; created an electronic newsletter sent out to more than 4,000 parents each month; created ways for parents to interact with the University via social media, an updated website and Family Weekend programs.

Veteran Symposium For the past four years the Division of Student Affairs has coordinates the national Veteran Symposium for Higher Education. The program is designed for Higher

Education staff that work with student veterans and highlights new research and best

practice programs in the area of veteran services. The symposium draws 200 participants from more that 30 states. National program supporters include American College Personnel Association (ACPA), National Association of Student Personnel Administrators (NASPA), National Academic Advising Association (NACADA), and Servicemembers Opportunity College.

Professional Development Committee

Continued our commitment to professional development through ongoing programs developed by the internal

Professional Development Committee. Programs included the annual summer academy, classified staff retreat, brown bag lunch discussions, and social events designed to recognize staff contributions and build community.

Student News and Events The Division of Student Affairs publishes a weekly email to all 20,000 students and maintains the campus wide student event calendar to let students know what going on across campus. Members of the campus community submit upcoming events and news items for the newsletter and campus-wide calendar.

Development Efforts Hired a Student Affairs Development Director to build relationships with alumni, parents, and potential corporate

partners. Initial efforts included working closely with University Advancement to update donors’ databases, developing development priorities and strategies, creating Student Government Association and Greek alumni programs, and a legacy brick program in the West

Student Activities Center courtyard.

Commitment to the Profession As one of the premier Student Affairs program in the country we take seriously our commitment to give back to the profession. We actively seek out opportunities to host national events including the Association for Student Conduct Administration’s Don Gehring Institute, the National Association for Campus Activities National Leadership Conference, the American College Personnel Association national conference, the Veteran Symposium for Higher Education, and a variety of state and regional meetings and workshops. Our staff continue to assume leadership roles in national organizations and share research and best practices through presentations at national, state, and regional meetings.

Taking it to the next level!

Student Affairs

24

Staff Snapshot

Staff Type No.

Full-time Professional/Classified Staff: 84

Part-time Professional/Classified Staff: 2

Graduate Assistants: 14

Student Staff on Payroll: 323

Student Interns: 12

Practicum Students: 9

TOTAL: 444

PROFESSIONAL AND CLASSIFIED STAFF

GENDER

Gender No. of Staff % of Staff

Female 51 59%

Male 35 41%

TOTAL 86 100%

ETHNICITY

Ethnicity No. of Staff % of Staff

White 66 77%

African American 19 22%

Hispanic 1 1%

Other 0 0

TOTAL 86 100%

25

Student Affairs

Performance Metrics

Metric 2008-2009 2009-2010 2010-2011 2011-2012Total Professional Staff 74 76 88 86

Students Employed by Division – Fall Semester

480 318 367 323

Professional Meetings/Programs Hosted

2 6 6 5

VPSA Main Website Total Page Views NA 104,483 170,904 140,754VPSA Main Website Unique Visitors NA 22,129 26,546 30,098

Voting in SGA Elections 3,050 2,363 2,778 2,435

Housing Beds 3,300 4,013 4,206 5,089% of Freshman on Campus 64% 59% 61% 71%

% Students on Campus 20% 24% 32% 30%

Scholarships Awarded 71 102 56 71Scholarship Dollars Awarded $20,321 $22,750 $18,450 $21,900

New Development Funds Collected $16,403 $15,648 $94,257 $23,333Student Affairs Dollars Generated from

UofL Cares$4,381 $5,220 $5,710 $6,854

Counseling Center Assessments 28 25 36 52Counseling Center Scheduled Sessions 3,087 3,570 4,758 7,063

Total # of Students on Greek Rosters 1,369 1,490 1,494 1,665Fraternities on Campus 16 16 17 18Sororities on Campus 10 10 10 12

RSO’s on Campus 259 351 394 400

Student Activities Board Program Attendance

20,412 27,615 25,636 21,347

Family Weekend Attendance - # of Families

230 130 182 178

DRC - Tests Administered 1,896 2,161 2,477 2,229

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Metric 2008-2009 2009-2010 2010-2011 2011-2012DRC - # of Classes Note Taker Services

Provided459 528 479 492

DRC – Accommodation Letters Provided to Students

NA NA NA 2,313

Student Care Team - Student Issues NA NA NA 244

New Students Registered in Cards Career Link

2,989 3,139 2,639 2,199

New Employers Registered in Cards Career Link

1,267 839 981 545

New Posted positions in Cards Career Link

2,801 1,898 2,338 1,991

Career Center Assessments 1,421 1,365 624 581Career Center Coaching Sessions 1,404 1,218 1,299 1,286

SAC Traffic - # of People thru Building 1,900,000 1,732,539 2,018,066 1,500,000SAC Reservations 5, 639 6,505 8,339 7,999

Intramural Traffic – # of People Using Gym Facilities

450,000 469,785 470,586 434,958

Intramural Sports Program Participants 7,697 8,824 9,400 9,528Intramural Sports Clubs 17 18 23 20SAC Game Room Usage 40,198 37,537 37,383 40,932

CPC Events Funded 124 161 184 149CPC Dollars Awarded 90,150 101,745 119,275 86,763

International Service Learning Student Participants

29 80 99 102

SOUL Participants 161 598 608 594Alternative Spring Break Participants 19 34 33 36Speech and Literature Distribution

Requests105 84 31 24

Total Student Service Hours – CELS 6,930 12,136 10,934 22,303

Parents Receiving Newsletter – Mailing List

1,467 1,523 4,163 4,244

Student Programming BudgetSGA, SAB, ELSB

$240,000 $240,000 $240,000 $263,500

Total Budget (General, Program, Housing, SGA)

$11,862,999 $11,901,112

27

Student Affairs Vice President for Student Affairs (502) 852-6933Dr. Tom Jackson, Jr. http://louisville.edu/student affairs

Dean of Students/Associate Vice President (502) 852-5787Dr. Michael Mardis http://louisville.edu/dos

Departments and Directors:

Career Development Center (502) 852-6701Leslye Erickson http://louisville.edu/career

Civic Engagement, Leadership & Service (502) 852-5787Pam Nessle Curtis http://louisville.edu/leadership

Counseling Center (502) 852-6585Dr. Kathy Pendleton http://louisville.edu/counseling

Development and Parents Programs (502) 852-6933Dr. Glenn Gittings https://louisville.edu/studentaffairs

Disability Resource Center (502) 852-6938Cathy Patus http://louisville.edu/disability Housing & Residence Life (502) 852-6636Shannon Staten http://louisville.edu/housing

International Service Learning Program (502) 852-6933Dr. Joy Hart and Dr. Kandi Walker http://louisville.edu/Faculty Coordinators student/islp Intramural Sports & Recreation (502) 852-6707Dale Ramsay http://louisville.edu/intramurals

Student Activities / Student Activities Center (502) 852-6691 Tim Moore http://louisville.edu.studentactivities

Special Programs and Development (502) 852-7467George J. Howe http://louisville.edu/studentactivities/redbarn

TRiO Student Support Services (502) 852-1406Nadine Petty http://louisville.edu/trio

28

The Division of Student AffairsStudent Activities Center W301, University of Louisville, Louisville, KY 40292

Phone: 502-852-6933 Website: http://louisville.edu/student

Annual Report 2011-12

Documents

Transcript of Annual Report 2011-12