Annual Report - 2010-11 English.pdf

GOVERNMENT OF KARNATAKA

DEPARTMENT OF CABINET AFFAIRS

And

DEPARTMENT OF PERSONNEL

And

ADMINISTRATIVE REFORMS

ANNUAL REPORT

2010-2011

2

INTRODUCTION

The Department of Cabinet Affairs and the Department of Personnel and

Administrative Reforms mainly deal with:

a) The State Government‟s personnel management that

facilitates implementation of policies, structuring and

management of personnel of all departments of

Government and providing advice and guidance

in all service matters.

b) All matters concerning the process of Administration with a view to

increase efficiency and bring improvement in the

quality of work in every sphere of administration.

FUNCTIONS:

The functions comprise four broad groups as under:-

1. NODAL FUNCTIONS:

1. Formulation of Personnel policies on matters relating to

recruitment, promotion and conditions of service.

2. Reservation for SC/ST and other backward classes in the Civil

Services.

3. Morale of the services including disciplinary and vigilance procedures.

4. Staff Welfare.

5. Training

6. Research in personnel administration.

2. SUBSTANTIVE FUNCTIONS:

1. Cadre Management, regulation and control of the All India

Services.

2. Cadre Management, regulations and control of the State Services like

K.A.S. and the State Secretariat Services.

3. Departmental enquiries against officers working

under the administrative control of D.P.A.R.

4. Formulation of training policy and training programme in the

field of public administration.

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3. ADMINISTRATIVE MATTERS CONNECTED WITH:

1. Karnataka High Court.

2. Karnataka Lokayukta

3. Karnataka Administrative Tribunal.

4. Karnataka Public Service Commission.

5. Administrative Training Institute, Mysore.

6. District Training Institutes.

7. Karnataka Government Secretariat Training Institute, Bangalore.

8. Recruitment Committees

4. ADMINISTRATIVE REFORMS:

1. To provide management consultancy services to the various

Secretariat departments and Heads of field Departments.

2. To promote and develop the role of management in Government.

3. To disseminate information on administrative practices and modern

management systems.

4. Application of new technologies for efficient governance.

The Department of Personnel and Administrative Reforms and Cabinet

Affairs also covers certain functions that span the domain of all other

Secretariat Departments.

1. DEPARTMENT OF PERSONNEL AND

ADMIINISTRATIVE REFORMS

1.1 ADMINISTRATION WING:

The Department of Personnel & Administrative Reforms

(Administration Wing) deals with the service matters of Karnataka Government

Secretariat Section Officers, Gazetted Personal Assistants, Deputy Librarians,

Translators, Senior Assistants, Assistants, Senior Stenographers,

Stenographers, Senior Typists, Junior Assistants, Typists, Senior Drivers,

Drivers and Group-D employees of Karnataka Government Secretariat service.

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The staff position as on 31-12-2010 of Secretariat up to the level of

Group-B is as follows;

Sl.

No. Designation

Sanctioned

strength

Post

filled up Vacant

1) Section Officer 358 353 05

2) Gazetted Personal Assistants 64 64 -

3) Senior Assistants 366 356 10

4) Senior Assistant Librarian 04 01 03

5) Assistants 568 522 46

6) Drafting Assistants 08 05 03

7) Senior Stenographers 26 26 -

8) Setter 01 01 -

9) Stenographers 395 345 50

10) Junior Assistants 481 334 147

11) Typists / Senior Typists 301 122 179

12) Binder 01 - 01

13) Assistant Binder 01 - 01

14) Telephone Operator 06 03 03

15) Asst. Typewriter Mechanic 02 - 02

16) Drivers 117 75 42

17) Group-D 937 622 315

18) Clock Mechanic 01 01 -

The Multigraph sections situated in Vidhana Soudha and M.S. Building

takes out the copies of Stencils, Xerox sent by various departments of the

secretariat and also undertakes the binding of Registers and other books.

From 2009, direct delivery system of Tappal from G.P.O to the

concerned Administrative Departments has been introduced and tappals

received from various Departments of the Secretariat are being sorted out for

being sent to different departments and local tappals are being sent through

Muddam and outstation Tappals are being delivered through the post offices

situated in Vidhana Soudha and M.S. Building.

The subject relating to postings of staff belonging to Group-B, C and D

officials to the Chief Minister`s Secretariat and establishments of Ministers on

deputation / contract basis and the terms and conditions of appointments of the

P.A.‟s of Rajya Sabha / Lok Sabha members and the Ministers in charge of

Districts are being dealt in Administration Wing.

Accounts-1

Accounts-A Section

Matters relating to salary and supplementary bills of Group-C officials

of the following departments, viz.,

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1. Law, Justice and Human Rights Department

2. Parliamentary Affairs & Legislatioin Department

3. Agriculture & Horticulture Department

4. Social Welfare Department

5. Forest, Ecology, & Environment Department

6. Women & Child Development Department

7. Animal Husbandry & Fisheries Department

8. Home Department

9. Co-operation Department

10. Rural Development & Panchayath Raj Department

11. Kannada, Culture, Information & Tourism

Department

12. Information Technology, Bio-Technology, Science &

Technology Department

13. Education Department

14. Planning, Programme Monitoring, Statistcs

Department

15. Commerce & Industries Department

16. Health & Family Welfare Department

17. Finance Department

18. Karnataka Maharashtra Border Disputes Special

Legal Advisory Committee

19. Non Residence of India Committee, Karnatka

20. Youth Service Department

21. Minority Welfare Department

22. Transport Department

Accounts-B Section

1. Matters relating to salary and supplementary bills of Group-A, B officers &

Group D Officials.

2. Matters relating to computation of income tax.

3. Matters relating to scrutiny of Medical Reimbursement Bills of Deputy

Secretary & above officers, Motor Cycle Advance, House Purchase

Advance, House Building Advance and Advances for purchase of

Computers and Medical Reimbursement Bills relating to Group „A‟ &

Group „B‟Officers.

4. Matters relating to missing credits.

Accounts-C Section

Matters relating to salary and supplementary bills of Group-C officials of

the following departments, viz.,

1. Department of Personnel and Administrative Reforms.

2. Office of the Chief Secretary/Additional Chief Secretary

3. Secretariat Dispensary

4. Revenue Department

5. Department of Public Enterprises

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6. Labour Department

7. Irrigation Department

8. Energy Department

9. Establishments of Chief Minister/Cabinet Ministers/Ministers

of State.

10. Infrastructure Development Department

11. Urban Development Department

12. Housing Department

13. Public Works Department

14. Food & Civil Supplies & Consumer Affairs Department

15. Office of the Chief Electoral Officer (DPAR-Elections)

Accounts-2

EMPLOYEES GROUP INSURANCE SCHEME (EGIS) SECTION

1. Maintenance of EGIS subscriptions and settlement of claims of

officers of All India Services, KAS and Secretariat Officers/officials.

BUDGET SECTION

1. Preparation of Budget Estimates and Appendix-B pertaining to the

officers/officials of KGS.

2. Preparation of Budget Estimates pertaining to Council of Ministers.

3. Replies to Audit paragraphs pertaining to CAG Reports.

4. Reconciliation of Accounts.

5. Scrutiny and passing of bills pertaining to news papers and

periodicals of the Ministers and the officers of the Secretariat.

6. Scrutiny and passing of bills pertaining to purchase of books from

the Secretariat Library, Law Department Library and DPAL Library.

7. Disbursement of Pending National Savings Certificates.

CASH-I SECTION

1. Obtaining cheques from the State Husur Treasury and disbursing

them to the concerned officers.

2. Scrutiny and passing of DC Bills pertaining to Vehicles maintained

by the Officers of the Secretariat.

3. Scrutiny and passing of DC Bills pertaining to purchase of Stationery

articles.

4. Remuneration bills of Group C and D employees.

5. Encashment of cheques at RBI, crediting cash and cheques to the

Government Account.

CASH-II SECTION

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1. Scrutiny and passing of TA Bills/Vehicle Repair Bills/Electricity and

Water Bills/Hospitality Bills/House Rent Bills of the Council of

Ministers.

2. Scrutiny and passing of TA/HTC/LTC Bills pertaining to the officers

and officials of KGS.

3. Scrutiny and passing of DC Bills received from DPAR (Executive).

4. Scrutiny and passing of Medical Reimbursement Bills of the officials

belonging to Group C and D categories.

5. Claims regarding reimbursement of Telephone Bills of the officers of

the rank of Under Secretaries in KGS.

6. Festival Advances of officials belonging to Group C and D

categories of KGS.

1.2 SERVICES WING:

DPAR (Services-1) deals with service matters of IAS officers on the basis of

IAS (Cadre) Rules, All India Service Manuals etc., issued by the Government

of India.

The functions and duties of all the sections coming under the Services Wing

of the Department of Personnel and Administrative Reforms are indicated

below:-

Services-A:

Service matters pertaining to transfer, promotion, deputation, complaints,

departmental enquiries of IAS officers and selection to IAS.

Services-B:

All service matters of Indian Forest Service officers.

Services-C:

Annual Property returns and departmental enquiries in respect of KAS

officers.

Services-D:

All service matters of KAS officers except Annual Property returns and

departmental enquiries.

Services-E:

All matters pertaining to Group A officers of Karnataka Government

Secretariat, Chief Minister`s Secretariat and officers of all Ministers. Property

returns review and matters under Conduct Rules in respect of Heads of

Departments and Chief Engineers.

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Services-F:

All service matters in respect of Heads of Departments and Chief Engineers.

All matters pertaining to High Court of Karnataka. Appointment and Service

matters of District Judges. Matters pertaining to Bangalore Palace (Acquisition

and Transfer). Matters pertaining to Mysore Palace.

Services-G:

Annual Property returns, leave, LTC, HTC, Private and official Foreign

visits, Foreign Deputation, Training, Compulsory waiting, GPF, EGIS,

Retirement matters of IAS officers.

Services-H:

All service matters of Indian Police Service Officers.

1.3 SERVICE RULES:

Service Rules Wing of Department of Personnel and Administrative

Reforms is allocated the work relating to the recruitment and conditions of

service of Government servants. It deals with the General Recruitment Rules

and the Recruitment Rules relating to the cadres of Stenographer, Typist, First

Division Assistant and Second Division Assistant. It also deals with the

Gazetted Probationer Recruitment Rules relating to the recuritment to certain

Group „A‟ and „B‟ posts. This Wing tenders advice on the framing and

revision of the Cadre and Recruitment Rules of all the Departments.

This Wing deals with the conditions of service of Government servants like

seniority, discipline, probation, medical attendance, performance reports,

departmental examination, conduct of Government servants and so on. This

Wing is allocated the work relating to reservation for Scheduled Castes,

Scheduled Tribes and Backward Classes in State Civil Services and also

horizontal reservation for women, rural candidates, Kannada medium

candidates, project displaced persons, ex-servicemen and physically

handicapped persons.

This Wing deals with the Karnataka Government (Transactions of Business)

Rules, 1977 and Karnataka Government (Allocation of Business) Rules, 1977.

It also functions as the Administrative Department for the Karnataka

Lokayukta, Karnataka Public Service Commission and the Karnataka

Administrative Tribunal.

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The number of posts sanctioned to the Karnataka Lokayukta is 1270 of

which 734 posts have been filled. The sanctioned strength and the working

strength of Karnataka Administrative Tribunal is 234 and 198 respectively.

Similarly the sanctioned and working strength of the Karnataka Public Service

Commission is 322 and 246 respectively.

The candidates suffering from Cerebral Palsy and locomotor disability

who intend to take the competitive examination for selection to the Gazetted

Probationer Posts under the Karnataka Recruitment of Gazetted Probationers

(Appointment by Competitive Examinations) Rules, 1997 have been granted

extra time of twenty minutes per hour of examination period in the Government

Order dated 19.11.2010.

Reimbursement of medical expenses:

Five private Ayurvedic hospitals and two private Naturopathy hospitals

have been recognized for facilitating Government servants and the members of

their family taking medical treatment in AYUSH Hospitals. An amendment to

the Karnataka Government Servants (Medical Attendance) Rules 1963 has

been effected w.e.f. 28.07.2010 for reimbursing the expenditure incurred on the

medical treatment in these hospitals at the rates prescribed under the CGHS.

For reimbursement of medical expenses of Government servants 15

additional hospitals have been recognized during 2010. As a result at the end of

2010 a total of 255 private hospitals had been recognized.

Karnataka Lokayukta

Certain amendments to Karnataka Lokayukta Act 1984 have been

effected w.e.f. 23.07.2010. One of the major amendments is to vest the

Lokayukta with the power of suo-moto investigation in respect of the officers

who are within the Lokayukta‟s jurisdiction for investigation.

By Notification dated 15.07.2010 Justice Sri S.B. Majage has been

appointed as Upalokayukta.

Karnataka Administrative Tribunal

Justice Sri. A.C. Kabbin has been appointed as Chairman, KAT by

Notification dated 15.12.2010.

Karnataka Public Service Commission

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Dr. M. Mahadev (Sri Madaiah Mahadev) and Dr. H.V. Parshwanath

have been appointed as Members of KPSC by Notification dated 17.08.2010

and 20.10.2010 respectively.

1.4 PROTOCOL:

(i) STATE HOSPITALITY ORGANISATION

Kumara Krupa Guest House and Balbrooie Guest House at Bangalore,

Government Guest House at Mysore, Gandhi Nilaya at Nandi, Karnataka

Government Guest House at Ooty and Karnataka Bhavan at New Delhi are

coming under the administrative control of the State Hospitality Organisation.

These organisation are providing lodging, boarding and transport facilities to

VVIPs, distinguished persons and State Guests during their visit to the State

and looking after uninterrupted hospitality to guests without causing any

damage to dignity and honour of the State.

It is pointed out that obviously there is steep increase in the visits of guests

to the state, in recent days and also increased substantially. During the year up

to December 2010, 178 Guests along with their family members and who

were accompanied with them have been extended hospitality treating them as

State Guests and on the other hand 223 Non Paying Guests and 4304 Paying

Guests have also been provided facilities. A sum of Rs.33,94,333-00 has been

collected as per tariff rules on this account.

(ii) KARNATAKA BHAVAN, NEW DELHI

Providing boarding, lodging and transport facilities to Ministers, Legislators

and Members of Parliament and Officers of the State, who visit Delhi is also a

major task of State Hospitality Organisation of Karnataka Bhavan.

During the year about 9,152 guests were provided accommodation in

Karnataka Bhavan I, II and III and a sum of Rs. 92,87,589-00 has been

collected as per tariff.

A total Budget of Rs. 23,49,70,000-00 (Rupees Twenty Three Crores Forty

Nine Lakhs Seventy Thousands) has been allocated to the State Hospitality

Organization for the year 2010-11.

1.5 ELECTIONS:

Sl.

No. Election held on Details

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1 10.06.2010 Biennial Elections to the Karnataka Legislative

Council-2010 for 7 seats (by MLAs)

2 17.06.2010 Biennial Elections to the Council of States – 2010

for 4 seats

3 21.06.2010

Biennial Elections to the Karnataka Legislative

Council from 2 Graduate‟s (Karnataka North West

& South) & 2 Teachers‟ (Karnataka West & North

West) Constituencies.

4 13.08.2010

Bye Election for 2 seats to the Karnataka

Legislative Assembly – 2010

i) 44 – Gulbarga Dakshina

ii) 127 – Kadur

The Election Commission of India in its letter No.23/KT/2010, dated:

26.05.2010 had issued direction for Summary Revision of Photo Electoral

Rolls with reference to 01.01.2010 as the qualifying date. As per the schedule

prescribed by the Commission draft rolls were published on 21.06.2010. Final

Rolls were to be published on 30.07.2010, but the Commission extended the

date of final publication to 06.08.2010. The rolls were published accordingly.

As regards Special Summary Revision of Electoral Rolls with reference to

01.01.2011 as qualifying date based on the schedule given by the Election

Commission of India in its letter No.23/2010-Vol-III/ERS, dated: 14.09.2010,

the draft rolls were to be published on 30.10.2010 and final rolls were

published on 10.01.2011 as per the revised schedule of the Commission.

FUNCTIONS:

1. Personnel and Forms Section:

1. Personnel matters pertaining to Chief Electoral Officer; District Election

Officers, Returning Officers, Assistant Returning Officers, Electoral

Registration Officers and Assistant Electoral Registration Officers.

2. Establishment matters of Gazzeted officers, Group-C officials and Group-

D officials of D.P.A.R (Elections)

3. Supply of furnitures

4. Matters pertaining to postal facilities; Telephones; Telex Machine, etc.

5. Gazette and News Papers for circulation

6. Co-Ordination work in CEO‟s office and other miscellaneous matters.

7. Printing and supply of Forms Covers, etc., pertaining to various elections

and revision of electoral rolls etc.

8. Procurement/Printing and supply of books and publications like manual

of Election Laws, Hand Book for Returning Officers and other publicity

materials. Hand book for candidates.

9. Classification and distribution of Tappals.

10. Matters pertaining to Electronic Voting Machines.

11. Printing and supply of Ballot paper pertaining to various elections.

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12. Polling materials

13. Ballot Boxes

14. Secret seals of Election Commission.

2. ELECTORAL ROLL SECTION:

1. Preparation and revision of Electoral rolls of Assembly Constituencies

including service voters.

2. Preparation and revision of electoral rolls of Council Constituencies.

3. Remuneration regarding revision of electoral rolls.

4. Submission of monthly report on Election work to the Commission.

5. Printing of Electoral rolls including rates for printing and sale price.

6. Declaring dry day.

7. Declaring holidays on poll days.

8. Appointment of Polling personnel.

9. Pamphlets and other publicity materials issued by the political parties.

10. Code of conduct for political parties.

11. Postponement of Shandy.

12. Requisition of vehicles and buildings for elections.

13. Police Bandobust

14. Movement programme for polling personnel.

15. Free and fair elections

3. GENERAL SECTION:

1. Amendments to Election Laws.

2. Statutory instructions issued by the Commission on conduct of elections.

3. Appointment of Returning and Assistant Returning Officers.

4. Appointment of Electoral and Assistant Electoral Registration Officers.

5. Conduct of Election:

Lok Sabha

Legislative Assembly

Rajya Sabha

Legislative Council

6. Monthly return of vacancy and party position in State Legislature

7. Recognised and Registered political parties

8. Matters relating to allotment of symbol.

9. Delimitation of Constituencies.

10. Matters relating to preparation of lists of polling stations.

11. Disqualification.

12. Matters relating to various stages of election from issue of public notice till

the withdrawal of candidatures including publication of lists of contesting

candidates.

13. Counting of votes, declaration of results and allied matters.

14. Election Statistics including return of election, index card, etc.

15. Election petitions & Election expenditure

16. Safe custody and disposal of election papers/documents.

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4. ACCOUNT SECTION:

1. Budget (Central and State)

2. Payment of bills

3. Condonation of delay.

4. Reconciliation of Accounts, Consolidation of Accounts.

5. Appropriation Accounts and Audit Reports.

6. Audit objections.

7. Other miscellaneous matters relating to accounts including office imprest.

8. Reimbursement of Central Government share.

9. Claims statement of R.Os., A.R.Os., etc.

10. Allotment of funds.

11. T.A. claims

12. Inspection of subordinate offices.

5. ID CARD SECTION:- Issue of ID cards to the electors.

6. COMPUTER SECTION:- Computerisation of data pertaining to elections,

electoral rolls, etc.

1.6 LIBRARY:

The Karnataka Government Secretariat Library which is functioning from

room number 11 of Vidhana Soudha also has a branch at room number 21 of

Vikasa Soudha. Both Libraries are modernized and well furnished. About 104

personnel of the Karnataka Government Secretariat and 19 Officials who are

working in other Departments of Karnataka Government were issued new

membership during the year 2010. About 2058 new books were added to the

library‟s collection. 76 Magazines and 18 local news papers (both kannada and

English) are being subscribed.

Due to administrative reasons the post of Deputy Librarian in Vikasa

Soudha has been upgraded to the cadre of Chief Librarian. The Cadre &

Recruitment rules of the Secretariat Library have been amended. Accordingly 6

posts of Library Assistants are being filled through direct recruitment.

The Apprenticeship training which is being conducted with the sanction of

Board of Apprenticeship Training, Chennai has been continued during the year.

Currently thirteen candidates are undergoing Apprenticeship training. To

promote candidates belonging to the Rural areas for apprentice training, the

rates of stipend were enhanced during the year.

Along with the conventional services currently being provided to the

members of the Secretariat Library, a new kind of extension service to

inculcate reading habits among the members has been started by the Library.

This programme has been named as “Viramada Veleyalli Vichara Lahari” and

Kannada literates, Drama artists, Resource persons etc., are being invited to

deliver lectures to the members, besides telecasting of documentary films

produced by Information Department.

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A Hand Book containing information of Secretariat Library has been printed

for the knowledge of members. The e-granthalaya software developed by the

NIC has been installed in the Karnataka Government Secretariat Library and

information is being updated.

website of the Secretariat Library is (http://vslib.nic.in)

MAIN FUNCTIONS AND JOB DESCRIPTION OF THE WING

[SECRETARIAT LIBRARY]

1. To convene library committee meeting chaired by the Additional

Chief Secretary to Government for taking policy decisions.

2. To frame library rules according to the decisions of the library

committee.

3. Implementation of the decisions of the library committee within the

frame work of the library rules.

4. Purchase of books and magazines selected by the book selection

committee.

5. Classification and cataloguing of the books and making them

available to the members for borrowing.

6. Ensuring that there is no delay in setting the bills of book vendors by

sending respective detailed contingent bills to the accounts

forthwith.

7. Alloting of library membership to eligible government employees

after collecting their details.

8. Issue of books and periodicals to the members of the library.

9. Issuing reminders to the members to return long over due books.

10. Ensuring that the books borrowed by the members are returned to

the library if not, sending the details of such members to the

accounts section with a request to deduct the cost of unreturned

books with penalty from their salaries.

11. Issue of no due certificate to the members.

12. Conducting apprentice training to the candidates who have a

Degree/Diploma in Library Science after obtaining concurrence of

the finance department.

13. Ensuring that the data of the library collection and members data is

entered into a library software for easy retrieval of status of books

with regard to their availability.

14. Fixing newspaper and magazine eligibility in respect of officers on

deputation to the secretariat.

15. To enhance reader knowledge, providing of extention services apart

from conventional services already being provided.

16. Conducting annual stock verification of books.


ADMIINISTRATIVE REFORMS (AR)

http://vslib.nic.in/

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2.1 INSPECTION WING:

The Inspection wing of DPAR (AR) has conducted the following

inspections from 01.01.2010 to 31.12.2010 i.e., for the year 2010-11.

Sl.

No. Details

No. of Offices in

which inspection

are conducted

No. of officials who

attended office late

1 Details Inspection 01 -

2 Surprise Inspection

conducted in Secretariat

departments

02 21

3 Surprise inspection

conducted in other

departments

69 554

Total 72 575

The Inspection wing of DPAR (AR) conducts detailed inspection and

surprise attendance inspections of all the Karnataka State Government offices.

The detailed inspections report will be sent to the concerned Head of

Department and follow up action will be taken and instructions issued if

necessary after examining the report.

Attendance checking is conducted during surprise attendance Inspections.

Principal Secretary/Secretary, Heads of Departments will be requested to take

action against the latecomers as per K.C.S.Rs, Rule 106-A Note.

In addition to the above the Inspection wing of DPAR (AR) examines the

Quarterly, Half yearly and annual reports and also pendency of files of

Secretariat Departments. A circular is issued every month through the Chief

Secretary of Government to all Principal Secretary/Secretaries to reduce the

pendency of files. The Inspection wing deals matters connected with Sanction

of earned leave, committed leave, leave for Encashment, H.T.C. and L.T.C. to

the staff of the DPAR (AR) and also co-ordination work of the DPAR (AR).

2.2 WORKSTUDY:

WorkStudy ‘A’ Section:

Periodic review of programme implementation: Several meetings and high

level reviews of programmes and their implementation are organised at

Government level under the chairmanship of Hon‟ble Chief Minister/Chief

Secretary to improve performance and delivery of services.

Recommendations of the Administrative Reforms Commission received

from Government of India from time to time are being forwarded to respective

Departments for taking necessary action

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District Incharge Secretaries of the rank of Principal Secretaries and

Secretaries are appointed to monitor and ensure full and proper implementation

of Plans and schemes. At the District level and Taluk level they are reviewing

implementation and progress of the schemes. Necessary suggestions are given

to solve the problems faced in implementation of the schemes.

Whenever requests are received from various departments for creation of

additional posts, action is being taken for workstudy of such

departments/offices.

WorkStudy ‘B’ Section:

Workstudy of the following departments are undertaken in Workstudy-B

Section.

1) Finance Department.

2) Home Department

3) Social Welfare Department

4) Labour Department

5) Education Department

6) Revenue Department

7) Urban Development Department

8) Forest, Environment and Ecology Department

9) Health and Family Welfare Department

10) Planning Department

11) Energy Department

12) Youth Service Department

13) Kannada & Culture Department

14) Women & Child Development Department

15) Food & Civil Supplies Department

16) Animal Husbandry & Fisheries Department

17) Agriculture & Horticulture Department

18) Commerce & Industries Department.

Government has decided to abolish 80% of the posts that are vacant as on

1/4/2000. If any posts have to be retained from abolition, the matter has to be

placed before the Empowered Committee constituted under the chairmanship

of Additional Chief Secretary to Government .

Government has decided to abolish all the Divisional Level Offices of the

different departments. Implementation of the Government‟s decision is being

monitored.

A Joint Consultative Machinery is constituted under the chairmanship of

Additional Chief Secretary to Government, to discuss the problems of State

Government Employees and Government Secretariat Employees. The meetings

of the Joint Consultative Machinery (JCM) will be conducted and follow-up

action will be persued.

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Questions received from Karnataka Legislative Assembly/Legislative

Council and Loksabha/Rajyasabha pertaining to different departments of

Secretariat will be co-ordinated.

The list of Secretariat Officers in different cadres will be prepared to attend

the legislative sessions of both the houses, to monitor the discussions and to

co-ordinate with different departments.

The pending proposals before the Central Government are computerised

under “MUKYA VAHINI”. This information will be compiled from all the

Secretariat Departments and a book will be printed to facilitate the Resident

Commissioner, Karnataka Bhavan, New Delhi to take follow up action.

2.3 TRAINING WING:

The training wing of DPAR-AR deals with the establishment and training

matters of the Administrative Training Institute, Mysore, District Training

Institutes and Karnataka Government Secretariat Training Institute, Bangalore.

It functions as nodal agency for deputation of Government Servants of various

departments (other than All India Service officers, Heads of Departments and

Karnataka Government Secretariat officers and officials) for attending training

courses abroad. It also compiles the annual report of Department of Cabinet

Affairs and Department of Personnel and Administrative Reforms, deputation

of Karnataka Government Secretariat officers for training programmes within

India, revision of Karnataka Government Secretariat Manual of Office

Procedure, providing tri-lateral file headings to Secretariat Departments and

up-dating the book-let of tri-lateral file heading.

(i) KARNATAKA GOVERNMENT SECRETARIAT

TRAINING INSTITUTE:

Karnataka Government Secretariat Training Institute has been functioning

since 32 years. This Institute trains Officers/Officials of Karnataka Government

Secretariat, Karnataka Legislature Secretariat, Karnataka Public Service

Commission and Supervisory level Officers of Field Departments in Bangalore,

in 15 different areas like office procedure, service matters, court matters,

legislature matters, behavioural science, planning, disciplinary matters, besides

Transparency in Public Procurements and Right to Information.

2009-10 was observed as the „Year of Implementation of Kannada‟. With a

view to implement Kannada effectively in administration, in association with

the Kannada Development Authority workshops were initiated during 2009-10

and continued during 2010-11 also. Forty three workshops were conducted.

Two training programmes were organized in association with the Institute of

Secretariat Training and Management, New Delhi for secretariat officers. One

training programme covered „Right to Information Act‟ and other was on

„Personnel Management‟.

During the period from 01.01.2010 to 31.12.2010 the Institute conducted 65

training programmes covering 2498 officers/officials.

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(II) ADMINISTRATIVE TRAINING INSTITUTE, MYSORE:

VISION: To Emerge as a Center of Excellence in Capacity Building and Human Resource Development for Government Officers MISSION:

1. To “Transform the Functionaries involved in the process

of Governance by building their capacity and enhancing

their competence to respond to needs of people”.

2. To systematically move towards need based training and

learning.

3. To offer a wide range of high quality training and capacity

building services.

4. To develop effective methods, so as to change the attitude

of the employees towards efficient service delivery.

5. To have commitment to bridge the gap between expectation and performance of Government.

OBJECTIVES The main objective of the Institute is to impart training to Group ‘A’ and ‘B’ Officers of the State Government. The ATI apart from conducting “Common Foundation Course” for Gazetted Probationers of the State, also imparts training in various other areas. The following courses are offered at the Institute.

1. To organize Common Foundation Course to the Probationary Officers of the State Civil Service.

2. To organize Job Course to the Gazetted Officers of the State Government.

3. To organize Orientation Training course to the promotee Officers. 4. To organize training courses required for different officers of

different departments. 5. To organize special Training courses, Symposia, Workshops and

Seminars. 6. To organize Training Courses as proposed by the Government of

India. 7. Orientation Course to the All India service Officers allotted to the

Karnataka Cadre. 8. To organize the Training of Trainers courses. 9. To organize training courses in Computer Applications.

10. To organise training programmes to improve e-Governance and e-learning skills. 11. To identify the training needs and organize training courses

19

as required by the various departments of the State Government. 12. To organize Workshops of the different departments of the

State Government and accord necessary suggestions. 13. To undertake ancillary activities like Action Research and

Consultancy. The Administrative Training Institute has developed 41 modules on

different subjects. As a part of DFID project entrusted by the Department of Training, Government of India, the Institute is conducting training programmes under Training Initiatives, Training for All and Access to Information. Apart from this, 11 areas have been identified to impart training on different subjects.

There are 23 District Training Institutes functioning in the District Head Quarters. The District Training Institutes train the Group ‘C’ and ‘D’ officials of the District.

FINANCIAL PROGRESS The Administrative Training Institute gets the allocation from the State Government for the expenditure to be incurred by the ATI and DTIs. The allocation and expenditure for the past 2 years are given below: 2070-00-003-3-01(Non Plan)

Sl No Year Allocation

(`.in Lakhs)

Expenditure

(`.in Lakhs)

1. 2008-09 287.34 292.20 2. 2009-10 317.34 340.17 3. 2010-11 1476.72 1459.03

2070-00-003-3-01(Plan)

Sl No Year Allocation

(`.in Lakhs)

Expenditure

(`.in Lakhs)

1. 2008-09 38.36 59.04 2. 2009-10 66.88 70.67 3. 2010-11 73.23 72.47

2070-00-003-3-02(Non Plan)-DTIs

Sl No Year Allocation Expenditure

20

(`.in Lakhs) (`.in Lakhs)

1. 2008-09 395.55 380.17 2. 2009-10 419.80 369.48 3. 2010-11 577.83 473.69 Apart from the above the Administrative Training Institute also gets

financial assistance from the Training Division, Government of India for the training courses approved by it. The Institute also organizes training courses on department specific subjects on payment basis. A New Hostel Complex comprising of 116 rooms (both air conditioned and non air conditioned, single and double occupancy) 6 air conditioned class rooms , a conference hall, kitchen and dinning hall has been built under financial assistance of the 12th Finance Commission. All the rooms are provided with internet and computer facilities. The facilities in the campus have also been upgraded. The infrastructure facilities of the District Training Institutes has also been upgraded. The institutes have been provided with the latest Computers, Scanners, Photo Copiers and Furniture. The institutes are connected with internet facility.

ACTIVITIES

Apart from training activities, the institute has undertaken Action

Research Initiatives to upgrade the faculty in the conduct of the training courses. Two volumes of the Action Research papers on different areas have been published during the year.

The Institute publishes a bi-monthly, bilingual magazine

“Parivarthanegagi Prashikshana”. The activities in the past months, the dignitaries who visited the institute, and articles of public importance are published in the magazine.

The Institute also conducts seminars on varied subjects.

Workshops are held to finalize modules to be used in the conduct of training programmes. 41 modules on 11 identified areas have since being finalized. Action has been taken to print them in book form.

The faculty of the institute are being exposed to training in different

training institutions in India and abroad to upgrade their skill and knowledge.

For efficient functioning of the Institute and to assist the participants in the discharge their duties, the Administrative Training Institute has brought out publications.

LIST OF PUBLICATIONS OF ADMINISTRATIVE TRAINING INSTITUTE.

21

PÀæ.¸ÀA. ªÀÄÄ¢æ¹zÀ ¥ÀÄ À̧ÛPÀzÀ ºÉ À̧gÀÄ

1. ªÀiÁ»w ºÀPÀÄÌ C¢ü¤AiÀÄ – ªÀiÁUÀðzÀ²ð

2. ¸ÁªÀiÁ£ÀåªÁV JzÀÄgÁUÀÄªÀ ¥Àæ±ÉßUÀ¼ÀÄ ªÀÄvÀÄÛ GvÀÛgÀUÀ¼ÀÄ

3. ¸ÁªÀðd¤PÀ ªÀiÁ»w C¢üPÁjUÀ¼ÀÄ ªÀÄvÀÄÛ ªÉÄÃ®ä£À« ¥Áæ¢üPÁgÀzÀ C¢üPÁjUÀ½UÉ PÉÊ¦r

4. ªÀiÁ»w ºÀPÀÄÌ C¢ü¤AiÀÄªÀÄ 2005 – PÉÊ¦r

5. ªÀiÁ»w ºÀPÀÄÌ ªÀÄvÀÄÛ £ÀUÀgÀ ¸ÀÜ½ÃAiÀÄ ¸ÀA¸ÉÜUÀ¼ÀÄ

6. ªÀiÁ»w ºÀPÀÄÌ PÁAiÉÄÝ 2005 – vÀgÀ̈ ÉÃw PÉÊ¦r

7. ªÀiÁ»w ºÀPÀÄÌ – ªÀiÁzsÀåªÀÄzÀ ªÀåQÛUÀ½UÉ PÉÊ¦r

8. ªÀiÁ»w ºÀPÀÄÌ C¢ü¤AiÀÄªÀÄ 2005 - ¥ÀæPÀgÀtUÀ¼À CzsÀåAiÀÄ£À

9. ªÀiÁ»w ºÀPÀÄÌ C¢ü¤AiÀÄªÀÄ 2005 – 4(1)(©)

10. ªÀiÁ»w ºÀPÀÄÌ C¢ü¤AiÀÄªÀÄ PÀÄjvÀÄ PÀgÀ¥ÀvÀæ

11. G¥À«¨sÁUÁ¢üPÁjUÀ¼À PÉÊ¦r

12. vÀºÀ²Ã¯ÁÝgÀgÀ PÉÊ¦r

13. PÀAzÁAiÀÄ ¤jÃPÀëPÀgÀ PÉÊ¦r

14. UÁæªÀÄ¯ÉPÁÌ¢üPÁjUÀ¼À PÉÊ¦r

15. PÀAzÁAiÀÄ ¤jÃPÀëPÀgÀ ¢£ÀZÀj

16. UÁæªÀÄ ¯ÉPÁÌ¢üPÁjUÀ¼À ¢£ÀZÀj

17. DZÀgÀuÉAiÀÄ°è PÁAiÉÄÝ (Law in Practice)

18. Revenue Generic Book – Trainer Guide

19. Revenue Administration in Karnataka

20. Generic Book on Government Hostel Management.

PÀæ.¸ÀA. ªÀÄÄ¢æ¹zÀ ¥ÀÄ À̧ÛPÀzÀ ºÉ À̧gÀÄ

21. Hostel Management ¢£ÀZÀj.

22. Trainers Manual

23. §qÀvÀ£À ¤ªÀÄÆð®£ÉUÁV ¸ÁªÀÄxÀåðªÀzsÀð£É.

24. EAf¤AiÀÄgÉÃvÀgÀjUÁV PÁªÀÄUÁjUÀ¼À PÉÊ¦r.

25. Hand Book on Civil Works for non-engineers

22

26. Action Research Papers Vol – II.

27. List of Training Institutes in Karnataka

28. «PÉÆÃ¥À ¤ªÀðºÀuÉ

29. «PÉÆÃ¥À ¤ªÀðºÀuÉAiÀÄ°è ªÀÄ£ÉÆÃ ¸ÁªÀiÁfPÀ £ÉgÀªÀÅ

30. Action Research Papers – Vol – I.

31. 2010-11£ÉÃ ¸Á°£À vÀgÀ É̈Ãw PÁAiÀÄðPÀæªÀÄUÀ¼ÀÄ.

32. PÀ£ÁðlPÀ ¸ÀPÁðj ¸ÉÃªÁ ¤AiÀÄªÀiÁªÀ½UÀ¼ÀÄ, PÀ£ÁðlPÀ ¸ÀPÁðj ¸ÉÃªÁ (£ÀqÀvÉ) ¤AiÀÄªÀÄUÀ¼ÀÄ ºÁUÀÆ PÀ£ÁðlPÀ ¸ÀPÁðj ¸ÉÃªÁ (¹¹J) ¤AiÀÄªÀÄUÀ¼ÀÄ

33. «PÉÃA¢æÃPÀÈvÀ ªÀåªÀ¸ÉÜAiÀÄ°è ªÀiÁ£ÀªÀ C©üªÀÈ¢Þ

34. Lessons in Management of Public Health Care

Training Programmes conducted during the year 2010-11

(From April 2010 to March 2011)

Sl.

No.

Training

Programmes

No. of

Programmes

Conducted

No. of Participants attended

Male Female Total Man days

Administrative Training Institute

1 In house 164

3349 714 4063

27,183

2 Off-Campus 110

4,992 1214 6,206 13,407

Total (a) 274 8,341 1,928 10,269 40,590

Centre for Disaster Management

1 In house 22 497 89 586 1977

2 Off-Campus 15 528 66 594 1528

Total (b) 37 1,025 155 1,180 3,505

Total (a)+(b) 311 9,366 2,083 11,449 44,095

Details of Courses conducted by the District Training Institutes

during the year 2010-11

Sl.

No.

D.T.I. No. of courses

conducted

No. Trained

23

1. Bangalore (Urban) 71 2354

2. Bangalore (Rural) 69 2480

3. Bellary 59 2098

4. Belgaum 65 2847

5. Kolar 46 1238

6. Mangalore 52 1682

7. Mandya 66 1767

8. Mysore 75 2370

9. Dharwad 69 2056

10. Bijapur 81 2985

11. Chitradurga 66 2322

12. Gulbarga 77 2026

13. Hassan 73 1973

14. Raichur 43 1224

15. Shimoga 53 1712

16. Sirsi 57 1234

17. Tumkur 64 1985

18. Madikeri 35 1221

19. Chickmagalur 45 1168

20. Bidar 27 899

21. Chickballapur 56 1410

22. Ramanagar 46 903

23 Chamarajanagara 01 70

Total 1296 40024

2.4 POLITICAL PENSION:

Political pension-1

The Karnataka State Swatantra Samman Honorarium Scheme, 1969, has

come into effect in order to sanction State Honorarium to the freedom fighters,

who have suffered imprisonment/remained underground in connection with

freedom struggle in Karnataka State, as per Government Order No. GAD 94

PFS 68, dated 21st February 1969. As per this Scheme, those who participated

in the following movements are sanctioned Honorarium:

1. Forest Movement

2. Quit India Movement, 1942

3. Freedom Struggle, 1947

4. Mysore Chalo Movement

24

5. Hyderabad Liberation Movement

As on 31.03.2010, 11,582 freedom fighters i.e., 5,380 freedom fighters and

6,202 widows of freedom fighters are getting honorarium/family honorarium.

The Swatantra Sainik Sanman Pension for freedom fighters/freedom fighters

family pension has been enhanced from Rs. 3,000/- to Rs. 4,000/- with effect

from 16.08.2009 Vide Government Order No. DPAR 65 PFG 2009, dated:

05.02.2010.

As per Government Order No. DPAR 13 PFG 2008, dated: 14.09.2009,

deceased Freedom Fighter‟s funeral expenses of Rs. 1,000/- has been enhanced

to Rs.2,000/-. The Tahsildar of the concerned Taluk will have to be present at

the time of funeral as a State Government representative to pay homage to the

departed Freedom Fighter.

Vide Government Order No. DPAR 30 PFG 2006(P), dated: 04.02.2009,

orders have been issued to disburse free bus coupons to the wife/widow of the

Freedom Fighters.

Political pension-2

The State Government in its G.O. No. DPAR 6 PPG 2007, dated:

31/03/2008 has sanctioned Pension of Rs.2,000/- per month under the State

Goa Freedom Fighters Pension Scheme, who has drawn Pension from

01/01/1991 to 19/04/1995 for participation in the Goa Liberation Movement in

the year 1955-56.

In O.M.No.DPAR 6 PPG 2007, dated: 26/05/2008, Guidelines were issued,

for sanction of freedom fighter pension to the freedom fighters who have

participated in Goa Liberation Movement. As these guidelines are not so

effective, Government has withdrawn the same and revised O.M. and

guidelines were issued in O.M.No. DPAR 95 PPG 2009, dated: 22/12/2009.

There are about 1312 cases. These cases will be examined as per guidelines

issued in O.M.dated: 22/12/2009 for sanction of Goa Pension to the eligible

applicants.

So far pension to Goa Freedom Fighters were sanctioned for 341 cases. The

cases pertaining to Bangalore and Mysore Division of State and Central

Freedom Fighters Pension are also dealt within this section.

25

3. DEPARTMENT OF PERSONNEL & ADMINISTRATIVE

REFORMS (JANASPANDANA CELL)

3.1 JANASPANDANA CELL:

The Programme of holding Hobli Level janaspandana meetings was started

from 20-09-2008 throughout the State with a view to take the administrative

machinery to redress the grievances of the people at their doorstep.

In DPAR (Janaspandana) from January 2010 to December 2010 received

5172 applications. These application have been sent to HOD‟s/

Boards/Corporations and DC‟s office for taking necessary action and to

intimate the action taken to the petitioners. For the applications sent from

DPAR (Janaspandana cell) 2674 replies have been received. 3.2 Right To Information Act 2005:

The Karnataka State has implemented the RTI Act, 2005 with effect from

21.06.2005.

The Government has constituted the Karnataka Information Commission

under RTI Act to dispose of the appeals and complaints. Necessary

infrastructure and budget have been provided for the Karnataka Information

Commission. At the end of December 2010, Karnataka Information

Commission was working with two Information Commissioners and supporting

staff. Due to the retirement of State Chief Information Commissioner on

09.07.2010 and retirement of Information Commissioner on 27.01.2010 the

posts were vacant. The Vacant post of State Chief Information Commissioner

and 4 posts of State Information Commissioners are filled up in the notification

dated: 12.01.2011. Presently the Commission is functioning with one State

Chief Information Commissioner and Six State Information Commissioners

along with supporting staffs.

A High Level Committee under the Chairmanship of the Chief Secretary to

Government has been constituted to monitor the progress of implementation of

RTI Act 2005. Until now High Level Committee has met three times to discuss

the implementation of RTI Act.

Awareness among the Public is being created through Seminars,

Workshops, and Training Programmes at State and District Level. The Public

Information Officers and the Asst. Information Officers are also being trained

from time to time for effective implementation of the Act through ATI,

Mysore, District Training Institutes and the Secretariat Training Institutes.

Rs.500/- per hobli level janaspanadana meeting is being given to create

awareness among the public and propogate the Right to Information Act, 2005.

Since, January 2010 till December 2010 under Right to Information Act, the

State Information Commission has received 15,984 applications for hearing out

26

of which 9,848 cases have been heard and disposed off leaving a balanceof

6,136 applications.



(POLITICAL)

Main Function and Job Descriptions of the Wing:

Service matters of staff of Governor`s Secretariat, Celebration of Republic

Day and Independence Day at Raj Bhavan, Southern Zone Council meeting,

Inter State Council meeting, violation of protocol cases, Karnataka-Maharastra

border dispute issues, Flag Code of India, recommendations to Government of

India in respect of Bharatha Rathna and Padmashree Awards, Celebration of

Ikyatha Sapthaha and Anti Terrorism Day, etc are being dealt within DPAR

(Political) Section.



(EXECUTIVE)

Executive-A Section:

1) Housekeeping of Secretariat offices

2) Watch and Ward duties of Secretariat offices

3) Providing Internal & Direct Telephones to Ministers and Senior officers‟

office

4) Providing Direct Telephones to residences and offices of Ministers and

Officers.

5) Arrangements for swearing in ceremony of Governor, Ministers and

Chief Justice of Karnataka.

6) Cycle / Scooter/car stand on contract in Vidhana Soudha and M.S.

Building.

7) Annual Grant in aid to KGS club, IAS Officers‟ and KAS officers‟

Association

8) Karnataka Government Secretariat Canteen matters

9) Issue of ID cards.

10) Maintenance of Secretariat offices buildings through PWD

11) Reservation of Banquet Hall, Conference Hall and Committee Rooms

and arrangements.

Executive-B Section:

27

1) Distribution of furnitures to Hon‟ble Chief Minister and Ministers and

Officers and Enumeration and stock verification of furnitures pertaining

to DPAR.

2) Issue of No Due certificates to Ministers and Officers.

3) Repair of furnitures, and articles pertaining to DPAR.

4) Purchase of petty stationery articles, chemicals etc. to DPAR.

5) Purchase of photos of National Leaders and display.

6) Purchase of National Flag, Xerox machines, Calculators and Cleaning

materials.

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Annual Report - 2010-11 English.pdf

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Transcript of Annual Report - 2010-11 English.pdf