Annual Renewal in ACAP©

Created by Isaac P. E. Mailleue

Research Integrity Coordinator University of North Carolina at Greensboro

Updated March 2014

Annual Renewals in ACAP

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STOP!Recommendations

Anything previously submitted on paper was not fully-entered into ACAP and does not accurately reflect the originally -approved application. Therefore, if you have an annual review due in 2014, we ask that you enter the study as a “New Application”, and not a Continuation. A “Continuation” is a study entering its fourth year. When you complete this application, we will give it another three years and a new number, but it will be easy to file Amendment and Annual Reviews from there on out.If you are trying to do an Annual Review on a study entered originally in ACAP, then please proceed with the slide’s instructions.Thank you

• Log into ACAP, click “File a Change Request”.

• Now enter the IACUC ID number for the study you would like to renew.

• If you don’t know the IACUC ID number, click on the “manage applications” link.

• If you know your IACUC ID, go to the next slide now.• If you clicked on the “manage applications”, choose “Approved”

now.

• Then click on the study you are submitting for an annual review.

• Select “Annual Renewal.”

• Then click “Add Annual Renewal.”

• If you choose “Annual Renewal” and you are not less than seventeen (17) weeks prior to your expiration date (the end of your three year IACUC approval) you will get an error message.

• If you believe you should not be receiving this message, contact Cristy McGoff, crmcgoff@uncg.edu 336.334.4231

• Once you have clicked “Add Annual Renewal,” you will see this screen.

• Click “Start Renewal.”

• Click “Submit Annual Renewal.”

• If you would like to make changes to your study, please submit an amendment in addition to your annual review.

• You will need to certify that you have read and agree with the policies of UNCG.

• You will NOT be able to make further changes after you submit.

• If further changes are required by the IACUC, the ORI can change the submission status of your protocol, allowing you to make those changes.

• Congratulations! You have submitted your annual renewal in ACAP!