Annual Meeting 1/30/2013

Agenda Responsibilities of Board Officers Nominations / Elections Treasurer’s Report State of the HOA 2012 Accomplishments / Ongoing Projects 2013 Planned Events Homeowners Responsibilities Section Mayors Questions

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HOA Board of Directors Chairman – Chris Hernandez (term ending) President – Ed Diego Director – Dave Bryner Secretary - Sheila Milburn Treasurer – Sarah Brant (term ending)

Committee ChairsChris Hernandez: BODSarah Brant: FinanceEd Diego: GroundsDave Bryner: Architectural ControlSheila Milburn: Communications

3*Updated since the meeting

HOA Board Responsibilities

Chairman Preside over meetings Field homeowner complaints Tree removal / Contracts

President Landscaping County issues Builder issues

Director Nominations committee chair Architectural committee chair

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HOA Board Responsibilities

Treasurer Collect assessments Settlement/House Sales Pay bills Maintains financial records

Secretary Record meeting minutes Schedule meeting rooms Assemble agenda

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Nominations and Election

Homeowners wishing to hold office Short brief of why the homeowner would like to

serve on the Board

Voting by ballot Positions up for election

Board of Directors Member (Chris’s position) Treasurer (Sarah’s position)

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2012 Treasurer’s Report

Beginning Balance (1/1/2012) $34,485.41Income $51,898.00Subtotal $86,383.41Expenses $58,804.04Ending Balance (12/31/2012) $27,579.37

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2012 Treasurer’s Report

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Income Expenses TotalBeginning Balance: 1/1/2012 $ 34,485.41 Dues/Fees Collection $ 51,898.00 BLAP payments $ - $ 51,898.00 Subtotal $ 86,383.41 Common Area (equipment, trees, fence) $ 29,291.51 Lawn Care $ 18,494.00 HOA Insurance $ 4,832.00 SMECO $ 3,351.37 Tree Removal $ 990.00 Vacant House Upkeep $ 470.00 Misc General Supplies (web hosting, Yard sale, postage) $ 453.16 Bank Fees $ 284.00 National Night Out $ 638.00 Pet Waste Bag Refills $ - $ 58,804.04 Ending Balance: 12/21/2012 $ 27,579.37

Expenses

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Category

Lawn Care $18,833.48 $18,964.00 $20,000.00 Common Area $18,107.48 $18,494.00 $19,000.00 Individual Homes $726.00 $470.00 $1,000.00Lights $3,221.53 $3,351.37 $3,500.00Insurance $3,933.00 $4,832.00 $5,000.00Admin Expense $1,079.33 $1,091.76 $3,717.90 National Night Out $226.75 $638.00 $1,000.00 Dog Bags $172.90 $172.90 Website $110.00 $0.00 Dues Notices $275.00 $500.00 Annual Meeting GC $100.00 $100.00 $100.00 Post Offi ce Box $85.00 $70.00 $70.00 Yard Sale Ads $109.68 $68.76 $75.00 Tax Prep $250.00 New Checks $150.00 Laptop & Software $1,000.00 Other $215.00 $400.00Common Area Upgrades $21,637.49 $29,291.51 $0.00 Playground Equipment $18,305.58 $20,541.51 Park Improvements $3,331.91 $8,750.00Tree Removal $3,290.00 $990.00 $2,500.00Bank Savings & Adjustments $419.00 $284.00 $15,300.00Total Expenses $52,413.83 $58,804.64 $50,017.90

2011 Actual Expenses 2012 Actual Expenses 2013 Budgeted Expenses

*Updated since the meeting

FY 2013-2014 Dues

Annual Dues: $144 upcoming fiscal year Fiscal Year: July 1, 2013 to June 30, 2014

Payment schedule is as follows: May 15th dues notice are mailed to homeowners June 15th payment is due to HOA Treasurer July 31st is the final cutoff day we will except payment before a

late fee is assessed (Late fees are $10.00) Please notify the treasurer by June 1st if you

have not received a dues notice*Note: Not receiving bill by mail does not relieve your payment

responsibilities.

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State of the HOA Architectural

Fences 2 requested and approved 1 request to raise an existing fence above 6 foot limit was

disapproved Decks (3 requested and approved) Front Portico (1 requested and approved) Sheds (2 requested and approved) Pools (1 requested and approved)

Dues 30% homes are past due

Board members will be contacting those homeowners.

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2012 Accomplishments Board Member Dave Bryner was

elected to full 3-year BOD term Completed long-term common area

development plan Playground Phase 2 was completed Installed rail fence at common area Planted Cleveland Pear Trees Installed Bike Racks Grading and Reseeding

Need new photo

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Communications Upgrades New Website www.greenbrierhoa.org New Email list with backup

Sign: Repainted Entrance Sign

Continued use of Woodlawn Lawn Care as landscaping maintainer and expanded service area.

2012 Accomplishments

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Completed Greenbrier Park Phase I

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Playground Phase II (FY 2012)

23January2012 15

National Night Out August 7,2012

2012 Events

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Theft/vandalism of homeowners (homes and autos) and from new construction homes (earlier in year)

Several homeowner email complaints received Constant speeding complaints Animals at large / Missing General Maintenance (home exterior/lawns) Tires and other Items left on roadside

2012 Adverse Events

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2013 Planned Eventso Annual Community Yard Sale: June 8th o Quarterly Meetings: 7 pm Lexington Park

Library January 30, 2013 – Annual Meeting April 22nd: Meeting Room B July 22nd: Meeting Room A October 21st: Meeting Room B

o National Night Out: August 6th

o November: BOD Finance Meetingo January 27, 2014 – Annual HOA Meeting

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Homeowners Responsibilities Be a good neighbor Keep home and surrounding area clean and free

of debris/clutter Pick up after your animals (use leash for walks) Keep grass neatly trimmed (both sides of

sidewalk) Respect your neighbors and their property Notify the BOD of any violations or nuisances you

are unable to resolve Check the website for news and updates Police yourself and be familiar with the

covenants and restrictions of Greenbrier (e.g. No storing of RVs and boats.)

Get approval BEFORE you build (fence, deck, addition, shed, and etc.) 19

Homeowner Involvement

Volunteers are needed for the following committees: (Sign up sheets at registration desk) Architectural Communications Welcome Committee

Section Mayors: *Volunteers needed Section Mayor Responsibilities

Liaison between BOD and areas of Responsibility POC/Guide for neighborhood information Communicate HOA updates and emergency info

See Next Page for area assignments 20

Section Mayors Section 1: Sandstone/Silver Slate

James Brewington Section 2: Schwartzkopf Section 3: Greenway

Jaclyn Stielter Section 4: Sorrel/Festival

Jessica Boothe Section 5: Freedom Run/Greenleaf

Sue Gallaher, Lori Butts, Donna Levay Section 6: Willow Woods

21*Updated since the meeting

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Door Prize Winners $25 Gift Cards were won by the following

meeting attendees: Outback

Colin Goodson Buffalo Wild Wings

Luther Bailey Cracker Barrel

Lori Butts Olive Garden

Tim Feeney

*Updated since the meeting

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