Annual Maintenance for Operation and Maintenance of Substations … · Presentation (Only for...

PART A

TECHNICAL BID DOCUMENT FOR ANNUAL MAINTENANCE CONTRACT FOR HOUSEKEEPING, HOSTEL AND HORTICULTURE AT INDIAN INSTITUTE OF MANAGEMENT BANGALORE

CAMPUS, BANNERGHATTA ROAD, BANGALORE-560076

This Document contains pages from 1 to 92.

Tel: 080-26993358/3279 e-Mail Id: [email protected] [email protected]

Website: www.iimb.ac.in/opportunities/commercial

mailto:[email protected]


http://www.iimb.ac.in/opportunities/commercial

Annual Maintenance Contract for Housekeeping, Hostel and Horticulture at IIMB Campus

1 Signature of Bidder with Seal

INDEX

Subject: Annual Maintenance Contract for Housekeeping, Hostel and Horticulture at IIMB Campus

Sl. No.

Description Page No.

1 Index 1

2 Notice Inviting Tender 2

3 e-Tender Conditions 3-4

4 Instructions to Bidders 5-8

5 Background 9

6 Technical Bid Conditions 10-20

7 General Conditions of Contract 21-36

8 Scope of Work 37-49

9 Special Terms and Conditions 50-52

10 IIMB Map 53

11 Specific Instructions to Bidders 54-55

12 Built-up Area 56

13 Annexure – 1 to 3 57-68

14 Proforma A to K 69-88

This Technical Bid Document contains of all the Pages duly read and

accepted by Me/Us.



INDIAN INSTITUTE OF MANAGEMENT BANGALORE Bannerghatta Road, BANGALORE -560 076

4th December 2018

NOTICE INVITING e-TENDER

Tender forms are invited from reputed bidders, for the work of “Annual Maintenance Contract for Housekeeping, Hostel and Horticulture at IIMB

Campus”. All as per the scope of work.

E.M.D (Rs.)To

Be Submitted

Along With

Technical Bid

Period Of

Annual

Maintenanc

e Contract

Issue of

Technical Bid

Document and

Cost

(in Rs.)

Last date

for

submissi

on of

Technical

Bid

Date Of Opening

Technical

Bid Financial e-Bid

1 2 3 4 5 6

Rs.20,00,000/-

(Please refer

Clause II.1,

Page 5 for

more details)

The initial

period of

the contract

will be for

one year

with the

provision to

extend the

contract for

further

period of

two years

on every

one year

basis

subject to

satisfactory

performanc

e on same

terms and

conditions

at absolute

discretion of

IIMB

(1) 04-12-2018

to 19-12-2018

IIMB Website

(2) Cost of

Technical Bid

Document

Rs.2,240 /-

(including GST)

19-12-

2018

15.00

hrs.

19-12-

2018

15.30

hrs.

Only the bidders, after

being qualified in the

technical bid, will be

allowed to participate

in the online closed

Financial e-Bidding.

Details of Issue and

Opening of the

Online Closed

Financial e-Bidding

will be given in the

Financial Bid

Document.

Presentation

(Only for Bidders who satisfy Essential

Criteria)

(Please refer Clause IV.1, Page 10)

Date will be intimated later in IIMB

Website

Pre-bid meeting

(Only for Bidders who are qualified in the

Technical Bid)

Date will be intimated later



I. e-TENDER CONDITIONS:

I.1. The prescribed non-transferable Tender Documents can be downloaded

from IIMB Website Link www.iimb.ac.in/opportunities/commercial during the period mentioned at Col.No.3.

I.2. The tender document fee shall be submitted online according to the bank details of IIMB mentioned in the document.

I.3. Technical Bid documents duly completed in all respects shall be dropped in

the Tender Box kept for the purpose at HR Department, II Floor, Admin

Building, Indian Institute of Management Bangalore before the date and time indicated above.

I.4. Tenders can also be sent by post. However, Indian Institute of Management

Bangalore (IIMB) will not be responsible for late receipt of Technical Bid by

post. IIMB will not take any responsibility whatsoever in respect of tenders lost or delayed in transit by post or otherwise.

I.5. Tenders submitted through email or FAX will not be accepted.

I.6. IIMB does not bind itself to accept the lowest or any other tender.

I.7. Technical Bids will be opened on the date and time mentioned above in the presence of the Bidders or their authorized representatives. Please note,

the authorized representatives should carry the letter of authorization for attending the Technical Bid opening. The authorization letter should be in their company letter head issued in the name of the authorized

representative, duly signed by the authorized representative with his name in CAPITALS and attested by the owner of the company. (Format of the

letter is given under Proforma A).

I.8. The duration of the contract is Three years. The contract may be

extended to second and third year based on the performance, as per tender terms and conditions.

I.9. The tenders submitted without relevant information asked for, are

summarily rejected.

I.10. Any tender which proposes any alterations to any of the conditions laid

down or proposes any other conditions of any description whatsoever shall be summarily rejected.

I.11. The accepting officer reserves the right to place the order as a whole or part of any item only as deemed fit.

I.12. Any addendum or Corrigendum pertaining to tender will be

uploaded on our website. Bidder has to refer to our website for

addendum or corrigendum if any, before submitting the Technical Bid / Price Bid.

http://www.iimb.ac.in/opportunities/commercial



I.13. Any information / clarifications required by the Bidder can be obtained from the Estate Section, IIMB during working hours on any working days till the

date of opening of Technical Bid OR at the time of pre-bid meeting.

Any clarifications required by the Bidder related to Financial Bid can be obtained before the date of submission of hard copy of the financial bid.

I.14. Should a bidder find any discrepancies or omissions in any of the Technical Bid Documents or should be in doubt as to their meanings, shall alone

address the authority inviting the tender for clarification. Every endeavor is made to avoid any error which can materially affect the basis of the tender, but the successful bidder shall take upon himself to provide for the risk of

any error which may be subsequently discovered and shall make no subsequent claim on account thereof.

I.15. Notice Inviting Tender issued, any corrigendum / addendum issued,

minutes of the Pre-Bid Meeting, replies given to clarifications raised

by the bidders will form part of the Tender Document.

I.16. The age of the employees to be considered for obtaining health insurance is detailed under Clause V.18 and Clause V.19 of the

Tender Document.



II. INSTRUCTIONS TO BIDDERS:

II.1. EARNEST MONEY DEPOSIT (EMD)

The bidder may submit the EMD either online or through Bank Guarantee.

II.1.a) Submission of EMD and Tender Document Fee Online:

For online submission of EMD and Tender Document Fee, the bidder shall pay the amount through RTGS/NEFT.

The bank details of IIMB for online transfer:

Bank Name: HDFC Bank Ltd

Bank Street Address: J.P. NAGAR BRANCH, BANGALORE

Branch Code: 0133

IFSC CODE: HDFC 0000133

Customer HDFC Bank a/c name: Indian Institute of Management

Customer HDFC Bank a/c number: 01331450000019

Note: The proof of payment including name of the bank, amount of EMD, date of transfer, UTR No. shall be attached to the Technical Bid Document

(in a separate envelope).

UTR No. shall also be furnished through e-mail to the email ids given in the first page of the document.

II.1.b) Submission of EMD through Bank Guarantee:

The bidders may submit the EMD through Bank Guarantee valid for the period of 180 days. (for the Format of Bank Guarantee, please refer Proforma J).

No Interest will be paid on this EMD Deposit.

All the bidders should remit the EMD along with the Technical Bid.

Any tender not accompanied by an acceptable Earnest Money Deposit and not secured in the payment modes as indicated below shall be rejected by

the IIMB as non-responsive.

The Earnest Money Deposit shall be forfeited: (i) If the bidder withdraws from the Tender after tender opening during

the period of tender validity;



(ii) In the case of a successful bidder, if the bidder fails within the specified time limit to

a) Sign the Agreement; and/or

b) Furnish the required Security deposit; and/or c) Deploy the required manpower

Tenders without requisite Earnest Money and Document Fee will be summarily rejected.

Earnest Money Deposit is compulsory for all the bidders including State Government / Statutory Bodies / Enterprises / Undertakings

etc.

Bidders may note the fact that their registrations with any other authority do not entitle them for exemption from payment of EMD.

RETURN OF EMD:

Unsuccessful Bidders:

The Earnest Money Deposit (EMD) will be returned to the unsuccessful bidders through RTGS/NEFT after the issue of Work Order to L1 Bidder. The bidders are required to submit the bank details along with the Tender as

per the format given in this document. (Proforma G)

Successful Bidder:

EMD submitted by the L1 bidder will be converted into Security Deposit and

will be returned along with the final bill of the first year.

In case of submission of EMD through Bank Guarantee: The Bank Guarantee of the L1 bidder will be returned on submission of the

Bank Guarantee at 7.5% of the work order value valid for the period of one year plus two months within 10 days after the receipt of the work order.

If extended:

In the case of extension of the contract for a further period of two years, a separate Bank Guarantee should be submitted each year at 7.5% (seven

point five percent) on the contract value of that particular year. Contract value for the second and third year will be arrived at considering the increase in the wages for that period as per the Government of India

Notification. The Bank Guarantee submitted for the first year will be returned to the bidder immediately after submission of the Bank Guarantee

for the second year and the Bank Guarantee submitted for the second year will be returned on submission of Bank Guarantee for the third year.

II.2. In case, the bidder, after quoting, withdraws from the tender or refuse/delay in commencing the work before finalization of the tender, the

EMD will be forfeited.



II.3. In case the bidder stops the work abruptly, the security deposit submitted

through Bank Guarantee will be forfeited.

II.4. Release of final payments and retention monies (if any) outstanding on expiry or Completion of the contract including extended period shall be subject to the Bidder furnishing satisfactory proof of re-deployment or

retrenchment, as the case may be, of employees who were deployed by the Bidder pursuant to the contracts to work within the premises of IIMB.

II.5. No interest will be paid on any deposit made by the bidder.

II.6. Only the bidder/bidders qualifying in the Technical Bid are allowed to participate in the Financial Bid.

II.7. Incomplete details of the Technical Bid will be rejected summarily.

IIMB has its right to reject any bid without assigning any reason therefor.

II.8. Non-compliance of any of the conditions set forth herein above will

result in the tender being rejected.

II.9. Bidders shall not contact the Client on any matter relating to their bids from the time of opening of the Technical Bid till the contract is awarded. If a bidder wishes to bring additional information to the notice of the client, it

should do so in writing at the address indicated. Any effort by the bidder to influence the Client in the Client’s Proposal Evaluation, Proposal

Comparison or Contract Award Decisions may result in the rejection of the bidder’s Proposal.

II.10. The successful bidder is requested to enter into an agreement within 15 days on the e-stamp as per the format enclosed in the

document. The value of the e-stamp will be intimated after the award of work to L1 bidder.

II.11. The nature of the tender is Two Bid System i.e. Technical Bid and Financial Bid. The rates are to be quoted in the Online Closed Financial Bid, which

carry the e-tendering fees, registration fees and digital signature fees which will have to be borne by the bidder only.

II.12. Note: The rates are to be quoted only online. The hard copy of the Financial Bid containing the rates will be summarily rejected.

II.13. The bidders qualified in the Technical Bid will be invited to participate in the

online closed financial bid. They will be issued hard copy of the Financial

Bid as well. The bidders are required to submit the hard copy of the financial bid with seal and signature on every page of the document, without quoting

rates. Please note, if the rates are entered in the financial bid document (hard copy), such tender is rejected summarily.

II.14. The Technical Bid Document, Financial Bid Document, Minutes of the Pre-Bid Meeting, Corrigenda and any other documents which form part of the

Tender Document shall be signed by the same person with the same seal.



II.15. The Tender Document upper cover should be addressed to the Chief Human

Resource Officer only. (Please refer to Clause IV.7, page 18 “Sealing and Submission of Tenders” of Tender Document).

II.16. The Director, IIMB, reserves the right to reject any or all the tenders

without assigning any reasons therefor and Director’s decision shall

be final & binding on all the bidders.



III. BACKGROUND

Indian Institute of Management, Bangalore (IIMB) is a public school located in Bangalore, Karnataka. Founded in 1973 and being an autonomous institution, IIMB is a leading research-focused business school in Asia with around 100 full

time faculty members, more than 1200 students across various long duration programmes and nearly 5000 annual Executive Education participants.

Our long-duration post graduate programmes comprise the Fellow Programme in Management (FPM), the Post Graduate Programme in Public Policy and

Management (PGPPM), the one year full-time Executive Post Graduate Programme in Management (EPGP), the Post Graduate Programme in Enterprise Management

(PGPEM), and the Post Graduate Programme in Management (PGP). All these programmes are very highly rated and IIMB alumni occupy senior managerial and academic positions around the world. In addition to its main academic

programmes, IIMB is also engaged in facilitating research, offering consultant services, conducting seminars and academic conferences and publishing journals.

Along with ten disciplinary areas and five centres of excellence that offer courses

and conduct research on interesting questions facing various sectors of industry, we have three faculty recruiting centres – the Centre for Management Communication, the Centre for Public Policy, and the N S Raghavan Centre for

Entrepreneurial Learning.

IIMB is committed to make deep social impact using technology-enabled education. Towards this end, we offer Massive Open Online Courses (MOOCs) through edX, a not-for-profit online initiative of Harvard and MIT that offers online

courses from the world’s best universities. We are the first management school in India to offer MOOCs on the edX platform. We are also the coordinating institute

for management education for SWAYAM, GOI’s online education platform. IIMB has been accredited by the EFMD Quality Improvement System (EQUIS) for

period of five years in 2016. EQUIS is a global school accreditation system run by the European Foundation for Management Development (EFMD) that specializes

in higher education institutions of management and business administration. The fundamental objective of EQUIS, linked to the mission of EFMD, is to raise the standard of management education worldwide. The five-year accreditation,

highest that EQUIS confers, is a testimony to the fact that the evaluating team was confident about our ability to sustain efforts undertaken to achieve excellent

standards in education, internationalization and research. All the above academic (long and short duration) programmes are conducted in

its world class campus spread over 100 acres in Bangalore city, Karnataka. The campus is well planned and house classrooms/conference rooms, administrative

buildings, student Hostels, Sports Complex, Children Park, Faculty and Staff housing and Management Development Centres.



IV. TECHNICAL BID CONDITIONS

Sub: “Annual Maintenance Contract for Housekeeping, Hostel and

Horticulture at IIMB Campus” The Bidders are requested to submit the following in the ‘TECHNICAL BID PART’.

IV.1. Essential Criteria:

IV.1.1. The bidder should have single contract of employing minimum of 300

housekeeping manpower in last seven years from any reputed Private /

Government Organization. Satisfactory certificate must also be enclosed in respect of the contract. The Technical Bids of those bidders who do

not satisfy this condition or who do not furnish the certificate will be summarily rejected.

IV.1.2. Financial position: Average annual financial turnover (during the last three financial years) ending 31st March every year should be at least

Rs.3.00 Crores (Rupees Three crores only). IT returns or Audited balance sheets in support of the three years financial status of the company

shall be submitted.

IV.1.3. The bidder should have the valid Labour License. Copy of the same should

be submitted along with Technical Bid.

IV.1.4. ESI & EPF Registration Copies: Bidder should have PAN No & should fulfill all statutory compliances like PF, ESI registration. The bidder must be registered under PF Act, ESI Act and Shops & Establishments Act. Copies

of registration papers along with the code numbers attached to the bidder/company should be provided. The copies of the same should be

furnished along with the Technical Bid.

IV.1.5. Copy of Registration with Labour Commissioner: The vendor should

submit the copy of the Registration Certificate.

IV.2. After submission of the Technical Bid, the supporting documents will be verified for satisfaction of Essential Criteria. The Bid Documents of only those bidders who satisfy all the requirements

of Essential Criteria will be evaluated as per the statement given under IV.6.

IV.3. Customer Feedback of only those bidders who satisfy the above

essential criteria will be taken.

IV.4. The bidders who are qualified in the Technical Bid will be invited for

Presentation before the Technical Evaluation Committee. Marks will be awarded based on the presentation given by the bidders and TOP 5 bidders will be invited to participate in the online price bid.



IV.5. Eligibility Criteria:

IV.5.1. The prospective bidder who meets the following requirements will be

considered as qualified and will be invited to give Presentation before the Evaluation Committee. Top five bidders who score highest in the Presentation will be invited to participate in the online closed price bid.

IIMB has the right to disqualify those bidders who do not meet these requirements.

IV.5.2. The bidder should have experience in the said work and shall submit the

documentary evidence for the same as mentioned below, failing which

the bidder will not be qualified for the Technical Bid / Offer.

IV.5.3. Notwithstanding anything stated in the tender document, IIMB reserves the right to assess the bidder’s capability and capacity to perform the contract, should the circumstances warrant such an assessment in the

overall interest of IIMB and the decision of IIMB in this regard shall be final and binding.



IV.6. Technical Bid Evaluation and Selection Criteria:

IV.6.1. Bidders who fulfill essential criteria will be evaluated based on the

following parameters: (Explanation for the below mentioned

selection criteria is given in the next page)

A NAME OF THE BIDDER

B Tender Document Fee (Rs.2,240/-)

C EMD (Rs.20,00,000/-)

Eligibility Criteria:

1 Experience in similar class of work

Works Particulars Required limit in Lakhs

Worked in

Lakhs

Marks

Break Up

Bidders

Scored

(a) Single work 640.00

(b) Two Works 400.00 20

(c) Three works 320.00

2 Work Experience

a Work Experience in any Institute of higher learning such as IIMs / IITs / NITs or equivalent 10

b Work Experience in Central-Govt. / Central autonomous body / central PSUs / PWDs / CPWD / MES / Railways / Public Sector

8

c Work Experience in Reputed Private Organization 8

d Registration of Bidder (Minimum period of five years

or more) 4

e Banker’s Solvency (Rs.75 lakhs) 10

f ISO Certification 10

3 Customer Feedback 20

4

Value Added Service (For details, please refer Point 4 under Eligibility Criteria (Explanation to the above criteria), page

no.13 of this document) 10

Total Marks 100

Aggregate Marks 65

Remarks

Recommendation

The technical bid document submitted by the bidders will be evaluated on a maximum of 100 marks. Against this marking, those bidders who secure 65 marks or above will be invited to participate in e-bidding.



IV.6.2. Explanation for the above mentioned criteria (Serial numbers given below

are according to the numbers given in the Technical Evaluation Statement above):

Eligibility Criteria (Explanation to the above criteria):

(1) Experience in Similar Class of Work: Bidder should provide complete work details for the previous five years as per the Proforma –I (i). The bidder should enclose work completion certificates in support of relevant

experience.

(2) Work Experience:

(2).a) In any Institute of Higher Learning such as IIMs / IITs / NITs / IISc –

The bidder should have completed a single work costing Rs.675.00 lakhs. (Work Completion Certificate should be attached as a proof of

this work). (2).b) In Central Govt. / Central Govt. Autonomous Body / Central PSUs /

PWDs / CPWDs / MES / Railways / Public Sector – The bidder should have completed a single work costing Rs.675.00 lakhs. (Work Completion Certificate should be attached as a proof of this work).

(2).c) In Reputed Private Organizations – The bidder should have worked in the companies whose average annual turnover for the last five years is

at least Rs.9.00 crores. (2).d) Registration of Bidder: The bidder should have worked continuously

for five years. Bidder is not eligible to participate in the bid if there is

any discontinuity in the work for any period of time. The bidder shall be in the business of providing maintenance service in their respective

areas for the past five years continuously. Documentary evidence in support of this should be provided.

(2).e) Banker’s Solvency: Bidder must provide proof of having solvency of

an amount equal to Rs.75.00 Lakhs (Rupees Seventy Five Lakhs only) from any nationalized/ scheduled bank.

NOTE: The Technical Bid Documents without attaching the Solvency Certificates will be summarily rejected.

(2).f) ISO Certificate: Copy of the ISO Certificate obtained related to labour

service should be attached to the Technical Bid.

(3) Customer Feedback (Only for those bidders who satisfy all the

Essential Criteria): The bidders should send the references of minimum three clients as under (Statement given in Proforma I-

(ii)):

(3).a) The bidders should fill the required information in the statement given

under Proforma I-ii only.



(3).b) Performance Certificate issued by every client (copy of the performance certificate should be attached as a proof)

(4) Value Added Service: The bidder may mention any services which may

be considered as Value Added Service. The information other than the information provided along with this tender and which is a value added item shall be furnished by the bidder under category. The information

shall be furnished as per the format given under Proforma L.

Feedbacks from the clients will be obtained on the following parameters. Average of the feedbacks from the clients will be arrived at and the marks will be given accordingly. If the feedback is received from less than three

clients, the same will be considered as the feedback received from three clients only and the average will be calculated accordingly.

The bidders shall coordinate for the site visit of their qualifying works with their clients. IIMB will visit the sites of any two of the three clients of the bidder.

Customer Feedback Form

Sl.

No. Particulars Marks

1 Work Quality and Reporting 5

2 Quality of Manpower 5

3 Response and Support 5

4 Legal Compliance 5

TOTAL 20

(5) Presentation (Only for the bidders qualified in the Technical Bid):

The bidders will have to give presentation before the Evaluation Committee exhibiting their company profile on the date and time intimated by IIMB. Separate

slot will be awarded to each bidder for presentation.

The bidders are requested to prepare their own proposal. The technical bid shall contain all the relevant information which forms part of the technical bid. The information provided in the technical bid will be used for understanding and

assessing / evaluating the quality of solution being proposed by the bidder.

Based on the Presentation given by the bidders, top 5 bidders who score the highest marks in the presentation will be invited to participate in the online price bid.

Note: If the bidder gives any additional information other than the

parameters mentioned in the below list and if such information is found



relevant to the tender and which is considered as value added item, the bidder will be awarded additional marks for the same.

Technical score for the bidder will depend on the information provided herein. This information should include items such as:

Sr Description Weightage of marks

Maximum marks

1 Extent and quality of Experience in providing / managing Housekeeping and technical services

/ Hospitality services / Facilities Management Services

4 5

2 Number of employees on the role 1

3 Systems and processes followed for recruiting

and training the employees 1

5

4 Client satisfaction certificates 2

5 Capabilities of the bidder to guide in improving facilities management services like zero waste

campus, improving efficiency of technical services etc.

2

6 Detailed break up of proposal: (As per format) -Manpower (number, rank, experience,

qualification etc.) -Material & consumables -Tools, tackles & equipment, etc.

With reference to each item in price bid

1

5

7 Reporting and review systems proposed 3

8 Complaint redressal system proposed 1

9 Relevant quality additive enhancements in

Technical & Housekeeping services that are proposed over and above standard bill of

material given as in original price bid document

3 5

10 Commitment of top management 2

TOTAL 20

IV.6.3. Other Conditions:

a) The bidder should possess GST Registration Certificate and furnish the copy of the same along with the Technical Bid.

b) Bidders who are debarred/ blacklisted in other utilities in India will

not be considered. The bidder shall submit the certificate the to the effect that the bidder is not blacklisted by any Central / State

Government organization / DGS&D / NCCF / Kendriya Bhandar / PSU



during the last three years. Certificate should be given in the bidder’s company letterhead. (Please refer Proforma K)

c) The bidder shall submit all the necessary documentary evidence to establish that the Bidder meets the above qualifying requirements.

Details of Banker & Cash Credit limit Details of constitution of the company (Proprietorship/ Limited/ Pvt. Ltd.

along with details) Memorandum & Articles of Association of the Company

Organization Chart of the company

IV.6.4. Details of infrastructure in Bangalore (offices, No. of employees etc.).

IV.6.5. The staff deployed by the vendor should possess Aadhar Card,

any other valid Age Proof and proof of police verification of each staff. The copies of the same shall be submitted on demand from IIMB.

IV.6.6. The successful Bidders shall maintain an office at Bangalore

during the period of contract.

IV.7. Additional Conditions:

VI.7.1 Bidder should provide information regarding any current litigation in

which the bidder is involved.

VI.7.2 In the event of the tender being submitted by a partnership bidder, the

tender must be signed separately and legibly by each partner or member of the bidder, above their full names and current addresses, or, in their

absence, the tender must be signed by a person holding Power of Attorney on behalf of the bidder concerned. In the latter case, a copy of the power of attorney duly attested by a Gazetted Officer must

accompany the tender. Certified true copy (attested only by Gazetted Officer) of the partnership deed, full names and current addresses of all

the partners of the bidder must be enclosed along with the tender submitted by the partnership bidder. The Partnership Deed must have been entered into before the date of notification.

VI.7.3 If the application is made by a limited company or a limited Corporation,

it shall be signed by duly authorized person holding the power of attorney which power of attorney shall accompany the application. Such limited

company or corporation will be required to furnish satisfactory evidence of its existence before the contract is awarded.

VI.7.4 If the application is made by a group of bidders, it shall be accompanied by a legal document signed by all parties to the joint venture/consortium

considering therein a clear and a definite manner the proposed administrative arrangements for the management and execution of contract, the delineation of duties, responsibilities and scope of work to

be undertaken by each such party, the authorized representative of the joint venture and an undertaking that the several parties are jointly and



severally liable to the employer for the performance of the contract together with the details of experience and past performance of each of

the parties to the joint venture on works of a similar nature within the past three years, current works on hand and other contractual

commitments. Proof of the Registration of the Joint Venture shall also accompany this Tender, failing which the tender will be rejected by the accepting authority.

VI.7.5 In the case of joint ventures, the Annual Maintenance Contracts executed

by them after the registration of the joint venture will only be considered for Technical Evaluation.

VI.7.6 Wherever the bidder is a joint venture of two or more bidders, a statement signed by all parties to the joint venture, of the proposed

administrative arrangements for the management and execution the contract, the duties, responsibilities and scope of work to be undertaken by each party, the authorized representative of the joint venture, and an

undertaking that the several parties are jointly and severally liable to the Employer for the performance of the contract.

VI.7.7 Partnership or a limited company or corporation or a joint venture or a

Consortium should have been in existence before the date of advertising this tender.

VI.7.8 The bidder applying as a company or a joint venture or any other bidder/organization/Consortium should have the similar work experience

in its own name.

VI.7.9 MOUs shall not be considered.

IV.8. Price Bid:

Top Five bidders who score the highest in the Presentation will be allowed for participating in the financial bid trough E-bidding process. Details and

process to be followed for submitting financial bid are given in the Annexure-1. Financial bid format and method to be followed for filling

the financial bid is indicated in Annexure-2. The contract will be extended for second and third years with the same

overheads and profits percentage as shown in Annexure-2. The minimum wages will be as per Government of India Notification as on date.

IV.9. Award of Contract:

The Institute will award the Contract to the successful Bidder whose Bid has been determined to be the lowest-evaluated responsive Bid, provided further that the

Bidder has been determined to be qualified to satisfactorily perform the Contract. The contract may be awarded in the following manner:

Contract value will be divided into 50% to 60% and 40% to 50%. L1

bidder will be awarded up to 60% (50% to 60%) of the value of work.



After negotiations, if L2 bidder is agreeable to take up the work at L1 quoted rate, remaining 40% to 50% of the work will be awarded to L2

bidder at L1 rate.

If the L2 bidder does not agree to take up the work at L1 quoted rate, L3 bidder will be invited for negotiations, and if L3 bidder is agreeable to take up the work at L1 quoted rate, remaining 40% to 50% of the work

will be awarded to L3 bidder at L1 rate.

If the L3 bidder does not agree to take up the work at L1 quoted rate, L4 bidder will be invited for negotiations, and if L4 bidder is agreeable to take up the work at L1 quoted rate, remaining 40% to 50% of the work

will be awarded to L4 bidder at L1 rate and so on.

In this case, work will be distributed to the two successful bidders area-wise.

IV.10. Combined Evaluation:

After the Financial Bid, the bidders who have participated in the Financial Bid will be evaluated in the following manner.

The marks obtained in the Presentation will carry 60% weightage and the rates

quoted will carry 40% weightage.

Example: In response to the tender, five bids A, B, C, D & E have been received.

Their bids were evaluated technically, and all the bidders are qualified in the

Technical Bid and they have been invited for the Presentation and the bidders

have been awarded marks on the basis of the presentation. Among them, four

bidders A, B, C, D & E have scored the highest and they have been invited for

financial bid. The technical Evaluation Committee awarded the bidders 75, 80,

90, 92 and 95 points respectively.

The financial bids were opened, and the bidders quoted the rates as under:

Quoted rate is arrived at on the basis of the average of the quote for the three

years excluding GST.

Proposal Quoted rate

A Rs.120.00

B Rs.100.00

C Rs.110.00

D Rs.105.00

E Rs.125.00

Using the formula LQR/QR, where LQR stands for Lowest Quoted Rate and QR

stands for Quoted Rate by each bidder, the committee gave them the following

points for financial bid.



A: 100/120 = 83 points

B: 100/100 = 100 points

C: 100/110 = 91 points

D: 100/105 = 95 points

E: 100/125 = 80 points

In the combined evaluation, thereafter, the evaluation committee calculated the

combined technical and financial score as under:

Proposal A: 75 x 0.60 + 83 x 0.40 = 78.20 points

Proposal B: 80 x 0.60 + 100 x 0.40 = 88.00 points

Proposal C: 90 x 0.60 + 91 x 0.40 = 90.40 points

Proposal D: 92 x 0.60 + 95 x 0.40 = 93.20 points

Proposal E: 95 x 0.60 + 80 x 0.40 = 89.00 points

The three proposals in the combined technical and financial evaluation were

ranked as under:

Proposal A: 78.20 points: H5

Proposal B: 88.00 points: H4

Proposal C: 90.40 points: H2

Proposal D: 93.20 points: H1

Proposal E: 89.00 points: H3

The Proposal D at the quoted rate of Rs.105/- was, therefore, declared as lowest

bidder or eligible for award of contract and recommended for negotiations /

approval, to the competent authority.

IV.11. Sealing and Submission of Tenders:

The Bidders are required to submit three separate sealed envelopes, marked as

Envelope-1, Envelope -2 and Envelope-3 duly labelled viz.,

Envelope-1 should contain: Details of the tender document fees furnished and EMD furnished

Envelope-2 should contain: Supporting Documents as mentioned in Essential

Criteria (refer Clauses IV.1.1 to IV.1.5) Envelope-3 should contain: ‘Original Technical Bid Document' downloaded

from IIMB website with Prequalification Information’

These three envelopes shall be wrapped in an outer envelope, properly closed, sealed with WAX, addressed to designated officer (as mentioned

below), duly super scribing on top –

(a) the Name of Work

(b) the name and full address of the Bidder with the contact person



and contact number to enable the bid to be returned unopened in the

cases of late receipt of bids.

Thus, the outermost envelope will contain three sealed inner envelopes. Each inner envelope should contain

(a) the Name and Address of the Bidder (b) Name of the Work

(c) Tender Document Fee (with amount) / Earnest Money Deposit (with amount) / Original Technical Bid Document

The address of the designated officer of IIMB: Chief Human Resource Officer

II Floor, Admin Building Indian Institute of Management Bangalore, Bannerghatta Road, Bangalore - 560 076

Tenders received with defective sealing of outer envelope or inner

envelopes will not be accepted.

Note: If the outer cover of any tender is not addressed to the prescribed person mentioned in the tender conditions, such tenders shall not be accepted.

The sealed tenders should be submitted to Indian Institute of Management

Bangalore, Bannerghatta Road, Bangalore-560076, on or before the date and time mentioned in Col.4 of Page 2 of this document. If the last day of submission of bids is declared a holiday subsequent to issuance of NIT, the next working day

shall be deemed to be the last day for submission of the tender. The same condition applies to Technical Bid Opening and Financial Bid Submission and

Opening also.

Bids shall be submitted in the prescribed form only i.e. as per the documents

issued. The bid documents shall be duly filled in, signed with seal on every page and submitted and no other format shall be used, except for Proformas which shall

be submitted in the letterhead. Wherever required, particulars can be submitted in annexure but such details shall be clearly mentioned in respective columns in the original document. All the documents, enclosures, and correspondence will

form part of the contract. Tender in any format other than that prescribed in this document shall be liable for rejection. The bidder shall submit an undertaking in

Proforma ‘E’ stating that no changes, alterations are made in the Tender Documents issued by IIMB, Bannerghatta Road, Bangalore – 560 076.

The Employer may, at his discretion, extend this date for the submission of Technical Bid by amending the Technical Bid Documents in which case all rights

and obligations of the Employer and the Bidder previously subject to the original date shall thereafter be subject to the new deadline as extended. Tenders as sealed above shall be submitted in person to the designated office. The Employer

cannot take any cognizance and shall not be responsible for delay in transit.

IV.12. Late Tenders and Conditional Tenders:



Late Tenders and Conditional Tenders are liable for rejection.

V. GENERAL CONDITIONS OF CONTRACT:

V.1. Tender Validity Period:

(a) Technical Bid: 120 days from the date of opening of the Technical Bid. (b) Price Bid: 120 days from the date of opening of the Price Bid.

V.2. IIMB / Institute / Employer means Indian Institute of Management

Bangalore.

V.3. The expression "Bidder" shall mean the Contractor / Firm / Agency /

Tenderer who submits the tender for the services and shall include the successors and permitted assigns of the Bidder.

V.4. The expression “Bidder” shall mean the Bidder selected by the owner for the performance of the subject services and shall include the successors

and permitted assigns of the Bidder.

V.5. “Contract” shall mean the contract for the services and shall include the

tender document, the General Conditions of Contract, the Letter of Acceptance, and the accepted Rates (Price bid).

V.6. All the Tenders shall be prepared and submitted in accordance with the

Instructions given in the document.

V.7. No legal proceeding(s) and / or Industrial dispute(s) claiming wages or any

other payment from or employment with the Principal employer have been initiated by any present employee or previous employee of the bidder (if a

company or proprietorship however previously designated) or of any partner of the bidder (if the bidder is a partnership bidder). This will have to be supported by an appropriate Declaration in the form of an Affidavit

which if found to be false, it that case IIMB reserves the right to terminate the contract or take action as deemed fit, in the overall interest of IIMB and

the decision of Director IIMB in this regard shall be final and binding.

V.8. Under no circumstances will a Father and his Son(s) or other close relations

who have business dealing with one another be allowed to participate in the Technical Bid for the same contract as separate competitors. Breach of this

condition will render the Technical Bid of both the parties liable for rejection.

V.9. The bidders are advised to visit the site and inspect the documents

pertaining to the work if any, by taking prior appointment with the Accepting Officer. Bidders shall be deemed to have full knowledge

of all the relevant documents, site etc., whether they have inspected the documents and visited the site or not. Boarding and Lodging expenses and travelling expenses if any, incurred in

connection with such site visits shall be borne by the bidders only.



V.10. The submission of Technical Bid by the bidder implies that he has read this notice and the conditions of contract, has made himself aware of the scope

of the work to be done, and local conditions and other factors bearing the execution of the services.

V.11. Bidders must be very careful to deliver a bonafide tender failing which the

Accepting Officer at his absolute discretion shall reserve the right of

forfeiting a part or full amount of the Earnest Money / Deposit. Such tender must satisfy every condition laid down in this notice.

V.12. Bidder shall not sublet any part of the service without prior written consent

of the Employer.

V.13. To the fullest extent permitted by law, Bidder shall indemnity, defend and

hold Client, including directions, agents, bidders and employees, harmless from and against any and all claims, demands, liabilities, obligations, penalties, fines, actions, causes of action, judgments, damages, losses,

costs or expense (including reasonable attorney’s fees) with respect to, or directly or indirectly arising out of, resulting from or related to (in whole or

in part) the performance of the work (including, without limitation, all property damage, bodily injury, death and personal injury arising there

from) Bidder further acknowledges and agrees that the foregoing obligation of Bidder shall extend to any claims, demands, liabilities, obligations, penalties, fines, actions, causes of action, judgments, damages, losses,

costs or expense (including attorney’s fees) related to any defects in or non-conformance of the work or caused by any employee or Sub-Bidder of

Bidder.

V.14. IIMB will provide the Bidder, the facilities specified below for use

exclusively for providing services pursuant to the contract, namely:

(a) Office space with intercom telephone facility : Chargeable (Telephone will be on actual chargeable basis) (b) Water : Free of Cost

(c) Electricity : Free of Cost

The bidder shall arrange for other facilities, utilities, equipment and inputs required for providing the services mentioned in the contract.

V.15. The Bidder shall be responsible for and shall ensure the proper utilization of the facilities, equipment, furniture and utilities provided by IIMB without

any manner of abuse or excess use and will undertake day-to-day repair & maintenance of all equipment and items supplied by IIMB and also keep the office provided absolutely tidy and free from any damage. For any loss or

damages to the premises, fittings, fixtures and equipment, recovery at market rates would be affected from the Bidder’s bills and the material/item

repaired or replaced at his cost. The decision of Officer in Charge IIMB about the recovery would be final.

V.16. Notwithstanding anything elsewhere provided herein the contract may be terminated if the Bidder does not within 15 (fifteen) days of notice in writing

in this behalf rectify any defect in the maintenance, upkeep, hygiene and



cleanliness of the offices and /or equipment to a state satisfactory to the Officer-in-Charge.

V.17. Workmen Compensation Insurance:

V.17.a) The bidder shall, at his expense, see that the staff deputed by them

under this contract are covered under Employees State Insurance Act,

as applicable to staff.

V.17.b) In respect of such staff who are not covered by the Employees State Insurance Act as stated above, the Bidder shall at its expense, carry during the terms of this agreement Workmen compensation insurance

as required under the Workmen Compensation Act, 1923.

V.17.c) In the event of Bidder’s failure to maintain any of the insurance coverage provided herein above, Client may obtain such policies and deduct the cost thereof from any money due or which may become due to Bidder.

V.17.d) In the event of any damage to the work, whether or not subject to

insurance coverage described herein above, the Bidder shall at his sole cost and expense, proceed with due diligence to rebuild and repair the

work so damaged. If such damage was caused by casualty or other reason beyond the fault or reasonable control of the Bidder, then the Bidder shall be entitled to an extension of time for completion of the

work as determined by the Client, provided however, that in no event shall the bidder be entitled to any additional compensation or monies in

connection therewith, including without limitation, any shortfall or deficiency in amounts finally paid by any insurer.

V.18. Employees State Insurance (ESI) for Skilled and Unskilled Employees:

V.18.a) According to the work requirements at IIMB, age group of the employees

may be as under:

(a) Around 80 unskilled and 27 skilled labour in the age group of 20

to 35. (b) Around 85 unskilled and 23 skilled labour in the age group of 36

to 45 years.

(c) Around 22 unskilled and 26 skilled labour is required in the age group of 46 and above.

V.19. Health Insurance for Consolidated Employees: (Age Group - 20 to 40 years : 14 Employees and Around 50 Years : 02

Employees)

V.19.a) The period of insurance shall be for one year to be renewed upto the contract period.

V.19.b) The scheme shall cover the employee only and not the family.



V.19.c) The scheme shall cover the Pre-Existing ailments / diseases from day one.

V.19.d) Cataract, Hysterectomy, Hernia, major illness shall be covered in the first year only.

V.19.e) The scheme shall ensure that the insured can claim right from day one provided the insured has been hospitalized for minimum 24 hours.

V.19.f) The scheme shall cover 30 days’ Pre-Hospitalization & 60 days’ Post-

Hospitalization expenses.

V.19.g) The scheme shall cover Emergency Ambulance Charges: Rs.1,500 per claim [Maximum]

V.19.h) Some treatments in hospitals which do not need 24 hour hospitalization

due to advancement in medical technology shall be covered such as

treatments like adenoidectomy, appendectomy, ascetic/pleural tapping, auroplasty, coronary angioplasty, dental surgery, D&C, Endoscopies,

excision of cyst/granuloma/lump, eye surgery, fracture/dislocation excluding hairline fracture, radiotherapy, lithotripsy, incision and drainage abcess, colonoscopy, varicocelectomy, wound suturing, FESS,

Haemo dialysis, Fissurectomy / Fistulectomy, mastoidectomy, hydrocele, hysterectomy, inguinal/ventral/ umbical/femoral hernia,

parenteral chemotherapy, polypectomy, septoplasty, piles/fistula, prostate, sinusitis, tonsillectomy, liver aspiration, sclerotherapy, varicose vein litigation, wound suturing shall be covered under this

scheme.

V.19.i) There shall be no capping for the major illness. However, on Cataract, Hernia, Hysterectomy, limit per surgery shall be restricted to actual expenses incurred or 25% of the Sum Insured, whichever is less.

V.19.j) Total Insurance Cover for the Employee shall be Rs.1,00,000.

V.19.k) The Employee’s eligibility to avail the room category is as under:

1% of Sum Insured maximum for Normal and 2% of Sum Insured for ICU or Twin sharing basis, whichever is lower [inclusive of nursing

charges]. V.19.l) Besides the above, eligible outsourced employee shall be covered under

separate Personal Accident Policy with 5 times of the annual wages as Sum Insured. The salient features of this policy are:

Death cover

Permanent Total Disability Permanent Partial Disability Total and Temporary Disablement: 1% of the Sum Insured or

Rs.3,000 whichever is less for 104 weeks. Carriage of dead body: 2% of the sum insured subject to maximum

of Rs.2,000. Terrorism cover.



V.20. Conditions of Services:

V.20.a) Efficiency, promptness, quality service, good behaviour and politeness of the Bidder and his staff are the essence of the contract. The Bidder is required to provide and supervise the operations 24 x 7 x 365 days or

as per requirement mentioned in detailed scope of works and BOQ and his Manager or Supervisor shall personally supervise operations in the

premises.

V.20.b) Services shall be carried out by the Bidder as per the conditions of

contract.

V.20.c) The Bidder shall engage fully trained and adequately experienced workmen / staff and arrange to provide refresher training course for them as and when required and as per the direction of Owner.

V.20.d) The bidder should give proper training to the newly appointed staff and

the certificate of completion of training should be produced by each staff before commencement of the work. Apart from this, the bidder should

also provide periodical training to upgrade the knowledge of the staff. V.20.e) All the staff shall be fit mentally and physically. Fitness Certificate of

all the staff should be submitted along with other details of staff before commencement of the work.

V.20.f) The successful bidder shall furnish the following documents in respect

of the individual manpower who will be deployed at IIMB, before the

commencement of work:

(i) List of Manpower shortlisted by bidder for deployment at IIMB, containing full details i.e. date of birth, marital status, address etc;

(ii) Bio-data of the persons.

(iii) Character certificate from a Gazetted officer of the Central / State Government.

(iv) Certificate of verification of antecedents of persons by local police authority.

V.20.g) Bidder should ensure that the staff deployed by him should have moral

conduct while performing duties inside the Institute Campus and enforce

prohibition of consumption of alcoholic drinks, paan, smoking, loitering without work etc.

V.20.h) The staff deployed by the bidder shall not be below the age of

eighteen (18) years and should have a valid contract of

employment with the bidder.

V.20.i) The selected bidder shall designate a coordinator, out of the deployed



personnel, who would be responsible for immediate interaction with the Human Resources Department at the Institute, so that the services of

the persons deployed by the bidder could be availed without any disruption.

V.20.j) The selected bidder shall immediately provide a substitute in the

event of any person leaving the job due to his / her personal

reasons.

V.20.k) It is desired that every staff appointed by the bidder should have police verification certificate.

V.20.l) In case, the person employed by the successful bidder commits any act of omission / commission that amounts to misconduct /indiscipline/

incompetence / security risks, the selected bidder will be liable to take appropriate disciplinary action against such persons, including their removal from work, immediately after being brought to notice, failing

which it would be assumed as breach of contract which may lead to cancellation of contract.

V.20.m) The selected bidder shall ensure that any details of office, operational

process, technical know-how, security arrangements, and administrative / organizational matters are not divulged or disclosed to any person by its personnel deployed at the Institute.

V.20.n) The INSTITUTE reserves the right to declare any person deployed by the

bidder as unfit for any work on account of not having proper efficiency, sound physical, mental health or creating nuisance and/or any other valid reason and its decision shall be final and binding on the service

provider. Any deployment / change of the contract employee should be with the consent of the INSTITUTE only.

V.20.o) The bidder shall make payment of wages to all its employees

under this contract only through Bank transfer.

V.20.p) Entry into IIMB by any Bidder’s personnel will be subject to issue

of ID card to such personnel for the purpose. ID card shall be for a fixed period and shall be issued at the joint request of the Bidder and the personnel of the Bidder with respect to whom

gate passes are sought, in the format prescribed by IIMB in this behalf to be jointly signed by the Bidder and the concerned

personnel. V.20.q) Issue of ID card shall be subject to the approval of Officer-in-Charge and

such approval shall be subject to the Bidder furnishing to the Officer-in-Charge, copy of letter of appointment issued by the Bidder to each

person with respect to whom the ID card is sought, signed in acceptance by the persons to whom the letter of appointment is given.

V.20.r) The ID card may be withdrawn without assigning any reason.



V.20.s) The ID card issued to the Bidder’s personnel shall not ordinarily exceed the number which will be communicated to him by the owner from time

to time except to meet emergent, casual or temporary requirements.

V.20.t) The Bidder’s personnel shall not indulge in entertaining their guests/outsiders in the IIMB premises and shall not loiter in the IIMB premises and shall not normally move out of their specified area of

operation.

V.20.u) The bidder shall make necessary arrangements for regular and proper collection and disposal of waste generated in the campus area on day to day basis using Black plastic bags for garbage disposal from all dustbins

as directed by Officer in-charge.

V.21. Intimation to bidder:

IIMB will inform the bidder of its requirement regarding housekeeping / hostel / horticulture services for the planned events and in urgent and

exceptional cases 24 hours in advance. All intimation [written / verbal] will be given to the bidder or his representatives at IIMB.

V.22. Bidder to Get Informed Himself Fully:

The bidder shall be deemed to have carefully examined the terms and conditions before tendering the work.

V.23. Insurance Against Accident or Injury to Workers:

IIMB shall not be liable for or in respect of any damage or compensation payable at law in respect or in consequence of any accident or injury to any

workmen or other person or any Sub-Bidder. The Bidder shall indemnify and keep indemnified IIMB against all such damages and compensation, and against all liability, claims, proceeding, costs, charges and expenses

whatsoever in respect thereof or in relation thereto

V.24. Insurance and Indemnity Requirements:

To the fullest extent permitted by law, Bidder shall indemnity, defend and

hold Client, including directions, agents, bidders and employees, harmless from and against any and all claims, demands, liabilities, obligations,

penalties, fines, actions, causes of action, judgments, damages, losses, costs or expense (including reasonable attorney’s fees) with respect to, or directly or indirectly arising out of, resulting from or related to (in whole or

in part) the performance of the service (including, without limitation, all property damage, bodily injury, death and personal injury arising there

from) Bidder further acknowledges and agrees that the foregoing obligation of Bidder shall extend to any claims, demands, liabilities, obligations, penalties, fines, actions, causes of action, judgments, damages, losses,

costs or expense (including attorney’s fees) related to any defects in or non-conformance of the service or caused by any employee of the Bidder.



V.25. Arbitration:

Except where otherwise provided for in the contract, all question and disputes relating to the meaning of the instructions hereinbefore mentioned

and as to quality of workmanship or as to any other question, claim, right matter or thing whatsoever in any way arising out of or relating to the contract, instructions, orders or the conditions or otherwise concerning the

works, or the execution or failure to execute the same whether arising during the progress of the work or after the completion or abandonment

thereof shall be referred to the sole arbitration of the Director if the Director is unable or unwilling to act, to the sole arbitration of some other person appointed by the Director willing to act as such arbitrator. The

arbitrator to whom the matter is originally referred being transferred or vacating his Office or being unable to act for any reason such Director /

aforesaid at the time of such transfer, vacation of Office or inability to act, shall appoint another person to act as arbitrator in accordance with the terms of the contract. Such person shall be entitled to proceed with the

reference from the stage at which it was left by his predecessor.

V.25.a. Subject to as aforesaid the provision of the Arbitration & Conciliation Act or any statutory modification or re-enactment thereof and the rules made

thereunder and for the time being in force shall apply to the arbitration proceedings under this Clause.

V.25.b. It is a term of the contract that the party involving arbitration shall specify the dispute or dispute to be referred to arbitration under the Clause

together with the amount or amounts claimed in respect of each dispute. V.25.c. The arbitrator(s) may from time to time with consent of the parties

enlarge the time, for making and publishing the award.

V.25.d. The work under the contract shall, if reasonably possible, continue during the arbitration proceedings and no payment due or payable to the Bidder shall be withheld on account of such proceedings.

V.25.e. The arbitrator shall be deemed to have entered on the reference on the

date he issues notice to both parties / fixing date of the first hearing. V.25.f. The arbitrator shall give a separate award in respect of each dispute or

difference referred to him.

V.25.g. The venue of arbitrator shall be a place as may be fixed by the arbitrator in his sole discretion.

V.25.h. The award of the arbitrator shall be final, conclusive and binding on both the parties to this contract.

V.25.i. Applicable Law and Jurisdiction: This Agreement shall be governed

and construed in accordance with the Indian Laws and subject to the

exclusive jurisdiction of competent courts at Bangalore, India.



V.25.j. Any dispute arising out of or in connection with this agreement or that which may arise in future will be resolved by taking recourse to mutual

settlement in the first instance, failing which the dispute will be subject to Bangalore jurisdiction only. The HR Department is entitled to withhold

payments due to the bidder in case of dispute till it is resolved.

V.26. Fair Wage:

The Bidders shall abide by all the provisions of the Contract Labour

(Regulation and Abolition) Act, which the Bidders are expected to have gone through before quoting for the tender, which inter-alia contain the following:

i) Safeguarding the welfare and health of labourers.

ii) Ensuring timely payment of wages to the labourers by the Bidders. iii) Providing Rest Rooms and Canteen Facility and First Aid Facility. iv) Obtaining Registration Certificates and License issue by the competent

authority. v) Complying with the requirements of Act regarding the employment of

the Child Labour.

The bidder shall be responsible for payment of wages as per Minimum Wages Act as prescribed/revised by the Government from to time and other service benefits to its personnel posted as mentioned below:

V.26.a. Bidder shall not pay wages and other allowances to its staff

below the rates of minimum wages fixed by the Government India from time to time as per rules.

V.26.b. Bidder shall provide weekly holidays, National and Festival Holidays and leave with wages and other benefits as per the

Rules. V.26.c. All other benefits required to be extended under various labor

statutory enactments.

V.27. Variation – Statutory Requirements: Any variation in statuary requirements like minimum labour wages,

Government levis, taxes etc. according to the laws and regulations of the central/state government or local government bodies will be

compensated by the employer to the bidder during the currency of the contract.

V.28. GST (Goods and Services Tax):

“The bidder should have a valid registration with the concerned authorities and a copy of such registration certificate should be submitted along with the offer. In case the registration certificate for the quoted category of work

is not available at the time of submission of offer, an undertaking regarding submission of the copy of the requisite GST registration certificate should

be furnished along with the Technical Bid Document. Bidder’s GST No. and



the GST no. of IIMB should be written on the face of invoice submitted to IIMB. Quoted price should be inclusive of all taxes and duties and

GST. Please note that the responsibility of payment of GST lies with the bidder for his portion only. In case GST is applicable for the Tendered work,

bidder shall claim GST indicating rate of abatement/ deduction allowed as per “Goods and Services Tax Act” from the 1st invoice itself. Bidder providing taxable GST shall raise invoice / a bill as the case may be, a

Challan which is signed, serially numbered and containing the following:-

i) Name, Address & Registration number of such Person / Bidder. ii) Name & Address of the person / Bidder receiving Taxable service. iii) Description, Classification and value of Taxable Service provided.

iv) GST amount.

Payments to the bidder will be made, provided the above formalities are fulfilled. In case of statutory variation in GST during the currency of contract, the bidder shall submit a copy of the “Government Notification” to

evidence the rate as applicable on the date of submission of bid and on the date of revision. Claim for GST/ Statutory variation in GST should be raised

within Two (02) Months from the date of issue of “Government Notification” for payment of differential GST, otherwise claim in respect of above shall

not be entertained for payment of arrears.

NOTE:

i) GST is applicable as on the date of service. ii) L1 will be determined without considering GST element.

iii) Any variation in tax structure during the currency of contract shall be compensated by the employer to the bidder.

V.28.a. Goods and Services Tax (GST): As and when the GST is introduced, the taxes will be paid as per the latest GST Rules.

V.28.b. The bidder should produce the documentary evidence for the applicability of the category of GST.

V.29. Contract Agreement:

V.29.a. Separate work orders will be issued for all the years and separate agreements will be entered into for the three years.

V.29.b. The Bidder shall submit the contract agreement on a stamp paper in a prescribed form duly signed within Fifteen days of issue of Letter of

Award. V.29.c. Agreement to be entered into after issue of Letter of Award should be

valid for one year plus two months. In case of extension of contract for the second year, separate agreement will have to be entered into and in

case of extension of contract for the third year, separate agreement will have to be entered into.

V.29.d. After the expiry of the agreement period, the service need not be continued taking as deemed extension of period.



V.29.e. The agreement will be in force for a period of one year from the date of agreement and further period of two years subject to

satisfactory performance and can be terminated by one month notice. Further extension thereafter would be decided later on

satisfactory completion of above tenure. V.29.f. The bidder shall strictly comply with the terms and conditions of

agreement. In case of violation of any of the terms, the agreement shall be liable for cancellation immediately and EMD will be forfeited.

V.30. Termination of Contract:

V.30.a. In Case of Death:

Without prejudice to any of the rights or remedies under this contract, if the Bidder dies or attains legal disability, the Accepting Officer shall have the option of terminating the contract without any

compensation to the Bidder. IIMB shall have the right to get the work completed by itself, or through any other bidders or bidder at

the cost and risk of the bidders or his successors in interest, damages etc. as aforesaid. The Bidder shall solely be responsible

for protecting and securing such property. V.30.b. In Case of Non-Performance:

In case the performance of the staff employed by the bidder is not

found satisfactory, the accepting officer has the right to terminate the contract with a notice period of one month, without any compensation to the bidder. In this case, IIMB will have the right

to get the work done through other bidders at the risk and cost of the bidder.

V.31. Payment Terms:

After awarding the contract, the bidder shall submit the invoice on

man-month basis along with the work report of various works carried out during the current month before 2nd of the subsequent month. IIMB shall pay such invoice within twenty one (21) working

days from the date of submission of the undisputed invoice to Accounts Section.

The bidder shall submit the invoices (related to Horticulture

Department, Hostel Office, CAO Office and Housekeeping Department) to HR Department. HR Department will send the invoices to the concerned departments. The concerned

departments will verify the invoices and check for their correctness. If any correction is required, the concerned departments should

bring to the notice of the HR Department or if the invoice is found to be satisfactory, the concerned departments shall return the same to HR Department with seal and signature of the concerned

authority of those departments.



After receipt of such verified invoices from the concerned departments, HR Department will send them to Accounts Section for payment to the bidder.

In case, the invoice is returned by the concerned authority for any

correction to be incorporated or with any corrections / changes made in the invoice by him, HR Department will inform the bidder to incorporate the corrections in the invoice/s and submit the fresh invoice/s. The bidder shall

incorporate such corrections / changes in the invoice and submit the fresh invoice and such date of submission of the corrected fresh invoice will be

considered as the date of submission of the invoice by the bidder and the payment will be made within 21 working days after such date of submission of this fresh invoice only. Calculation of the wages per person is as under: (detailed

calculation is shown in Annexure 2 – Price Bid Format) Overtime Work (Extra Hours Duty):

The staff may be called for extra hours of duty on special occasions

like Convocation Day, Foundation Day, Republic Day, Independence Day and any other such celebrations. The payment to the staff

deployed for this duty will be made on hourly basis. Note: Calculation of wages on hourly basis is shown in Annexure - 3.

Separate bills should be given for monthly wages (man-month basis) and number of hours worked for extra hours worked

(overtime wages).

Requirement of Extra Manpower:

The Institute may require extra manpower on special occasions like

Convocation Day, Foundation Day, Republic Day, Independence Day and any other such celebrations. The payment to the staff deployed

for this duty will be made on hourly basis. Calculation of wages for deployment of extra manpower will be same as that of Overtime wages calculation (please refer Annexure 3).

Separate bill should be given for deployment of extra manpower

along with the bills of monthly wages (man-month basis) and number of hours worked for extra hours worked (overtime wages).

V.31.a. Documents to be submitted along with the Monthly Bill:

V.31.a.i) Details of maintenance works carried out during the month. V.31.a.ii) Maintenance plans for the next month.

V.31.a.iii) Details of payments made to the staff. V.31.a.iv) Acknowledgement from the individual employees for having received

the payment.

V.31.a.v) Copy of ESI and EPF deposit receipts. Copy of EPF and ESI contribution remittance challan along with ECR statement containing

the names of the workers and their contributions tallying with the



remittance challan. The confirmation slip issued by the EPF Office for having received the EPF contributions from the bidder should also be

submitted. In case the bidder fails to submit the proof of challan / statement, the bill will be withheld till submission of required

document and the Institute will not be responsible for such delays. V.31.a.vi) Copy of uploaded EPF e-passbook of each worker to be furnished on

quarterly basis along with monthly bills of January / April / July /

October. The bidder should register the EPF account numbers of the workers with the EPF office before the end of the first month of the

contract and ensure that provision for the workers themselves to download the e-passbooks, if needed, is enabled.

V.31.a.vii) Copies of Salary Slips issued to employees for the month.

V.31.a.viii) Annual Returns to DCLC (C) Engagement of Contract Labour. V.31.a.ix) Duly signed statement containing details of the salary deposited in

the SB A/c of the workers, showing monthly wages paid to the workers with details of name, SB A/c number, EPF/ESI account number, gross salary, deductions and net salary deposited to the

individual’s saving accounts along with the monthly invoices. The respective officers in-charge will verify the same in addition to the

ECR documents, detailed statement etc. related to the deposit of the EPF and ESI deductions.

V.31.a.x) The bidder shall submit the pre-receipted duly stamped printed bills in prescribed format for reimbursement of wages paid to the workers deployed under the contract in duplicate.

V.31.a.xi) Proof towards the remittance of the professional tax deducted (wherever applicable).

V.31.b. Taxes & Duties:

The quoted rate shall include all State and Central taxes except GST on the transaction between the bidder and IIMB.

GST shall be paid to the Bidder as charged in the Bills raised by the

bidder subject to proof of payment of GST to the department. The bidder

shall obtain registration under the Goods and Services Tax Act and furnish the GST registration number. In case of failure to furnish the

GST Registration document, the GST will not be reimbursed.

V.31.c. Income Tax Deduction:

As per the prevailing terms, rate shall be deducted and remitted to

the Income Tax authorities and Form 16 will be furnished by IIMB in proof of remittance to IT Department. For availing lower deduction of Income Tax, necessary certificate for each financial

year issued by the Income Tax Authority shall be furnished by the bidder, failing which Income Tax at the maximum rate will be

deducted.

V.31.d. Change in Law:

“Change in Law” means the occurrence or coming into force of the

following, at any time after the last date of submission of tender.



Due to the new tax regime introduced after the commencement of work in pursuance of this contract and in the course of execution

this contract but before completion of this contract, the bidder shall reduce the excise duty element on the material component

and additional Custom Duties, if any, and rework the contract price. On the reworked contract price, IIMB will reimburse the taxes viz. Central Goods and Services Tax (CGST) as are claimed in

each of the Interim Payment Certificate (IPC)/Running Bill.

V.32. Security Deposit:

The bidder should submit the Bank Guarantee as Security Deposit

equal to three months value of the work order value, valid for the period of one year plus two months within 10 days of the issue of

work order.

If the contract is extended for the second and third year, another

Bank Guarantee should be submitted within ten (10) days of issue of Work Order for the corresponding year, for an amount equivalent

to three months value of the work order for the corresponding year, valid for the period of one year plus two months within 10 days of the issue of work order. The Bank Guarantee submitted for the first

year will be returned on submission of the Bank Guarantee of the second year and so on.

Calculation of Bank Guarantee: The work order value which will be

for one year will be converted into monthly value and the amount of three months will be the value of bank guarantee.

Eg: If the work order value is Rs.12,00,000 per annum, it will be converted to monthly amount. Thus, work order value per month is

Rs.1,00,000. Amount of three months will be the value of bank guarantee i.e. Rs.3,00,000.

No interest will be paid on the security deposit.

V.33. Safety Procedures:

The Bidder shall incorporate in his operation the requirements of all the “Safety Codes” issued by the Bureau of Indian Standards, National Building

Code and Regulations are duplicated by local Authorities, the more stringent regulations shall be deemed to apply. If the Bidder fails to take safety

measures and provide facilities at the Site work to ensure safety of Works and injuries to workmen, the Client shall have the powers to do so and recover the cost thereof from the Bidder.

The Bidder shall provide safe means of access to all working places on the

Site. All necessary personal safety equipment shall be kept available for the use of the persons employed on the Site maintained in a condition for immediate use. The Bidder shall take adequate steps to ensure proper use

of equipment by those concerned.



Adequate precautions shall be taken to prevent danger from electrical equipment. No materials on the site of works shall be so stacked or placed

as to cause danger or inconvenience to any person or the public.

All consequences, damages or losses arising by reason of any violation of the safety requirements shall by met by the Bidder. The Bidder shall be bound to pay compensation to the person/for the injuries sustained or death

owing to neglect of the safety precautions, should any claim proceedings be filed against the Client. The Bidder hereby agrees to indemnify the Client

against the same.

The bidder shall properly design scaffolding, temporary access, ladders,

ramps and hoisting arrangements, cranes etc. as applicable, to ensure safety of workmen as well as Works. All scaffolds, ladders and other safety

devices shall be maintained in safe condition.

V.34. Bidder’s Obligations:

V.34.a) The monthly wages for the workers should be deposited only in their

respective Savings Bank Account (SB A/c) in a nationalized bank, nearest to the place of work, on or before 7th of every month. If 7th

happens to be a holiday, wages should be deposited the previous working day.

V.34.b) The bidder shall ensure that all the workers in a particular place of work open their SB A/c with the same bank / branch. The bidder should

ensure that all the workers provide the details of their SB A/c to the bidder before the end of the first month of the contract.

V.34.c) The bidder shall provide printed salary slips to each worker containing the latter’s designation. SB A/c number, details of the Basic + VDA

component of the salary, total monthly contribution to the EPF and ESI along with the respective account numbers, total number of days in the month and number of days worked, extra duties, deduction of

professional tax if payable, overtime allowance and other allowances if applicable, gross salary, total deductions and net salary. The format of

the salary slip shall be provided by the Institute. V.34.d) The bidder shall provide ESI card to the workers before the end of the

first month of the contract. (For details, please refer FORMAT OF PRICE BID).

V.34.e) Health Insurance Coverage: The health insurance cover should

be provided to the employees who are not given the benefit of

ESI. (For details, please see FORMAT OF FINANCIAL BID). V.34.f) Within thirty days from the date of expiry of the contract, the outgoing

bidder must initiate action and submit the duly signed forms related to the EPF settlement claims of the workers. The proof towards the submission of the same to the EPF office should be presented for

verification and recommendation by the respective officers in-charge in order to claim the Fixed Deposit Receipt submitted to the institute as

performance security by the bidder.



V.34.g) For those workers who opt for the pension scheme, the outgoing bidder

must initiate action and submit the duly signed forms related to the transfer of the balance / EPF account to the next bidder with whom the

workers are employed, within thirty days from the date of expiry of the contract. The proof towards the submission of the same to the EPF office as well as the acceptance of the transfer by the next bidder should be

presented for verification and recommendation by the respective officers in-charge in order to claim the Fixed Deposit Receipt submitted to the

institute as Performance Security.

V.34.h) The bidder shall abide by all laws and rules and regulations framed

thereunder or any other statutory obligations which are in force from time to time in respect of the workers deployed. The bidder shall

indemnify the Institute from any claims in this regard.



VI. SCOPE OF WORK

VI.1 Housekeeping

The Housekeeping activities include the activities of - Sweeping Asphalted roads, Sweeping foot paths,

Sweeping paved areas, Cleaning the drains and

Cleaning the RHW inlet chambers, Cleaning the campus on events like Republic Day, Convocation Day,

Independence Day and Foundation Day.

Manpower for Housekeeping Works

Sl.No Housekeeping activities Total Area

in Sft. Manpower

Manpower required

per day

1 Asphalted Road 3,10,000

Unskilled

19

2 Paved areas 1,30,000 8

3 Walkway 50,000 3

4 Drains along the road side

5 Foot paths along the road side

6 RWH inlet chambers 60 (nos.)

TOTAL MANPOWER REQUIRED 30

We need 30 unskilled personnel to carry out the required housekeeping activities in a smooth and efficient manner. Out of the 30 unskilled

personnel [20 female and 10 male personnel].



VI.2 Horticulture

The Horticultural activities include the activities of Lawn movers usage on different grass

Plantation such as (saplings, grass, etc.) Brush cutter usage Weed, leaf cleaning

Watering plants according to their needs Green house work

Nursery work Plants and bushes trimming etc. Beautifying the campus on events like Republic Day, Convocation Day,

Independence Day and Foundation Day

Unskilled manpower requirement 30 persons - Out of the 30 unskilled workers we would require 20 male and 10 female personnel. For details see Table (A).

Skilled manpower requirement

5 persons – All male Skilled person should know the following either by experience/training:

Pruning, Pinching, Thinning, Girdling, Mulching, Canopy Management. For details see Table (A).

Table showing the requirement of manpower (Table A):

Sl. No

Location work Days Manpower Requirement

Remarks

Unskilled Skilled

1

For shifting daily and

using these persons in place of absentees

Full day

2

Directors Block

Leaf, weed, etc. cleaning

Half day

1

3 Portico overall cleaning Full day

1

4

ABC block lawn cleaning + leaf and weed

cleaning

Full

day 2

Each block needs

one person

5

Main gate outside & Inside. Islands and road side

watering and cleaning

Half day

2



Sl.

No Location work Days

Manpower Requirement Remarks

Unskilled Skilled

6 MDC overall Maintenance

Full

day 5

Total garden area is more than 3

acres and each acre 2 persons

7

Children park maintenance, New

Faculty Quarters maintenance

Full

day 2

8

vacant quarters

maintenance (15 houses)

Half day

9 Directors Residence around

Full day

1

10 Football ground and

Hostel area

Full

day 6

Huge area scattered around 4

acres and each acre 2 persons

11 EPGP lounge & Executive block

Full day

1

12 Green House Full day

1 Skilled

13 Exclusive for Nursery Full day

1 Skilled

14 OAT and surrounding areas

Full

day 2

Most imp. Area which needs one extra person

15 Central Pergola and auditorium areas

Full day

2

16 NSR Cell and NFB maintenance

Full day

1

17 Plants and Bushes

trimming

Full

day 1 Skilled

18 New class room area Full

day 1

19 Sports Complex Full

day 3

New area in and

outside

20

Jungle wild grass and

unwanted saplings cutting

Full day

2 Skilled - Looking after forest area

Total 30 5




VI.3 Hostel Blocks And Executive Block

Sl No

Location No Of Students

Rooms for Labour

Manpower Class of Labour

1 Hostel(old & New) Blocks

882 40 17 Unskilled

2 Hostel Office 1 Skilled

3 E B base 50

4 E B Ground 25 1 Unskilled

5 E B First

6 E B Second 25 1 Unskilled


VI.4. Hostel Mess Staff

Hostel Mess Staff Allocation Chart

Sl NO

Section/Area Category/Designation

Shift-1 (5:30AM

to

01:30PM)

Shift-2 (01:30PM

to

09:30PM)

Recomm

ended

1 Washing Un-Skilled 8 9 17

2 Cutting Un-Skilled 7 7 14

3 Counter Un-Skilled 5 5 10

4 COOKS(CHEFS) 3 3 6

1 Supervisor Skilled 1 0 1

2 Juice Counter Un-Skilled 1 0 1

3 Pantry Un-Skilled 1 0 1

4 Assistant Cook Skilled 0 0 0

Total 26 24 50


VI.4.a) Scope of Work – Hostel The routine activities on a daily basis are as follows.

During the morning hours starting with 8 am to 10-30 am all the labourers are deployed for cleaning work from the Mess entrance area, Amul

premises, refreshment centre facing the Amul area roads, surrounding the entire hostel area, Executive block, playground area, Parking slots at K block and J block, Volleyball ground area, Underground Parking area, EFGH

Square area, Hockey ground, and the Hostel surroundings. Half an hour break is allowed between 10-30 am and 11 am for breakfast.

After the breakfast all the labourers will be deployed for floor cleaning, cleaning of restrooms and students rooms cleaning based on the request. Each labour is taking care of 40 rooms which includes Gym area and all

cellar blocks of K to P. This activity will go on from 11 to 2-30 Pm.



Half an hour break is allowed from 2.30 pm to 3 pm for lunch and the labourers will resume the cleaning of rest rooms and other related jobs up

to 4 pm and their duty ends there on. In addition to the above labourers are utilize for various activities during

the academic year from June to March and sometimes there services will be utilize beyond the working hours.

VI.4.b) Scope of Work - Mess

Designation Description

BREAKFAST: MENU Time: 7:30 AM TO 10 :30 AM

Regular- Bread, butter ,jam, Boiled -Egg platter, boiled egg, corn flakes, Tea, Coffee, Lemon Tea, Idli, Vada, Alu0-peanut

poha, sea, coconut Chutney, Tomato chutney Sambar, fruits: Banana & apple

LUNCH MENU Time: 12: 30 -2:30 PM

Regular- Oil Chapati, Pulka chapati, White Rice, curd, papad,

pickle, Green Salad, Boiled Vegetables, Plain Kichidi, Jain Food, Veg. Biriyani With Raita, Gobi -Tikka masala, Roast Potato -live,

Dal Makhani, Butter milk+ Fruits (papaya

extras counter: Fish Curry, chilly paneer,

Dinner: Time 07:30PM to 09:30PM

Sweet Rasgulla

COOKS: Mainly Responsible for preparation of Lunch and Dinner

1st counter Duties:

1st person Pre-cooking works like cutting vegetables, preparation of masala.

Cooking works: Preparation of gravy based on menu, side rice preparation, dhal , preparation of veg dry, marination of Gobi,

deep frying , extra counter preparation works including non-veg in addition to preparation of chapati /paratha , fish curry etc.

Preparation of chicken biryani weekly once for mass production.

2nd person Pre-cooking works like preparation of chutney powder for lunch

and dinner and sauce. Cooking works: Preparation of Rasam, Sambar & tomato chutney, also marination requires for next shifts for particular

dishes like tikkas & Kabab for extra counter, preparation of Jain Food and Chilly paneer in addition to preparation of chapati or

Paratha.

Temper the Coconut and Tomato Chutney Prepare by Counter

person

3rd person Responsible for preparation of Sweet Dish as per the Menu on a regular basis like sweet boondi. If require prepare seo (namkeen) for Breakfast, Lunch and Snacks.

Also helps in preparing holige, masala vada, alu bonda, during Regional Lunch or dinner.



2- COUNTER: Mainly Responsible for set up and cleaning activities of Buffet

counter, refilling of Food and water, replacing of used Glass and Cleaning of all Tables in the Dining Hall.

1st person Breakfast set ups in the counter , which involve, Clean properly the service counter Dusting and clean all the table and chair in the Dining hall, Clean an refill entire pickle & chutney Powder

Tray before Breakfast Helps in refiling and food pick up to the Counter before Breakfast , then help in refiling Food in the

counter during Breakfast and lunch, He take care all procedure for set curd for the Next shifts, Replace the all set curd from the Box and put the new milk to set curd for next shifts, put all the

ingredients for coconut chutney in the Wet Grinder and collect it After ready, put all the ingredients for Tomato chutney in the

Wet Grinder and collect it After ready,

2nd person Issue and Place Butter and Jam ,Cornflakes in the counter and Refilling the same, issue the Bread from store and placed in the

counter, place cucumber and carrot in the counter for Sandwich Purpose, set ups all Cleaned Chef-N-Dish in the Counter in the Break Fast, also takes care extras counter during Breakfast and

lunch, prepare for Breakfast set ups in the counter , which involve, prepare Butter milk for the Lunch, arrange Paper glass

or ss. Glass near to Butter milk Counter, Carry steamed idli and refill to the counter - live

3rd person Dusting and clean all the table and chair in the both Mess

Extension Area before dining hour, Clean Both Counter in the Mess Extension counter, replace & refilling Water from the Bain Marie in every 5 days, Set up all Cleaned SS Water Glass In

whole Dinning Hall, put all cleaned Filled Water Jugs in each tables around - 28 tables.

4th person Wiping of all used SS plates and bowls during breakfast and

lunch hour & keep it in the buffet counter, sometimes helps in refilling of food in the buffet counter, collect Cleaned Spoon &

fork from the Washing Area and keep it in the Spoon Warmer.

5Th person weekly off

CUTTING: Mainly they are responsible for the all types vegetables and, Fruits Cutting use in breakfast, lunch, snacks & dinner, making

chapati dough, rolling and roasting manually and helping in, making puri, paratha, take care Live omlet and pulka chapati counter, take care butchery work and stores activities like

receiving and issuing, ingredients use for preparation food all the days.



person-1 Helps in cutting vegetables & fruits, apart from cutting, He does

steam Duty in kitchen, which includes: Cleaned and soak of white. Rice prepare hot water on the vessel Boiling of rice clean and soak of Rice for side Rice, like lemon rice, veg fried rice or

(Noodles -8 kgs.) prepare hot water on the vessel, Boiling of rice for side Rice, Clean and soak of Dal, boiling of dal, Boiling of

cleaned Vegetables, Boiling of Potato - half Boil, preparing boiled Vegetables for counter as on regular basic for lunch or dinner, Boil Toor Dal in Pressure Cooker for preparation of Sambar &

Rasa, if Required boiled soaked Kabuli chana in the Cooker for snacks, prepare kichadi as a regular menu for lunch & dinner,

Take care of roasting Oil Chapati in the Tawa for around 400 Nos of chapati,

person-2 Cutting of all vegetables used in Breakfast Before Start cutting, Clean the cutting area and cutting Knife, cutting board properly.

person-3 cutting of onion

person-4 cutting of potato, cutting of tomato, cutting of green chilies, cutting of Ginger, help in cleaning the Cutting board and

chopping board with Hot water regularly.

person -5 + 6 Cutting Onion for live Omlet Counter, Arrange and carry egg, in trays, keep ready Oil and Spices, keep ready utensils used for Live omlet counter and take care the live counter, cutting Clean

Coriander leaves and put in the Water (bucket) for Breakfast and lunch.

Store Duty: Issue all ingredients required for the Breakfast and Lunch with

exact measurement, as instructed by mess manager., also helps in cuttings vegetables and Fruits for the shifts, cutting of

lemon for Lunch or Dinner, Take care cutting of Lemon and extract Lemon Juice for Snacks as a regular, also helps in arrange All grocery and vegetables during Receiving., Take

cares for proper arrange OF Grocery ,Vegetables & Live stock in the Store ., Take care issue of Livestock ,like chicken ,fish,

mutton for Lunch & Dinner ( in exact Quantity), particularly for 2nd Shifts Keep ready the eggs in water for Morning Shifts

(boiled eggs), prepare different kind of chutney like green chutney and Coconut chutney ,sweet chutney for snacks, Soak Rice and Dal in water as per the requirement for the next day,

prepare and keep ready Like grated Coconut for chutney or Roast Peanut for peanut chutney for next day.

person 7 WEEKLY OFF



Cutting Activities for Lunch:

person-2 Onion cutting, tomato cutting

person-3 & 4 all vegetables Cuttings, cutting preparation for Green Salad: cutting paneer and capsicum for extras counter, Clean

cucumber, carrot, tomato, lemon, properly in water, than soak all 3 vegetables with sumo tab. (sonicating tablet) 10 minutes,

then start the salad cutting and arrange in the Salad Trays, cuttings of Fruits for Lunch papaya, pealing of the Skin and remove Seeds from the papaya, cutting in to proper shape and

size and put in to the Serving Trays.

person -5 & 6 prepare for Chapati - like Chapatti Dough Making, after making dough keep it for Rest, than prepare undey for chapatti

preparation, among them One person take cares the Butchery work cut chicken proper size, one person clean the cut fish with water and hand over to Chefs for marination & fry, Out of 6 nos,

two person are engaged and take care Live chapati counter, another 2 no’s engaged in rolling the Chapati Dough (undey),

another 2 person take care the live chapati counter in the Mess extension Area.

WASHING: Mainly they are Responsible for all over cleaning of Dinning Hall,

mess extension area, Kitchen Area, kitchen Core door, all stores in the mess, and also proper cleaning of all mess Equipment’s, Utensils, cooking used Vessels, Dusting Moping, help in

Receiving and arranging Stores items both vegetables, Grocery and livestock (N.V)

All members In the Morning, first all 5 Members, they start Dusting and

Moping Whole the Dining Hall Area, replace of empty Gas cylinder and arrange new cylinder in the Gas Room. Weekly

Cleaning: like Kitchen Corridor proper cleaning Equipment Cleaning (Grinding Area).

person-1 & 2 They work in the Dish Washing Machine from 7: 30 am start

cleaning Plates and Bowls spoon & fork, S.S Glass, used in the Breakfast, put all Water Jug (Glass) in the Dish Washing Machine for Sanitization remove and then help in the Kitchen for

cleaning. Usually Machine clean two times each shift. Cleaning of spoon, bowls in a rotation Cleaning of spoon, glass in a

rotation Cleaning of spoon, in a rotation Cleaning of Dough Maker kept in the Water Jug Trolley Wash and put in the Dish washing Rack.

Person 3 & 4 They work on Patra washing Area to clean the Big Vessels used for preparing Breakfast. after cleaning one person will carry the cleaned vessels and arrange in the Pot Room, soak and Washing

Of Idli Cloth used for Steam Idli and Drying Remove Chef-N-dish from the Counter after Breakfast time, Cleaning of all Chef-n-

Dish and Stand properly, Cleaning of Hot Box Used in the



Breakfast, Cleaning of used tea can, coffee can, Milk can,

Cleaning of used Service Spoon After Breakfast, Washing Of Big vessels used in Preparation Rasgulla, Cleaning of Aluminium & ss. Bucket used in Breakfast and arrange in the pot room.

person 4 other than arranging vessels: Cleaning of Wash basin Area and refiling of Hand wash in the hand wash dispenser, Cleaning of Equipment Grinding Area Regularly 2 times, Cleaning of Staff

Bathroom & wash room on a regularly before closing of his Shifts.

person -5 Cleaning of Mess Entrance Area with Water every day. Keep

cleaned and empty Dust Bin in the Wash Basin Area before Breakfast 7:15 am Kitchen Cleaning duty - cleaning of Kitchen

at the same time clean all steams vessels and keep ready for Lunch Preparation. Cleaning of Idli Steamer and all Trays use for prepare for Idli Cleaning of S.S Tables in the Kitchen, than

Clean Kitchen Floor, after cleaning Kitchen, come to Automatic Dishwash area and remove Plates, arrange in the Tray Rack for

Drying Plates for Snacks, washing of Gobi and Keep Ready For Lunch Preparation. Collecting all Used glass and from the Tables during Breakfast, Collecting all bowls and plates from the Wash

Basin Area.

person -6 Cleaning Cutting Area time to time during Cutting and after cutting Vegetables, Fruits, Onion etc.` Cleaning of whole Non- Veg Kitchen after Break Fast and After Lunch, Cleaning and

Moping of Kitchen Core door properly as a regular basic, Take care OF Cleaning of Cold Storage every day during his shift,

cleaning of Fruit Rack as a regular basic, Cleaning of all stores as a regular basic., cleaning properly the butchery area after cutting of chicken or fish, cleaning properly the butchery area

after cutting of chicken or fish, Cleaning of Deep Freezer On a regular basic, Weekly Cleaning Of Curd fermentation Box

properly, cleaning of all Stables In the Kitchen Core door, Carry all Empty Oil Tins and store in the E.B Dinning Hall Back side in every 2 days, carry all used cotton box and Gunny Bags and

arrange in the wash room behind N.C, cleaning of Vegetables Cuttings Machine and Mix grinder use in Kitchen, Cleaning Of all

Cutting Board and cutting Tables in the Cutting Area 2 times in his shifts, helps at the time of Receiving Grocery and Vegetables, helps at the time of Receiving Grocery and

Vegetables,

Person-7 weekly off

SUPERVISOR: Supervise all mess Activities during his Shifts

Associated with IIMB since 1992 and working in hostel mess carrying out supervisory activities during 1st shift and hostel

mess is opened at 5.30 am, the duties will end at 2.30 pm(on a daily basis 9 hours of work).



The early morning activities involves opening of hostel mess

during first shift and at the first instance the entire mess is cleaned to get further instruction from the mess manager.

Assisting the mess manager in the smooth functioning of the daily activities in the stipulated working hours.

During the first shift, at any point of time 25 labourers will be working and their prompt and punctually and attendance of each labourers is monitored and also to ensure their uniform and

tidiness.

In the absence of the mess manager, supplies from the vendors

such as grocery, vegetables, poultry and milk will be received and accounted and handed over to the mess manager.

At the instance of the mess manager, during the festival and other students’ activities the chairs and tables are arranged for

the lunch.

To ensure refilling of food through the mess staff.

To ensure the stores issue staff for timely supply of grocery and vegetables and other issues. In addition to the above jobs, I also take care of the extras counter which offers to the students, the

day’s special item/items which would be charged for the students by swiping the ID cards.

To ensure repairs of electricity, plumbing, carpentry and cooking gas as and when it is necessary pertain in to mess.

To ensure cleanliness in the whole dining area, wash area and the stock area of vegetables, fruits and meat grove.

To ensure order of cooking gas supply with the vendors as when the stock levels come down to avoid last minute hurdles.

Well-versed with preparations of light snacks, salads and beverages in an emergency

Prepare Menu Cards for Breakfast and Lunch and filling the coteries for Lunch extras counter.

TEA COOK : Mainly prepare Tea/coffee & beverages for B'fast & Snacks.

sanitize all Tea can, coffee can, milk can in hot water before Use proper cleaning in hot water all filter and clothes Clean and keep

ready Ginger for the preparation of tea Prepare Coffee Decoction for the next use Prepare Coffee Decoction for the next use carry Food to the Students Hostel Room on the request (physically

needy students) Sometimes he helps in the juice counter to prepare juice.



PANTRY: He is responsible for prepare and serve varieties of juice from 7

:30 Am to 5: 30 Pm.

In the juice counter. He Issues Fruits from the store as per the

daily Requirements. Keep ready Fruits like peel of skin of pineapple, apple, watermelon for fast service prepare Fresh Juice as per the Order (coupon) issued to Students Take care of

proper cleaning Before, during and after juice preparation Cleaning all the Juice Jars with Hot Water during duty hours as

required Collect the Coupons and prepare the Fresh Juice.



VI.5 CAO Office - Requirement of Housekeeping and Classroom

Assistants

Sl No. Location Job Description Unskilled Skilled

Male Female

1 Admin

Building

Cleaning of Floors, Walls, Windows, Lift, Offices cleaning, Washrooms and Staircases.

10 2

2 Faculty Offices

Cleaning of Corridors, Offices, Washrooms, Lift, Lounge and Staircases.

12

3 Classrooms (HK)

Cleaning of Corridors/Open areas, Glass

cleaning, Windows, Lifts, Classrooms, Washrooms and Staircases.

26

4 Classroom Assistants

Upkeep of Classrooms including setting up AC & AV functioning, helping Faculty Members during Teaching Period.

21

5 NSRCEL Cleaning of Corridors, Windows, Floors, Offices, Cubicles and Washrooms.

2

6 Staff Canteen

Cleaning of Floor, Tables, Windows, and Washroom.

2

7 Sports

Centre

Cleaning of Outdoor/Indoor Courts, Open area, Swimming Poll, Open areas, Parking,

Glass Windows, Steam Rooms, Pump Room and Washrooms.

10

8 M H U Cleaning of Common areas, Staircases, Glass Windows.

2

9 EPGP Lounge Cleaning Lounge area, Chairs & Tables cleaning, Windows, Glass cleaning & Washroom

2

10 Signage Boards

Cleaning & any extra work 2

11 Auditorium &

Surroundings

Cleaning & maintenance

1 1

(12.00 pm to 8.30 pm)

TOTAL 69 3 21

GRAND TOTAL 93



VI.6 Manpower Requirements at Various Departments

Sl. No

Department

Nature of Work Required Manpower

Unskilled Skilled Unskilled Skilled

Consolidated Male Female Male Female

1

Canteen

Cleaning, Washing, Mopping, Cutting

Vegetables, assisting Cooks

Preparation of Breakfast, Lunch, Soup,

Salad etc.

1

4

2

Library

Upkeep of Library,

Keep Inventory Stock, maintenance

and

distribution of Books, Journals etc.

1

6

3

Creche

Up-keep of Creche, etc., and

assisting Teacher

Taking care of the children

and managing Crèche

2

1

4

Transport

--

Driving of Car / Van (LMV)/bus/ Ambulance or

appropriate vehicle

0

3

5

Dispatch

Maintenance of Inward and

Outward Register of Posts, Delivery

of official letters, speed post, ordinary post and registered post

--

1

0

6

Front Office

--

Complete management of Front Office

0

2

7

O/o Director

Photo copying, faxing, making sets of reports

and other general office documents.

Making arrangements for Coffee/Tea etc.,

during meetings etc. Distribution of office papers and files of general nature among the office/departmen

t

--

2

0



8 O/o Dean-Faculty

Photo copying, faxing, making sets of reports

and other general office documents. Distribution of office papers and files of general nature among the office/department

-- 1 0

9 O/o Dean-Admin

-- 1 0

10 O/o Dean-Program

s

-- 1 0

11

O/o Dean-Alumni Relation

s & Development

--

1

0

12

Programme Offices

& Other Depts.*

--

6

2

1

15 2 1 1 16




VI.7 Summary Of Manpower Requirements

Department Unskilled Skilled

Consolidated

Total

Male Female Male Female

Housekeeping 10 20 0 0 30

Horticulture 20 10 5 0 35

Hostel Blocks

and Executive Block

19 0 1 0 20

Hostel Mess 49 0 1 0 50

CAO 69 3 21 0 93

Various Departments

15 2 1 1 16 35

TOTAL 182 35 29 1 16 263

VI.8 Other Conditions VI.8.1) The normal working hours will be from 08.30 am to 5.00 pm daily. A

skeleton staff would be required beyond 5.00 pm on all days including Sundays to cater to the emergency services requirements. If a particular

person is absent on any day, another person should be deployed in his/her place. The personnel should attend to work punctually and complete the work of the office daily. The personnel will perform all the duties assigned

to the bidder and as specified by the INSTITUTE from time to time.

VI.8.2) The employees engaged by the bidder will be in the employment of the bidder only and not of the IIMB.

VI.8.3) During weekly holidays, Festival holidays and any other holidays, suitable manpower should be deputed.



VII. SPECIAL TERMS AND CONDITIONS

VII.1. Specialist Manpower for various works should be made available. The Manpower shall be able to perform various works as well as field duties.

VII.2. The Personnel deployed by the Bidder will be the employees of the Bidder

in all respects. The INSTITUTE will not accept any responsibility whatsoever

in regard to the personnel provided by the Bidder. The bidder shall fully indemnify INSTITUTE in this respect.

VII.3. The selected Bidder has to enter into an Agreement on Non Judicial stamp

paper of the prescribed value at his own cost with the INDIAN INSTITUTE

OF MANAGEMENT BANGALORE. Please see Proforma C for the specimen.

VII.4. The Bidder shall be responsible to register itself and obtain a valid licenses

under the Contract Labour (Regulation and Abolition) Act, 1970 and rules

there under, if required it must comply with and carry out all the provisions and obligations under the said Act and Rules and furnish all information to

the INDIAN INSTITUTE OF MANAGEMENT BANGALORE as may be required by the Act / Rules and shall indemnify INSTITUTE against any

penalties/claims arising out of any event, accident or of any default on its part. A copy of the certificate of registration and Licenses of the bidder to be verified by The INSTITUTE with originals.

VII.5. The INSTITUTE will not be responsible financially or otherwise for

any causality/disablement/death caused to any staff of the Bidder, while providing the services under this agreement. The Bidder Shall obtain adequate insurance policy and police verification with

Aadhar Card (UID) in respect of all his staff, engaged by him in the execution of this contract work, against all risks as may be required

under any provisions of law and to meet the liability of compensation arising out of such injury/disablement/death at work site and carry out complete obligations under the said Act /

Rules and furnish all information to the INDIAN INSTITUTE OF MANAGEMENT BANGALORE and shall indemnify INSTITUTE against

any such penalties/claims out of default on its part. VII.6. Interchanging of personnel from one section to another section shall remain

prohibited unless authorization/permission issued by INSTITUTE specifically inconsideration cases and prior submission of request by the

bidder. VII.7. All the statutory provisions shall to be observed/ followed by the Bidder

during the running of Agreement.

VII.8. The Bidder shall have to provide facility for inspection of its office, works and documents to the inspecting team of INSTITUTE and shall cooperate / assist in providing any other details if necessary.

VII.9. The Institute reserves the right to inspect, from time to time, duty,

the uniforms worn by the workers as well as their fitness to perform



duty up to the satisfaction of the Institute. If the workers are found to be absent from their duty place / or not wear the proper uniform

at the time of duty / at the time of inspection, penalty of Rs.250/- (Rupees Two hundred Fifty only) per person per day shall be

imposed. VII.10. The selected bidder will be required to pay minimum wages as

prescribed under the Minimum Wages Act of Central Government along with all such other statutory dues like ESI, PF, Bonus and

Leave with Wages. The bidder should maintain proper record as required under the Law / Acts.

VII.11. Bonus under the Payment of Bonus Act, 1965 will be paid to the bidder for further payment to his employees. Bonus should not be less than minimum

rate fixed under the Act. VII.12. The bonus to the workers should be included and paid along with the

monthly wages from the commencement of the contract. The details of the same should be submitted along with the salary invoice of that month.

VII.13. The bidder must submit the duly signed Form 3A (Revised) for each worker

along with the salary bill for the month of April in that year. VII.14. The selected bidder will be responsible for compliance of all statutory

provisions relating to Provident Fund and Employees State Insurance etc., in respect of the persons deployed by it at IIMB. The bidder shall make

available the required records to IIMB for periodic inspection at the end of every quarter of every financial year, to ensure statutory compliance to the satisfaction of IIMB.

VII.15. The Bidder undertakes to obtain any license, permit, consent, sanction etc.

as may be required or called for from/by local or any other authority for doing such work. The Bidder shall comply with all applicable laws, rules and regulations in force. The Bidder undertakes to obtain such

permission/license as may be required under the Central Contract Labour (Regulation and Abolition) Act, 1970. The Bidder undertakes to produce the

license/permission etc. so obtained to IIMB or furnish copies thereof as and when required by the Institute. The Bidder also undertakes to keep and get renewed such license, permission etc. from time to time. The Bidder shall

be responsible for any contravention of the local, municipal, central, state, any other laws, rules, regulations, etc.

VII.16. The selected bidder shall be solely responsible for the redressal of

grievances / resolution of disputes relating to person deployed. The

Institute, shall in no way, be responsible for settlement of such issues whatsoever. The Institute shall not be responsible for any damages, losses,

FINANCIAL or other injury claims to any person deployed by service providing bidder in the course of their performing the functions/duties, or for payment towards any compensation.



VII.17. The manpower deployed by the bidder shall not have any claims of Master and Servant relationship vis-a-vis IIMB nor have any principal and agent

relationship with or against the IIMB.

VII.18. The bidder shall remit ESI and PF to the government from time to time and copy of the remittance shall be provided to the employer.



VIII. IIMB MAP:



IX. SPECIFIC INSTRUCTIONS TO BIDDERS

IX.1) IIMB will conduct interview of candidates selected by the bidder.

The bidder shall issue appointment orders to the candidates appointed by IIMB.

IX.2) One set of tools including ladder from the bidder should be kept at office to look after the scope of the work as specified for routine maintenance

works. The technicians must interact each other to carry out the operations without hindrance. The bidder shall arrange to provide alternate staff in case of absence of regular staff.

IX.3) The necessary replacement materials will be supplied by the office free of

cost and the same should be collected from the office (or) the bidder shall arrange to supply any materials required at the earliest or latest within a day if the materials not available at office with prior approval. The cost

of materials will be paid separately. The related material must be returned to the respective supervisors before seeking fresh materials.

IX.4) Traveling/daily allowances shall not be payable to the Bidder, its

representatives, officials and consultants engaged by it for their visit to IIMB, offices of local authorities, Employer’s office or any other place in Bangalore.

IX.5) The bidder shall provide one set of proper uniform to staff consisting of

full pants, shirts and shoes for male staff and overcoats for female staff. The bidder shall also provide badges/identity cards to the staff and shall ensure that their turnout is neat and clean in all respects.

IX.6) Salary should be given before 2nd of every month. The bidder shall

make salary payment directly to the bank account of the individual employee. No payment shall be made through cash. The bidder shall give salary slip to individual employee every month.

IX.7) Biomatrix system of attendance must be maintained by the bidder

for all the outsourced employees and their attendance report should be submitted every month along with the monthly bill.

IX.8) The employees engaged by the bidder will be in employment of the bidder only and not of the IIMB.

IX.9) No sub-contracting of any work or part of the work would be allowed.

IX.10) The staff provided by the bidder are in case found to be indulging in any undesirable or unfair activities in the premises, the bidder will solely be

responsible for all the consequences apart from the liberty of office to lodge complaints before appropriate authorities.

IX.11) The bidder must be registered with Labor Commissioner and have a service base in Bangalore with enough manpower.



IX.12) The bidder shall ensure that none of their employees will be a member, of any of the Employees Union(s) of the Central union of Government

employees, or take any interest in its activities.

IX.13) After the expiry of the agreement period, the service shall not be continued taking as deemed extension of period.

IX.14) Compensation will be paid only to the working days. Compensation will not be paid if the operator is absent from the duty.

IX.15) The institute will not be liable for any of the unauthorized acts committed

by the employees/supervisor/agents of the bidder and the institute shall

be kept fully indemnified and harmless on that behalf. In case of any loss/damage etc., being caused to the institute on account of any

negligence, carelessness or act of omissions by the employees/staff of the bidder, the bidder shall make good the loss or damage.

IX.16) All charges / compensations on account of damage, loss, theft or accident are to be paid by the bidder and he shall be solely responsible for making

payments to claimants.

IX.17) IIMB may demand for the deployment of more number of staff at the sites

of upcoming construction projects at the existing campus and new

campus.

IX.18) For such additional requirement of the staff, prior notice of seven days will be given to the bidder on the same terms and conditions of the contract and at the same rates quoted by the bidder.

IX.19) The Institute will not provide any residential space for accommodation to

the bidder. The bidder has to make his own arrangement for the accommodation of the deployed staff.



X. BUILT-UP AREA



ANNEXURE-1

e-Bidding Conditions

NATIONAL ELECTRONIC FUNDS TRANSFER / REAL TIME GROSS

SETTLEMENT (To be filled in by the Applicant in BLOCK LETTERS)

Customer’s Copy

Counterfoil

Date: / / .

PART – 1 (Details of applicant/remitter/originator)

1 Remitter’s Name: _______________________________________________

2 Bank Name/ Branch: _____________________________________________

3 Account Name: _______________________________________________

4 Account No.: _______________________________________________

5 Type of Account: SB/CA/CC: _______________________________________

Details of Beneficiary:

Instructions to Bankers: PLEASE ENTER A/c No. SEPARATELY FOR EACH CHALLAN AND

GENERATE SEPARATE UTR No. FOR EACH CHALLAN AS THE A/c No. WILL BE DIFFERENT FOR

EACH CHALLAN.

Account No. CP0199999939651628_________________________

Centre/IFSC Code: CITI0100000_________________________________

Bank: CITI BANK___________________________________

Branch: MUMBAI_____________________________________

Beneficiary Name: KEONICS____________________________________

Type of A/c.: CURRENT____________________________________

Account Name: NK__________________________________________

Amount Rs. (a): Please see Page 65 of this document

(includes CITIBANK Appln Process)

Bank Charges Rs.(b): (Local Bank’s charges extra)

Total Amount Rs.(a+b):* _____________________________________________

Total in words: _____________________________________________

_____________________________________________

*If the Credit Amount is less than Total Amount, the payment reconciliation is liable for

rejection.

Instructions for bidders:

1) Do not re-use the challan for other tenders.

2) Do not alter/modify the Amount or any other printed matter in the challan.

3) Retain a copy of the counterfoil acknowledged by the Bank for your reference.

Customer’s Signature:

Contact Phone No.:

CHALLAN TYPE: Registration, Processing fee and DSC

For Bankers:

UTR/Remittance No.



KARNATAKA STATE ELECTRONICS DEVELOPMENT CORPORATION LTD

(A Government of Karnataka Enterprise) No 29/1, Race Course Road. Bangalore -560 001

Tel: 080-22262203, 22352608, 22257201 Fax: 080-22200165

Website: www.keonics.in E-Mail : [email protected]

e-BIDDING CONDITIONS

http://www.keonics.in/




1. LETTER TO ALL THE VENDORS REGARDING E-BIDDING PROCESS:

Dear Sirs,

Karnataka State Electronic Development Corporation Limited (M/s KEONICS) wishes to conduct an online tendering for Selection of Vendors for the work of

“Annual Maintenance Contract for Housekeeping, Hostel and Horticulture at Indian Institute of Management Bangalore Campus, Bannerghatta

Road, Bangalore – 560076”. M/s KEONICS will provide your representatives with the entire key inputs and necessary training, so that you can successfully participate in this tendering process.

You shall get registered with M/s KEONICS by making online e-Payment using

Credit/Debit card or Net banking Mode (Rs.5,000/- + GST) in favour of M/s KEONICS, Bangalore. Other vendors, including those registered with IIMB or M/s KEONICS do not automatically qualify for participation.

Please Note: The Registration Fee for registering online for participating

in IIMB related tenders is Rs.2,000/- (exclusive of Service Tax) which is valid for a period of one year from the date of payment of Registration

Fees to M/s KEONICS. Please Note: The Digital Signature Fee is Rs.4,300/- (exclusive of GST).

The vendor already possessing the Digital Signature need not pay the Digital Signature Fee.

Please Note: The e-Tender Processing Fee (mentioned above) is to be paid for every tender. This fee is valid for that particular tender only, for which

the fee is paid.

Place of Enquiry about e-Tender processing and fees: M/s KEONICS through M/s Antares Systems Ltd., `Sri Srinivas Krupa’. #43/A, Havanur Circle,

Near Pavithra Paradise Hotel, Basaveshwaranagar, Bangalore – 560079.

The e-bidding process as envisaged consists of the following steps which are indicated below:

e-Bidding / Electronic Bidding / Web Bidding / Online Bidding is the simulation of

the manual bidding process on the internet, i.e. the eligible vendor can log on to the internet site specified, using unique user name and password and place his Financial Bids. The eligible Vendors will be trained by M/s KEONICS personnel on

the procedure of submitting the bids online. The bids placed by the Vendors are confidential and will be opened by the authorized official using a special electronic

key / password at the date and time specified and not earlier than that. No other person can gain access to the information regarding the bids, which is confidential in nature.



Closed online bid: The vendors are requested to upload their individual item rates, based on the rates arrived at by them for individual item, online during the date

and time intimated to the vendors.

The lowest bid will be determined from amongst the closed bids and the lowest tender of the online bid.

As we understand, there are essentially two differences between this and the equivalent process.

The bid would be submitted online by you while operating from your work desk instead of the traditional mail/fax/face to face/paper means. All you need is a PC

with a browser interface and an Internet connection.

Instead of a one-time best price bid, you will now be able to interact and react on the spot to the changing competitive bids, thereby taking advantage of the intrinsic transparency in the whole process.

Hard copies of the Bid Document should contain blank Bill of Quantities (Rates

shall not be quoted).

As you can see, there are three very conspicuous gains in adopting this process as a transacting tool.

(a) Considerable reduction in demands on your time, which otherwise would have been spent on many price negotiations. This also will lead to quicker

order finalization at your end. (b) Reduction in your cost as you do not have to travel, to and from, to the

offices of M/s KEONICS and there is no need to make those umpteen calls.

(c) Complete transparency in the involved numbers amongst the operating community, leading to sound decisions.

We look forward to your enthusiastic response to this business opportunity and your active participation in the online e-bidding event. We believe this process is

futuristic and now-a-days; the future seems to be approaching all of us within days!

Yours sincerely, M/s KEONICS

(No signature is required, as the document is computer generated)



2. CONTACT INFORMATION:

e-Bidding Queries

Karnataka State Electronic Development Corporation Limited (M/s KEONICS)

( A Government of Karnataka Enterprise) No 29/1, Race Course Road. Bangalore -560 001

Tel: 080-22262203,22352608,22257201 Fax: 080-22200165

Website: www.keonics.in E-Mail : [email protected] Contact Person: Mr. Manohar - 93421 06845

Mr. Prabhuswamy - 96861 96760 Mr. Mohan - 96861 96765

Ms. Sridevi - 080 - 40482000

3. PROCESS INSTRUCTIONS:

A. e-bidding Process:

Eligible Vendor will be trained by M/s KEONICS personnel on the procedure

for placing their financial bids online. After attending the training, the Vendors are advised to submit the

Satisfactory Completion of Training Certificate and to place their bids online before the time frame intimated to the vendors.

B. Closed Online Bids:

Only e-bidding will be conducted for obtaining the financial bids. The eligible Vendors are required to send a declaration online regarding compliance to the terms and conditions while placing the closed online bids.

For this, the vendors should submit online the Satisfactory Training Completion Certificate by filling in the format by downloading from the

e-bidding website, typing in the vendor’s company letterhead, scanning the signed letterhead and uploading the same. The vendors will be allowed to upload their bids only after uploading the Satisfactory Training Completion

Certificate. The Vendors are required to upload their bids online within the date and time as intimated to the vendors.

http://www.keonics.in/




4. CLOSED ONLINE BID:

Sl.No. Closed Online Bid Rules

1

Vendors must register in M/s KEONICS’ Tender Service Provider Website as per the training given by M/s KEONICS. Vendors are

advised to make a note of their User Name and Password after the registration. The username and password are case sensitive. The Vendors are requested to change the password and also not to reveal

the same to anyone else.

2

Closed online Bid: The Vendors shall send their declaration regarding

compliance to the terms and conditions online before submitting the closed online bid. In the closed online bid, the Vendors are required to

upload their bid item rate based on the details furnished in the Technical Bid and Financial Bid.

3 Server Time in M/s KEONICS site will be the basis of Start time and Closing time for bidding.

4 Vendors may use the ‘Auto Bid Up To’ feature in the M/s KEONICS site

from the start time of bidding for each work.

5 Vendors can get explanation about the features / options like Work Name, Starting Bid, Server Time, Start Time, Closing Time, Bid History

and Auto Bid up to – during training by M/s KEONICS.

5. E-BIDDING PROCESS COMPLIANCE STATEMENT:

(This statement must be filled and duly signed by the vendor and submitted

to M/s KEONICS along with signed hard copies of declaration regarding compliance to Terms & Conditions).

The following terms and conditions are deemed as accepted by you on

participation in the bid event:

a) The Vendors are required to upload their individual item online during

the date and time as intimated to them.

b) The vendors cannot change price once submitted.

c) You are deemed to have accepted the bid rules on participation at the

bid event. M/s KEONICS will make every attempt to make the bid process transparent. However, the decision by the IIMB to award the

work would be final and binding.

d) Technical and other non-commercial queries (not impacting price) can

be routed to the respective contact personnel of Indian Institute of Management Bangalore indicated in the bid document. Bidding process



related queries could be addressed to M/s KEONICS personnel indicated in the bid document.

e) It is brought to your attention that the bid event will lead to the price discovery.

f) The other terms and conditions are indicated in the bid document issued.

g) You need to submit the closed online bid as per the e-bidding rules.

h) Inability to bid due to telephone line glitch, Internet response issues,

software or hardware hangs will not be the responsibility of M/s KEONICS. However, M/s KEONICS will make every effort to ensure

availability of technology resources to enable continuous bidding. You can call customer care at M/s KEONICS and make a proxy bid if internet connection is down. However, this has to be considered and endorsed

by you using alternative communication such as fax or e-mail immediately. M/s KEONICS does not guarantee continuous,

uninterrupted or secure access to its services, and operation of the site may be interfered with by numerous factors out of its control.

i) M/s KEONICS does not take responsibility beyond the bid event. Order

finalization and post order activities would be transacted directly

between the vendor and IIMB.

j) Your participation in a bid event is by invitation from IIMB and M/s KEONICS jointly.

k) Bids once made cannot be withdrawn or modified under any circumstances. In the case of a bid being withdrawn action will be

initiated as per the tender conditions. M/s KEONICS reserves the right to either initiate a fresh auction or enter into negotiations with the remaining Vendors in addition to any other action that may be taken by

M/s KEONICS.

l) M/s KEONICS can decide to extend, reschedule or cancel an auction. m) M/s KEONICS, neither any related company, nor any of its owners,

employees or other representatives will be liable for damages arising out of or in connection with the use of this site. This is a comprehensive

limitation of liability that applies to all damages of any kind, including (without limitation) compensatory, direct, indirect or consequential damages and claims of third parties.

Note: In case of any operational problems during the submission of closed online

bids, the same may have to be reported to M/s KEONICS immediately. The decision to reschedule, postpone or cancellation of the entire process will be taken by M/s KEONICS based on the merit of such reports. In case of temporary

suspension, when the closed online bids to be restarted, will be intimated to the vendors on M/s KEONICS website. The process will come to an end after a waiting

period of 30 minutes for the Vendors to register any protest. Therefore the



Vendors are advised not to logout from their PC’s till an announcement is made regarding the closure of whole process in a complete manner in M/s KEONICS

website.

In case of postponement or cancellation of the bids, the same will be intimated to the Vendors over M/s KEONICS website. The Vendors are advised to visit M/s KEONICS website, also for any Notices Inviting Tenders, Circulars and

Corrigendum etc.

I/We have read, understood and agreed to abide by the e-bidding process Compliance Statement.

Date :

Organization : Name :

Designation :

Signature :

Seal :



Details of Fees to be paid for e-Tendering:

1) E-Tender Processing Fees:

Sl. No.

Module Project Cost (Rs.) Amount in Rs.

1 Estimate Contract Value

1 Lakhs to 10 Lakhs 1500.00



50 Lakhs and above 5000.00

Note: 18% GST is applicable

2) Registration Fees:

Rs.2,000/- (plus GST@ 18% as applicable) valid for a period of one

year for all tenders related to IIMB.

3) Digital Signature Fees:

Digital Signature Fee Details

Certificate Class Class 2 Individual /

Organisation

Class 3 Individual/Govt

Organisation/Organisation

Year 1 Yr 2 Yr 1 Yr 2 Yr

Signing -Fresh 1,980.00 2,450.00 3,280.00

4,340.00

Signing -Renewal 1,180.00 1,650.00 2,480.00

3,540.00

Signing & Encryption –

Fresh 3,750.00 4,580.00 5,050.00

6,000.00

Signing & Encryption –

Renewal 2,950.00 3,780.00 4,250.00

5,200.00

Note: 1.The above price is inclusive of GST 2.This is applicable for both Vendors and Department officials all over

India



ANNEXURE -2

PRICE BID FORMAT Amount in Rs.

Note: Income Tax will be deducted at 2% (two percent) at source from

the monthly bill submitted by the bidder.

Sl no Details Formula Skilled Unskilled

A B C D (Rs.) E (Rs.) F (Rs.) G (Rs.) H (Rs.) I (Rs.)

1 Rate of Wages/day 673.00 553.00

2 No.of days 26

3 Total Wages /month 17,498.00 14,378.00 22,000.00 24,200.00 26,840.00 28,490.00

Sub Total-1 (X) 17,498.00 14,378.00 22,000.00 24,200.00 26,840.00 28,490.00

Statutory

4 ESI @ 4.75% on Sub Total-1 4.75% 831.16 682.96

5 P.F @ 13.15% on Sub Total 1 13.15% 2,300.99 1,890.71 2,893.00 3,182.30 3,529.46 3,746.44

6 Bonus @ 8.33% on Sub Total-1 8.33% 1,457.58 1,197.69

7 NFH and Leave with wages (=2.5 *(D1 & E1)) 1,682.50 1,382.50

8 Uniform Expenses - - - - - -

9 Health insurance coverage - Rs.1.00 lakh - - - -

10 Add overhead profit % on Subtotal 1 - - - - - -

Sub Total-2 (Y)

(Sub Total 1 + Sl no. 4 to 10) 23,770.23 19,531.85 24,893.00 27,382.30 30,369.46 32,236.44

11 Number of Employees 29 218 9 2 2 3

Sub Total-3 (Z)

(Y * sl.no.11)689,336.54 4,257,943.17 224,037.00 54,764.60 60,738.92 96,709.31

Overall Total on Z

[D+E+F+G+H+I of row Sub Total-3 (Z)]

GST @ 18% on Z (T) 18% 124,080.58 766,429.77 40,326.66 9,857.63 10,933.01 17,407.67

Grand Total [CTC Per Month] (Z+T) 813,417.11 5,024,372.94 264,363.66 64,622.23 71,671.93 114,116.98

Grand Total [CTC Per Annum]

PRICE BID - ON MAN MONTH BASISConsolidated

5,383,529.53

76,230,778.16



Instructions regarding Price Bid:

1. This Price Bid given in this document is only the format to guide the

bidders how the L1 is arrived at.

2. The rates under sl. nos. 1 to 3 and sl. nos. 4 to 7 are fixed by IIMB and not

changeable.

3. The columns under sl. nos. 1 to 3 and sl. nos. 4 to 7 will contain rates as

they are fixed and not changeable as mentioned in 2 above.

4. The bidder should quote the rates for items under sl. nos. 8, 9 and 10. The

rates should be quoted only under column C (Formula). The other columns

will be formula based and will show the rates automatically.

5. The bidder should quote the rates (in number) for items under Sl.No.8

and 9 and quote the percentage for item under sl. no. 10 without fail. If any

item is left blank, the tender will be rejected summarily.

6. The sub total and grand total amounts will contain formula and the amount

will be displayed automatically.

7. Overheads and profits percentage will remain the same as quoted by the

bidder, for the first year, second year (if extended) and third year (if

extended).

8. Revision in Minimum Wages declared by the Government of India from

time to time through Notification will be considered and the cost of the work

will be revised to that extent.

9. The wages of the Skilled and Unskilled labour (i.e. under columns D and

E) will increase according to the increase in wages effected by Central

Government from time to time.

10. The wages of the Consolidated labour (i.e. under columns F, G, H and I)

will increase @ 6% every year upon recommendation of IIMB. Increment

will be effected to the items under Sub Total-1, sl.no.4, sl.no.5 and sl.no.7.

Sl. nos. 8, 9 and 10 will remain the same throughout the period of contract.

i.e. sl. nos. 8, 9 and 10 will remain the same for second and third years if

extended.

11. The bidder should arrange for health insurance for each individual staff

for the value of Rs.1.00 lakh.

Note: Health Insurance will be only for the staff who don’t get the facility of

ESI.

12. Health Insurance is to be arranged for the staff who don’t avail the

facility of ESI. Here, (in the first year of contract) health insurance is to be

arranged only for the staff under columns F, G, H and I (Consolidated

Employees). But as and when the minimum wages rise, and the skilled and

unskilled staff reach the monthly salary of Rs.21,000/-, the health insurance

is to be arranged for all the employees as ESI facility will not be provided to

them.

13. While quoting the rates, the bidder should quote the rates for a month

by converting the annual rates to monthly rates.

Eg: The Uniform to be given to the staff and the Health Insurance are

calculated on annual basis. But this amount should be calculated on monthly

basis and then such amount arrived at should be quoted.



14. NOTE: Any of the items in the Price Bid may be deleted or any new item

may be added to the price bid which is completely at the discretion of IIMB

and the same will be done before issue of Online Price Bid.

15. NOTE: The rates quoted for Sl. Nos. 8, 9 and 10 and percentage quoted

for Sl. No.9 will be the same for all the three years. The consolidated salary

of the employees will increase every year. For details, please refer Financial

Bid Format.



ANNEXURE – 3

Statement showing Wage Calculation on Hourly Basis for Overtime

Wages

For Unskilled Labour

Particulars Calculation Amount (Rs.)

Wages per Month Sub Total-2 (Y) of Column E of Price Bid Format

(Annexure 2)

Wages per Day

Sub Total-2 (Y) of Column

E of Annexure 2 / 26 days = P

P + GST = Q

Wages per Hour Q / 8 Hours per day = R R + GST = S

Statement showing Wage Calculation on Hourly Basis for Overtime

Wages

For Skilled Labour

Particulars Calculation Amount (Rs.)

Wages per Month

Sub Total-2 of Column D

of Price Bid Format (Annexure 2)

Wages per Day

Sub Total-2 (Y) of Column

D of Annexure 2 / 26 days = P

P + GST = Q

Wages per Hour Q / 8 Hours per day = R R + GST = S

Similar calculation will be effective for consolidated staff (i.e. F, G, H and I).

Note: Separate Bill should be given for the extra hours worked by the

bidder’s labour (Overtime).



PROFORMA – A

AUTHORIZATION LETTER

(Please submit this letter in your letter head at the time of opening of the bids)

To Chief Human Resource Officer

H.R. Department Indian Institute of Management Bangalore

Bannerghatta Road, Bangalore - 560 076

Sub: Annual Maintenance Contract for Housekeeping, Hostel and Horticulture at IIMB Campus

This has reference to your above subject. Mr./Miss/Mrs.____________________

is hereby authorized to attend the bid opening on _____________ on behalf of our organization.

The specimen signature is attested below:

_________________________________

Specimen Signature of Representative

_________________________ _________________________

Signature of Attesting Authority Signature of Authorizing the

Bidder

Name of Authorizing Authority of the Bidder



PROFORMA – B

ACCEPTANCE OF TERMS AND CONDITIONS

(Please submit this acceptance letter in your letter head with technical bid)

To

Chief Human Resource Officer H.R. Department

Indian Institute of Management Bangalore Bannerghatta Road, Bangalore - 560 076

Sub: Annual Maintenance Contract for Housekeeping, Hostel and

Horticulture at IIMB Campus

CONSIDERATION FOR ACCEPTANCE OF THE TERMS & CONDITIONS:

I/We have read and examined the Notice Inviting Tender and all its components the draft agreement to be entered with the IIMB and understood all other relevant particulars.

I/We are fully qualified to do the said work and have understood the scope of

work, terms and conditions, IIMB time schedule and the rates will be quoted separately in "Financial-bid" furnished.

I/We fully understand that you are not bound to accept the lowest or any tender you may receive.

I/We agree that until a regular agreement is executed, this document with the IIMB written acceptance thereof shall constitute a binding contract between us.

DATE: Signature of the Bidder



PROFORMA – C

AGREEMENT WITH THE BIDDER

(To be executed On Non Judicial Stamp Paper of the value of Rs.__________

within 15 Days of Issue of Letter of Award)

AGREEMENT

Articles of Agreement for “Annual Maintenance Contract for

Housekeeping, Hostel and Horticulture at IIMB Campus” at the Indian

Institute of Management Bangalore” (“Agreement”) is executed on the <Insert Present date>day of ______________ Two Thousand And Sixteen,

Between

Indian Institute of Management Bangalore (“IIMB”), a society registered under the Mysore Societies Registration Act, now known as the Karnataka Societies Registration Act, 1960 having its registered office at Bilekahalli, Bannerghatta Road,

Bangalore- 560076, represented through its Director (hereinafter called “IIMB”, which expression shall include its successors and assigns wherever the context or

meaning shall so require or permit) of the One Part; And _______________________, an organization duly incorporated under the

applicable laws of India and having its office ________________________________________________________________

___________________________________, represented by its Proprietor ________________________ hereinafter called the “Bidder” (Which expression shall include its successors and assigns wherever the context or meaning shall so

require or permit) of the Other Part.

IIMB, and the Bidder shall be individually referred to as "Party" and jointly referred to as "Parties".

Whereas IIMB has, through the Tender dated ____________________________

invited reputed bidders for executing the works in connection with “Annual Maintenance Contract for Housekeeping, Hostel and Horticulture at IIMB Campus” at the Indian Institute of Management Bangalore”.

The Bidder, being the successful bidder has been issued the Work Order dated __________________________bearing number

______________________________. IIMB and the Bidder agree to bind themselves on the terms and conditions

hereinafter mutually agreed to.



Hence this Agreement is now made and entered into and both the Parties agree as follows:

1. Scope of Work: The Scope of Work shall be as per the stipulations

contained in the Work Order bearing number ______________________________________ dated _____________________, and the terms contained in the Tender

documents on “Annual Maintenance Contract for Housekeeping, Hostel and Horticulture at IIMB Campus” at the Indian Institute of

Management Bangalore” dated _____________________. The approximate value of the project, as per the Work Order is Rs___________________ (Rupees ___________________________

Only) exclusive of applicable Service tax.

2. Term: Time is the essence of the Contract. The Bidder shall execute and fully complete all the works specified in the Work Order, i.e., within _________________________ from the date stipulated in the Work Order

and in the manner and pursuant to the terms, obligations and conditions set forth herein and in the said Tender and Work Order.

3. Payment Terms: In consideration of the work done under this Agreement,

IIMB agrees to pay the Bidder on man-month basis as mentioned in the tender document. The Bidder shall be responsible for payment of all applicable Taxes on the contract.

i. The Bidder shall promptly raise an invoice on man-month basis to IIMB on

the completion of work at each stage as per the Tender terms before the 10th day of the subsequent month, for the works completed in the previous stage.

ii. IIMB will pay such invoice within twenty one (21) working days from the date of submission of the undisputed invoice to Accounts Section.

iii. On receipt of the Final payments, the Bidder shall furnish a “No Demand Certificate” to IIMB.

4. Taxes: The prices quoted by the bidder shall include all taxes as applicable, except GST will be compensated by the employer to the

bidder.

5. Obligations of Bidder:

a. The Bidder shall take all appropriate and reasonable efforts to complete the

work at IIMB to the satisfaction of IIMB in a timely and effective manner. b. The Bidder shall comply with all the Terms of this Agreement. c. The Bidder shall be responsible for complying with all the applicable Laws

and IIMB shall not be held liable for any default of the Bidder in this regard. d. The Bidder shall ensure that all employees, workers, consultants etc.,

engaged pursuant to this Agreement at IIMB are its employees. The Bidder shall be solely responsible for payment and provision to those employees and personnel of salaries, wages, allowances and all applicable benefits

such as EPF, ESI under the applicable law for the time being in force. e. The Bidder shall complete the work to the satisfaction of IIMB as per the

instructions of the authorized officer of IIMB.



6. Insurance: The Bidder shall provide for adequate insurance cover to his

employees. The Bidder shall ensure that the said insurance includes all liabilities, which would cover material and building damage, workmen’s

compensation, third party liabilities etc. The Bidder shall produce evidence of insurance coverage for all above before submitting invoices for payment. Such Insurance Policy shall be obtained from a reputed insurer and in the

terms approved by IIMB; - OR - If the Bidder has a blanket insurance policy for all his Works and the policy covers all the items to be insured under this

Agreement, the Bidder may assign such policy in favour of IIMB.

7. Indemnity: The Bidder shall be responsible for any accident and all

compensation payable to anybody including contract labour employed by or out of the Agreement 0or arising out of and in the course of execution of

this Agreement. IIMB shall not be responsible or liable for making any payment whatsoever, which is to be made by the Bidder. If for any reason IIMB is made liable to pay compensation for any accident arising out of and

in the course of execution of this Agreement, the Bidder shall indemnify IIMB to the fullest extent of compensation awarded or ordered by any

Authority.

In the event of the non-fulfilment in any respect of the said covenant’s, terms, obligations and conditions on the part of the Bidder, the Bidder shall pay IIMB, all losses, damages, costs, charges and expenses, including legal

expenses as IIMB may be directly or indirectly put to in consequence of such non-fulfilment by the Bidder.

8. Confidentiality: Both the Parties hereby undertake that under no

circumstances whatsoever they shall disclose any of the Terms of this

Agreement and all or any Confidential Information belonging to the other like financial plans, business plans, and others, declared confidential to

which they might have access during the association with one another in terms of this Agreement, except to the extent that is already in public knowledge/domain. The Confidential Information as hereinabove detailed

shall not be disclosed during the subsistence of this Agreement and thereafter for a period of five years from the date of termination for

whatever reason.

9. Termination: If the work is not carried out as prescribed in the Work Order,

IIMB has the authority to terminate the Agreement/Contract as a whole at the risk and cost of the Bidder, with the prior notice of one month.

The Institute will be entitled to terminate the contract forthwith in the event of the bidder committing breach of any of the terms and conditions

stipulated in this schedule and the decision of the Chief Administrative Officer is final and binding on the bidder.

10. Miscellaneous:

a. Relationship of Parties: Nothing contained in this Agreement shall be construed as creating a partnership between the Parties or as deeming

either Party as an agent or representative of or employee of the other.



Neither Party may act as the agent of the other Party or incur any liability on behalf of the other Party.

b. Assignment: This Agreement shall not be assigned, sublicensed, sold,

mortgaged, sub-contracted, or pledged to any other third person by the Bidder without the prior written consent of IIMB.

c. Publicity: Both the Parties shall be entitled to issue or make any press releases or other public announcements relating to this Agreement.

However, all press releases or other public announcements relating to this Agreement must be approved in advance and in writing, in each instance, by both the Parties.

d. Notice: All notices, including notice of address change, required to be sent

hereunder shall be in writing and shall be deemed to have been delivered when mailed by first class mail or reputable courier service return receipt requested to the address stated in the first page of this Agreement.

Electronic communications are admissible provided these are sent with delivery consideration receipt and followed by physical copy mailed as set

forth above.

e. Severability: If any provision of the Agreement is or becomes invalid or impracticable in whole or part, the validity of the other provisions of this Agreement shall not be affected thereby. The invalid provisions shall be

replaced by valid provisions that come closest to the economic intention pursued by the Parties.

f. Amendments: This Agreement may only be modified by mutual consent

in writing, signed by the authorized representatives of each Party.

g. Force Majeure: No Party shall be in default under this Agreement by

reason of its failure or delay in the performance of its obligation if such failure or delay is caused by acts of God, Government Laws and Regulations, Strikes/lock-outs at the venue, war, natural calamities or any other cause

beyond its control and without its fault or negligence.

The Party claiming the relief under force majeure shall notify the other Party thereof without undue delay and if the impediment continues for more than three (3) months due to such causes as mentioned above, either party

shall be entitled to terminate the Agreement by written notice to the other party without incurring any liability for breach of contract.

h. Entire Agreement: The terms and conditions contained in the following

documents are deemed to form part of this Agreement, namely, the Tender

document including the Notice Inviting Tender, General Conditions, Special Conditions, the Specifications, the Priced Bill of Quantities, the Schedule of

rates and prices, and the Drawings mentioned in the Specifications. The letter of Acceptance, Work Order and all the communication between the Parties will also form part of this Agreement.



In Witness Whereof the said parties hereto have hereunto set their hands.

For IIMB For Bidder

Witnesses: Witnesses:

1. 1.

2. 2.



PROFORMA – D

PERFORMANCE BANK GUARANTEE

(On Non-Judicial Stamp Paper of the Value Of Rs.200)

BG No: _____________ Date of Issue:

____________

To: Indian Institute of Management Bangalore

Bannerghatta Road, Bangalore- 560076

Dear Sir/Madam,

Sub: Agreement dated <Insert Date> for provision <Insert name of Work>

1. In consideration of Indian Institute of Management Bangalore, Bannerghatta Road, Bangalore- 560076, (hereinafter referred to as the

“Employer” which expression shall unless repugnant to the context include its successors in interest and assigns) having entered into an Agreement dated <Insert Date> valued at Rs. <Insert Amount>/- (Rupees <Insert

Amount in words> Only) (hereinafter called the “Agreement” which expression shall include all the amendments thereto) with M/s. <Insert

Bidder’s Details>., having its registered office at <Insert Address>, (hereinafter referred to as the “Bidder” which expression shall unless repugnant to the context include its successors in interest and assigns) for

the <insert name of work>at Indian Institute of Management Bangalore. on terms and conditions set out interalia, in the Work Order No. <Insert

W/O No.> dated <Insert Date> which have been unequivocally accepted by the Bidder.

2. The Bidder having agreed to provide a Contract Performance Guarantee for the faithful performance of the entire Contract including the warranty

obligations or liabilities under the Contract equivalent to 5% of the Contract value to IIMB, amounting to Rs. <Insert Amount>/- (Rupees <Insert Amount in words> Only), as Security Deposit in the form of a Bank

Guarantee.

3. We, <Bank Name>, having Registered Office at <Insert Address>, (hereinafter referred to as the “Bank”) hereby agree, guarantee and undertake that we shall forthwith, immediately upon receipt of written

intimation/ demand/ letter/ claim from you viz., Indian Institute of Management Bangalore without any deduction, reservation, protest,

demur, delay or reference to M/s <Insert Name of Bidder> the sum of Rs.



<Insert Amount>/- (Rupees <Insert Amount in words> Only) irrespective of, and notwithstanding any dispute or demand to the contrary made/raised

by the Bidder.

We further undertake and agree that we shall make payment to you of the afore said amount of Rs. <Insert Amount>/- (Rupees <Insert Amount in words> Only) immediately upon demand being made, as aforesaid, without

in any manner, referring to, or seeking consent of or instructions from the Bidder and without in any manner, explicitly or by conduct, issuing notice

of our intent to honour our commitment under this guarantee or on the issue of any instructions to the contrary issued by the Bidder. Any such demand made by the Employer on the Bank shall be conclusive and binding

notwithstanding any difference between the Employer and the Bidder or any dispute pending before any Court, Tribunal, Arbitrator or any other

authority or any instructions, letter contrarily issued by the Bidder. We agree that Guarantee herein contained shall be irrevocable and shall continue to be in force for six months from the date of execution of this PBG

or till the delivery of the Equipments to the Employer and also enforceable till it is specifically discharged by the Employer by issuance of a letter/

certificate to such effect or till <Insert date of validity>, whichever is earlier. No periodic renewal by the bank shall be necessary.

4. The Employer shall have the fullest liberty, from time to time, without in

any way affecting the liability of the Bank under this Guarantee to extend

the time for performance of the Agreement by the Bidder, or vary the terms of the Agreement. The Employer shall have the fullest liberty without

affecting this Guarantee to postpone, from time to time, the exercise of power vested in them or of any right which they might have against the Bidder and to seek compliance with any covenants contained or implied in

the Agreement or any other course or remedy or security available to the Employer. Notwithstanding any such extension or variation, the Bank shall

not be released of its obligations as assumed under these presents by the exercise by the Employer of any liberty with reference to matters aforesaid or any of them or by reason of any act or forbearance or other acts of

Employer or any other indulgence shown by the Employer to the Bidder. We agree that irrespective of such extensions of time or variation in

Agreement, our liability to pay the aforesaid amount of Rs. <Insert Amount>/- (Rupees <Insert Amount in words> only), without demur, objection shall continue to remain unaltered, enforceable and valid.

5. The Bank further agrees that the Employer, at its option, shall be entitled

to enforce this Guarantee against the Bank, without in the first instance proceeding against the Bidder or making any demand upon the Bidder to pay and notwithstanding any security or other Guarantee that the Employer

may be possessed of in relation to the Bidder’s liabilities, either in relation to this agreement or otherwise and our liability to make unconditional

payment on demand by the Employer shall not be affected or diluted and shall remain valid, enforceable and unaltered.

6. We further agree that for the purpose of this Guarantee any notice issued to us by the Employer and the amount claimed in such notice as being

payable by the Bidder to the Employer shall be deemed to be correct and



shall not be disputed or questioned by us but shall be paid in the manner herein before stated forthwith and without delay. We further agree that this

Guarantee shall not be affected by any change in our constitution or that of the Bidder. We further undertake not to revoke this Guarantee during

the period of its validity viz., till the Employer discharges us, in writing, as aforesaid, or till the expiry of six months from the date of execution of this PBG, whichever is earlier notwithstanding any dispute, difference between

the Bidder and ourselves and our bankers’ lien either in general or particular in relation to the Bidder shall not include the amount guaranteed

to the Employer under this Guarantee

7. Notwithstanding anything contained to the Contrary contained herein:

i. Our liability under this bank Guarantee shall not exceed Rs.<Insert

Amount>/- (Rupees <Insert Amount in words> Only); and ii. This Bank Guarantee shall be valid up to <Insert Date>; and iii. We are liable to pay the guaranteed amount or any part thereof under

this Bank Guarantee only and only if you serve upon us a written claim or demand on or before the said expiry date i.e., <Insert date>

(inclusive of claim period) at <Bank Name>, <Insert Bank Address> and a copy of the same to be sent to Bank Guarantee Dept. <Insert name,

designation and address of the concerned officer accordingly> where after it ceases to be in effect in all respects whether or not the original Bank Guarantee is returned to us.

Executed this ___ day of <Insert Month> 2018 at Bangalore

For <Insert Bank Name>

Authorized Signatories

Bank Seal



PROFORMA – E

UNDERTAKING LETTER

(Please submit this undertaking letter in your letter head with technical bid)

To Chief Human Resources Officer


Bannerghatta Road Bangalore - 560 076



Dear Sir,

This has reference to your above Notice inviting the tender (NIT) published in your IIMB web site.

We hereby state that we M/s ________________________________________

have submitted the above tender documents duly filling at the appropriate places without making any alterations, corrections, omissions in the tender issued by the

IIMB.

Signature & Name of the Bidder



PROFORMA – F

DETAILS REQUIRED FROM THE BIDDERS

(Please submit this in your letter head with technical bid)

1. Please quote your ESI No.

[Enclose the copy of certificate issued by ESI Authorities]

2. Please quote your PF No.

[Enclose the copy of certificate issued by PF Authorities]

3. ECS Code No.

4. MICR No.



PROFORMA – G

VENDOR BANK DETAIL FORM

(Please submit this in your letter head with technical bid)

The Indian Institute of Management

Bannerghatta Road Bangalore – 560 076

Dear Sir,

I / We hereby request you to remit our payments to our bank account as per the details furnished below:

Sl.No. Particulars Particulars

1 Name of the

Bidder/Organization

2 Complete Address

3 Name of the Contact Person

4 Contact Numbers

E-mail id

5 Savings /current account number

6 Name of the Bank

7 Name of the branch with complete address

8 IFSC Code

9 PAN Number

10 GST Number



I / we hereby declare that I /we are authorized to sign this form and that the particulars furnished above are correct and complete in all respects. If the

transaction is delayed or not effected at all for reasons of incomplete or incorrect information, I /we shall not hold IIMB responsible.

Please find enclosed a cancelled cheque for your reference.

Authorised Signatory: Name: Designation:

Date:

Signature attested by banker –

Signature Name:

Designation: Date:



PROFORMA – H

DECLARATION LETTER

(Please submit this in your letter head along with technical bid)

To Chief Human Resources Officer


Bannerghatta Road Bangalore - 560 076



Dear Sir,

Please find herewith enclosed the Technical Bid document comprising of Terms & conditions, General & Special Conditions and Safety Code relating to the works specified in the Technical Bid Document hereinafter set out and having acquired

the requisite information relating thereto as affecting the Technical Bid, I / We hereby offer to execute the works specified in the said document in accordance

with the conditions, scope of work & instructions in writing referred to in conditions of Technical Bid, articles of agreement, general conditions of contract, annexures,

safety conditions and in all other respects in accordance with such conditions so far as they may be applicable.

The document being read and understood all the contents of the Technical Bid Document do hereby accept all the Terms and conditions laid down in

the said Technical Bid document and will abide by the same on acceptance and award of work.

Yours faithfully,

FOR M/s________________



PROFORMA – I (i)

Work experience shall be submitted in the following format

(for previous five years)

Sl. No. Year

Name of the client with complete Postal Address

and Contact Number, Email Id

No of Manpower

provided

Contract

Value

1

2

3

PROFORMA – I (ii)

Work experience shall be submitted in the following format

(for previous five years)

Sl. No.

Year

Name of the client

with complete Postal Address and Contact

Number, Email Id

No of Manpower

provided

Contract Value

Performance

Certificate issued by the client (YES/NO)

1

2

3



PROFORMA – J

BANK GUARANTEE FOR EARNEST MONEY DEPOSIT

(On Non-Judicial Stamp Paper of the Value of Rs.200)

BANK GUARANTEE No.

THIS DEED OF GUARANTEE executed on the ………………….……………… day of Two Thousand Eight …………….By ………………………………….. Bank

A Body Corporate established under the Banking Companies (Acquisition and Transfer of undertakings / Act 1970 …….……………………………………….. Branch

represented (herein by its Branch Manager and Attorney holder Sri. ……………………………………….. hereinafter referred to as the “GUARANTOR” which expression shall, whenever the context so requires or admits, mean and include

its successors and permitted assigns);

IN FAVOUR OF “INDIAN INSTITUTE OF MANAGEMENT BANGALORE” a Company incorporated under the Companies Act, having its Regd. Office at

................................, Bangalore – 560 076. WITNESS AS FOLLOWS:

I. WHEREAS the Instituter has given the tender document for the work of

“…………………” in IIMB, to ………………………… (hereinafter referred to as the “BIDDER” vide Tender Notice advertised in ……………… Dated ………….. at a Total estimated cost of Rs ………………………….. to quote for work.

II. WHEREAS in forms of the said tender, the bidder has to pay a sum of

Rs…………………………………. to the Company as Earnest Money Deposit for due performance of the tender offer and on the request of the Bidder the Institute has agreed to receive a Bank Guarantee for Rs………….. in lieu of payment of

the Earnest Money Deposit amount, such guarantee being valid for a period of …………………… from the date of opening of tender document.

III. WHEREAS accordingly on the request of the Bidder, the Guarantor has agreed

to issue a guarantee for the sum of Rs. ……………………………….. (Rupees

………………………………………………………………………………………………… only), in favour of IIMB.

IV. NOW THIS DEED OF GUARANTEE WITNESESS AS FOLLOWS:

IV.1. That the Bidder above named shall duly and fully perform their obligation under the tender offer submitted by them with Company as aforesaid, to

the complete satisfaction of the Institute.

IV.2. That in pursuance of the foregoing and in a consideration of the Institute

having agreed to receive a Bank Guarantee in lieu of payment of Rs.…………………………. by the bidder as Earnest Money Deposit, the

Guarantor, at the request of the company, hereby guarantees the



repayment to the Company of Rs.……………………… (Rupees ……………………………………………….. only) and on a demand in writing by the

Company, on the Guarantor.

IV.3. That in the event of the bidder failing, neglecting or being unable to perform its obligations under the said tender offer or refusing to pay the said sum of Rs. ……………………….. only or any part thereof, the Guarantor, hereby

agree and undertake, that it shall pay to the Institute without demur and forthwith, a sum not exceeding Rs. ………………… only on a demand made in

writing by the Company, for payment of such sum. The decision of the Institute as to the quantum of the amount and whether the amount has become due or not, shall be conclusive and binding on the Guarantor.

IV.4. The Institute shall be entitled to vary the terms of contract document

between the Company and the Bidder or grant extensions for performance of any of the obligations under the contract document, by the Bidder without reference to or consent of the Guarantor. The Guarantor hereby agrees that

such variation or extension will not extinguish or alter the liability of the Guarantor under this Guarantee and the Guarantor further agrees to waive

the rights which it may be entitled to under Sections 134, 135, 139 & 141 of the Contract Act in that behalf.

IV.5. IT IS HEREBY MADE CLEAR THAT:

IV.5.a) The decision of the Institute as to whether the Bidder has committed any breach of their obligations towards it and as to what amount is payable

by them to the Institute in that behalf shall be final, binding and conclusive as against the Guarantor and the Guarantor shall make payment accordingly, on demand by the Institute.

IV.5.b) Any time or indulgence shown by Institute to the Bidder in the matter of

performance of the contract document or any modifications or variations made in the said contract document by the Institute or any variations in the constitution of the Bidder shall not discharge the liability of the

Guarantor under these presents.

IV.5.c) The liability of the Guarantor under this guarantee shall not exceed Rs……………………….……….(Rupees…………………………….…………………………………………………………………………………………………... only)

IV.5.d) The liability of the Guarantor shall cease if no claim or demand is made

on the Guarantor on or before ………………………………………… IV.5.e) We are liable to pay guaranteed amount if you serve upon as a written

claim or demand on or before …………………………



IN WITNESS WHEREOF the Guarantor has executed these presents at …………………… on the ……………… day ……………………….. month and year first above

written.

SEAL OF BANK:

For …………………………………………. Witness (with address) Name

1. Designation Code No.

2.



PROFORMA – K

DECLARATION REGARDING BLACKLISTING / DEBARRING FOR TAKING PART IN TENDER

(To be executed and attested by Public Notary / Executive Magistrate on

Rs.100/- non-judicial stamp paper by the Bidder)

I / We ………………….. (name of the bidder) hereby declare that the bidder / bidder

namely M/s …………………………….. (name of the bidder of the bidder) has not been blacklisted or debarred in the past by Union / State Government or organization from taking part in Government tenders in India and should not have

any litigation in any of the labour courts.

OR I / We ……………… (name of the bidder) hereby declare that the bidder / bidder

namely M/s ………………………….. (name of the bidder of the bidder) was blacklisted or debarred by Union / State Government or any organization from

taking part in Government tenders for a period of ………….. years w.e.f. ………. To ……………… The period has been completed on ……………… and now the bidder / bidder is entitled to take part in Government tenders.

I case the above information is found false, I / We are fully aware that the tender

/ contract will be rejected / cancelled by the Institute and the EMD submitted by the bidder will be forfeited.

In addition to the above, Institute will not be responsible to pay the bills for any completed / partially completed work.

DEPONENT

Attested: (Public Notary / Executive Magistrate)

Name: Address:



PROFORMA – L

INFORMATION REGARDING VALUE ADDED SERVICE

Annual Maintenance for Operation and Maintenance of Substations … · Presentation (Only for...

Documents

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