Annual General MeetingSeptember 26, 2009

Mickey Wener, ChairKellie Hildebrandt, Registrar/Exec Director

Meeting Agenda

Call to Order

Approve 2008 AGM Minutes

Reports:

Chair’s Report & Table Activity – Mickey Wener

Registrar’s Report and Review of Financial Statements – Kellie Hildebrandt

Complaints Committee Report – Cindy Isaac-Ploegman

By-law Changes – Discussion & Vote

Election of New Council Members

Nutrition Break

Continuing Competency

Quality Assurance Presentation – Joanna Asadoorian

Committee Report & Table Activity – Alayna Gelley

Other business

Alumni of Distinction Gala Dinner – Salme Lavigne

WISH Clinic – Kyle Conrad

Greetings from the MDHA – Deanna Mackay

Adjournment

Sept 2008 AGM Minutes

Discussion & amendments

Chair’s Report

What we’re proud of!Establishing responsible, accountable governance

Meeting regulatory requirements, registration and complaints investigations

Interaction with other stakeholders

Physical presence and communication

Solidifying employees - salaried Registrar/Exec Director and a new Registration/Program Coordinator effective Sept 09

The role of the governing body… your CDHM Council

To uphold the Act, Regulations and By-laws

To establish strategic outcomes

To provide accountability

To measure progress and success

To establish responsibilities of Council members

To decide what can/can’t be delegated

To train Council members so they can govern accountably

CDHM Council

The CDHM Governance Metaphor

Moral Owners: The Public

Legal Owners: Dental Hygienists

Outcomes

Registrar DirectsStaff & Volunteers Works toward

goals within limitations according to policies

Sets goals and limitations in the form of policies

Establishing Strategic Outcomes

Ambitious yet achievable

Dynamic

Priorities drive the CDHM

2009-2010 Strategic Outcomes

1. The CDHM exists so that the public will have safe, competent dental hygiene care and expertise that contributes to oral and overall health.

2. The public is assured of quality dental hygiene care.

3. The public recognizes, values and seeks dental hygiene care.

1. More people, especially under-served populations, will have access to dental hygiene care

2. The public will have reliable oral health information to make informed decisions.

4. A wide range of private, public and not for profit entities seek the professional expertise and comprehensive services that dental hygienists provide.

Initial impetus for their development… where do we want dental hygiene to be in the next 5-10

years?

2009-2010 Strategic Outcomes con’t

5. Dental hygienists will explore the roles and responsibilities of the profession as oral health providers and promoters, client advocates, educators, administrators and researchers.

1. They provide a high standard of care while maintaining and improving competence and quality of practice.

2. They recognise and represent themselves as professionals

3. They demonstrate pride in, respect for and commitment to the continued development of the profession

4. They have opportunities for alternative practice settings and utilize a broader scope of practice as entrepreneurs or employees

5. They have the information and support they need for effective practice and professional growth

6. They are aware of educational opportunities for re-entry and maintenance of competence

7. They have opportunities for advanced education

8. They seek interdisciplinary collaboration with other health professionals

CDHM Members input:Rate the Strategic Outcomes!

Please find the white ‘Rating our Outcomes’ Survey at your table

Outcomes are the results that we want the CDHM to achieve

Rate how important you feel the Outcomes are to you

Comment if you would like to further explain your rating

5 - 10 minutes, individually

Please return your completed surveys in the designated envelope at your table

CDHM Members input: P.R.E.S.T.O. Identifying the ‘winds of change’

As a table group (10 minutes small group + 10 minutes reporting):

Everyone provides a 30 second self-introduction

Identify a recorder, a reporter and a timekeeper

Using one of the P.R.E.S.T.O. Worksheets (yellow)… Discuss and record what current or emerging ‘big picture’ trends or issues you see that will impact the dental hygiene profession in the near future

Each table will focus on either the P-political, R-regulatory, E-economic, S-sociological, T-technological and O-other factors

Be prepared to share one of your ideas with the large group

Please return your completed worksheets in the designated envelope at the table so that Council can capture everyone’s ideas ~ THANK YOU!!!

Registrar’s Report

Registration Statistics

National Responsibilities

Provincial Responsibilities

Regulated Health Professions Act

Continuing Competency Program

CARP

Office SpaceRegistration/Program Coordinator – Melody Chaudhary

Open House – November 9, 2009

October

CDHM Office109-420 Des Meurons Street

OPEN HOUSE:

Please join Council and staff on

November 9, 2009 for the CDHM

Grand Opening.

109-420 Des Meurons

5:00 to 8:00 pm

Financial Report

Robert Yamishita – CA

Financial Statements as of April 30, 2009

Office Start-up Expenses

ReservesCustomized database that allows for online renewals and updates

Legal

Continuing Competency Programs

Future staff/programs

Complaints Committee Report

Chair: Cindy Isaac-Ploegman

Members:Lisa Grayson, RDH

Kelly Tye-Vallis, SLP – public rep

By-Laws Discussion & Vote

Why make amendments?to align the bylaws with current, exemplary governance practices

to eliminate duplication between the bylaws and our policies, and

to increase efficiency and effectiveness of the College

How to make amendments?The CDHM by-laws may be repealed or amended at a general meeting by a majority vote of the membership.

How will we proceed?Membership had opportunity to review by-laws prior to meeting

Will review by section, highlighting changes, then voting by section

THE ACT

BY-LAWS

REGULATIONS

POLICIES

MINUTES

Article 1: Interpretation

Definitions updated:Words: singular/plural words; gender/opposite genderCouncil is governing bodyRegistrar accountable to CouncilSpecial Resolution (2/3 majority vote)

Article 2: Membership

Members, Non-Members, Temporary, Student RegistersMinor editing for clarity

Article 3: Membership & Related Fees

The addition of an annual renewal due date prior to the termination of the membership year (January 14th) is being proposed to allow the CDHM office sufficient time for registration/ renewals to be reviewed and approved by January 15th each year.Minor editing for clarity

Article 4: Meetings

AGM agenda items listed

Chair presides at AGM

Resolutions to Chair > 5 days prior

Fine tuning re types of meetings (AGM & Special General)

5% of membership may call a Special General meeting

Notice given before meetings• Minor editing for clarity

Article 5: Election of Members of the Council

• Minor editing for clarity

Article 6: Council Members

• Responsibilities detailed• Terms of office further defined• Protocol for filling vacancies• Attendance requirements• Reasons/protocol for removal from office• Return of property• Chair, Vice-Chair & Registrar responsibilities

Article 7: Standing Committees

• Deletion of by-laws that are repetitious of policies• Minor editing for clarity

Article 10: Administration of the College

• Use of corporate seal• Deletion of by-laws that are repetitious of policies• Minor editing for clarity

Article 12: Distribution of information

• Mechanisms for college to distribute information and notices to members, i.e. mail, electronically, website…

Election of New Council Members

• Nominees– Patricia Hawthorn– Terry Phillips

• Nominee Presentations

Terry Phillips

Nutrition Break

Continuing Competency

• Quality Assurance & Continuing Competency Programs

• Joanna Asadoorian

• Committee Report

• Table Discussion & Feedback

Table Discussion & Feedback

CONTINUING COMPETENCY PROGRAM FEEDBACK FORMYour feedback is appreciated. Please feel free to comment on the questions below and return them to the CDHM office. This feedback will assist us in further development of the program.

Once the Continuing Competency Program is in place, and considering your learning style, which activities do you expect to take part in? (Please check all that apply)

In person courses (i.e. those offered locally by the MDHA, CDHM, U of M, MDA, etc)

Online courses (i.e. those offered on the CDHA website)Researching and review of journal articlesStudy/Journal ClubsWatching dental hygiene videos/DVDsOther: _________________________________________________________________________

What could the College do to support you during the implementation of the Continuing Competency Program? ______________________________________________________________________________________________________________________________________________________________

Other Business

– Alumni of Distinction Gala Dinner – Salme Lavigne

– WISH Clinic – Kyle Conrad DH2 Student

Greetings from the MDHA

Deanna Mackay - President

Adjournment

Thank you for your attendance and participation!