ANNUAL GENERAL ANNUAL GENERAL MEETINGMEETING

PROSECUTORSPROSECUTORS’’ ASSOCIATION OF ASSOCIATION OF ONTARIOONTARIO

Nottawasaga ResortNottawasaga Resort

Alliston Alliston

October 2014October 2014

AGENDAAGENDA

• Roll CallRoll Call

• Minutes of previous Annual MeetingMinutes of previous Annual Meeting

• Matters Arising from the minutesMatters Arising from the minutes

• President’s ReportPresident’s Report

• Financial Report and Appointment of AuditorFinancial Report and Appointment of Auditor

• Committee ReportsCommittee Reports

Education CommitteeEducation Committee

Membership CommitteeMembership Committee

Legislation CommitteeLegislation Committee

News Letter Committee/Corporate CommunicationsNews Letter Committee/Corporate Communications

Awards CommitteeAwards Committee

Annual General CommitteeAnnual General Committee

• Election of DirectorsElection of Directors

• New BusinessNew Business

2013-20142013-2014BOARD OF DIRECTORSBOARD OF DIRECTORS

Charlene PerrottaCharlene Perrotta - President- PresidentDoug MeehanDoug Meehan - Past President- Past PresidentTed AllenTed Allen - Vice President- Vice PresidentKevin WiedekowskyKevin Wiedekowsky - Treasurer - Treasurer Nancy MacDonald-DuncanNancy MacDonald-Duncan - Secretary- SecretaryEmma LucaEmma Luca - Director- DirectorMarcy DunlopMarcy Dunlop - Director- DirectorApril PattersonApril Patterson - Director- DirectorDan ByskalDan Byskal - Director- DirectorRon SaboRon Sabo - Director- DirectorMichael SkofMichael Skof - Director- DirectorFrank CapizzanoFrank Capizzano - Director- Director

Deborah Salvo – Executive AssistantDeborah Salvo – Executive Assistant

Life MembersLife Members

• Ivana BaldelliIvana Baldelli

• Bradley CouttsBradley Coutts

• Paul DrayPaul Dray

• Douglas MeehanDouglas Meehan

President’s ReportPresident’s Report Executive CommitteeExecutive Committee• Participation on several external Participation on several external

committees: FLS; POA Best Practices; committees: FLS; POA Best Practices; Policy Table and OACP.Policy Table and OACP.

• Constitution “under construction”Constitution “under construction”

• Partnership with Partnership with AMCTO/MLEO/OAPSO on Annual AMCTO/MLEO/OAPSO on Annual Licensing Forum Licensing Forum

• Continue to provide leading, Continue to provide leading, accredited educational programming.accredited educational programming.

FINANCE COMMITTEEFINANCE COMMITTEE

ChairChair

Kevin WiedekowskyKevin Wiedekowsky• Responsible for the daily management Responsible for the daily management

of the Associations financial assets and of the Associations financial assets and liabilities including:liabilities including:

** Daily bookkeeping, banking and Daily bookkeeping, banking and monthly financial reports to the monthly financial reports to the

Board Board of Directors;of Directors;

** Liaise with various institutions Liaise with various institutions including: including: Royal Bank, Royal Bank, Municipalities, Federal Tax Municipalities, Federal Tax AgencyAgency

** Liaise with Association Liaise with Association Accountant: Accountant: John Lindsay;John Lindsay;

** Liaise with a number of vendors Liaise with a number of vendors with a with a continual focus on fiscal continual focus on fiscal restraintrestraint

MembersMembers

April PattersonApril Patterson

MANAGEMENT’S MANAGEMENT’S RESPONSIBILITY FOR RESPONSIBILITY FOR

FINANCIAL STATEMENTSFINANCIAL STATEMENTS

• Management is responsible for the fair presentation of the financial statements

STATEMENT OF OPERATIONS STATEMENT OF OPERATIONS & RESOURCES & RESOURCES

• Revenue increased from $118K to $121K (2.5%)

• Memberships up from $21K to $30K, increase in dues

• Workshop revenue was up $2K

• Conference revenue down from $79 to $73, fewer participants

STATEMENT OF STATEMENT OF OPERATIONS & OPERATIONS &

RESOURCES-EXPENSESRESOURCES-EXPENSES• Overall expenses decreased from Overall expenses decreased from

$126K to $106K (15.8%)$126K to $106K (15.8%)

• Website expenses down from $10K to Website expenses down from $10K to $6K-revamp of the site in the prior $6K-revamp of the site in the prior yearyear

• Conference costs decreased from $77K Conference costs decreased from $77K to $65K, fewer participatesto $65K, fewer participates

• Workshop costs increased from $ 15k Workshop costs increased from $ 15k to 17K, more participantsto 17K, more participants

STATEMENT OF OPERATIONS & STATEMENT OF OPERATIONS & RESOURCES-REVENUE LESS RESOURCES-REVENUE LESS

EXPENSESEXPENSES

•Expenses exceeded revenue by Expenses exceeded revenue by $14K, versus a $8K loss for the prior $14K, versus a $8K loss for the prior yearyear

•Good performanceGood performance

STATEMENT OF STATEMENT OF FINANCIAL POSITIONFINANCIAL POSITION

• Cash situation (includes term deposits) up Cash situation (includes term deposits) up from $62K to $78K, primarily due to from $62K to $78K, primarily due to incomeincome

• Very strong balance sheetVery strong balance sheet

• Ratio of current assets to current liabilities Ratio of current assets to current liabilities is 13:1, strong liquidityis 13:1, strong liquidity

• No long term debtNo long term debt

Other ItemsOther Items

• Thanks to Kevin and Deb Salvo for Thanks to Kevin and Deb Salvo for providing information for the year providing information for the year end auditend audit

• Thanks to the boardThanks to the board

QUESTIONSQUESTIONS

EDUCATION COMMITTEEEDUCATION COMMITTEE

Co-ChairsCo-ChairsApril PattersonApril PattersonMarcy DunlopMarcy Dunlop

MembersMembersNancy Macdonald-DuncanNancy Macdonald-Duncan

Emma LucaEmma LucaFrank Capizzano Frank Capizzano

Michael SkofMichael SkofTed AllenTed Allen

SEMINARS- EDUCATIONALSEMINARS- EDUCATIONALCOMMITMENTCOMMITMENT

On- going commitment to providing On- going commitment to providing diverse and quality educationdiverse and quality education•CPD Hours 2014CPD Hours 2014

Spring ConferenceSpring Conference 4.5 Professionalism hours4.5 Professionalism hours

11 Substantive hours11 Substantive hours

Fall ConferenceFall Conference 3.75 Professionalism hours3.75 Professionalism hours

9.25 Substantive hours 9.25 Substantive hours

COSTS $$$$COSTS $$$$

• 2014 Spring Conference- New 2.5 day all 2014 Spring Conference- New 2.5 day all inclusive format cost $823.77inclusive format cost $823.77

• 2014 Fall Conference – New 2.5 day all2014 Fall Conference – New 2.5 day all inclusive format cost $ 823.77inclusive format cost $ 823.77 New locations are being looked at for nextNew locations are being looked at for next year and thus costs are TBDyear and thus costs are TBD

MEMBERSHIP COMMITTEEMEMBERSHIP COMMITTEE

ChairChair

Marcy DunlopMarcy Dunlop

Executive AssistantExecutive Assistant

Deb SalvoDeb Salvo

Frank CapizzanoFrank Capizzano

• Every member has now been Every member has now been assigned a membership assigned a membership number.number.

• Currently 411 active Currently 411 active membersmembers

• With the new membership With the new membership number we will be able to number we will be able to keep better track of keep better track of membership.membership.

• We only have Individual We only have Individual Memberships . New hires Memberships . New hires need to register as members; need to register as members; they do not take over their they do not take over their predecessor’s membership.predecessor’s membership.

Membership Committee Membership Committee (cont’d)(cont’d)

• Any changes to information needs to Any changes to information needs to be sent to the membership be sent to the membership committee.committee.

• We have included a box on the form We have included a box on the form requesting approval to contact requesting approval to contact membersmembers

by email.by email.

LEGISLATIVE COMMITTEELEGISLATIVE COMMITTEEChairsChairs

Dan ByskalDan ByskalEmma LucaEmma Luca

MembersMembersAll Directors de-facto membersAll Directors de-facto members

Non-board MembersNon-board MembersHans SaamenHans Saamen

2014 AGM2014 AGM

Legislative CommitteeLegislative CommitteeOur mandate:Our mandate:• Monitor and provide reports on decisions, new Monitor and provide reports on decisions, new

programs, and other initiatives of the Provincial or programs, and other initiatives of the Provincial or Federal Governments which may impact members Federal Governments which may impact members and make recommendations to the Boardand make recommendations to the Board

• Summarize new legislation and case law affecting Summarize new legislation and case law affecting the prosecution of regulatory offences and provide the prosecution of regulatory offences and provide information to the membership through the information to the membership through the newsletter, website and educational eventsnewsletter, website and educational events

• Improve communication and working relationships Improve communication and working relationships with the Provincial and Federal Governmentswith the Provincial and Federal Governments

Legislation CommitteeLegislation CommitteeActivitiesActivities

Member of POA Policy Table, Court Services Member of POA Policy Table, Court Services Division, Ministry of the Attorney GeneralDivision, Ministry of the Attorney General

• Member of Sub-committee to Table:Member of Sub-committee to Table:** French Language Services French Language Services

Committee, Committee, MAG MAG ** POA Working Group – Collection of POA Working Group – Collection of

Unpaid Unpaid POA FinesPOA Fines** POA Best PracticesPOA Best Practices* Represented on OACP, and PAG (Fire * Represented on OACP, and PAG (Fire

Marshall Marshall’’s Office)s Office)

……dondon’’t forget….t forget…. A Consolidated, searchable case law update is

available on your website. It contains over 10 years of case summaries and in addition to being searchable, it is sorted by name and by issue.

Many thanks to Stacy Stanley, prosecutor, City of Hamilton, for compiling the consolidation and for keeping it updated!

Recent case law of interest in your jurisdiction? Please share! eluca@toronto.ca

Mentoring ProgramMentoring Program

If you have a question, I am sure one of our If you have a question, I am sure one of our mentors can help!mentors can help!

• Hans Saamen, Jean Gillespie, Paul Dray Hans Saamen, Jean Gillespie, Paul Dray and Marcy Dunlop are available to and Marcy Dunlop are available to members for one-on-one consultation via: members for one-on-one consultation via: telephone or emailtelephone or email

• PAO Website contains information about PAO Website contains information about the program and includes mentor contact the program and includes mentor contact information. information.

CORPORATE COMMUNICATIONS/ NEWSLETTER COMMITTEE

Co-Chairs (Corporate Communications)

Daniel Byskal Michael Skof

Chair (Newsletter Committee)

Ted Allen

• Electronic Newsletter continues to be a success

• Majority of information accessible to members only

• Manual addition of new users to prevent spambots

• 411 members registered • Addition of Anti-Spam Consent• Resource materials and

presentations available

AWARDS COMMITTEEAWARDS COMMITTEEChair: April Patterson Chair: April Patterson

Awarded to a full-time student enrolled in the second year Awarded to a full-time student enrolled in the second year of a paralegal type program who best exemplifies the of a paralegal type program who best exemplifies the

ethics and ideals of justice while demonstrating ethics and ideals of justice while demonstrating excellence in advocacyexcellence in advocacy

Paralegal Program Paralegal Program (2 Year Diploma) (2 Year Diploma)

$500.00$500.00

Sheridan College Institute of Technology and Advanced Learning

Humber College Institute of Technology and Advanced Learning

Loyalist CollegeDurham College

AWARDS COMMITTEEAWARDS COMMITTEEBachelor of Applied Arts – Bachelor of Applied Arts –

Paralegal StudiesParalegal Studies

$1000.00$1000.00

Awarded to a full-time student enrolled in the third year at who best exemplifies the

ethics and ideals of justice while demonstrating excellence in advocacy

Humber College Humber College Institute of Technology and Institute of Technology and

Advanced LearningAdvanced Learning

AWARDS COMMITTEEAWARDS COMMITTEEAward of Merit/Recognition of Achievement Award of Merit/Recognition of Achievement

IndividualIndividual

May be granted by the board to an individual who best May be granted by the board to an individual who best exemplifies the ethics and ideals of justice while exemplifies the ethics and ideals of justice while

demonstrating an exemplary commitment to supporting demonstrating an exemplary commitment to supporting and promoting the aims and objectives of the Associationand promoting the aims and objectives of the Association

Corporate RecognitionCorporate Recognition

May be granted by the board to a corporation that May be granted by the board to a corporation that contributes to the furtherance of justice while contributes to the furtherance of justice while

demonstrating an exemplary commitment through its demonstrating an exemplary commitment through its support to assisting and promoting the aims and support to assisting and promoting the aims and

objectives of the Associationobjectives of the Association

AWARDS COMMITTEEAWARDS COMMITTEE

If you would like to nominate a person or corporation for one of If you would like to nominate a person or corporation for one of these four awards please contact the Award Chair via phone at these four awards please contact the Award Chair via phone at 705-739-4220 x4427 or email at 705-739-4220 x4427 or email at apatterson@barrie.ca

Honourary MembershipHonourary Membership

For an individual in appreciation of their outstanding For an individual in appreciation of their outstanding service to the Association and their commitment to service to the Association and their commitment to supporting and promoting the aims and objectives supporting and promoting the aims and objectives

of the Associationof the Association

Lifetime MembershipLifetime Membership

To a member of the Association who has rendered To a member of the Association who has rendered outstanding service to the Associationoutstanding service to the Association

ANNUAL GENERAL MEETING ANNUAL GENERAL MEETING COMMITTEECOMMITTEE

ChairChairFrank CapizzanoFrank Capizzano

• Organize Annual Organize Annual General Meeting and General Meeting and Election process Election process

• Organize PresidentOrganize President’’s s DinnerDinner** agendaagenda** speakersspeakers** entertainmententertainment

Constitution Amendments Constitution Amendments Update Update

• Highlights Highlights

New Associate Member CategoryNew Associate Member Category

Simplify the LanguageSimplify the Language

Elections Results Elections Results 2014-15 2014-15

April Patterson - 3 year term- April Patterson - 3 year term- AcclaimedAcclaimed

Milena Commisso - 3 year term- Milena Commisso - 3 year term- AcclaimedAcclaimed

Brigitte Hammond - 3 year term- Brigitte Hammond - 3 year term- AcclaimedAcclaimed

Marcy Dunlop - 3 year term- Marcy Dunlop - 3 year term- AcclaimedAcclaimed