Annual General Meeting of the Mississippi Lakes Association

Annual General MeetingAnnual General Meetingof theof the

Mississippi Lakes Mississippi Lakes AssociationAssociation

2 June, 2012 2 June, 2012

Beckwith Municipal Beckwith Municipal BuildingBuilding

22

2012 AGM Agenda2012 AGM Agenda• Call to orderCall to order• Opening remarks & Introductions – Vern RunnellsOpening remarks & Introductions – Vern Runnells• 2011 AGM Minutes - Approval2011 AGM Minutes - Approval• Financial Reports – Ed CarewFinancial Reports – Ed Carew• Election of DirectorsElection of Directors• The “Mississippi Belle”, Water Levels & Buoys – Ed CarewThe “Mississippi Belle”, Water Levels & Buoys – Ed Carew• 2011 Loon Survey – Ed Carew2011 Loon Survey – Ed Carew• The Lake and its Stewardship – Melissa DakersThe Lake and its Stewardship – Melissa Dakers• Door PrizesDoor Prizes• Coffee/Comfort BreakCoffee/Comfort Break• Website – David du FeuWebsite – David du Feu• Weed Cutter – Peter ElliottWeed Cutter – Peter Elliott• Beckwith - Private Road Equalization Program – Frank MillsBeckwith - Private Road Equalization Program – Frank Mills• Mississippi Lake Plans – Alyson Simon, MVCMississippi Lake Plans – Alyson Simon, MVC• New BusinessNew Business• Big Door PrizesBig Door Prizes • Wrap-up and AdjournWrap-up and Adjourn

2 June, 20122 June, 2012 Mississippi Lakes AssociationMississippi Lakes Association

2 June, 20122 June, 2012

Mississippi Lakes Mississippi Lakes AssociationAssociation 33


Opening Remarks Opening Remarks – Vern Runnells– Vern Runnells

• Introductions – Directors & Guest Introductions – Directors & Guest SpeakerSpeaker

• Short Agenda – Regular BusinessShort Agenda – Regular Business

• Mississippi Lake Plan & SurveyMississippi Lake Plan & Survey

• Questions at anytime Questions at anytime

• Forum for issues, concerns, etc.Forum for issues, concerns, etc.

• Door Prizes, Coffee, Tea and Door Prizes, Coffee, Tea and TimbitsTimbits

2 June, 20122 June, 2012



Current Current DirectorsDirectors

• Vern Runnells– PresidentVern Runnells– President• John Coburn – Vice President John Coburn – Vice President • Bryon Edwards – TreasurerBryon Edwards – Treasurer• Lorna Drummond – SecretaryLorna Drummond – Secretary• Melissa Dakers – Director/Lake StewardMelissa Dakers – Director/Lake Steward• David du Feu – Director/WebmasterDavid du Feu – Director/Webmaster• John Miller - DirectorJohn Miller - Director• Frank Mills – Past PresidentFrank Mills – Past President• Peter Elliott – Director EmeritusPeter Elliott – Director Emeritus• Ed Carew – Director Emeritus/Belle EditorEd Carew – Director Emeritus/Belle Editor

2 June, 20122 June, 2012


Deputy DirectorsDeputy Directors• Guy Charron - Petrie's ShoreGuy Charron - Petrie's Shore• Rick Kwissa - Carleton PlaceRick Kwissa - Carleton Place• Chris Winter – Moonlight BayChris Winter – Moonlight Bay• Gary Patterson - Hay's ShoreGary Patterson - Hay's Shore• Gisele Neil - Two Oaks (or Ab’s Shore)Gisele Neil - Two Oaks (or Ab’s Shore)• Allison Kirkpatrick - High Bank ShoreAllison Kirkpatrick - High Bank Shore• Gary Arkinson – Robertson ShoreGary Arkinson – Robertson Shore• Greg Smith – Lake ParkGreg Smith – Lake Park• Ken Ray – Squaw PointKen Ray – Squaw Point• Jeff Wilson – Gardiner ShoreJeff Wilson – Gardiner Shore• Charlie White – Beck ShoreCharlie White – Beck Shore• Doug Bailey – Craig ShoreDoug Bailey – Craig Shore

2 June, 20122 June, 2012


Minutes of 2011 Minutes of 2011 AGMAGM

• Recorded by Lorna DrummondRecorded by Lorna Drummond

• Printed copies available at the Printed copies available at the doordoor

• Reviewed and recommended for Reviewed and recommended for acceptance by current Directorsacceptance by current Directors

• Motion from the floor needed for Motion from the floor needed for acceptanceacceptance

2 June, 20122 June, 2012


Treasurer and Auditor Treasurer and Auditor ReportsReports

Ed Carew for Ed Carew for Bryon EdwardsBryon Edwards

2011 Financial Statement2011 Financial Statement

2 June, 20122 June, 2012


Item # Revenue Amount

1 Individual Membership (16) $160.00

2 Shore/Road Associations (499) $2,238.00

3 Municipal Grants Beckwith DNE CP $1,500.00

4 Newsletter Advertising $6,835.00

5 Donations $125.00

6 Maps $40.00

7 Marker Buoy Donations $255.00

Total $11,153.00

2011 Financial Statement2011 Financial Statement

2 June, 20122 June, 2012


Item # Expense Amount8 Bank Charges $43.009 FOCA Membership $1,557.00

10 Marker Buoy Maintenance $185.0011 Web Hosting $129.0012 Liability, Directors & Officers Insurance $1,750.0013 Newsletter Printing $6,774.0014 Boat Operating Expense $124.0015 Water Quality Testing $91.0016 Miscellaneous Expense $35.0017 Office Supplies & Postage $172.0018 New Initiatives $444.00

Total $11,304.00 Surplus (Shortfall) -$151.00

Auditor’s ReportAuditor’s Report

2 June, 20122 June, 2012


Dear Members,

I have reviewed the books and records of the Mississippi Lakes Association for the year ended December 31, 2011 as prepared and presented to me by Bryon Edwards.

In my opinion, these records fairly and completely represent the activities of the Association for the period ended December 31, 2011.

If I can be of any further assistance, please do not hesitate to contact this office.

Yours very truly, Marilyn Willis

MLA Proposed 2012 BudgetMLA Proposed 2012 Budget

2 June, 20122 June, 2012


Item # Description 2011 Actual 2012 Budget

Revenue

1 Individual Membership (30) $160.00 $300.00

2 Shore/Road Associations (500) $2,238.00 $2,500.00

3 Municipal Grants Beckwith DNE CP $1,500.00 $2,500.00

4 Newsletter Advertising $6,835.00 $7,600.00

5 Donations $125.00 $200.00

6 Maps $40.00 $30.00

7 Marker Buoy Donations $255.00 $300.00

Total $11,153.00 $13,430.00

MLA Proposed 2012 BudgetMLA Proposed 2012 Budget

2 June, 20122 June, 2012


Item # Description 2011 Actual 2012 Budget

Expense

8 Bank Charges $43.00 $45.009 FOCA Membership $1,557.00 $2,000.0010 Marker Buoy Purchase $300.0011 Marker Buoy Maintenance $185.00 $650.0012 Web Hosting $129.00 $145.0013 Liability and D & O Insurance $1,750.00 $1,850.0014 Newsletter Printing $6,774.00 $7,400.0015 Boat Operating Expense $124.00 $135.0016 Water Quality Testing $91.00 $95.0017 Miscellaneous Expense $35.00 $50.0018 Office Supplies & Postage $172.00 $200.0019 New Initiatives $444.00 $560.00

Total $11,304.00 $13,430.00

Surplus (Shortfall) -$151.00 $0.00

2 June, 20122 June, 2012


2012 Budget Approval2012 Budget Approval

MotionMotion - approve the 2012 Budget - approve the 2012 Budget as presented.as presented.Moved by - ………………………Moved by - ………………………Seconded by - ………………….Seconded by - ………………….

2 June, 20122 June, 2012


2012 Asset 2012 Asset SummarySummary

• Boat and MotorBoat and Motor $10,000 $10,000• Hazard Marker BuoysHazard Marker Buoys $4,500 $4,500• Weed CutterWeed Cutter $1,500 $1,500

All values are estimatedAll values are estimated

2 June, 20122 June, 2012


Election of DirectorsElection of Directors

• Nominations from the floor are now Nominations from the floor are now invitedinvited

2 June, 20122 June, 2012


Belle, Water Levels & BuoysBelle, Water Levels & Buoys

Ed CarewEd Carew

2 June, 20122 June, 2012



The Mississippi BelleThe Mississippi Belle – – Ed Ed CarewCarew

• Received 2500 copies on May 18Received 2500 copies on May 18

• Full colour for 2012Full colour for 2012

• Excellent support from advertisersExcellent support from advertisers-fully covered costs to produce the -fully covered costs to produce the ‘Belle‘Belle

• Would like ideas for 2012 issueWould like ideas for 2012 issue– do you have a suggested topic?do you have a suggested topic?– Would you submit an article?Would you submit an article?– Send us picturesSend us pictures

2 June, 20122 June, 2012



Water LevelsWater Levels

• Co-operative effort with MVCCo-operative effort with MVC– MLA volunteers provide weekly rainfall data to MLA volunteers provide weekly rainfall data to

MVCMVC– MVC provides water level data to MLAMVC provides water level data to MLA

• Graph updated weekly on MLA WebsiteGraph updated weekly on MLA Website– includes year to date levels, historical average includes year to date levels, historical average

levels and target rangelevels and target range– useful to determine whether water level changes useful to determine whether water level changes

may affect docks and boat liftsmay affect docks and boat lifts

• Water levels and flows much lower Water levels and flows much lower than normal for this time of yearthan normal for this time of year

2 June, 20122 June, 2012



2 June, 20122 June, 2012



Marker BuoysMarker Buoys Ed Ed CarewCarew

• All Marker Buoys were installed on May 18All Marker Buoys were installed on May 18

• The Miss L.A. pontoon boat (barge) working very well The Miss L.A. pontoon boat (barge) working very well after significant repairs in 2010.after significant repairs in 2010.

• Marker buoy locations shown on Website, Newsletter Marker buoy locations shown on Website, Newsletter Maps, and laminated maps (for sale @ $5.00 per Maps, and laminated maps (for sale @ $5.00 per map)map)

• Marker buoy co-ordinates for Magellan and Garmin Marker buoy co-ordinates for Magellan and Garmin hand held GPS units are available for download. hand held GPS units are available for download. Send an email to me (Ed Carew) @ Send an email to me (Ed Carew) @ email email [email protected]@lakemississippi.ca

• Status of FOCA Private marker buoysStatus of FOCA Private marker buoys

- - trial buoy worked welltrial buoy worked well

-- over $300 in donations to buy moreover $300 in donations to buy more

-- cost for 10 buoys (delivered) is $465cost for 10 buoys (delivered) is $465

2 June, 20122 June, 2012



Loon Survey, 2011Loon Survey, 2011• Results from the 2011 survey at Mississippi Lake include the Results from the 2011 survey at Mississippi Lake include the

following overall loon counts:following overall loon counts:

• 1st Lake: 1st Lake: 4 Adults 4 Adults 1 Mated Pair1 Mated Pair

• 2nd Lake: 2nd Lake: 14 Adults14 Adults 1 Young 1 Young 5 Mated Pairs5 Mated Pairs

• 3rd lake: 3rd lake: 4 Adults 4 Adults 1 Young 1 Young 2 Mated Pairs2 Mated Pairs

• Big Lake: Big Lake: 13 Adults 13 Adults 3 Young 3 Young 3 Mated Pairs3 Mated Pairs

Number of LoonsNumber of Loons 20072007 20102010 20112011Maximum Number of AdultsMaximum Number of Adults 2424 3535 3535Maximum number of mated Maximum number of mated pairspairs

1010 1212 1111

Number of surviving youngNumber of surviving young 88 77 55

2 June, 20122 June, 2012


Guess what comes Guess what comes next?next?

First Set of Door Prizes !!First Set of Door Prizes !!

2 June, 20122 June, 2012


It’s Break TimeIt’s Break Time

•Coffee and Tea Coffee and Tea by John Millerby John Miller

•Timbits Timbits by Tim Horton’sby Tim Horton’s

•Washrooms Washrooms courtesy of Beckwith courtesy of Beckwith TownshipTownship

•Back in 10 minutes pleaseBack in 10 minutes please

2 June, 20122 June, 2012


The Lake and its StewardshipThe Lake and its Stewardship

Melissa Dakers – Lake StewardMelissa Dakers – Lake Steward

2 June, 20122 June, 2012


Water Quality Sampling Water Quality Sampling ProgramProgram

• 2002 - MVC sampled Mississippi Lake 2002 - MVC sampled Mississippi Lake (Watershed Watch Program–5 year cycle)(Watershed Watch Program–5 year cycle)

• 2006 - Initiated an Annual Sampling 2006 - Initiated an Annual Sampling Program in partnership with MVCProgram in partnership with MVC

• Followed the Watershed Watch ProtocolFollowed the Watershed Watch Protocol• 2007 - Lake Partner Program Sampling & 2007 - Lake Partner Program Sampling &

Watershed Watch (MVC re-sampled)Watershed Watch (MVC re-sampled)• Although results are encouraging, MLA Although results are encouraging, MLA

decided to expand on the programdecided to expand on the program

2 June, 20122 June, 2012


2011 Water Quality Sampling2011 Water Quality Sampling

• Partnership with MVC (supplied equipment & Partnership with MVC (supplied equipment & covered cost of lab samples again)covered cost of lab samples again)

• Lake was sampled 3 timesLake was sampled 3 times• Re-sampled with MOE Lake Partner Program & Re-sampled with MOE Lake Partner Program &

OFAH Invasive Species Monitoring ProgramOFAH Invasive Species Monitoring Program• Re-sampled 2 additional sites for phosphorus Re-sampled 2 additional sites for phosphorus

including inlet and outlet including inlet and outlet • Residents need to practice stewardshipResidents need to practice stewardship• 2011 – Resampled 2 main sites, including inlet 2011 – Resampled 2 main sites, including inlet

and outlet, in partnership with MVCand outlet, in partnership with MVC• 2012 – MVC will resample Watershed Watch, 2012 – MVC will resample Watershed Watch,

Invasives, Algae & Seine netting ProgramsInvasives, Algae & Seine netting Programs

2 June, 20122 June, 2012


Map of Sampling LocationsMap of Sampling Locations

2 June, 20122 June, 2012


• Obtain Weekly Water Level ReportsObtain Weekly Water Level Reports

• Most pages now show a revision dateMost pages now show a revision date

• Source of the latest advisories, News Items & EventsSource of the latest advisories, News Items & Events

• Want to be notified of updates?Want to be notified of updates? Click on “The Webmaster” and email to “[email protected] on “The Webmaster” and email to “[email protected]

• Over 25,000 hits; over 4,000 more since last AGMOver 25,000 hits; over 4,000 more since last AGM

• Appreciate your ideas for new web pagesAppreciate your ideas for new web pages

• We are now on Facebook, please check out our website We are now on Facebook, please check out our website and and like us on Facebook at...

Website Website (www.lakemississippi.ca)(www.lakemississippi.ca)

http://www.facebook.com/MississippiLakeAssociation

2 June, 20122 June, 2012


Weed Weed CutterCutter

Peter ElliottPeter Elliott

2 June, 20122 June, 2012


Beckwith Township Private Road Beckwith Township Private Road Equalization Program “PREP”Equalization Program “PREP”

Frank MillsFrank Mills

2 June, 20122 June, 2012


Status and Plan for 2012 and Plan for 2012• Budget approved for 2012 ($30,250)Budget approved for 2012 ($30,250)

• Cheques issued for a total of $24,349 for 2011Cheques issued for a total of $24,349 for 2011

• 81% take up by Road Associations in 2011, down from 93% in 201081% take up by Road Associations in 2011, down from 93% in 2010

• Several roads did not apply in 2011 (reasons unknown)Several roads did not apply in 2011 (reasons unknown)

• Quality of applications is steadily improving ( Rathwell Shore)Quality of applications is steadily improving ( Rathwell Shore)

• Dead line for applications is 4 pm on Nov 30Dead line for applications is 4 pm on Nov 30thth with zero tolerance with zero tolerance

• Application form on Township website (get started now)Application form on Township website (get started now)

• Be sure changes to Association executive don’t effect application Be sure changes to Association executive don’t effect application

• Associations should acknowledge grants received by email/letterAssociations should acknowledge grants received by email/letter

• PREP has been a catalyst for more formalization of Road AssociationsPREP has been a catalyst for more formalization of Road Associations

• Budget for PREP must be justified and approved every yearBudget for PREP must be justified and approved every year

• Road Associations must remain diligent to assure PREP continuesRoad Associations must remain diligent to assure PREP continues

2 June, 20122 June, 2012


New BusinessNew Business

Anyone is welcome to bring up Anyone is welcome to bring up issues, concerns, comments, etcissues, concerns, comments, etc

2 June, 20122 June, 2012


Guest speakerGuest speaker

Alyson Symon Alyson Symon

2 June, 20122 June, 2012


Guess what comes Guess what comes next?next?

Final Door Prizes !!Final Door Prizes !!

2 June, 20122 June, 2012


Wrap-upWrap-up

• The Executive appreciates your supportThe Executive appreciates your support• Membership is the MLA’s strength, we need youMembership is the MLA’s strength, we need you• Talk to your Talk to your friends/neighboursfriends/neighbours about the MLA about the MLA• Please visit our Website for the latest news Please visit our Website for the latest news

(lakemississippi.ca)(lakemississippi.ca)• Remember to Remember to Complete the SurveyComplete the Survey• Thanks for attending, hope to see you next yearThanks for attending, hope to see you next year• Need motion to adjourn…………..Need motion to adjourn…………..

Annual General Meeting of the Mississippi Lakes Association

Documents

Transcript of Annual General Meeting of the Mississippi Lakes Association