Annual General MeetingMinutesWednesday, May 13, 2020Via Zoom

(Not approved by membership)

Agenda

1. Call to Order

2. Confirmation of Quorum

3. Approval of Agenda

4. Approval of Minutes

5. Nominations and Election of Board Members

6. Chair’s Report

7. Treasurer’s Report

8. Committee Reports

9. New Business

10. Announcement of Election Results

11. Introduction of the 2020-2021 Chair

12. Introduction of the 2020 –2021 Board of Directors

13. Acknowledgement of the Outgoing Chair

14. Adjournment

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Order of Business

1. Call to Order

The meeting was called to order at 11:10am ET by Valerie Williams, CNAM Chair.

2. Confirmation of Quorum

Valerie Williams confirmed with Nzinga White, Business Services Manager that quorum has been met according to the Association Bylaws.

3. Approval of Agenda

Moved by Pious MaposaSeconded by Brandon SearleCarried.

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Order of Business

4. Approval of Minutes

Moved by Katie Geoghegan that the 2019 minutes that were circulated to members prior to the AGM be accepted as presented.Seconded by Brandon SearleCarried.

5. Nominations and Election of Board MembersValerie Williams invited Nzinga White, Business Services Manager to carry out the 2020-2021 election process through Zoom’s chat and Q&A function. Executive Director Doug Cutts reviewed the Board of Director’s terms and the acclaimed positions and to close the voting process. Voting closed at the end of the Financial Report, to be presented later in the AGM.

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Nominations and Elections

Election of Two (2) Board Members in the Non-Public Sector category.

Katie Geoghegan, Associated EngineeringAkeel Ali, GHD

Christine Callihoo, MSc, RPP, MCIP, Independent Practicioner/Simon Fraser UniversityBernadette O’Connor, WSP

Election of one (1) position in the ONTARIO category.

Patrick Kelly, CPA, CMA, Township of WilmotLeanne Brannigan, Region of Peel

Election of one (1) position in the MUNICIPALITIES UNDER/AROUND 100,000 category.

Simon Amos Duku, Town of Drayton Valley MunicipalityDuane Nicol, City of Selkirk

The following positions were confirmed by acclamation.

Jennifer Duncan, P. Eng (Regional Director – East)Justine Baudart (Regional Director – Quebec)

Tom Northardt (First Nations – Appointed)

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CHAIR’S REPORT

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2019/20 Accomplishments

Valerie Williams, Chair, provided an overview of the CNAM initiatives from the past year.

• Include French only content for members

• Continued partnerships with CoPs

• On-line training for AM 101

• Quarterly webinar series

• Student Symposium at our VC

• CNAM representation on MAMP

• Michigan project

• Partnerships to deliver AMCF

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Chair’s Report

Committee Chairs

• Annual Conference – Brandon Searle (2020)

• Awards & Recognition – Pious Maposa

• Business Services – Russell Crook

• Education, Research and Technology – Katie Geoghegan

• Marketing & Communications – Todd Latham & Nzinga White

• Membership – Darla Campbell

• New Professionals Network – Michael Benson

• Partnerships – Douglas Cutts

• MAMP – Program Manager – Iain Cranston

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Virtual Conference Committee

Brandon Searle

Katie Geoghegan

Tonya Knopp

Melissa Osborne

Justine Baudart

Darla Campbell

Todd Latham

Iain Cranston

Coady Cameron

Joey Thibault

Mike Benson

Redstone Team

Nzinga White

Chloe Filteau

Taylor Green

Amara Ifeanyi-Okoro

V. Williams, Chair, also thanked the Virtual Conference Committee for all of their efforts.

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V. Williams, Chair, also thanked the employers of those who contributed to the Virtual Conference for supporting their contributions:• University of New Brunswick

• City of St. John’s

• Associated Engineering

• City of Bromont

• City of Windsor

• TotalPave

• Dillon Consulting

• icInfrastructure

• ReNew Canada

• R.V. Anderson Associates Limited

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Volunteer Opportunities

V. Williams, Chair, also encouraged CNAM members to volunteer on CNAM subcommittees/Working Groups:

• Annual Conference and Regional Workshops

• Awards & Recognition

• Education, Research & Technology

• Membership

• Marketing & Communications

• New Professionals Network

• MAMP

• Partnerships

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Treasurer’s Report

1. REVIEW ENGAGEMENT REPORT

2. EXCERPTS FROM THE UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR

ENDED SEPTEMBER 30, 2019

• Statement of Financial Position

• Statement of Operations & Changes in Net Assets

• Statement of Cash Flows

• Note 6 and Note 7 to the Financial Statements

3. SUPPLEMENTARY FINANCIAL INFORMATION

• Summary of Historical Annual Conference Registration Revenues

• Summary of Historical Membership Revenues

4. MOTION TO APPROVE THE SEPTEMBER 30, 2019 UNAUDITED FINANCIAL STATEMENTS

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Treasurer’s Report

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Treasurer’s Report

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Treasurer’s Report

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Treasurer’s Report

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Treasurer’s Report

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Treasurer’s Report

2014 2015 2016 2017 2018 2019

Revenues (in 000s of $) 40.9 41.3 46.8 46.8 49.6 67.3

# members 186 313 320 335 460 500

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Canadian Network of Asset Managers Summary of Membership Revenues

Revenues (in 000s of $) # members

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Treasurer’s Report

2014 2015 2016 2017 2018 2019

Revenues (in 000s of $) 133.2 132 161.4 191.1 210.4 246.3

# of attendees 231 227 344 356 376 338

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Canadian Network of Asset ManagersSummary of Conference Registration Revenue

Revenues (in 000s of $) # of attendees

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Treasurer’s Report

Russell Crook, Treasurer, provided an overview of the financial position of the Association. He acknowledged Redstone (Service Provider), Rustam Kassam(Independent Chartered Professional Accountant), and Douglas Cutts, in particular, for their work on the Financial Statements. The Treasurer noted a significant decrease in cash due to an unusual assessment of GST by CRA that is currently under appeal. Membership revenues increased due to the increase in number of members and increase in membership fees. Less regional attendance for the conference resulted in lower registration numbers, however increased fees resulted in higher conference revenues. He also noted that a Review Engagement is the suitable review of financial statements based on the nature and volume of transactions.

Moved by Russell Crook, Treasurer, that the unaudited financial statements for the year ended September 30, 2019 be approved as presented. Seconded by Joel ShawCarried.

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Annual Summary of Membership Types and Revenues

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2014 2015 2016 2017 2018 2019

Unidentified (Total Membership) 186 313

Student Member 46 77 125 165

Educational/Research Institute 8 24 32 8

Non-Public Sector Member 62 53 61 71

Public Sector Member 191 180 243 256

Revenues (in $000) $40,900 $41,300 $46,800 $46,836 $49,608 $67,295

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Membership Committee - Highlights

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IN PROGRESS

• New membership model for

CNAM:

• Group rates for

membership

• Join at conference time

for 12 month membership

benefits

IN PROGRESS

• More opportunities to engage:

• Virtual networking opportunities

• Webinars throughout the year

• Technical Working Groups to focus on topics of greatest interest

Feedback!What size of group rate makes sense for your organization?

Feedback!What technical working groups or topics are most interesting and relevant for you?

Membership Report

Darla Campbell, Membership Chair, provided an update on membership and membership statistics and thanked the Committee. The slides for this year are based on the Association’s year which is September 30, 2019. The membership committee is working on developing a new membership model (such as group rates) and will be providing a survey to members to gather their feedback on ways to implement membership engagement strategies and technical working groups.

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Education, Research & Technology

Katie Geoghegan shared the ERT committee mission and some highlights from this past year.

Mission: Connecting our members to advance knowledge sharing year-round

2019-20 Highlights:• Regular webinars and knowledge sharing• Supporting virtual conference delivery• Assessment of industry needs

Our Focus for 2020-21• Seeking partnership opportunities to advance industry practices and standards• Enabling quality virtual events for collaboration and learning

Contact Katie Geoghegan at geoghegank@ae.ca to get involved!

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New Professionals Network

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Mike Benson presented the objectives and key accomplishments for the New

Professionals Network (NPN) in the past year.

Objectives:

Support and foster the development of young asset management professionals by:

• creating opportunities to network and develop their knowledge and skills,

• facilitating access to research, education and training, and

• supporting innovation and new ideas.

Key Accomplishments:

Contact Mike Benson (mbenson@rvanderson.com) to get involved.

Student Research

Symposium

CNAM NPN Webinar Series

AM in Canadian Universities

Survey

NP Input on Membership

Model

CNAM’s Competency Framework (MAMP2)

• Continued to deliver our “New to AM” program

– Virtual AM101 Classroom, Webinars, AM101 Booklet

• AM faces major staff supply/demand challenges

• Industry has barriers to hiring and training staff

• Worked collaboratively with National Partners to develop a national Asset Management Competency Framework

– Launched Feb 2020 and FREE to download!

– www.cnam.ca/AMCompetencyFramework

Iain Cranston, CNAM Program Manager, presented a report on CNAM’s MAMP2 Program and the Competency Framework to date.

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Further Capacity Building (MAMP3)

• Continued FCM & Govt Canada funding under MAMP!

• AM Capacity Building Needs Survey coming in June/July 2020

• Expanding the AM Competency Framework– Workshop June 2, 2020: Implementing the AMCF in Your Organization

– Cohort recruiting in summer/fall 2020 and again in early 2021

– AMCF Web Portal going live in early 2021

• Continuing our New to AM Program– More Intro to AM Courses (new and improved!)

– Lots more Webinars

– Printed AM101 Booklets available for discounted shipping

– Web version of the AM101 Booklet going live in early 2021

• Expanding our New to AM Program– Train-the-Trainer course coming!

• Make sure you're on the CNAM mailing list

Iain Cranston, CNAM Program Manager, presented a report on plans for the MAMP3 program, including:

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2020 Partnerships

Executive Director Douglas Cutts presented on CNAM’s Industry Partners and Collaborations., including:

• The Federation of Canadian Municipalities (FCM)• Government Finance Officers Association (GFOA)• Institute of Public Works Engineering of Australasia (IPWEA)/National Asset Management

Strategy (NAMS Canada)• American Public Works Association (APWA)/Canadian Public Works Association (CPWA)• The Institute of Asset Management (IAM)• Plant Engineering Maintenance Association of Canada (PEMAC)• Canadian Society for Civil Engineering (CSCE)• Canadian Institute of Planners (CIP)• The Canadian Association of Municipal Administrators (CAMA)• Municipal Natural Assets Initiative (MNAI)• Asset Management Canada Alliance (AMC)

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2020 Partnerships

Executive Director, Douglas Cutts, noted CNAM’s continued collaborations with the regional AM Communities of Practice (CoP), including:

• Asset Management British Columbia (AMBC)• Association of Yukon Communities (AYC)• Infrastructure Asset Management Alberta (IAMA)• Asset Management Saskatchewan (AM-SK)• Northwest Territories Association of Communities (NWTAC)• Association of Manitoba Municipalities (AMM)• Nunavut Municipal Training Organization (MTO)• Asset Management Ontario (AMOntario)• Ontario Coalition for Sustainable Infrastructure (OCSI)• Centre d’expertise et de recherche en infrastructures urbaines (CERIU)• Building Asset Management in Newfoundland and Labrador (BAM! NL)• Atlantic Infrastructure Management Network (AIM)

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New Business

No new business or questions from the floor.

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Elections Results

Nzinga White, Business Services Manager announced the 2020-2021 election results.

Election of Two (2) Board Members in the Non-Public Sector category.

Katie Geoghegan, Associated EngineeringBernadette O’Connor, WSP

Election of one (1) position in the ONTARIO category.

Leanne Brannigan, Region of Peel

Election of one (1) position in the MUNICIPALITIES UNDER/AROUND 100,000 category.

Duane Nicol, City of Selkirk

The following positions were confirmed by acclamation.

Jennifer Duncan, P. Eng (Regional Director – East)Justine Baudart (Regional Director – Quebec)

Tom Northardt (First Nations – Appointed)

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Elections Results

Douglas Cutts, Executive Director, asked for a motion to accept the election results.

Moved by Darla Campbell that the election results be accepted as presented and the ballots be destroyed. Seconded by Russell Crook.Carried.

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Recognition of Outgoing Board Members

Valerie Williams, Outgoing Chair, acknowledged and thanked the outgoing board members, including:

Past Chair

• Melissa Osborne

Directors

• Alicia Keating

• Pious Maposa

• Brandon Searle

• Jeffrey Morrison

• Irving Leblanc

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Introduction of the 2020-2021 Chair

Valerie Williams, Outgoing Chair, introduced Matt Dawe as the new CNAM Chair. M. Dawe welcomed and congratulated the CNAM Board of Directors for 2020-2021.

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2020-2021 Board of Directors

• Matt Dawe (Director at Large – Chair)• Valerie Williams (Non-Voting Director at Large – Past Chair)• Russell Crook (Director at Large – Secretary-Treasurer)• Sudhir Jha (Regional Director – Northwest Territories)• Joel Shaw (Regional Director – West)• Loretta Gette, P.Eng. (Regional Director – Prairies)• Leanne Brannigan (Regional Director – Ontario)• Justine Baudart (Regional Director – Quebec)• Jennifer Duncan, P. Eng (Regional Director – East)• Thomas Northardt (Assembly of First Nations – Appointed)• Chris Klos, P.Eng, PMP (Director at Large - Public)• Tonya Knopp (Director at Large - Public)• Darla Campbell, P.Eng., CSR-P (Director at Large – Non-Public)• Bernadette O’Connor (Director at Large – Non-Public)• Katie Geoghegan (Director at Large – Non-Public)• Barry Kelly (Director at Large – Non-Public)• Duane Nicol (Director at Large – Municipalities Under/Around 100,000)• Todd Latham (Non-Voting, Advisory)• Michael Benson (Non-Voting, Advisory)

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Acknowledgement of Outgoing Chair

Melissa Osborne, Past Chair, acknowledged and thanked Valerie Williams for her contributions as CNAM Chair.

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Adjournment

M. Dawe moved to adjourn the Annual General Meeting.Seconded by Darla CampbellCarried.

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Thank you for your support