ANNUAL GENERAL MEETING

December 7, 2019 3:00 pm– Heritage Inn

High River, Alberta

MINUTES

The meeting was called to order by President Lorne Bodell at 3:10 pm Directors present: Kent Williamson, Lorne Bodell, Jonathan Morrison, Robyn Morrison, Geoff Hoar, Clint Swales, Cristy Lewis, Bev O’Dwyer, Bev MacMillan, Kelly Ribling, Randi McCook Directors absent: Phoebe Bushnell, Members Present: a list of attendees is attached to these minutes. Minutes: MOTION made by Bart Holowath that the Minutes of the last Annual General Meeting held November 18, 2018 be adopted as circulated, Randi McCook seconded it. Carried

Presidents Report- (Lorne)

ARCHA PRESIDENTS REPORT 2019

This was a very busy year for the ARCHA. We hosted a few new events and had lots of new faces

participating in shows and at clinics.

We took had our first Casino in December at the Deerfoot Casino. Many members volunteered to work

shifts. Thank you to everyone that took time from a busy schedule to make this happen. Long story

short, the casino realized over $67,000 dollars. There are restrictions on how the funds are spent. We

are expecting to have another Casino in the late fall of 2020. Thank you to Billie Jo Belt for initiating the

process for Casino approval and seeing it through to reality. Probably none of us understand the time

and energy that Billie put into this project.

The Mid March Blues Bash was fun for those who were able to attend. It did raise a goodly sum for Boyd

Wilsons medical expenses. It is a good feeling when people gather to help when health difficulty

threatens.

Clinics were well received again this year. Several specialized clinics were held this year as well as our

basic Cowhorse 101. We see many new people and also experienced competitors taking part. Quite

often becoming show participants or advancing in competition.

Schooling shows are also a welcome venue to help your horse get set early in the season or prepare for

the fall aged events.

Our membership increased this year and our weekend show participation was equal to 2017. Last year

was the most runs in recent history.

The Cowtown Derby had the most entries to date. Congratulations to all participants and the successful

winners.

The Alberta Snaffle Bit Futurity and Dave Robson Derby enjoyed a more relaxing schedule with one

added day. Practice works did not extend into the next day as sometimes in the past. We also hosted

the Canadian Supreme classes and paid out the associated monies.

The Stallion Auction raised the largest amount to date. These funds are totally directed to the Alberta

Snaffle Bit events.

Sponsorship was challenging this year as always. A substantial portion was product or in kind. This was

all used as prizes at shows and year end. All said, a good amount was raised. We would certainly

appreciate any help or suggestions that you may have.

Silent auctions at our major events contribute to our fundraising. We thank all contributors and buyers

for making these successful.

We thank everyone for being part of our Association. It will be what we the members enable it to be.

Lorne Bodell, President

MOTION- Bev MacMillan made a motion to accept the Presidents report as presented, 2nd by

Bart Holowath Carried

Financial Report ( Jonathan)

Finances- The draft financial report by Catalyst Financial was reviewed and reported by

Jonathan Morrison.

MOTION-Kent Williamson made a motion that the draft financial report be accepted as

presented, 2nd by Randi McCook. Carried

Old Business- Committee Reports and Evaluation of the 2019 Year Advertising ( Cristy )

The ARCHA once again advertised our events and champions in Western Horse Review. We also placed advertisements in The Claresholm Local Press and Nanton News. We were active, with the help of volunteers, on Facebook and Instagram and we would like to thank everyone that helped out by posting pictures, creating posters and generally sharing pictures, stories, results and show information. For those that don’t already know this, the ARCHA has a Facebook page and Shawna posts all the information you need to have before a show, including draw lists, stall assignments, patterns and show results.

Kent Williamson made a motion that the Advertising/Promotion report be accepted as presented,

2nd by Randi. Carried

Judges and Scribes: (Geoff)

The ARCHA used local judges for all the weekend shows and hired US judges for the Derby and

Futurity. All our scribes were volunteer and did a great job.

Cowtown judges: Smoky Pritchett, Todd Williamson

Alberta Snaffle Bit Futurity and Derby: Sam Rose, Frank Craighead

- Kelly Ribling made a motion that the Judges report be accepted as presented, 2nd by Brenda

Eisbrenner. Carried

Clinics: ( Phoebe)

ARCHA 2019 Clinic Committee Report ( Phoebe)

Cody McArthur 1-day Herd Work Clinic: Held at McArthur Ranch

April 13, 2019

12 Participants

Arena donated by Cody McArthur

Food donated by Lorne and Flossy Bodell

Volunteers – Lorne Bodell

Kent Williamson 1-day Cow Horse 101 Clinic: Held at Okotoks Agricultural Society –

April 19, 2019

12 Participants

Food: pizza bought by Kurt and Phoebe and reimbursed by participants

Volunteers – Lorne Bodell, Phoebe Bushnell, Kurt

Veronica Swales 1-day Cow Horse 101 Clinic Held at Claresholm –

April 26, 2019

8 Participants

1 Auditor

Arena donated by David Hansma at Willow Creek Ag Society

Volunteers – Lorne Bodell

Clint Swales 1-day Cow Horse 101 Clinic Held at Claresholm –

June 7, 2019

10 Participants

1 Auditor

Arena donated by David Hansma at Willow Creek Ag Society

John Murphy 1-day Rein/Box Clinic Held at Ponoka –

July 5, 2019

5 Participants

Kelly Ribling made a motion that the Clinic report be accepted as presented, 2nd by Geoff Hoar.

Carried

Education and Promotion: ( Cristy)

The Alberta Reined Cow Horse Association offers one of its youth members a $500 Education Scholarship in memory of Roger Heintz. This Scholarship commemorates Roger’s significant contribution to the ARCHA, the cow horse industry in Alberta and his passion for educating and inspiring youth riders. This year’s Roger Heintz Scholarship was awarded to Laura MacMillian. Laura’s scholarship application this year included a timely essay on the importance and value of volunteering. This is the second time Laura has received the scholarship. All members of the ARCHA board would like to congratulate Laura on putting in all the time and effort to receive this award.

We are happy to award the Roger Heintz Youth Scholarship of $500 to Laura MacMillan

We are currently waiting on confirmation from the NRCHA before we are able to officially acknowledge the ARCHA affiliate youth members that will be the recipients of the 2019 NRCHA Youth Scholarships.

The NRCHA will award a $500 scholarship to the ARCHA Youth Bridle Champion and a $250 Scholarship to the ARCHA Youth Limited Champion in compliance with Youth Scholarship Program guidelines provided on the NRCHA website.

- Bev MacMillan made a motion that the Education & Promotion report be accepted as presented, 2nd by Brenda Eisbrenner. Carried

ARCHA Social Report 2019 ( Kelly) We had opportunity to gather a few times during the year at shows and separately. This year a first time event for the ARCHA was held . The Mid March Blues Bash took place at the East Longview Hall. The timing was later than we had originally planned and attendance was not large. Live music was provided by Mark Parsons Band. The best part of the event was that over $5000 dollars was raised for the Boyd Wilson medical fund. Boyd is one of our junior members who was in need of extensive medical treatments with constant travel and lodging required. With the support of a few special sponsors the event was a break even.

Steak dinners were held at the Cowtown Derby and Alberta Snaffle Bit Futurity.

Thank you to the volunteers that helped set up and monitor tickets. It is always good to relax and sit

down for a visit with fellow members. A large thank you to sponsor Bar TT Cowhorse's for wine and

cheese at the Cowtown Derby.

We held the second " Potluck Picnic " at our August Claresholm show. We all enjoyed great food brought

by the members and burgers sponsored by Dustin Grams Horsemanship. Bart and Terri Holowath

provided refreshments for the evening. The last of the group retired about midnight. A good time for

sure.

We are looking forward to 2020. We welcome any suggestions for upcoming events.

-Robyn Morrison made a motion that the Social report be accepted as presented, 2nd by Reece Ostroski.

Carried

2019 ARCHA Sponsorship Committee Report ( Lorne)

We completed this year with great shows and payouts consistent or higher with prior years. These

payouts and prizes are all completely from Sponsorship funding.

Most of our past sponsors were active with us again this year . Some even chose to increase their level

of participation. Several new sponsors were acquired with cash or in kind.

In kind sponsorships were used as show awards for Cowtown and Snaffle Bit. Snaffle Bit was expanded

to include the Dave Robson Derby , named for the funding received last year from the Robson family.

Our contract with Equistro expired this year and was not renewed. This did leave a good sized area to try

to make up. We did decide not to host Canada's Greatest Horseman event due to lack of a specific

sponsor and a small number of open bridle horses to compete.

Cats Picasso and Willow Creek Ag Society provided buckles for the shows that made up their series.

In summary, we had cash Sponsorship of almost $26,000 and in kind sponsorship of $23,500 value.

We sincerely thank all of our 2019 Sponsors and we need to support them when we are doing business.

The sponsors are the backbone of our shows.

Sponsorship is a large job for our Association and requires an association approach. We welcome any

help and ideas from the membership.

2019 Sponsor Name Cash or Product Product Donated

Momentum Equine Cash

Catalyst Solutions In kind and

cash Accounting + Cowtown Reserve Prizes

Willow Creek Ag Society In kind 3 clinic days

Cats Picasso / Coast Performance Horses

Cats Picasso Buckle Series

Integrity Post Structures Ltd. Cash

Moodys Gartner Tax Law Cash Team Doctoring sponsor

Davis Chev Olds Cash

Rose Fire Saddles & Tack In kind Maytex blankets for champion horse show classes at ABSB

Monica Wille Cash

Tower Tack Western Wear In kind

Discount on buckles for Buckle Series & Cowtown Horse show classes

Bar T5 Trailers In kind Reserve Pries ( rain sheets for ABSB )

Cattlemens Corner Cash

Trou Nutrition Cash

Spring Haven Ranches Cash Paid for ½ of the band for the Blue Bash

Hoof & Nail Farrier Supplies Ltd. Cash

TD Equine Veterinary Cash Happy Hour at Banquet

Western Horse Review In kind Discount on subscriptions.

Lammles Western Wear In Kind Vests for reserve Year End Awards

Western Specialties In kind 12 headstalls for ABSF

Daley Ranches Cash 4 Peter Swales headstalls for ABSF bridle spectaculars

Donna Smith Cash

Bar TT Ranches Cash Breastcollars for Cowtown Derby Bridle Spec classes

Marti Katerberg Cash

Hansbo Sport In kind Product used for Cowtown Reserve Derby prizes

Jones Boys In kind 2 blankets for Team Doctoring at ABSB

Two W Livestock Cash

Peter Swales In kind 1 headstall (most improved), silver bracelet for silent auction

Anchor Bar Outfitting Cash Portion of the Blues Bash Band

C5 Ranches Cash

Daryl Davis Bits & Spurs In kind Donate bit to silent auction at ABSB

Energy Equine In kind Reserve prizes for ABSB Futurity

Heide Vet Services Cash

Troy Fisher In kind Discount on buckles

Wise Equine Cash $500 dental gift certificate for silent auction

Willow Creek Equine Massage In kind

Amy Montgomery In kind

Platinum Performance In kind 10 25kg buckets for silent auction

The Knot Whisperer Cash Set up booth at shows offering free massage

Roseburn Ranches In Kind Beef for Beef Raffle

Dustin Grams/Shannon Cowles Cash August BBQ

- Bart Holowath made a motion that the Sponsorship report be accepted as presented, 2nd by

Robyn Morrison. Carried

2019 ARCHA Show Report

Cowtown Derby

Cowtown was a great show this year. A large entry both in the Derby and horse show added to a very good payout . The added money was increased by $7500 to over $35,000. Derby entries were up 48 entries from last year and horse show was up by 27. In large part due to non pro participants. The event went smooth thanks to the many volunteers that help with everything from Silent Auction to awards

organizing and presentations.

Alberta Snaffle Bit Futurity and Dave Robson Derby ABSF and Dave Robson Derby was a very good show. You will notice the expansion of the name to include the Dave Robson estate contribution to the association. Also this year with the ending of the Canadian Supreme events in Red Deer, the cow horse classes were run in conjunction with the show. Unfortunately, the decision was made not to have Canadas Greatest Horseman competition this year. Partly due to the lack of a designated sponsor and also the smaller number of open bridle participants. Entries were down from last year but consistent with 2017, realizing that the Canadas greatest numbers were not present. The Futurity was down 12 and the horse show down 7. Last year was the largest Futurity on record. Due to the large entry last year and the big entry at Cowtown, the schedule was expanded to 4 days from 3. There are some scheduling adjustments to be implemented for next year. The extra day allowed for the days shows to be completed in a timely fashion and practice works did not extend into the early hours of the next morning. The added money was again increased and all divisions realized good payouts. The Casino money paid for cattle rent at Cowtown $14,250 and Alberta Snaffle Bit & Dave Robson Derby $18,900. So this reduced entry fees for Derby and Futurity $90 each and horse show entries $30 each. There is still $30 per head in trucking, feed and cattle handling that is not covered by the casino funds.

Weekend Shows

2019 saw a great group of weekend shows. There were a lot of new faces and a big entry in the non pro divisions. The Ranch Hand class has proven particularly popular as an entry level class to cow horse competition. The participants do seem to graduate to the next level in most cases. The ARCHA held two schooling/fun shows this year. Okotoks in April and Silver Slate in August. Both were well received and attended. Lower entry fees because no payouts and points were awarded at the August show. The NRCHA approved shows were a combined entry and payout this year. This made for slightly lower fees and better payouts but does require a NRCHA membership to take part. The ARCHA chose to operate the Ponoka shows this year. That allowed for higher and more prompt payout. Things went well even though there was not a profit in running it ourselves. Overall yearly show runs were down 75 from last year but more than 2017. Lorne Bodell

Weekend shows

2015 2016 2017 2018 2019

Cutting 226 173 160 172 142

Cow Horse 603 467 550 618 573

1 less

show

- Terri Holowath made a motion that the Show report be accepted as presented, 2nd by Bev

MacMillan Carried Canadian Snaffle Bit Futurity Report ( Randi) The 2019 Canadian Snaffle Bit Futurity was an overwhelming success. This year’s event saw a change of venue, and was held in Ponoka as part of the Future Champions Challenge – a 9 daylong event that showcases a variety of futurity events. This year’s CSBF was also NRCHA approved, and included a two-go horse show, along with a futurity and derby class list. Entries for this year’s event were up from 2018, including a thrilling 18 Open Futurity horses – the largest futurity field in Canada in 2019, as well as host horses and exhibitors from Saskatchewan, Montana, and Alberta. The event had $22,500 in added money, and awarded more than $20,000 in prizes to our exhibitors, and paid out a total of $51,350. While the new venue and event had a few first year hiccups, the overall feedback was very positive, and many people expressed how much fun they had, and what a great event it was. We are looking forward to next year, with plans to remain in Ponoka with the Future Champions Challenge, and we hope to continue to build this show for 2020.

- Reece Ostroski made a motion that the CSBF show report be accepted as presented, 2nd by

Kelly Ribling Carried

Stallion Service Sale: ( Bev O’Dwyer) o The 26nd annual (2019) ARCHA Stallion Auction used the online auction format for the fourth

year.

o Total revenue generated was $ 24,741. This money less admin costs for 2019 of:

o Annual fee to Big Sky Web Design - $707.57

o Email Blast from Big Sky Internet Design - $206.32

o Big Sky also suggested we buy a security setting for the emails - $197.50

o Kat Rogers Email blast - $204.41 (this brought in a lot of US buyers)

o new stallion auction signs to advertise at ABSB –

Resulted in NET proceeds towards the ABSB purses in 2019 of $23425.20 o Previous years auctions have generated the $$ listed below:

o 2019 $ $24,741

o 2018 $ 19,013

o 2017 $16,662.26

o 2016 $18,198.84

o 2015 $17,124 (first year of the “new” online bidding format)

o The 2019 sale had 49 stallions participating. 19 stallions sold through the live auction format

which ran from Feb 1st –Feb 26th with bids starting at 65% of the advertised fee. Remaining

stallions sold after the live auction, in phase 2 at a discounted fee of 65% of the advertised fee.

Phase 2 ran from Feb 26th (after the live auction) – June 1st 2019.

o Registered bidders –from AB, SK, BC and from the U.S.

o Thank you to everyone who participated by donating, advertising, word of mouth or purchasing.

o 2019 was the 2nd year for the Stallion Owner Incentive Bonus. Stallion owners of the highest

aggregate scoring offspring in the Alberta 3 year old Futurity received $1000 and 2nd place

received $500. We are still looking for stallions to add to our 2020 auction so we’re asking the

membership to please continue to contact any stallion owners you think may be interested in

donating their stallion or passing along names and contact info to the board.

o We look forward to more success in 2020 as our CDN $$ remains at a significant discount for our

American friends.

Kelly Ribling made a motion that the Stallion Auction report be accepted as presented, 2nd by

Kent Williamson Carried

Silent Auction ( Bev)

1. 2018/19 Year- End banquet raised $3178.00

2. 2019 Cowtown raised $1,000.00

3. Alberta Snaffle Bit raised $2,200.00

4. Mid – March blues bash and donated all funds to Boyd Wilson

o Boyd Wilson silent auction raised $5,290.00

-Cristy Lewis made a motion that the silent auction report be accepted as presented, 2nd by

Randi McCook. Carried

Casino ( Bev) The first half of the Casino funds were spent this year providing funding for the cattle costs for the Cowtown Derby sand in addition the Alberta Snaffle Bit Futurity.

Terri Holowath made a motion that the Casino report be accepted as presented, 2nd by Robyn

Morrison. Carried

Raffle ( Bev) The ARCHA organized a $1000.00 WestJet raffle @ 10.00/ticket which was drawn at the Mid March Blues Bash March 23. 2019 in Longview Alberta. 600 ticket printed and 135 tickets were sold, earning $1350.00 The second raffle was for Alberta Ranch raised beef donated by Roseburn Ranches 750 tickets printed at 20.00 per ticket. Draw will be made at the ARCHA banquet December 7 in High River Alberta Brenda Eisbrenner made a comment that tickets may be easier if we sold $10 tickets.

Brenda Eisbrenner made a motion that the raffle report be accepted as presented, 2nd by Geoff

Hoar Carried

Membership:

We have roughly 198 members

2019 Governance Committee Report

Bylaws

Rulebook:

.

Policies:

MOTION- Brenda Eisbrenner made a motion that the committee reports be accepted as presented, 2nd by Randi McCook. Carried Suggestions for 2019: ELECTION: Nomination Report:

ARCHA 2019 Nominations Report

There are 12 directors for the ARCHA board. 6 are elected each year for a two year term.

The 6 directors that have terms expiring this year are:

Lorne Bodell

Phoebe Bushnell

Christy Lewis

Robyn Morrison

Bev O’Dwyer

Kent Williamson

The following names have been put forward by the nominations committee:

Bart Holowath

Lorne Bodell

Bev O’Dwyer

Annet Ribling

Jo Lien Jones

Kent Williamson

We will also accept nominations from the floor.

( three calls )

Nominations from the floor were:

Tyler Albrecht, Reece Ostroski

Motion made by Clint Swales that nominations cease, 2nd by Kent Williiamson. Carried

MOTION-Randi McCook made a motion to accept the nomination report as presented, 2nd by Brenda Eisbrenner Carried

Election was held by secret ballot.

Scrutineers were Shawna Husted and Flossie Bodell.

The successful candidates were: Bart Holowath Bev Mac Millan Jo Lien Jones Kent Williamson Lorne Bodell Tyler Albrecht

2019 Board of Directors Lorne Bodell Jo Lien Jones Bart Holowath Geoff Hoar Clint Swales Kelly Ribling Randi McCook Bev MacMillan Kent Williamson Tyler Albrecht Jonathan Morrison Kelly Ribling

Kelly Ribling made a motion that the ballets be destroyed, 2nd by Tyler Albrecht. Carried - Bart Holowath made a motion that the action of the 2019 Board of Directors be accepted, 2nd by Tyler Albrecht. Carried

Motion made by Kent Williamson that the meeting be adjourned 4:32 pm. Carried