Annual District Coordinators’ Meeting

OFFICE OF CURRICULUM, INSTRUCTION AND STUDENT SUPPORT

TUESDAY, MAY 26, 2015

2:30PM-4:30PM

WEBEX

Meeting Agenda

Introductions and Announcements

Updates and Reminders

DHS Updates and Announcements

District Items

A+ Manual

A+ Attendance

Budget

New SY Preparation

2015-2016 A+ Web

Questions

Introductions & Announcements

Updates & Reminders

2015-2016 Parent Handbook available on A+ Web and DOE website

https://iportal.k12.hi.us/proddr/aplusdocs/Aplus%20Parent%20Handbook-2.pdf

http://www.hawaiipublicschools.org/DOE%20Forms/APlusParentHandbook.pdf

2015-2016 Income Eligibility Table – Same as last year

DHS Reports

Please remember to check:

List total with enrollment report total

At-risk and fee totals

Totals match A+4

Dates of birth (!!!)

Please try to submit complete workbooks by the 12th of each month!

Quarterly Reports

We will begin collecting quarterly reports on a regular basis.

Please submit by the following deadlines:

July 20th – SY 2014-2015 Quarter 4 report

October 20th – SY 2015-2016 Quarter 1 report

January 20th – SY 2015-2016 Quarter 2 report

April 20th – SY 2015-2016 Quarter 3 report

July 20th – SY 2015-2016 Quarter 4 report

Open Enrollment for Medical and Drug Prescription Plans

Per DOE Memo dated May 8, 2015

“Notice of Open Enrollment for New Medical and Prescription Drug Plans Being Offered to Part-time, Temporary, and Casual Employees”

ALL part-time, temporary, and casual employees whose employment start or hire date commences on July 1, 2015 and thereafter, will receive notification of the new EUTF plans for School Year (SY) 2015-2016

Memo dated May 8, 2015 entitled, Open Enrollment for New Medical and Prescription Drug Plans Being Offered to Part-time, Temporary, and Casual Employees;

EUTF’s memo dated May 2015 entitled, Medical and Prescription Drug Plans Being Offered to Part-time and Temporary Employees; and

ACA Declaration Form

Site Monitoring

As mentioned on A+ Timeline and in the Operations Manual, Districts are required to monitor ALL school sites at least once a semester.

Arrange with the school site when you will be monitoring

Use A+ Visitation Checklist when at the school site

DHS Updates and Announcements

District Items

A+ Operations Manual

A new revised version is currently in the process of being edited and approved

Program Specialist will inform the Districts when the Manual is officially released

Manual will be available online

District Items

A+ Attendance

Due to after school service programs (such as 21st CCLC, after school tutoring, etc.), many students do not report first to A+

Hawaii-East developed a form that could be used in these types of situations

Breakdown for SY 2014-2015 – Total Funds Collected

Private Providers (67%)

DOE (33%)

District Offices (72%)

Projected Expenses for 2014-15 4th Qtr.

(15%)

State A+ Office (2%)

Accommodations (11%)

**Subsidies are paid for by DHS. Any remaining balance is returned to DHS.

New School Year Preparation

A+ Web Complete SY 2014-2015 data

Approve June enrollment

Check and clear Immediate Action items

Do employee adds and terminations

DEADLINE: Tuesday, June 30th

Rollover for new SY – July 1st

Begin doing employee rollovers

Start adding new employees

For employees already in the system: Add new employment record

DEADLINE: Friday, August 7th

Questions?

Mahalo for attending!