Annual Council Meeting 2018 - Scouts Canadambc.scouts.ca/sites/default/files/files/MB Council Annual...
Transcript of Annual Council Meeting 2018 - Scouts Canadambc.scouts.ca/sites/default/files/files/MB Council Annual...
Annual Council Meeting 2018
2 AgendaWelcome & Introductions – Council Commissioner (CC)
Key 3 Announcement
Mission Impact – Relationship Manager (RM)
NST review - RM
Roadmap - CC
Growth Plan - RM
Budget - CC
Popcorn report - CC
Development - RM
Property Consultation – Properties Chair
Awards – DCC Recognition
Potpourri
3 Mission Impact
Over the years, Scouts Canada has supported
over 17 million Canadian youth as they reach
their full potential. Scouting is the perfect place
for kids to be kids, immersed in nature while
developing leadership and critical thinking skills.
Along the way, Scouts develop into capable,
confident individuals, better prepared for
success in the world.
4 National Service Team Meeting Highlights
Scouting Relationship Support Model
• Field Services – Regions with RDs
• CRMs + SRMs – CK3
responsibilities• Network assignments• Dedicated functional personnel
• Shift from “Jack of all trades –
master of none”
5 National Service Team Meeting Highlights
Scouting Relationship Support Model
From “service” to “support”, from “do” to “coach”
GCs support sections - SRMs support GCs
Differentiated group support by requirements, priority and
alignment to the mission and organizational priorities.
6 National Service Team Meeting Highlights
Join Scouting Project
7 National Service Team Meeting Highlights
BP&P Update
8 National Service Team Meeting Highlights
Group Commissioner Training Project
Purpose: To develop a learning and development program for GCs, that improves Group operations, Scouter engagement and program quality –through a standardized approach to core Scout Group functions (Scouter Development, Program, living the brand, etc.)Long-Term Outcome: Contribution to Net Membership Growth -10% increase in participants annually through the implementation of a standardized approach to Group operations, with more than 100,000 youth participating in Scouting by 2023.
9 National Service Team Meeting Highlights
Support Scouter / Competency Model
10 National Service Team Meeting Highlights
Support Scouter / Competency Model
11 National Service Team Meeting Highlights
SC Brand Project Update
12 Scouts Canada Brand Resources
http://www.scouts.ca/scouters/brandcentre/
13 National Service Team Meeting Highlights
Unlocking Potential
14 Manitoba Council Dashboard
15 Manitoba Council RoadmapMembership Growth
Full time youth membership will
increase by 10%. 1315 members increase to
1447 members August 31 2019
Opportunities created for new members to join
scouting programs
Summer join in activities in Winnipegtarget 75 new
members register in spring 2019
New Sections started with 2 groups New membership: 49
New Group start up RM of St Anne, NW Winnipeg, Anola, Churchill new membership: 40
Full time youth retention rate will
increase yearly
Increase retention through summer Cubs and Scouts participating in summer
program
Join in summer program promoted to all members in spring 2019
120 youth participate in summer programs,
40 return.
4 Troops with 18 youth accepting Cubs from optimum size packs
Minimum 4 groups operating with cub packs 18+4 Troops in first year at 18 members = 40
members
16 Manitoba Council Roadmap
Safety Leadership (including Readiness)
100% volunteers are ready within
90 days
CK3 review Readiness report bi-
weekly
Onboarding events to support readiness of new volunteers
Recruit DCC Volunteer Readiness for August 31, 2018. Scouters pending > 60 days does not exceed 30.
New Scouter welcome events will be include join in activities linked to the basic Scouter skills and readiness. New Scouters are identified in the online registration. Confirm their GCs are attending the event with them and ongoing support offered by event organizers to help GCs follow up after the event
50 new Scouters attend one of Six events in January or February (Winnipeg - 2, Wes Man 1)
17 Manitoba Council Roadmap
Program Quality
Sections are
demonstrating
engagement with the
Canadian Path
GCs will work with their Scouters to self assess their
knowledge of the Canadian Path and then create a
learning plan to complete the requirements of
Woodbadge I
15 GCs attend CG
planning day in Aug to
prepare for improved
program/scouter support
for 2019/20
80% are using the new
Program standards and
self-assessment
process.
Season evaluation
incentives
Groups with all Sections recording a seasonal
assessment will be eligible for one incentive drawn
for each season.
50% of Groups record
PQA each season
18 Program Quality – How to
19 Manitoba Council Roadmap
Volunteer Support
Increase in the willingness of our
volunteer Scouters to
recommend Scouts Canada to
others as a great place to
volunteer as measured by the
Net Promoter score
Scouters willing to
recommend
volunteering are
supported by a GC or
supervising
Commissioner
Group Commissioner support -
help green and yellow trending
to green GCs develop their own
GC learning plan. The plan
starts with knowing the
competencies of their job and
then developing competencies
so they can do their jobs
6 GC Learning plans
recorded in CRM per
season. Tasks identified
and tracked by CED and
ASMs Year 1: 18 GCs on
track to complete learning
path
Three join in Scouter indabas
per season . Program will be
based on feedback from survey
sent to all Scouters in
September 2018
two indaba invitations
shared per season. 10
Scouters respond to
invitation per week until
deadline. 400 Scouters
attend indabas at least
once. 75% of Scouters
responding to post indaba
survey would recommend
other Scouters attend
20 Volunteer Support
21 Volunteer Support – How to
Lead Section ScouterGroup CommissionerArea Commissioner (Lakeland & Aggasiz)Support Scouters [email protected] Commissioner [email protected] Commissioner [email protected] Manager [email protected]
22 Manitoba Council RoadmapGroup Capacity
Every Group has at
least 3 dedicated
non section scouters
on the Group
Committee
CK3 review Group Health and GC Competency (Green/yellow/red),
prioritize support with seasonal plan on GCs supported and
replacing reitring GCs
Support plan for GC
development and GC
succession plan
Public Appointment Process followed to replace retiring GCs. GCs
replaced where there is the most potential for growth.
3 GC Public Appointment
Process advertized per
season and role filled. 9
new GCs appointed
Green and potential green GCs have a buddy and are invited to GC
NetworkGC Day in Aug 2019
Recruit members of CLT. In each Council DCC Communication,
Program and Safety. 3 support Scouters for the Council
10 new Scouters recruited
by Aug 31 2019
23 Group Capacity – How to
David Huestis Learning Centre Course No. 6592
This session aims to show you some helpful tactics that you can use
to recruit Volunteers.
In this session, you will learn how to:
• Use the Selective Recruitment Process
• Identify Active vs Passive Selective Recruitment
• Use recruitment pools to find prospects
• Engage prospective Volunteers
*Helpful Hint – watch as a team and write down a
recruitment plan. Bonus points for including a support
scouter to help you execute your plan.
24 Manitoba Council Roadmap
Action #1 Core Capacity
Increase green GCs: MBC 8
Three support visits logged for each GC in program
80% of Group Commissioners rated as green
Action #2: increase number of GC orienting new
Scouters
Increase GCs onboarding new Scouters: MBC 8
1 interview recorded by Green Group Commissioner each week and Scouting Fundamentals sessions launched by interviewed Scouters. Lagging Pending Scouters < 30, 30 - 60 and 60 - 90 days pending
80% of GC using standard
onnboarding process
Action #3: Scouters attend indaba
(continuous learning activities)
150 Scouters attend indabas
3 invitations sent per season, one indaba held each month, attended by 20 scouters
150 Scouters attend one
indaba annually
25 Manitoba Council Growth Plan
Open House
New Groups
NW Winnipeg, Ste. Anne, Anola, Churchill
Bring a Friend (& Bring a Friend to Camp)
Pilot program, new materials & support
New Sections
2 groups receive extra support
Summer Program
8 groups host 1 activity throughout summer – open to all members
26
Manitoba Council
Statement of Financial Position
September 30, 2018
Operating Restricted Current Total
Prior
Year End
ASSETS
Current Assets:
Cash and Short Term Deposits 171,864 171,864 177,035
Accounts Receivable 4,830 4,830 3,280
Prepaid Expenses 1,573 1,573 1,527
Manitoba Properties Inc 625 625 625
Total Current Assets 178,893 - 178,893 182,468
Investments 108,383 108,383 107,055
Property and Equipment 3,679 3,679 4,598
TOTAL ASSETS 290,955 - 290,955 294,121
LIABILITIES & EQUITY
Current Liabilities
Accounts Payable & Accrued Liabilities 1,586 1,586 695
GST Payable (16) (16) (16) -
Deffered Revenue - - 105
Total Current Liabilities 1,570 (16) 1,570 800
Externally Restricted Funds 86,631 86,631 86,631
Internally Restricted Funds 59,799 59,799 59,497
Total Liabilities 1,570 146,415 148,001 146,928
Equity
Retained Earnings 129,792 129,792 139,553
Operating Fund 4,643 4,643 4,643
Invested in Capital Assets 9,495 9,495 9,495
Net Income -976 (976) (6,498)
Total Equity 142,954 - 142,954 147,193
TOTAL LIABILITIES & EQUITY 144,524 146,415 290,955 294,121 - -
Budget
27 Popcorn Campaign 2018
Total Council order: $168,675.00
2017 Popcorn Sales: $184,620.00
Top 5 selling Groups:
1st Thompson $30,370.00
163rd $15,600.00
1st Virden $13,065.00
1st Crestview $10,525.00
49th $8,830.00
28 Development
• How can our resources best support our
members and future members’ needs?
• What can we do to support ongoing
growth of Scouting in Manitoba?
• How can we thank our sponsors?
29 Property Consultation
National Property Management Process
Manitoba Property Update
Future of Delta Beach Camp
30 Property Consultation
31 Property Consultation
All Scouts Canada Properties Must:
• Meet Scouts Canada Property Standards
• Be Self Sustaining & Profitable
• Have Financial Reports
• Have a Viable Business Plan
32 Property Consultation – Key Documents & Challenges
Score Card - Safety Compliance; Environmental Issues
Continuing Business Strategy - SWOT Analysis; Property use;
Year to year financial balance (2013/14 to 2017/18).
Financial Reports - Year to Date balance sheet, Year to Year
financial balance sheet (2013/14 to 2017/18).
Challenges
- Time to complete documents and related inspections etc.
- - Cost of supporting inspections, certifications and purchase
of equipment.
33 Property Consultation – Manitoba Properties
Council Operated
Alloway
Amisk
George Lake
Group Operated
Assiniboine / 1st Kirkfield
Atikameg / The Pas
Liz Lake / Thompson
Manitoba
Transcona Scout Hall
Not Active
Delta Beach - inactive since
2011 Flood
34 Property Consultation
Total of 7 active and one non-active properties
All but Atikameg compliant in 2017 / 2018
Compliance & Business Plans 2018 / 2019
3 of 7 completed
Alloway, Amisk and George Lake positive Financial Balance
year end 2017 / 2018 including increased costs for
compliance related expenses.
35 Property Consultation – Future of Delta Beach
Status - inactive since 2011 flood and requiring extensive site remediation
NPC approval needed for re - activation or Transaction Application (sale)
Consensus of Stakeholders
Property appraisal ; Canadian Uniform Standards of Professional
Appraisal Practice; assuming highest and best use or as defined under
appropriate Provincial Act.
Appraised Value Delta Beach $220,000.00
Several assumptions - Underground Sewage tank
removed/remediated; two storage shacks, outhouse with Tank
removed; flood debris removed, restore access to site.
Need to conduct base line environmental study (contract engineering
firm)
36 Property Consultation – Future of Delta Beach
Options
A. Prepare NPC Property Transaction form recommending sale of
property
Assess effect on appraised property value of environmental issues
after base line report; determine if value should be discounted
or issues addressed prior to sale
Develop plan for allocation of sale revenue; funding for
remediation and repair of Council properties; funding to
enhance wilderness programming
37 Property ConsultationB. Develop Business Plan to reactivate the property for
consideration of Council and NPC
Requirements for Reactivation Business Plan, include:
Plan to meet Scouts Canada Property Standards including,
safety and sustainability; demonstrate program need and
use forecast; address major environmental issues; comply
with Provincial post flood building standards.
Plan would need to have a fund raising plan as there is no
budget line for properties in Council budget.
38 Property Consultation – Next Steps
Early December - Circulate information by email to registered Groups
and interested individuals and request comments / feedback on the
two options (sale or reactivation)
Review consultation results to determine if there is Consensus - open
meeting if required
Announce Results
Develop Submission for Council Management & NPC review (January
2019).
39 Awards
Program Quality 2017-2018
1st John De Graff1st Niverville Group6th Manitoba LDS Steinbach Group1st Cartier Group1st Crestview Group1st Kirkfield Group
163rd Winnipeg Group4th Manitoba LDS Group 67th Winnipeg Group1st Neepawa Group1st Transcona Group3rd Winnipeg Group4th Winnipeg Group
40 Awards
Scouts is Growing!
1st Cartier Group
1st Crestview Group
82nd Westminster Group
103rd Winnipeg Group
163rd Winnipeg Group
67th Winnipeg Group
18th Brandon Group
41 Recognition
42 Council Team Recruiting
• Marketing & Communications
• Youth Leadership Team
• Support Scouters
• Volunteer Support
• Program
• Training
• Safety
Special Thanks(PLEASE SIGN THANK YOU CARDS)
44 Potpourri
Group Resources:
http://prairies.scouts.ca/resources/group-forms/
PQA deadline: Nov. 30th 2018 seasonal assessments must
be entered in myscouts
Announcement from Relationship Manager:
On leave until ~Jan. 2019 Please contact
[email protected] for SAFETY concerns
Or [email protected] for other inquiries