GOVERNMENT OF ORISSA

ANNUAL ACTIVITIES

REPORT OF GENERAL ADMINISTRATION

DEPARTMENT

FOR THE YEAR 2005 – 2006

GENERAL ADMINISTRATION DEPARTMENT

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Sl. No. Contents Page No.

1. Introduction 3

2. Recruitment and Appointment 3- 4

3. Training 5

4. Correctional Measures 5- 6

5. Performance Appraisal 7- 8

6. Service Condition Branch 8-10

7. Administration of Justice 10

8. Estate Management 10-16

9. Chief Minister’s Relief Fund 16-19

10. State Government Owned Aviation Infrastructure

19

11. Administrative and System Reforms

19-20

12. Other Activities 20-21

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ANNUAL ACTIVITIES REPORT OF GENERAL ADMINISTRATION DEPARTMENT

FOR THE YEAR 2005-2006

* * * * *

Introduction:

1. General Administration Department is the Nodal Department for higher

Civil Services i.e. All India Services and Orissa Administrative Service (OAS

Senior Class-I and above). It deals with the entire gamut of personnel

management in the Government- recruitment, training, performance evaluation,

promotion, discipline, placement, service conditions and so on. Important

institutions associated with the Department include Orissa Public Service

Commission (O.P.S.C), Orissa Staff Selection Commission (O.S.S.C) for

recruitment; Orissa Administrative Tribunal for dispensation of justice to

Government employees; Gopabandhu Academy of Administration for training;

and Vigilance Department for correctional measures. The Estate functions of the

General Administration Department are- Government Land management in

Bhubaneswar; administration of Government residential and non-residential

estates and buildings located at Bhubaneswar and Cuttack, and other Capital

Administration issues connected with land. The Department has, under its

oversight, the Directorate of Aviation, which administers the civil aviation facilities

of the State Government- State planes, Aviation Training Institute and airstrips in

different parts of the State. To keep pace with rapid changes in the administrative

system, the Department has initiated measures for administrative reforms by

introducing structural changes, rationalizing rules, regulations and procedures,

creating decisions support system by using information technology.

Recruitment and Appointment

2. The foremost task assigned to this Department relates to recruitment of State

Civil Servants through Orissa Public Service Commission and Orissa Staff

Selection Commission. Within the period 2005-06, the OPSC finalized and

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recommended 295 candidates against 595 notified vacancies for appointment to

various services / posts.

3. Similarly, the Staff Selection Commission has sponsored selected candidates

for the following posts:-

Sl. No. Name of the post No. of candidates

sponsored

1. Inspector of Commercial Taxes 37

2. Homeopathic Medical Officer 28 (SC Category)

4.The Commission have received 1790 applications for filling up of 21 posts of

Jamadar (Deputy Subedar) of all categories as per the requisition of D.G.& I.G.

of Police, Orissa, Cuttack and the written examinations were conducted for the

purpose.

The Commission has also received 33315 applications for filling up of 124 posts

of Auditors under L.F.A. / C.C.A. organization as per the requisition of Finance

Department. The Data Entry for all the candidates is in progress.

5. Two direct recruit IAS officers have been allocated to the State I.A.S Cadre for

the year 2005-06. However, to fill up two posts under NSCS quota, Selection

Committee Meeting was held on 24th & 25th November, 2005 for promotion to the

IAS Cadre.

6. The O.P.S.C has disposed 180 cases by adjudging the suitability of 1747

Officers on the basis of C.C.Rs / Service Records received from various

departments of Government and recommended 665 Officers for appointment by

way of promotion in respect of different cadre. Besides the Commission have

finalized the retrospective promotion in respect of 11 Officers after refixation of

Inter-se-Seniority during the period under report.

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Training

7. During the period from 01.01.2005 to 28.12.2005, 147 direct recruit OAS-II

officers have been given training in 3 batches by Gopabandhu Academy of

Administration. As per the proceedings of the “Implementation Core Committee”

on Right To Information Act, 2005 held on 22.08.2005 under the Chairmanship of

Chief Secretary, the Academy organized 8 Workshop / Training Courses for the

nominated officers of all Departments / Head of Deptt. and Collectorate from

12.09.2005 to 07.10.2005. 363 officers designated as Public Information Officers

and Appellate Authorities were imparted the training with regard to

implementation of Right To Information Act, 2005.

During the financial year 2005-06, 36 training courses have already been

conducted by the Academy sponsored by Department of Personnel and Training.

Government of India, New Delhi, Ministry of Home Affairs (NDM Division) New

Delhi including 8 courses on Right To Information Act, 2005, as indicated above

being sponsored Information and Public Relation Department. In total 1053

officers from different departments have been imparted training during the

current financial year.

Correctional Measures

8. To provide clean and corruption-free administration, the State Vigilance

Organization has been working as a specialized agency in addition to usual

oversight by various Departments. During the last five and half years (from

01.01.2000 to 30.06.2005), 2355 Vigilance enquiries were instituted against 472

Class I, 656 Class II, 1372 Class III, 42 Class IV, 186 other public servants and

212 private individuals for their alleged involvement in various acts of corruption /

misconduct. Of those 2355 enquiries, 238 were referred to their respective

administrative departments for disciplinary action and 588 enquiries were

converted to criminal cases under the Prevention of Corruption Act and Allied

Sections of the Indian Penal Code and taken up for investigation.

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9. During the above period, 1622 criminal cases were registered against 476

Class I, 486 Class II, 1351 Class III, 39 Class IV Govt. employees, 284 other

Public Servants and 558 Private individuals.

10. During the relevant period, investigations in 1437 cases were completed. Of

these 998 cases were sent to Court for trial and 302 cases were referred to the

respective departments for regular departmental enquiries. During the year 2004-

05 up to 30.06.2005. 172 Govt. servants including Class-I officers and private

persons were arrested and forwarded to the court in custody for their involvement

in vigilance cases.

11. During the last five and half years as many as 4508 sales tax fraud cases

were detected. An amount of Rs. 19, 13, 37,617/- (Rs. Nineteen crores thirteen

lakh thirty thousand six hundred seventeen only) was realized by the Vigilance

S.T. Wing. During the above period the Vigilance Organization along with the

Forest Department Officials conducted as many as 411 surprise joint raids in

which timber / other forest products/saw Mill instruments/Vehicles worth Rs.

2,05,01,290/- (Rupees Two crores five lakhs one thousand two hundred ninety)

only was seized during the above period.

12. The Commissioner for Departmental Inquiries has been assigned with the

task of conducting inquiries under O.C.S. (C C & A) Rules, 1962 and O.C.S

(Pension) Rules, 1992 on the basis of disciplinary proceedings drawn up against

the government servants in respect of all Departments of Government of Orissa.

During the year 2005-06, all efforts were made for completing inquiries in respect

of pending proceedings, as a result of which, inquiry in respect of almost all such

cases up to the year 2001 have been completed. Out of the pending

proceedings, 30 cases were disposed of during the year, 2005. As regards

institution, 56 cases have been registered during the calendar year 2005. By the

end of the year 2005, 166 cases are pending for disposal relating to the year

2002, 2003, 2004 and 2005. Enquiry is in progress in respect of all such cases.

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Performance Appraisal

13. Performance appraisal through ACR/CCR has tremendous importance in

personnel management. It is only through ACR/CCR that an officer’s suitability

for higher responsibility and special assignments is judged. Counsel to the officer

for improving performance is also given through this. It helps the career planning

of officers. Therefore ACR/CCR is considered as an important tool in personnel

administration. Now the GA (SE) Department maintains the CCR of all Groups-A

Officers. Maintenance of CCRs of Group-B Officers has been delegated to

respective Administrative Departments/ H.O.Ds. But GA (SE) Department still

remains as the nodal Department for formulation of policy in this area.

14. Details of CCRs reviewed, representations and memorials disposed by G.A.

(S.E) Department during the year are given below.

No. of C.C. Rs

reviewed

No. of representations

disposed

No. of memorials

disposed

8,254 181 14

15. As custodian of CCRs one of main functions of GA (SE) Department is to

provide CCRs to enable various Departments to hold DPCs. It also provides

CCRs required at the time of sanction of Time Bound Advancement Scale. For

the year 2005-06 (till end of January 2006) 419 requisitions involving 3201

number of officers received from various Departments have been complied.

16. The GA (SE) Department has launched information in the web-site

(www.orissa.gov.in/ga/ccr/ccr.htm). Guidelines for writing CCRs of Group-A,

Group-B, & Group-C Officers, different CCR forms for All India Service officers as

well as officers of the State Government, Schedule of Instructions containing

designation of Reporting / Countersigning / Accepting Authorities for different

posts have been given in the web-site. The most important feature of the web-

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site is the “CCR Tracking System”. The system enables all Group-A officers not

only to know about the CCRs pending at their own level for writing their remarks

but also shows status of their own CCRs along with names of officers with whom

its is pending. This helps the officers a great deal in clearing the CCRs pending

at their level and to pursue their own wanting CCRs.

Service Condition Branch

17. (1) Framing of cadre rules / amendment of existing Cadre Rules:

I. Orissa Civil Services (Criteria for promotion Rules, 1992) have been amended

vide General Administration Department Notification No. 5906/ Gen. dt.

25.02.2005 making it necessary to scrutinize preceding five years annual

Confidential Character Rolls including CCRs covering at least a period of three

years in preceding five years.

II. During the year the following cadre rules framed by different Departments

have been examined and concurrence given:

(i) Orissa Subordinate Electrical Workers Service (Method of Recruitment

and Conditions of Service) Rules, 2005.

(ii) Orissa Transport Ministerial Services (Method of Recruitment and

Conditions of Service) Rules, 2005.

(iii) Orissa Civil Defence Service (Method of Recruitment and Conditions of

Service) Rules, 2005.

(iv) Orissa Industries Service (Validation of Appointment of Asst. Manager

/ Asst. Director in Group ‘B’ OIS cadre) Act, 2005.

(v) Orissa Police Service (Method of Recruitment of Constables) Orders,

2005.

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(2) Sanction of Prosecution:

Proposals for sanction of the prosecution of Public Servants removable from

service by the Government are processed by the Department. During the year

2005-06, out of the 51 cases (including 15 pending from previous year) sanction

have been accorded in respect of 20 cases, disciplinary proceedings and other

appropriate action ordered in respect of 8 cases. Remaining cases are under

process. In case of AIS Officers, sanction of prosecution is accorded by the State

Government for IPC offences and for offences pertaining to the PC Act, 1988;

sanction is accorded by the GOI on the recommendation of the State

Government.

(3) Government has identified about 600 posts for employment of persons with

disabilities under the State Government and Public Sector Undertakings.

Government in General Administration Department Resolution No. 25384 dtd.

20.09.2005 has been specified vacancies in the 80-point model roaster to

facilitate appointment of Persons with Disabilities.

(4) Simplification of procedure for timely holding of DPCs

(i) G.A. Department Circular letter No. 20162 / Gen. Dt.18.07.2005 – it has

been decided that meetings of DPCs/Selection Committee / Selection

Board shall be held regularly for consideration of promotion to higher Rank

/ Grade. Meetings shall not be deferred on the ground of the non-

availability of CCRs of a few officers coming under the zone of

consideration. Clarification with regard to scrutiny of 5 years available

CCRs have also been provided.

(ii) G.A. Department Circular letter No. 20163 / Gen. Dt.18.07.2005 –

materials have to be placed before the Departmental Promotional

Committee for consideration of promotion has been out-lined.

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(iii) G.A. Department Circular letter No. 21587 / Gen. Dt.02.08.2005 –

procedure to be followed in the DPC with regard to promotion of

Government Servants who have been awarded with penalties in

disciplinary / criminal proceedings.

(iv) Chief Secretary’s Circular letter No. 20919 / Gen. Dt.26.07.2005 and No.

2609/Gen Dt.01.02.2006 – timely reference of proposals pertaining to

promotion of Officers for concurrence of the O.P.S.C has been insisted

upon so that continuance of Officers in promotional posts on ad-hoc basis

for years together affecting efficient management of the cadre is avoided.

Timely holding of meeting of DPCs has also been insisted upon.

Administration of Justice

18. At present the Principal Bench at Bhubaneswar, one regular Bench at

Cuttack and two Circuit Benches at Sambalpur and Berhampur are functioning.

The function of the Tribunal is to hear cases of the State Govt. employees

relating to their service matters. 8099 cases have been disposed of out of 55928

as on 01.01.2006 by the Tribunal. Vacancies in the post of Chairman, Vice-

Chairman and Member (Administrative) in the Tribunal have been filled up.

Estates Management

19. Estates management wing of the General Administration Department deals

with allotment of Government land within Bhubaneswar Municipal Corporation

area; allotment and maintenance of government quarters at Bhubaneswar and

Cuttack; realization of rent from the occupants of government quarters and

commercial premises; and maintenance of important government offices like

Secretariat and HoD building. It has been decided to renovate Toshali Plaza

Office Complex to accommodate a number of Government offices.

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Management of Grants:-

Government of GA Department is the absolute owner of the government land

within Bhubaneswar Municipal Corporation area. Government has given grants

to different individuals / organizations / institutions from time to time for different

purposes. As per the Government Grants Act, 1905, while creating grant,

Government only allow possesory interest to the lessee whereas the legal rights

remains with the Government. In order to bestow absolute rights to the lessees of

residential plots Conversion Scheme-2003 has been introduced by the

Government giving options to the lessees to convert their residential plots from

leasehold land tenure to freehold land tenure. The numbers of applications

received and disposed during the period 2005-06 are placed below:-

Application sold Applications

received

Application

disposed

Fees realized

(Rs.)

300 212 155 85,54,998

Promotion of Sports Activities and Health Services:-

G.A. Department has allotted residential plots free of premium to sports

personnel who have achieved excellence in any regional/international

competitions. Under this policy Miss Sradhanjali Samantaray, Captain, Indian

Football Team has allotted with residential plot at Chandrasekharpur this year.

To provide specialized health services in the State, Government have allotted

land in earlier years for establishment of Super Specialty / Multi-specialty /

Specialty Hospital for treatment of Cancer, Heart, Eye, Spinal Cord injury and

other multi-specialty treatments.

Collection of Revenue:-

Collection of Revenue for the year 2005-06 i.e. till 15.12.2005 is detailed below:

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Sl. No. Heads Amount collected (in Rs.)

1 Rent from Quarters 2,65,49,000

2 Land premium 1,24,44,421

3 Conversion Fee 85,54,998

Other Receipts

1 Rent (Commercial) 24,10,000

2 Misc. Receipts 1,69,240

3 Consent Fee 7,61,765

Completion of Government Housing projects:-

During the year 60 ‘E’ Type Qrs. In Unit-VIII and 12 ‘D’ type Qrs. At Jayadev

Vihar have been completed and allotted to waiting employees.

A mega Government Housing Project near Sainik School has been initiated

during the year 1997 to meet the growing accommodation needs of Government

employees of all groups. Funds amounting to Rs. 5 crores have been released

during the Year 2005-06 for completion of 314 nos. of quarters out of 642 now

under construction with all external infrastructure facilities like road, street light

and drainage system.

Restoration/ Repair of Storm Water Drains:-

For renovation/restoration of major storm water drains at Bhubaneswar, Special

Relief Commissioner has sanctioned a sum of Rs. 3.95 crores. Completion of the

said work will facilitate release of storm water to the Gangua Drainage system

and prevent water logging and inundation during the heavy rains.

Improvement of Road Network:-

It is proposed to provide direct road link from Biju Patnaik Airport to the Ekamra

Marg Via Bhimpur. The stretch of road from Ekamra Marg to Airport Via Bhimpur

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has been programmed for development and funds to the tune of Rs. 2 crores

have been sought under one time ACA for this purpose. Four laning work of the

road from Airport to Damana Chhak is in progress.

Improvement of Government Residential Buildings:-

Extensive special repair works to G.A. Department staff quarters at Cuttack and

Bhubaneswar have undertaken under Non-plan as well plan Grants. A graphical

picture of the quantum of grants allocated and number of Qrs. taken up for repair

during the last three years is given below.

Provision made and administrative approval accorded for repairs to Govt. residential Qrs. at Cuttack & Bhubaneswar during 2003-04, 04-05 and 05-06

LTLT HT MTMTHTLTMT HT HT-Higher Type Qrs, 2003-04 MT-Medium Type Qrs. LT-Lower Type Qrs.

0.00

2000.00

1800.00

1600.00

1400.00

Prov

isio

nal i

n L

akhs

1200.00

1000.00

800.00

600.00

400.00

200.00

2004-05 2005-06

13 Budgetary Provisions made No. of Qrs. taken up

Improvement of facilities in State Secretariat:-

During the year a rest shed with all facilities has been constructed at left parking

area of Secretariat and 2 nos. of toilets and purified drinking water have been

provided at the Reception Counter for the visitors coming to the State

Secretariat. Water purifiers have also been provided at various places inside the

Secretariat for the benefit of employees and visitors.

For alternative power supply to the Secretariat, provision has been made for

installation of two nos. of D.G. sets at a cost of Rs. 19.40 lakhs during the year

under report.

Protection of Government land:-

For protection of Government land and improvement of open space through

barbed wire fencing and physical barriers budget provision to the tune of Rs. 49

lakhs has been made during the current financial year.

Improvement of infrastructure at Kalinga Nagar plotted development scheme of General Administration Department:-

For expeditious completion of the infrastructure development work under Kalinga

Nagar Plotted Development Scheme of G.A. Department initiated in the year

1989, Rs. 3.5 crores kept under civil deposit have been released. BDA is

undertaking water supply and electrification works for General Administration

Department.

Computerization of Chronological Consolidated Priority List of Employees waiting for allotment of Ors:-

As a part of E-Governance initiative, computerization of the list of employees

waiting for allotment of Government quarters at Bhubaneswar has been

completed and put in the State Government Website. Now any Government

employees can know his position the waiting list by logging on to the Government

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of Orissa Website (www.orissa.gov.in) or (http. \\ori.nic.in./sectlan) without

coming to the concerned branch of the General Administration Department.

Information about vacancy and daily allotment of quarters in favour of employees

are also available in the said Website.

Year wise quarter allotment orders issued for the period from 2001-02 to 2005-06

(up to 20.12.2005) is given below:

Yearwise allotment of Qrs. from 2001-02 to 2005-06 (upto 20.12.2005)

2000

1500

1000

500

1595

1838

1313

1343

1338

No.

of a

llott

ed Q

rs.

0

2001-02 2002-03 2003-04 2004-05 2005-06

Collection of Rent:-

Rent Section of the G.A. Department is assigned with the task of collection of

House Licence fee in respect of 11026 Government quarters situated in Capital

City of Bhubaneswar and Cuttack and 127 Commercial/Shopping Halls/Shops at

Bhubaneswar. A sum of Rs. 290.00 lakhs has been collected towards rent in

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respect of residential and non-residential buildings during the year 2005-2006 till

15.12.2005.

Besides, the Rent Section performs the following functions.

1. Retention/cancellation of allotment of government quarters/ shops at New

Capital, Bhubaneswar & quarters at Cuttack.

2. Eviction of unauthorized occupants from Government buildings.

3. Allotment of shop rooms on lease basis or through public auction.

4. Execution and renewal of lease deeds.

During the year 2005-2006, 221 allotments have been cancelled and 127

evictions have been carried out, 40 lease deeds have been executed / renewed

and 16 Government quarters have been leased out in favour of private parties till

end of December 2005.

Computerization of Rent Accounts:-

A user friendly web-based computerized system of maintenance of rent has been

introduced in place of manual maintenance of such accounts. Any allottee of

Government Qrs. by logging on to the State Government Website and can

register his complaint.

20. CHIEF MINISTER’S RELIEF FUND

(1) The CMRF branch is functioning since 1954. This Branch organizes financial

assistance to the victims of natural calamities such as Flood, Drought, Cyclone

and Fire accident. Besides, financial assistance is also being provided to the

indigent applicants suffering from major ailments like Cardiac surgery, Kidney

transplant and Cancer etc.

(2) A Trust Board consisting of Chief Secretary as Chairman, Development

Commissioner, Secretary to Government, Finance Deptt., Secretary to

Government, Home Department, and Secretary to Government, Revenue

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Department and Special Relief Commissioner as Members has been constituted

since last Super Cyclone, 1999 for smooth management of the fund. CMRF has

been registered as a Charitable Trust under 12AA of the IT Act, 1961.

(3) (i) Assistance of Rs. 3.5 Crores has been provided to the L.G Relief Fund,

Andaman & Nicober Islands for relief and rehabilitation of Tsunami victims.

(ii) For relief and restoration measures in the areas of Jammu & Kashmir

severely affected by earthquake, assistance of Rs. 1.00 crore has been provided

from CMRF during the year 2005-06.

(4) (i) Individual Assistance

Applications seeking assistance from the Chief Minister’s Relief Fund for

treatment of major ailments such as cardiac surgery, renal transplant, cancer and

the like are pouring in from all corners of the State in increasing numbers. An

assistance of Rs. 1,66,47,618/- has been provided from the Chief Minister’s

Relief Fund in favour of 1750 indigent applicants during 2005-06 till the end of

January 2006.

(ii) Sun stroke / Heat wave

A sum of Rs. 23,30,000/- has been provided out of Chief Minister's Relief Fund

during the year 2005-2006 to the next of the Kins of 233 victims who died

due to Heat Wave @ Rs.10,000/- each.

(iii) Ex-gratia assistance

(a) Major accidents

Assistance of Rs. 2, 30,000/- has been provided to the NOKs of the victims of

road accident at Asureswar, boat capsize at Sankhisaripal and road accident

at Koraput.

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(b) Hazat Deaths / custodial death

Assistance of Rs. 3,50,000/- has been provided to NOKs of persons who died

while in custody at Kuchinda, Sahid Nagar, Chandan Pur and Biramitrapur

Police Stations.

(c) Naxalite / extremist violence

A sum of Rs. 5,00,000/- has been provided to the NOK of deceased Ranjit

Khandapani of Malkangiri who died to Naxalite attack, Rs. 8,00,000/- to the

NOKs of victims of Naxalite attack at Jujumura, Rs. 9,00,000/- to persons

whose shops have been burnt/looted at Kendrapara during Curfew, and Rs.

2,00,000/- to NOK of the deceased Dr. Arun Kumar who was killed by the

miscreants at S.C.B. Medical College Hospital, Cuttack.

(iv) Assistance to Indian Red Cross Society for Relief and award to physically Handicapped.

A sum of Rs. 1,30,000/- has been provided to the Indian Red Cross Society

during 2005-06 out of C.M.R.F for procurement of relief materials and Red

Cross Awards to the disabled persons.

(5) Super Cyclone repair / reconstruction works

Generous donation to the tune of Rs. 57.10 crores was received from

different State Governments and agencies under their control, Public &

Private Institutions, Business & Industrial houses and Individuals for relief,

repair and reconstruction works in the Super Cyclone affected areas of the

State.

OSDMA was entrusted to the task of repair / reconstruction works with

C.M.R.F. assistance of Rs. 61, 88, 60,818/-.

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(6) Tax Relief to the Donor

Donations made to “Orissa Chief Minister’s Relief Fund” shall qualify for

100% exemption from income-tax under section 80G(2) (iii hf) of the Income-

Tax Act 1961. The exemption is valid up to the assessment year 2006-2007,

2007-08 and 2008-09 vide letter No. ITO (Tech.) / 80G / R-46 / 2005-06 /

3361 dt. 31.10.2005 of the Commissioner of Income Tax, Bhubaneswar.

State Government owned Aviation Infrastructure

21. The Directorate of Aviation was created in the year 1962. The aim and

objective of this organization is to arrange flights of VIPs and high dignitaries

to provide quick transportation to discharge official work at remote places in

the State. The air-craft is also used for supervision and inspection of flood

and drought relief work in affected areas. The Directorate of Aviation came

under administrative control of General Administration Department in the year

1998-99. At present 13 Air-Strips belonging to the State Government are

available in different districts for landing of small air-crafts. An institute namely

Aviation Training Institute has been functioning under this Directorate for

imparting flying training as commercial pilot.

Administrative and System Reforms

22. The Administrative Reforms Cell was created under the G.A. Department

for conceptualizing and implementing Administrative Reforms for making

administration more responsive, accountable, transparent and citizen-friendly.

With a view to identify surplus employees and to examine the role size

and structure of organizations, organizational reviews of Agricultureal

Department have been done by National Productivity Council.

Administrative Reforms Cell coordinating reorganization of various

Departments to begin with, steps have been taken to reorganize

Special Relief Organization under the Revenue Department.

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The performance of various Departments is being assessed on the

basis of a set of Process Indicators and is reviewed by the Chief

Secretary with the Secretaries of all Departments.

Draft rules to regulate appointment of persons on contract basis have

been prepared and have been circulated to various Departments.

A draft rule for redeployment policy has been prepared and awaits

Government approval.

Around 1850 employees declared as surplus by different Departments

have been redeployed in different Government Organizations.

“Right To Information Act” implemented by Government of Orissa have

been properly executed in Administrative Reforms Cell in respect of

G.A. Department.

Orissa Modernizing Government Initiative (OMGI) supported by DFID

has been taken up by the Cell for smooth operation of a Steering

Committee and Management Committee has been constituted.

Steps have been taken to conceive a new project called Human

Resources Management System, which will be implemented across all

Establishments of all Departments of the Government.

Other Activities:-

23. G.A. Department is conducting Collectors’ Conference for guidance and

monitoring implementation of various Government projects at District level.

During the current financial year 2005-06, the Collector’s Conference was held

on 23rd & 24th September, 2005 with participation of all members, Secretaries,

Heads of Departments, Collectors, Conservator of Forests and SPs of districts.

24. As e-governance initiative, a pilot project namely, General Administration

Process Reforms Project (GAPROR) has been under progress from 2003-04 in

General Administration Department. The aim of the pilot project is to rationalize

work procedures, improve delegation of powers and accountability and introduce

information technology across all levels in the Department.

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General Administration Department has formulated a plan for providing

computers and LAN/INTERNET connectivity to all sections of the General

Administration Department in the Secretariat and in the Rent Office etc. Under

this plan 63 computers have been installed so far.

An Office Procedure Automation system was recently introduced in the name of

‘GAOPA’ (General Administration Office Procedure Automation) for the purpose

of diarisation of letters in the department. The system not only streamlines

diarisation of letters received in the department from different sources but also

generates different types of reports. Disposal of grievance petitions, monitoring of

court cases and review of pending list of letters have now been effectively

attended. The website of the G.A. Department

(http://orissagov.nic.in/ga/gamain.htm) is regularly updated. More and more

content is being uploaded. Apart from this, an Information Management Unit

(IMU) has been set up in this Department for overall monitoring of

Computerization process.

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