Annex J3 Newcastle Turnaround Strategies (NNTAS)

8/3/2019 Annex J3 Newcastle Turnaround Strategies (NNTAS)

1/26

NEWCASTLE MUNICIPALITY

DRAFT TURNAROUND STRATEGY 2010

No.

NationalKPA

Priority TurnAround Focal

Area

CapacityAssessment

Findings January 2010

Target for

December2010

Municipal

Action

UnblockingAction Needed

from otherSpheres and

Agencies

Responsible

Official

Budget

Allocated

Projected

1 BASICSERVICEDELIVER

Y

Access to Water Funding Lack of funding(Limitedallocation fromfunders& internalfund)

Report onfundingoptions foreradication ofbacklogs frominternal fundsanddevelopmentof WCDM

Develop &implement WaterConservation andDemandManagement Plan

COGTA(MIG) &DWA to considerincreasingallocation perbus. Planssubmitted

SEDsTechnical and

Finance

2 BASICSERVICE

DELIVERY

Access to Water Eradication ofbacklog

26% Backlogs 11%eradication of

backlogs

Installation ofstandpipes within

200m from eachhousehold

DWA & MIG toprovide/allocate

more fundingper bus. Planssubmitted

Mr Ncube R0.6m R300m

3 BASICSERVICEDELIVERY

Access to Water Water loss No WCDM andwater balance

Final WCDMPlan

Develop &implement WaterConservation andDemandManagement Plan

DWA toconsider fundingsupport

R3m R15m


Access to Water Service levelagreement(SLA) not inplace for WSP,

NM & SemeMunicipality

Outdated SLA withWSP & NO SLA forSeme Municipality.

Completereview for allSLA

Review all SLA COGTA tofinalise sect.78processes

Mr Ncube/MNkosi


Access to

Sanitation

Verification ofbaselineinformation

Draft CIP Verification of

Baseline

information in

Draft CIP

Conduct aComprehensiveBacklog Study forall basic services

Cogta andStatsa toconsider fundingBacklog Study

SED:Planning R3m


Access to

Sanitation

Eradication ofbacklog

27,3% backlogs 10%

eradication of

Installation of VIPsin rural areas

DWA to considerprovide/allocatemore fundingper bus. Planssubmitted

R1,5m R45m

NNTAS 2010 (DRAFT) Page 1


2/26

No.

NationalKPA


Area

CapacityAssessment

Findings January 2010Target forDecember

2010

Municipal

Action



Agencies

Responsible

Official

Budget

Allocated

Projected

backlogs throughRegional BulkServices Grant

7 BASIC

SERVICE

DELIVERY

Management

and

maintenance of

water and

sanitation

Management

Information

System(water

management

systems) for

WSP

Service Level

Agreement

outdated for WSP

Task Team to

submit

recommendati

ons on the

review of the

SLA with WSP

Review

arrangements with

regards to water

service provision

Mr Ncube/M

Nkosi

8 BASIC

SERVICE

DELIVERY

Management

and

maintenance of

water and

sanitation

Lack of

strategic

alignment

between WSA

and WSP

Business Plan

from WSP

(SP2030)outdated/

not in place

Business Plan

reviewed

100%

Implement

Business Plan

MEC to finalise

recommendation

s regarding

intervention at

Uthukela Water

9 BASIC

SERVICE

DELIVERY

Management

and

maintenance of

water and

sanitation

Non

compliance

with reporting

requirements

by Entity

Ad hoc reporting

by Entity

Final PMS for

WSP by July

2010

Develop and

Implement PMS for

Entity

10 BASIC

SERVICE

DELIVERY

Management

and

maintenance of

water and

sanitation

Outdated

WSDP (Last

reviewed in

2006)

Draft WSDP Finalise WSDP Finalise and

Implement WSDP

(to include

rehabilitation of

infrastructure)

MIG to

increasing

funding for new

projects

Mr Ncube

DWA /Cogta to

assist with

Technical and

Financial

Support

R215

000

R45m

11 BASIC

SERVICE

DELIVERY

Management

and

maintenance of

water and

Insufficient

provision in

Budget for

Operating and

Deteriorating

condition of main

bulk line

Investigate

options

regarding Bulk

supply line

from

Install new bulk

supply line from

Ntshingwayo Dam

DWA to consider

funding of

project on

submission of a

R30m



3/26

No.

NationalKPA


Area

CapacityAssessment


2010

Municipal

Action



Agencies

Responsible

Official

Budget

Allocated

Projected

sanitation Maintenance Ntshingwayo business plan

12 BASIC

SERVICE

DELIVERY

Management

and

maintenance of

water and

sanitation

No

maintenance

program in

place

Ad hoc

maintenance plans

by WSP

Maintenance

Program

(Planned and

Preventative

Plan/Framewor

k)

To develop and

implement a

Maintenance

Program( Planned

and Preventative

Framework)

Cogta to assist

to technical

support

WSA Manager

: N Ncube

13 BASIC

SERVICE

DELIVERY

Management

and

maintenance of

water and

sanitation

High Water

loss

High Water loss Final WCDM Implement WCDM Mr Ncube R3m R15m

14 BASIC

SERVICE

DELIVERY

Management

and

maintenance of

water and

sanitation

Insufficient

capacity of

infrastructure

Ingress of

stormwater into

sewer

Research and

analysis of

results and

costing

Upgrade

infrastructure

15 BASIC

SERVICE

DELIVERY

Management

and

maintenance of

water and

sanitation

Lack of policy

and and

bylaws for

infrastructure

development

Ad hoc upgrade of

infrastructure

based on

development

demands

Develop

Infrastructure

Development

Policies/Bylaw

s

Develop

Infrastructure

Development

Policies/Bylaws

M Nkosi

Legal Services

16 BASIC

SERVICE

DELIVERY

Access toelectricity

Accuracy of

household

data

No Market

survey

Out of Munics

5560 Households

(100%) backlogs

(areas include

Ingogo 600,

Rooipoint 800,

Charlestown 1500,

Bosworth 500),

500 (9%)

yr2010

2000 (36%)

yr2011

DOE funding

applications need

to be submitted

DOE and Eskom

technical

support

S Dube R7.358m R70m



4/26

No.

NationalKPA


Area

CapacityAssessment


2010

Municipal

Action



Agencies

Responsible

Official

Budget

Allocated

Projected

license area

demand

High Eskom

Budget. Of

R13000 a

connection

Siyahlalala 1000,

Soul City Mad Sec

3 60, Dry Cut 500,

Ingqayizivele 600)

1860 (33%)

yr2012

1200(22%)yr

2013

17 BASIC

SERVICE

DELIVERY

Access toElectricity

RiversideCapacity to bedoubled

Insufficient

capacity in the

industrial area

100% Capacity To maintain

100% capacity

To increase to

200% Capacity by

installing a

20MVA

transformer and

substation

Municipal

Manager and

CFO to fast track

approval of Bid

P Haripersad R12 m

18 BASIC

SERVICE

DELIVERY

Access toElectricity

Formosa

Capacity to be

increased

Insufficient

capacity for

expansion

100% 128% To increase

capacity at

Formosa

None P Haripersad R1.2 m R4 m

19 BASIC

SERVICE

DELIVERY

Access tolighting

High Mast Lights

Capacity -Unlit

areas

Eskom license

area

150 High Masts 18 at year end To insta ll High

Mast Lights in line

with allocated

budget

To improve turn

around time for

installation of High

Mast Lights

None P Haripersad R3,2m R10m



5/26

No.

NationalKPA


Area

CapacityAssessment


2010

Municipal

Action



Agencies

Responsible

Official

Budget

Allocated

Projected

BASIC

SERVICE

Access to FBE Roll out of Free BasicElectricity inESKOMLicence Area

Communities not

benfitting from

FBE Subsidy

through ESKOM

Initiated

engagements with

ESKOM to resolve

the matter

Formalise a

data base of

beneficiaries

in ESKOM

License area ,

aligned to

Indigent

Register of

Newcastle

municipality

Finalise roll out of

FBE through

ESKOM

DOE and ESKOM

to render

technical and

financial support

P Haripersad

Access toElectricity(Infills)

Infills in

ESKOM

License area

require

electrification

Infill beneficiaries

in ESKOM Licence

area not electrifies

Formalise

database of all

existing Infills

for

electrification

Engage ESKOM

for roll-out of

electrification for

Infills

Review of ESDP to

include Infills

DOE and ESKOM

to consider

Business Plan for

Infrastructure

Upgrade

P Haripersad

20 BASIC

SERVICE

DELIVERY

ManagementandMaintenance ofelectricityinfrastructure

Staff shortage

Cable faults &

theft are

variables

Old municipal

fleet

30% of budget 50%

90%-100%

end finance

year

To fill critical posts

in line with revised

structure

To eliminate

uncertainty by

enforcing security

measures

MM and CFO to

fast track

prioritization of

critical posts

To engage

Community

Services

(Security

Section)

P Haripersad To be

confirme

d and

allocate

d

through

prioritisa

tion on

2010/11

provisio



6/26

No.

NationalKPA


Area

CapacityAssessment


2010

Municipal

Action



Agencies

Responsible

Official

Budget

Allocated

Projected

n

21 BASIC

SERVICE

DELIVERY

Access to roads(new)

Funding Lack of funding

(Ltd allocation

from funders &

internal fund

Annually Submit

additional

business plans to

relevant funding

authorities

Cogta (MIG) to

consider

increasing

allocations

based on

backlogs

Mr V Khumalo R 62 m Total of

all

Infrastru

ctural

projects

22 BASIC

SERVICE

DELIVERY

Access to roads(new)

Backlogs

eradication

735 km backlog 15 k m to be

eradicated

Submit BP for

approval to MIG

CoGTA-Mig for

increasing

allocation

Mr V Khumalo R 32 m R 1,728

b

23 BASIC

SERVICE

DELIVERY

Management

and

Maintenance of

roads

Funding Lack of funding

(ltd allocation

Municipality)

An increase

internal

funding

Increase allocation

through collecting

of rates &taxes

DOT to upgrade

their Gravel

District Road

Mr S Dube

24 BASIC

SERVICE

DELIVERY

Management

and

Maintenance of

roads

Roadsmaintenance

1 297 km existinggravel & tarred

649 km graveland tarredroads to bemaintained

To purchase newgrader for gravelroadsmaintenance

DOT- possiblehandover ofnewlyconstructedgravel roadsthem

Mr J Thulasee R 19m R 180 m

Installation of

Speed Humps

High Accidents

rates due tospeeding

Budget allocation

of R600k to installspeed humps

60 Speed

Humps to beinstalled

All future new

roadsinfrastructure toinclude speedhumps inspecifications anddesigns

Roll out ofprogram forinstallation ofspeed humps inpotential accidentzones

Director :

Civils

R600k R600k

pa

25 BASIC % MIG Non- 51 % spent 70 % targeted Appointment of Engagement V Khumalo R 62m Total



7/26

No.

NationalKPA


Area

CapacityAssessment


2010

Municipal

Action



Agencies

Responsible

Official

Budget

Allocated

Projected

SERVICEDELIVERY

expenditure performanceof appointedcontractors

expenditureon MIGallocation

competentconsultants and/orOfficials

Improving contractmanagement andcashflowmanagement

Ensure 100% ofMIG expenditureannually

with Cogta (MIG)and DWAregarding reviewof policies on theappointment ofconsultants forprojects

requiredfrom MIG

R 1,7b


IncompleteConsolidatedInfrastructurePlan

IncompleteinfrastructurePlan

Finalise CIPthrough DBSAdeployee throughSiyenza Manje

Siyenza Manjehas deployedGert to assistwith all DBSAreports

Infrastructuredevelopment Planand high prioritysector plans

DBSA toconsider fundingof CIP

SED :TechnicalServices

27 BASIC

SERVICE

DELIVERY

Under-

capacitated PMUStrengthening

of the PMU

90% positionfilled byDecember2010

Identify fundingthrough grants toincrease capacityand engageNational MIG onproposed businessplan

28 BASIC

SERVICE

DELIVERY

Counter funding

for MIG Projects

Limited

internal funds

to address

demands/back

log

To investigateVAT Claimedto top up toprojects

Source Additionalfunding tosupplement MIGAllocations

Cogta to assistand advise

SED :Technical /BTO

To investigatethe 14%contributionfor consultantsto be injectedinto projectwhere internalcapacity isavailable

29 BASIC

SERVICE

Fleet Old fleet

(Average 20

Low turn around

time for repairs to

Report on

Fleet

Implementing

Fleet Management

PraveshHaripersad

R2.5m



8/26

No.

NationalKPA


Area

CapacityAssessment


2010

Municipal

Action



Agencies

Responsible

Official

Budget

Allocated

Projected

DELIVERY Managementyear life for

vehicles)

vehicles,

replacement of

vehicles to slow

Management

OptionsSystem

30 BASIC

SERVICE

DELIVERY

Skills

developmentScarcity of

artisans &

apprenticeship

and scarce

skills

Capacity

constraints iro of

artisans &

apprentices

Recommendat

ions on

training

options to

EXCO

Investigate option

of Practical

Experential

Training in

consultation with

FET

DoE to rendersupport

T Mjilo/AllSEDs

31 BASIC

SERVICE

DELIVERY

Skills

development

Assessments

in terms of

RPL (Phased

approach)

Finalise RPL

process

32 BASIC

SERVICE

DELIVERY

Transfer of

electricity to

REDS

REDS -

revenue loss

and impact on

Financial

viability

Ring fencing

process Finalised

Quarterly Reports

on Status of Reds

to EXCO

NERSA to adviseon roll out ofREDS

P Haripersad

33 BASIC

SERVICE

DELIVERY

Stormwater

No Storm

Water MasterPlan

Provision on

budget for2010/11

Finalise Storm

Water Master

Plan for

Newcastle and

Madadeni

areas

Finalise and

implement

Stormwater

Master Plan for

entire municipal

area

DBSA andCogta(MIG) to

considerBusiness Plan

R100000.00

R50m

34 BASIC

SERVICE

DELIVERY

Infrastructure

development for

new

developments

No Bulk water

contributions

for new

developments

Bulk water

contributions

for new

developments

Investigate best

practice for

implementation

M Nkosi Legal/ WSA

Manager



9/26

No.

NationalKPA


Area

CapacityAssessment


2010

Municipal

Action



Agencies

Responsible

Official

Budget

Allocated

Projected

35 BASIC

SERVICE

DELIVERY

Fire hydrant

maintenance

and installation

in previously

unserviced areas

Fire hydrants -

Poorly

maintained /

non-existent /

un-serviced

areas

Draft Plan for

Fire Hydrants

To develop an

maintenance and

provision plan for

Fire Hydrants

WSA Manager In house

36 BASIC

SERVICE

DELIVERY

Refuse removaland solid wastedisposal

Serious

Challenges

Currently 55

thousand

households-

inclusive of

businesses

55 000

households

(inclusive of

business)

Procurement of

additional fleet

and recruitment of

additional staff

None N Swanepoel :

Superintendan

t Waste

Removal

????? R60

million

37 BASIC

SERVICE

DELIVERY

Maintenance

of current

service

Site is

reaching

design life

Alternative

Technology for

Waste

reduction

Closure of existing

site and

Identification and

permitting of a

new landfill site

None T.Kelly

:Superintenda

nt Waste

Removal

R15

million

38 BASIC

SERVICE

DELIVERYParking Meter

Revenue

Loss of

parking meter

revenue

Service Provider

abandoned site

Parking meters not

functioning

Re-instate

parking meter

service

Investigate options

for re-instating

parking meter

service

H Zungu Chief

: Traffic

39 BASIC

SERVICE

DELIVERY

Unfunded

mandates

S 84 functions

Transfer of

functions to

the District

Negotiations

through Provincial

Task

Team(Environmen

tal Health)

Finalise Share

Service

Agreements

with the ADM

Finalise Share

Service

Agreements with

the ADM

SALGA(KZN) to

submit

directives

regarding

transfer of

health functions

MEC (Health) to

Municipal

Manager and

COO



10/26

No.

NationalKPA


Area

CapacityAssessment


2010

Municipal

Action



Agencies

Responsible

Official

Budget

Allocated

Projected

fast track

response on

transfer of

Health

Provincial Cogta

to respond to

request made in

2009

Cemeteries

Cemetery

space

becoming

exhausted

To develop a

comprehensive

cemetery plan

Amajuba District

Municipality to

consider funding

/ transferring

function

R500 00

40 SPATIAL

AND

ENVIRONM

ENT

Access to waterand sanitation,electricity,refuse removaland roads

Non Alignmentof basicservicesprovision tohousingdevelopment

SDF not covering

the entire

Municipal area.

(Housing backlog

estimated at 30

000 units)

Approved

Local Area

Development

Plan for

Kilbarchan

Ingagane

Balangeich

Identify

another Local

Area for

Spatial

Development

Framework

planning

Undertake SDF

review.

SDF to be

implemented

incrementally

Annual review.

Facilitate

approvals by

Province

Appoint project

and programme

managers for

implementing

approved projects.

Implement

approved projects.

Annual review of

Department ofHumanSettlements tospeed upapproval ofhousing projects

InternalDepartments toinclude service

provision indepartmentalplans and co-ordinationthrough Co-ordinationCommittee

E.Nyathikazi/SED Technicall

Services

Funded

by

Provinci

al

Departm

ent of

Human

Settleme

nts

Operatio

nal

budget

to be

confirme

d



11/26

No.

NationalKPA


Area

CapacityAssessment


2010

Municipal

Action



Agencies

Responsible

Official

Budget

Allocated

Projected

Implementatio

n of funded

housing

projects.

Review of

Housing

Sector Plan

the Housing Sector

41 Formalization of informalsettlements(What isrequired i.r.o.township

formalization,basic servicesand housing)

No info Planning and

settlements design

stages with

respect to

Siyahlala la, JBC,

H39, Khathide

Rural project.

Settlements

Establishment

Applications

submission

Detailed layout

planning

Identify areas for

infill and

Greenfield

development

Approval of PLS

applications by

Human

Settlements

Department:

Provincial

M.O. Shozi R500k In-house

42 LED Alignment ofLED Strategy toLocal, Provincialand NationalPrograms

Alignment withotherinitiatives, e.g.URP, andimplementation of LEDproposals.

There is astrategy in place

Reviewed LEDStrategy

Annual Review ofLED strategy toaddress alignmentwith URP andother provincialand nationalstrategies

N/A F. Alberts R400k

43 LED LED Plan alignedto the PGDS and

adopted byCouncil

Alignmentneeds to be

ascertained.

LED Strategyaligned to PGDS

and Adopted byCouncil

Reviewed LEDStrategy

Annual Review ofLED strategy to

address alignmentwith URP andother provincialand nationalstrategies

N/A F. Alberts

44 LED LED Directorateneeds to be re-engineered andcapacitated

Lack ofcapacity toaddress alllocal economicdevelopmentchallenges

Finalizing UnitStructure

Appointmentof LEDManager(critical posts)

Appointment MM and CFO toprioritize criticalposts

E. Nyathikazi R540k



12/26

No.

NationalKPA


Area

CapacityAssessment


2010

Municipal

Action



Agencies

Responsible

Official

Budget

Allocated

Projected

45 LED Increase focuson tourism as

one of the keypotential localeconomicdevelopmentdrivers

Tourismfunction done

externally

Report submittedfor the

incorporation ofthe Tourism unit tothe Municipality

Incorporatethe Tourism

unit into theMunicipality

Incorporate theTourism unit into

the Municipality

MM to consideruntilization of

funds for criticalposts

E Nyathikazi/TMjilo

R500k

46 BASIC

SERVICE

DELIVERY

Housing Delivery Housing need

and associated

backlogs

growing

rapidly and

not being

addressed

effectively

Busy packagingprojects involving21760 households;i.e. Siyahlala la(1200),Emawozeni (150),H39 (2000),Osizweni E PhaseII (1240), OsizweniIII (670), Khathiderural housing(1500) and JBC(15 000)

Identifying and/oracquiring moreland for housingdevelopment

Servicing suitablemunicipal ownedland for middleincome housingand releasing it

Implementatio

n of funded

housing

projects

Re-

engineering

of housingdelivery

processes.

Initiate green

field

development.

Identify land

for infill

development

and release of

municipal

owned land for

middle income

development.

Have in place

a fully

functional and

updated

housing data-

Appoint project

and programme

managers for

implementing

approved projects.

Identify andrelease land for

various incomegroup and varioushousing forms

Finalise LandDisposal Policy(Investigateoptions for therelease of landbelow marketvalue to cater forvarying incomecategories)

Set-up andmaintain housingdata base

MM S. Mkhize



13/26

No.

NationalKPA


Area

CapacityAssessment


2010

Municipal

Action



Agencies

Responsible

Official

Budget

Allocated

Projected

base

47 BASIC

SERVICE

DELIVERY

Tenure upgrade

Process of

transferring

state

provided

houses to

beneficiaries

too slow

Significant numberof Beneficiaries ofgovernmenthousing schemesstill do not havefull title overproperties theyoccupy

Finalize EEDBS

implementatio

n

Assign morepeople in EEDBSand estate section

AccelerateImplementation ofEEDBS

MM K. kubheka

48 LED

SMME

Development

SMME

Development

should be part

and parcels of

the economic

development

strategy.

SMMEdevelopmentcurrentlyundertaken on anad hoc basis

Development

of an SMME

Framework

MainstreamingSMMEdevelopmentwithin theorganization

N/A F Alberts

49 LED Implement

"Sebenzel

iKhaya"

program

Implement"Sebenzel iKhaya"program as acomponent ofSMMEdevelopment

N/A EJ Nyathikaziand S Dube

R100k

50 GoodGovernance andPublicParticipation

Functionality ofWardCommittees

Wards

established

insufficient

human and

financial

support for

functionality.

No mechanism

to participate

in municipal

matters,

All 31 wards are

now functional.

Currently only one

municipal official

is responsible to

service 31 wards.

Public

Participation

Unit needs

additional

staff.

Quarterly

Reports on

Ward

Committees to

be tabled to

Council and

Ward Committee

reports to be

Ensure that the

full functionality,

effectiveness is

sustained.

Continuous

training about

COGTAs

Intervention

Mthi Mduna



14/26

No.

NationalKPA


Area

CapacityAssessment


2010

Municipal

Action



Agencies

Responsible

Official

Budget

Allocated

Projected

(reporting to

council and

feed back to

communities)

There still has no

mechanism to

participate in

Municipal matters.

Currently the ward

committee reports

go as far as the

COO but not to

Council.

feedback.

Improve the

relationship

between Ward

Commitees

and Ward

Councillors.

roles and

responsibilities

51 Broader publicparticipationpolicies andplans

(Implementedframework)

No framework Draft Framework. Review andAdopted.

Implementatio

nCommences

Reviewimplementation

Engage otherStakeholderse.g. NGO andCBOs.

Mthi Mduna

52 PublicCommunicationsystems

No info Media (Press

releases).

Ward Committee

Ward public

meetings

IDP Forums

Investigate the

financial

implication of

extending

communication via

the national radio

Not applicable.

Improve

feedback

Revisit/Reprior

itise the draft

budget by May

2010

Improve feedback

mechanism.

Strengthen the

relationship with

the media.

Provide feedback

mechanism

processes.

Review the

organogram of the

Public Relations

Unit.

None Siza

53 Complaintsmanagementsystems

No customersatisfactionsurvey

Not available Set up a callcentre

Customersatisfactionsurvey, every twoyears.

COGTA,

Office of the

Siza Ntombela



15/26

No.

NationalKPA


Area

CapacityAssessment


2010

Municipal

Action



Agencies

Responsible

Official

Budget

Allocated

Projected

Review theeffectiveness of

the call centre.

Premier.

54 Front DeskInterface

Customercomplaints

Through enquiriesdesk. Continuousstaff training onBatho Peleprinciples.

DraftingGenericCustomer CarePolicy

Monitor Feedbackfrom Communitiesthrough customersurvey reports.

Internal Process Siza Ntombela

55 Appointment of CDWs vs.number of wards

Not all wardshave CDWsand no formallinks.

Councilopinion CDWs

notaccountable tothem as theyare part ofProvince butshould betransferred tomunicipalityaccountable toManager forPublicparticipation.

There are only 4CDW for 31 Wardswhich are sharedwith other sectorDepts.

No control over

CDWs.

Investigate theCadre systemfor Newcastle

Engage othersectors for sharedresources.

Sharedresources withother sectors.

ExamplePremiersflagship

programmes

Mthi Mduna

56 Good

Governanc

e andPublic

Participati

on

Stability ofCouncil

Relationshipbetweenparties is poordue to powerstruggle,resulting indistrust andwalk outs.

Does notfunction as acooperativestructurerather withindividualissues.

The politicalclimate hasstabilised.

To get input fromCouncil.

Get MEC s Officeto intervene,through IGRmeetings.



16/26

No.

NationalKPA


Area

CapacityAssessment


2010

Municipal

Action



Agencies

Responsible

Official

Budget

Allocated

Projected

NoRelationship

with District

57 Delegation of functionsbetween politicalandadministration

No delegations

There is aperceptionthat politicshas filtereddown to theadministration

Draft delegation

Council

Approved byCouncil

Finalise thedelegation policyandimplementationwith annualreview.

COGTA andProvincial

Treasury

Manager LegalService M.

Nkosi

58 Training of Councillors

Council toidentifytraining needs

Need forcouncillors tounderstandtheadministration.

Planning theworkshop on Rolesand Responsibility

Roles andresponsibilitywork shop in

Feb 2010

Continuous annualworkshop on roles,responsibility and

protocol

COGTA andWhips

MrHauptfleisch

59 CouncillorOversightFramework(functioningscopa)

Does not havea oversightframework.Cllrs not awareof oversightrole, andindicate theyreceive no

monthlyreports.Reports fromExco toCouncil aresubmitted, butno feedbackon resolutionstaken.

Council notaware ofsystems andprocedures inplace in the

No OversightFramework

No follow up on

implementation ofresolutions.

Develop anoversightFramework.

WorkshopCouncillors on

oversightroles.

Reintroducethe executionof resoultionreports.

Implementationand review ofFramework

SED to submitand/or present

reports onexecution ofresolutionsmonthly toPortfolioCommittees

None MUNICIPALMANAGER/SED

s



17/26

No.

NationalKPA


Area

CapacityAssessment


2010

Municipal

Action



Agencies

Responsible

Official

Budget

Allocated

Projected

municipality.

60 Feedback tocommunities(Ward councillorto wardcommittee andvice versa)

Perceptioncouncil doesnot takecommunityview intoconsideration.

Communicatio

n takes place

on ad hoc

basis.

Perceptioncouncil does

not takecommunityview intoconsideration

Publicparticipationframework willaddress theissue.

Steamlining ofcommunicationthrough ward publimeetings.

Mthi

61 Oversight

Committee/

Municipal

SCOPA

composition

Dysfunctional

Oversight

COmmittee

Establish a

SCOPA by

June 2010

Establish andensure afunctionalMunicipal SCOPA

Cogta to rendertechnicalsupport

Speaker/ COO

62 Finalise

strategies for

developmentof high Priority

Sector Plans

Departments todraft sector plansin house

63 Evaluate

effectiveness

of

Organisational

Structure

Finalise the

Micro

Structure

MM



18/26

No.

NationalKPA


Area

CapacityAssessment


2010

Municipal

Action



Agencies

Responsible

Official

Budget

Allocated

Projected

aligned to IDP

64 Institution

al

developme

nt and

transforma

tion

HR Policiesavailability,adoption andimplementation

Council notaware ofsystems andprocedures inplace in themunicipality.

All HR policies andprocedures inplace howeversubject to reviewand workshop asand when required

Workshoptargetedstakeholderson all currentHR policiesandprocedures

Annually to reviewat least 3 policies asand when required

To develop andapprove HR Plan by2011

SALGA toprovide genericpolicies andassistance

T Mjilo Nil R1m for2010/11required

forconsulta

nts toassist

65 Vacancies (S57)

Status of fillingof vacantpositions

MM & 1 S57offical is onsuspensionbut would

appear thatthe process isnot inaccordancewith theregulations

In progress to befinalized byCouncil in May2010

All section 57positions to befilled

Fill all Section 57positions

T Mjilo Includedin

2010/11Budget

66 % Vacancies inother levels

Status of fillingof critical vacantpositions

Approx 50%vacancy rate

30 Criticalvacancies to befilled

All criticalpositions asidentified andfunded andapproved byMM to be filledprior toDecember2010

Critical positionsto be filled as andwhen vacanciesoccur

Workstudy to beinvolved inidentifying criticalvacancies and

advise MM on theurgent fillingthereof

LLF and MM T Mjilo

67 S57 appointed

with signed

Performance

Agreements

MM and SEDCorporateServicessuspended,vacancy forSEDCommunityServices

All section 57agreementsfinalized. Tofinaliseagreements forActing posts

All Section 57agreementsfinalized andimplemented.Monthlyevaluationsandmonitoring inline with PA

All Section 57Agreements to befinalized within 1month of approvalof budget

None MM/N Ticka-Ragunanan

IDP/PM &Mayor



19/26

No.

NationalKPA


Area

CapacityAssessment


2010

Municipal

Action



Agencies

Responsible

Official

Budget

Allocated

Projected

68 PerformanceEvaluations

processes notfinalised

2007/08 and 08/09evaluations

outstanding

Performanceevaluations

finalized upto2009/10

69 Has a SkillsAudit beenconducted for allemployees

No info andas well there isa gapidentifiedregarding theimplementation of WSP

In progress withSkills Audit for allemployees

Skills Auditreport will bepresented byDecember2010

Will have SkillsAudit Report by2011.

Quarterly reportsto be submitted toLLF and Manco ontheimplementation ofthe WSP

CoGTA to rendertechnicalsupport on Skillsaudit

D Jansen N/A

70 Does themunicipality

have aWorkplace Skillsplan

No info- noncompliance

with minimumcompetencylevels andneed for thedevelopmentof strategies

2009/10 WSP inplace with

compliancecertificate and inprogress with2010/11 WSP

WSP willapproved and

submitted toLGSETA by 30

June 2010 andincorporatethe MinimumCompetencylevels in WSP

Annually reviewWSP and

implement

SALGA, LGSETA,LOGOLA to roll-

out training

T Mjilo

D Jansen

71 Establishcommittee toundertakeminimumcompetencyassessmentsand submitrecommendations to comply

withRegulations

Comply withMinimumCompetencyLevels for seniormanagers

LGSETA andKwanaloga tooffer technical

support/funding

D Jansen /TMjilo

????? No accreditedtraining planfor Councillors

Develop aCouncillor

Training Policy

Skills Auditand PDPs forall Councillorsfinalised andAccredited

Training Planincorporated

Develop andimplement anAccredited

Training Plan forall Councillors

Cogta andKwanaloga tooffer fundingand on-going

training support

SED :CorporateServices/

Directors HRand

Administration



20/26

No.

NationalKPA


Area

CapacityAssessment


2010

Municipal

Action



Agencies

Responsible

Official

Budget

Allocated

Projected

into WPSP

72 Functionality of LLF

Relationshipbetweenmanagementand unions ispoor.

No regularmeetings.

LLF meetings takeplace andworkshop hasbeen conductedby Kwanaloga toenhance the goodrelationshipbetween theunions andmanagement-

Employer sideshould berepresented(allSEDs to attend)

MM and allSEDs to attendLLFs

To review thecomposition ofmanagement ,EXCO andPortfolioCommitteemembers in theLLF.

All SEDs to attendand have LLFmeetings at leastonce a month tocomply with theagreements but ifno items there will

be no meeting

T Mjilo

73 Employmentequity plan

No Info Draft EEP in theprocess ofconsultation

To beapproved byDecember2010

Will have the planin place byDecember 2010

Quarterly reportsto the PortfolioCommittee onimplementation ofEEP

LLF, Manco,Porfolio, Excoand Council

T Mjilo

74

Office

Accommodation

Decentralized

office

accommodatio

n

Appointment of

Consortium for

Office

accommodation

proposals

30% of

Planning

Phase 1

complete

Appointment

of Contractor

Finalise extensionplans for CivicBuilding forcentralization ofoffice

accommodation

Implement Phase1 by 2010/11

E Hauptf le isch R10mCapital

75 Finalise office

rental

arrangements

as an interim

measure (if

To consider officerental as aninterim measures

Manco



21/26

No.

NationalKPA


Area

CapacityAssessment


2010

Municipal

Action



Agencies

Responsible

Official

Budget

Allocated

Projected

approved by

Manco)

76

ICT - Upgrade

infrastructureNo IT Section

Recruitment

Process for ICT

Manager

Draft ICT

policies

Establish ITSection anddevelop IT policies

IT Manager

NKadiramwando

77 Proposed ICT

Section

Structure

78 Health and

safety issues not

managed in

terms of

Occupational

Health and

Safety Act

Designation of

official as a

Chief Safety

Officer

To comply withOHSA legislation

T Mjilo

Director

HR/MM

In-House

79 HR Plan does not

include

induction of new

employees

No induction

process

Incorporation

into the HR

Plan

Inductionprogramme for allemployees

T Mjilo

80 Training for

senior

managers for

conducting

induction

departmentall

y for new

employees

81 Labour matters

Collective

Supervisors

not being held

All disciplinary

matters referred

Training on

Disciplinary

To identify andtrain supervisorsto conduct

Kwanaloga tosupport

M Nkosi MMs office/ V

In-house



22/26

No.

NationalKPA


Area

CapacityAssessment


2010

Municipal

Action



Agencies

Responsible

Official

Budget

Allocated

Projected

agreements and

procedures

non compliance

accountable/re

sponsible fordiscipline of

subordinates

to HR

Procedures for

all levels of

management

disciplinaryprocesses

Nzuza

82 Financial

Viability

Revenueenhancementstrategiesincomplete

RevenueEnhancementStrategy hasbeendeveloped.

RES has beensubmitted to Excoand was referredto the FSPC.

Implement theRES.

Employ Staff, co-ordinatedepartmentswithin theMunicipality andpublicparticipation.

SED: BTO

R2 000 000

R2 500000

83 Debtorsmanagement

A creditcontrol,Customer Care

and DebtManagementPolicy is inplace.

OutstandingDebtors of R500m

Reduce debtby at least20%

Implementincentivesscheme torecoveroutstandingdebt.

Install flowregulators(phased Approachannually)

Verification ofIndigents (10%per ward)

Review TOR forappointment of anew service

provider.

90% of verificationprocessed to be

phased

Intervention byProvincial

Treasury to

assist in therecovery ofGovernmentDebt.

Manager :Income

J Muir

SED :Technical andBTO

SED : BTO

R3m

????

????

84 Cash flowmanagement

A cash andinvestmentpolicy as wellcredit controland debtcollectionpolicy is inplace.

Low paymentfactor (75%),however municipalcommitments arehonored.

Increasepaymentfactor by atleast 20%

Implement theRevenueEnhancementStrategy.

Manager:BudgetImplementation

85 Repairs andmaintenanceprovision

Provision isnoteadequately

Investigate costallocation modelfor repairs and

SED : BTO



23/26

No.

NationalKPA


Area

CapacityAssessment


2010

Municipal

Action



Agencies

Responsible

Official

Budget

Allocated

Projected

made on thebudget.

As the capitalbudgetprovisionincrease, thisprovision mustalso increaseproportionally.

maintenance ofassets

86 Capitalexpenditure

Slow spending 24% spent 50%

Monthlyreporting ofturnaroundtimes for SCMand Creditors

CommunicateSCM normsand standardsto all internalrole-players by

July 2010

Employ and trainstaff in the SCMUnit. (CriticalPosts)

SCM processes tokick in May 2010.

Manager:SCMU/ALLSEDs

?????

87 Clean Audit Unqualifiedaudit2007/2008.

Qualified Audit2008/2009.

Budget notaligned to IDPof local ordistrict.

Assets notclassified

according to GRAP17.

Consolidated AFShas not beenachieved due tonon submissionfrom UthukelaWater.

Budget aligned toIDP locally

Favourableaudit opinionfor 09/10

Complete theassetclassificationito GRAP 17.

Consolidatethe AFS .

Clean audit for10/11 andonwards

Consult withUthukela Waterand the AG due tothe backlog offinancialstatements.

Engage AuditorGeneral/ MEC

CoGTA

MM to intervenewhen necessary

SED : BTO



24/26

No.

NationalKPA


Area

CapacityAssessment


2010

Municipal

Action



Agencies

Responsible

Official

Budget

Allocated

Projected

88 Submission of Annual Financial

Statements

Submitted ontime.

ConsolidatedAFS has notbeen achieveddue to nonsubmissionfrom UthukelaWater.

Consolidated AFShas not been

achieved due tonon submissionfrom UthukelaWater.

SubmitConsolidated

AFS.

Consult withUthukela Water

and the AG due tothe backlog offinancialstatements.

MM/AG/MECCoGTA

SED : BTO

89 To internallyprepare financialstatements forFinancial Year10/11 by August2010

90 Assetmanagement

Current AssetRegister is notGRAPcompliant.

A service providerwas appointed toverify and tagassets.

To have aGRAPcompliantasset register.

Implementrecommendationof the ServiceProvider itobusinessprocesses andassetmanagementpolicy.

Manager:BudgetImplementation

R2 000000

91 Develop andimplement anAssetManagement Plan

???

92 Credibility, and

transparency ofSupply ChainManagement

Council aware

they are notinvolved inSCM system,but unawareof oversightrole.

Concernsregarding theeffectiveness

Reports on the

implementation ofthe Supply ChainManagementPolicy andDeviations aresubmittedquarterly since

July 2009

Workshop on

roles andresponsibilitieson SCMmatters forCouncillorsand officials

A report onthe differentranges ofprocurementwill be

Implement the

new FMS.

New Service

Provider

Manager :

SCMU

R4,5m



25/26

No.

NationalKPA


Area

CapacityAssessment


2010

Municipal

Action



Agencies

Responsible

Official

Budget

Allocated

Projected

of SCMsystems and

possibility ofmaladministration.

submitted withthe

implementation of the newFMS quarterly

Appointmentof additionalstaff withrequiredcompetencystandards

Review of thecomposition ofBid

CommitteesBy June 2010

Workshop/TrainedCommitteeson SCMrelatedmatters andcase law

Appoint staff(Critical Posts)

93 and

Anti Fraud and

Corruption

Approval of

Anti Fraud and

Corruption

Policy by July

2010

Risk Manager

NEWCASTLE MUNICIPALITY TOP 10 TURN AROUND PRIORITIES

1. Service Delivery (Maintenance existing levels , Rehabilitation of infrastructure and backlogs)



26/26

2. Fast Track Sustainable Human Settlements through Housing and Rural Development Program

3. Finalise Consolidated Infrastructure Plan and Capital program implementation

4. Debt Management increase payment factor

5. Finalisation of Micro Structure, Filling of critical posts & Compliance Minimum Competency levels and training of

Councillors by 2012

6. Clean Audit 2014

7. Effective functioning of municipal SCOPA

8. Effective and functioning ward committees

9. Anti- Corruption and Fraud Prevention program

10. Halving poverty and unemployment by 2014


Annex J3 Newcastle Turnaround Strategies (NNTAS)

Documents

Transcript of Annex J3 Newcastle Turnaround Strategies (NNTAS)