ANNEXURE - 4

TENDERERS SHOULD FURNISH SPECIFIC ANSWERS TO ALL THE QUESTIONS GIVEN BELOW. TENDERERS MAY PLEASE NOTE THAT IF THE ANSWER SO FURNISHED ARE NOT CLEAR AND/OR ARE EVASIVE, THE TENDER WILL BE LIABLE TO BE IGNORED  1.   Tender No……………………………                 Due for opening on…………….. 2.      Offer is open for acceptance till……………… 3.      Whether the stores offered fully conform to the

technical particulars and Specification/Drawings, specified by the Purchaser

 4.      Brand of store offered. 5.      Name and address of manufacturer. 6.      Station of manufacture 7.      Please confirm that you have offered packing as

per tender enquiry requirements.  If not indicate deviations.

 8.      Gross weight of Consignment

Net weight of each item 

9.      What is your permanent Income Tax A/C No.? 10.  Confirm whether you have attached your

latest/current ITCC or photo copy thereof. 11.  Status

(a)    Indicate whether you are LSD or SSI. 

(b)    Are you registered with DGS&D for the item quoted? If so, indicate whether there is any monetary limit on registration.

 (c)    If you are a small scale unit registered with

NSIC under Single Point Registration Scheme, whether there is any monetary limit.

          

(d)    In case the item in the tender is to be as per Defence Specification, state whether your registration with DGS&D or NSIC under Single Point covers the Defence Specification.

  (e) In case you are registered with NSIC under

Single Point Registration Scheme for the item quoted, confirm whether you have attached a photo copy of the registration certificate indicating the items for which you are registered.

 12. (a)    If you are not registered either with NSIC or

with DGS&D, please state whether you are registered with Directorate of industries of State Government concerned.

(b)     If so, confirm whether you have attached a copy of the certificate issued by Director of Industry.

 13.   Please indicate:-          Name & Full address of your Banker 14.    Please furnish details of Equipment Quality

Control in the prescribed proforma [(Appendix D of DGS&D-230) ( to be given by firms not registered with DGS&D/NSIC under the Single Point Registration Scheme)]

 15.    Please furnish your performance statement in

the prescribed form (Appendix C of DGS&D-230)

 16.    Please state whether you have submitted the

Tender Sample (if called for in the Tender Enquiry).  If so on what date.  Please also state if you have remitted Testing Fee and if so on what date.

 17.    Please state whether you agree to submit

advance sample, if called upon to do so within the specified period of 21 days.

18.     Please indicate guaranteed date by which date delivery can be completed.  Also indicate monthly rate of Supplies and also time required for commencement of Supplies from the date of receipt of formal order/approval of advance sample.

19.        Business name and Constitution of the firm is the firm registered under:-(i)      The Indian Companies Act, 1956

 (ii)    The Indian Partnership Act, 1932

 (iii)         Any Act, if not, who are the owners?   

                  (Please give full names and address) 

20.           Whether the tendering firm is/are:-         (i)    Manufacturer                              (ii)   Manufacturer’s authorized Agents          (iii)  Holders in stock of the stores tendered for  N.B.     :   If manufacturer’s agents, please enclose

with tender the copy of manufacturer’s authorization.

21.    If stores offered are manufactured in India, please state whether all the raw materials, components etc. used in their manufacture are also produced in India.  If not give details of materials, Components etc. that are imported and their break up of the indigenous and Imported components together with their value and proportion it bears to the total value of the store should also be given.

 22.    State whether Raw Materials are held in stock

sufficient for the manufacture of the stores.  23.    Please indicate the stocks in hand at present

time:            (i)  Held by you against this enquiry.                        (ii)  Held by M/s……………………………   

over which you have secured an option. 

 24.    Do you agree to sole arbitration by an Officer in

the Min. of Law to be appointed as arbitrator by the Director General  of Supplies & Disposals as provided in clause 24 of the General Conditions of Contract Form DGS&D-68(Revised) (Your acceptance or non-acceptance of this clause will not influence the decision of the tender.  It should, however, be noted that an omission to answer the above question will be deemed as an acceptance of the clause).

 25.        Please state whether the transit insurance clause

as in clause 20 of DGS&D-230 is acceptable to you.

 26.    Please state whether the inspection clause is

acceptable to you. 27.    For Partnership firms state whether they are

registered or not registered under Indian Partnership Act, 1932.  Should the answer to this question by a Partnership firm be in the affirmative, please state further:-

          (a)  Whether by the partnership agreement,

authority to refer disputes concerning the business of the partnership to arbitration has been conferred on the partner who has signed the tender.     

                    (b)  If the answer to (a) is in the negative, whether there is any general power of attorney executed by all the partners of the firm authorizing the partner who has signed the tender to refer dispute concerning business of the partnership to arbitration.

          (c) If the answer to either (a) or (b) is in the

affirmative have you already furnished a copy of either the partnership agreement or the general power of attorney as the case may be to DGS&D?  Please quote the reference to the communication

  

N.B. (1)   If a copy of neither the partnership agreement nor the general power of attorney has previously been furnished to the DGS&D please attach to the tender a copy of either document on which reliance is placed for authority of partners or the partner signing the tender to refer disputes to arbitration.  The copy should be admitted by affidavit on a properly stamped paper by all the partners.

          (2)  Where authority to refer disputes to

arbitration has not been given to the partner signing the tender the tenders must be signed by every partner of the firm.                   

 28.    Here state specifically:-          (i)    Whether the price tendered by you is to the

best of your knowledge and belief, not more than the price usually charged by you for stores of same nature/class or description to any private purchaser either foreign or as well as Govt. purchaser.  If not state the reasons thereof, if any, also indicate the margin of difference.

                                                                                                                                  (ii)   In respect of indigenous items for which

there is a controlled price fixed by law, the price quoted shall not be higher than the controlled price, and if the price quoted exceeds the Controlled price the reasons thereof should be stated.

 29.    Are you:-         (i) Holding valid Industrial Licence(s)

Registration Certificate under the Industrial Development and Regulation Act, 1981.  If so, please give particulars of Industrial Income Registration Certificate.

          (ii)   Exempted from the licencing provision of

the Act, for the manufacture of item quoted against this tender.  If so, please quote relevant orders and explain your position.

  

         (iii)  Whether you possess the requisite licence for manufacture of the stores and/or for the procurement of raw materials belonging to any controlled category required for the manufacture of the store?  In the absence of any reply it would be assumed that no licence is required for the purpose of raw materials and/or that you possess the required licence.

 30.    State whether business dealings with you have

been banned by Min./Deptt. of Supply?   31.    Please confirm that you have read all the

instructions carefully and have complied with accordingly.

                 Signature of Witness                                                         Signature of Tenderer 

Full name & address of witness in                      1.   Full name and address of the personBlock letters.                                                                Signing (in Block Letters)                                                                                    

                                                       2. Whether signing as Proprietor/     Partner/Constituted Attorney/ duly authorized by the Company.

ADDL. QUESTIONS FOR R/C AND RGC/TENDER ENQUIRIES  1.   (FOR MANUFACTURING FIRM) 

(i)              What is your installed capacity? 

(ii)            What is your working capacity? 

(iii)           What is the existing load? 

(iv)          What portion of your capacity are you           prepared to reserve and allocate to this

Rate Contract?(v)    Are you

(i)     holding valid industrial licence(s), Registration licence/ registration Certificates under the Industries (Development and Regulation) Act, 1951. If so please give Particulars of Industrial Licence/Registration Certificates.

 (ii)       exempted from the licensing provisions of the

   act for the manufacture of item(s) quoted against                           the tender.  If so, please quote relevant orders and                           explain your position. 2.      (FOR SOLE AGENTS STOCKIST)                       

(i)                  What is your present stock?

(ii)                What is the volume  of orders (includingGovt. and others) pending with you

                     at present?         (iii)               What is the rate of flow of stocks?

(iv)              What is the rate of issue?

3.            (i)  What stock will you maintain at each important centre in India? 

(ii)     What is the time and rate required for replenishment of the stock at these centres?

 

4.      Are you registered as small scale unit with the NSIC? If so, indicate your current Regis-tration number and date and the period uptowhich the registration will be valid.      

Signature of Tenderer 

Date…………………

PUBLIC GRIEVANCE REDRESSAL MACHINERY IN DGS&D

The Complaints & Public Relations Directorate assists the Trade and Industry and Indentors in their business dealing with DGS&D. It guides the representative from Trade and Indenting Departments on various procedural and contractual matters. Redressal of complaints and grievances of trade and indentors is one of the functions. The complaints and grievance due to delay or inaction on the part of Purchase and Quality Assurance Wing are processed by C&PR Directorate and settled by coordinating with the concerned Purchase and Quality Assurance offices. This Directorate also functions as the nodal agency for redressal of Public Grievances and is headed by Director (Complaints and Public Relations). For effective and prompt registration of grievances as also their monitoring the existing machinery for redressal of Public Grievance Officers of the rank of Director in the regional offices of Supply and Quality Assurance Wings. In the field offices of QA Wing also the Deputy Directors/AIOs have been appointed as the local Public Grievance Officers.

    All Grievances are computerised and are closely monitored at the highest level. Frequent meetings are also held under the chairmanship of DG/ADGs/DDGs with the concerned Directors with a view to sort out and settle the grievance. Time norms have also been fixed for monitoring of grievances.

    The Citizens’ Charter adopted by DGS&D gives in detail the commitments of DGS&D towards Supplier, Rate Contract Holders and also to the Indenting Departments. The gist of this charter is published in DGS&D’s publications and is also available to public on demand at the reception. In DGS&D, Wednesday forenoons have been set apart by all senior officers for grievance redressal. The representative from Trade and Industry can meet and discuss their problems during this time without prior appointment.

 Note :- With a view to introducing greater transparency and as a measure to redress grievance of the member of concerned that, the Director General (Supplies & Disposals)  Sh. S. K Sood will ordinarily be available, when in station, to meet members of the public in connection with their work relating to the office of DGS&D on all working days as under :-

Monday, Tuesday, Thursday & Friday 3.30 P.M to 4.30 P.M. Wednesday- 10.A.M to 1.00 P. M ( in line with existing order in force)

LIST OF PUBLIC GRIEVANCE OFFICERS OF DGS&D (Headquarters & Regions)

Name of the Office Name of the Grievance OfficerDGS&D Head Qrs., New Delhi5, Parliament Street, New Delhi – 1Tel. Phone No. 3732093

Y.L. MahawarDirector (Administration)(For both Supply & QA Wings) 

Regional Supply Wing Offices DS&D, Kolkata 6, Esplanade East,Calcutta – 700 069.Tel No. 2488876, 2486945

N. Haldar Director

DS&D, Mumbai New CGO Building, VI FloorNew Marine Lines, Mumbai-400 020.Tel No. – 2008114

Shri Ravi GuptaDirector 

DS&D, Chennai Shastri Bhavan, 26, Haddows RoadChennai – 600 006Tel No. 8273721

Shri G.V. RajanDirector 

Quality Assurance Wing Offices North Zone:5, Parliament Street, Jeevan Tara Building New Delhi 110 001.Tel No. 3363513

P.K. MisharaDirecor

Kolkata : Nizam Place, 2nd MS Building234/4, Acharya JC Bose RoadCalcutta – 700 020Tel No. 2479115, 2474418Fax No. 033-2479115

B.DasguptaDirector

Mumbai :Aayakar Bhavan Annexe,New Marine Lines, Mumbai – 400 020Tel No. 022-22032463, 22004170,22031376Fax No. 022-22004003 

Shri G.K. SinhaDirector 

Chennai :Shastri Bhavan, 26, Haddows Road,Nungambakkam, Chennai – 600 006.Tel No. 044-28279861,28231490Fax No. 044-28279851

Shri M. GangarajuDy. Director General

Ludhiana : B-1/1095, Post Office Street,Brindavan Road, Civil Lines,

Shri D.S. MartroliaDy. Director

Ludhiana – 141 001.Tel No. 0161-440486Mohali ( Chandigarh ) : Kothi No. 917, Phase – IV, SAS Nagar,Mohali (Chandigarh) – 160 059Tel No. 0172-270277Fax No. 0172-675369 

Shri S.M. MunjalDy. Director

Kanpur : 2A/220, Azad NagarKanpur – 208 002Tel No. 0512-2560920, 2560921Fax No. 0512- 2560920

Shri S.K. GautamDirector

Ahmedabad : Jawhar Saw Mill Compound, Ist FloorOutside Shahpur Road, Ahmedabad-380 004.Tel no. 079-5632996,5632996Fax No. 079-5632976

Shri V.K. SridharDirector

Bhilai ; 60, Old Admn. Building,Bhilai Steel Plant, Bhilai – 490 001.Tel No. 0788-356198

Shri P.K. LahiriDy. Director

 

Bangalore :“Kendriya Sadan”, Ground Floor, ‘F’ Wing,17th Main Road, Second Block,Koramangala, Bangalor – 560 034.Tel No. 080-5537978Fax No. 080-5537121

Shri V. BalasubramanianDirector

Hyderabad :Kendriya Sadan, Ground Floor,Sultan Bazar, Hyderabad – 500 195.Tel No. 040-24737355Fax No. 040-44600428

Shri V. SubramaniamDirector

Jamshedpur : P.O. Burma Mines,Jamshedpur – 831 007Tel No. 0657 – 2271484,2270887Fax No. 0657-271484

Shri D.K. GuptaDy. Director

QA Wing Field Offices Name of Local Grievance OfficersJalandhar :6-A, New Jawahar Nagar Mkt, 1st Floor,Model Town, Jalandhar City – 144008

Shri B.S. RanaDy. Director

Tel No. 0181 – 225700 Jaipur : C-73, Shyam Marg,Shastri Nagar, Jaipur – 302016Tel No. 0141 – 2280949, 2302688

Shri V.K. VermaDy. Director 

Pune : Prachit Bunglow, 2-B, Chandra Gupta Society,Near Kothrud Bus Stop, Paud Road,Pune – 411 029Tel No. 020 – 5280303.

Shri P.M. Wanzari,Dy. Director

Indore : Old Income Tax Office CampusOpp. G.P.O, Indore – 452 001 (M.P) Tel No. 0731- 707177.

Shri A.K. JainDy. Director

Kulti : C/o Indian Iron & Steel Co. Ltd.,P.O. Kulti, Distt. Burdwan (WB)Tel No. 0341- 520060 

Shri K.K. HaldarDy. Director 

Patna :128-A, Pataliputra Colony,Patna – 800 013.Tel No. 0612- 2262983.

Shri Rakesh KumarDy. Director

Bokaro : Works Bldg. No. 16,Bokaro Steel Plant,Bokaro Steel City – 827011Tel No. 06542-277304

Shri Subhash ChandraDy. Director

Jabalpur : 11/58, D-2, 23rd Street, Sadar Cantt.

Jabalpur – 482 001.Tel No. 0761 – 2627490

Shri Siya RamAssttt. Director (Gr.II)

Agra :105, Gandhi Nagar,Agra – 282 001.Tel No. 0562/522 

Shri Chunnu MianAsstt. Director (Gr.II) 

Baroda :Lalit Kunj, Opp. Khanderao Market,Raj Mahal Road, BarodaTel No. 0265/434193

Shri V.R. GawahaleAsstt. Director

Nagpur : C.G.O. Complex, Block ‘C’, 2nd Floor,Seminary Hills, Nagpur – 440 006.Tel No. 0712/510191

Shri Janardhan RamAsstt. Director

Coimbatore : T-2 & 3, Geetha Building, 333, Nehru

Shri P.S. MuthayyanAsstt. Director

Street, Ram NagarCoimbatore – 641 009Tel No. 0422/237553Pondicherry : C/o Swadeshi Cotton Mills Ltd.,Pondicherry – 605 004.Tel No. 0413/72918

Shri Anup Seth Asstt. Director

Tirupur : Kumar Nagar, KVJB BuildingTirupur – 641 603Tel No. 0421/474022

Shri M.P.A.R. KuttyAsstt. Director

Guwahati : House No. 9, Das Colony, P.O. MaligaonDistt. Kamrup (Assam) GuwahatiTel No. 0361/570577

Shri J. MeenaAsstt. Director

Cuttack : Tulshipur Road, ‘SIVAYANA’34/B-3, Badambadi, Cuttack – 753 012Tel No. 0671/312656

Shri S.N.DassAsstt. Director (QA)