ANG.0048.001 · WK Allen, AG Green, RA George, JA Heiman, JC Price and C Shevels. ......

MINUTES OF A MEETING OF THE DIOCESAN COUNCIL HELD AT THENEWCASTLE CLUB, NEWCOMEN STREET NEWCASTLE ON THURSDAY,4 NOVEMBER 2004 AT 10.00AM.

2004.209 THE MEETING opened with Prayer.

2004.210 PRESENT The Right Reverend RA Herft (Chairman); His Honour JudgeJF Lincoln (Chancellor); The Right Reverend GS Rutherford; The VeryReverend GR Lawrence; The Venerable KM Dean-Jones; The Venerable CLFord; The Venerable IS Palmer; The Venerable B Pate; The Venerable DSSimpson {1a#e arri~rat);;,The Reverend Canons CL Bullock and PS Robertson;The Reverend Dr JF Perry; The Reverends HN Bright, AJL Copeman, GCDodd and RL Zohrab; Ms R Brand; Mrs B Fenwick; Ms G Mercier; MessrsWK Allen, AG Green, RA George, JA Heiman, JC Price and C Shevels.

APOLOGIES were received from Mr B Hockman (Diocesan Manager);The Venerable IS Palmer (late arrival); The Reverend AJL Copeman (latearrival/early departure) and Mr JC Price (late arrival).

2004.211 BISHOP'S REPORT TO COUNCIL [pages 1-9 of the business paper]

The Bishops' report was received.

2004.212 ASSISTANT BISHOP'S REPORT TO COUNCIL [pages 10-i i ofthe business papers]

The Assistant Bishop's report was received.

MINUTES OF DIOCESAN COUNCIL EXECUTIVE OF 31AUGUST 2004:

It was resolved:

'That Diocesan Council extends the Diocesan Manager's leave until30 November 2004.'

It was noted that the employment of Mr Brian Tamsett will ceaseafter 12 November 2004.

2004.213 ELECTION SYNOD

It was resolved:

That we request the Bishop to not issue a Mandate for a GeneralElection of Synod Representatives.

That in case of any e~tisting vacancies in parish Synodrepresentation, the parish clergy person be advised to seek theissue of a special mandate to fill such vacancy.'

It was further resolved:

`That the tentative date fora Bishop Election Synod be 10-12March 2005 and that we seek the use of the park Campus ofNewcastle Grammar School as a first possibility with the Universityof Newcastle being a second possibility provided steps can be takento cope with parking difficulties.'

2004.214 MINUTES OF THE SPECIAL MEETING OF DIOCESANCOUNCIL AND THE TRUSTEES OF CHURCH PROPERTY ON26/8/2004 [pages 12-16 of the business papers]

The minutes were approved for signature as a correct record of theproceedings of that meeting.

2004.215 MINUTES OF THE PREVIOUS MEETING ON 26/8/2004[pages 17-22 of the business papers]

ANG.0048.001.0654

Minutes of Diocesan Council 4 November 2004 -

The minutes were approved for signature as a correct record of the

proceedings of that meeting.l'h~ ~,:~:~~es—had--been—sir-s~la~ed

aid---were-ap~r~ved-fc~r s~gwa-#use----as-a-ssr-~e~~--rece~d--af-tbepr-t>seedi+~gs-o#-#had--r~ee~i~gT

ANG.0048.001.0655


2004.216 MATTERS ARISING FROM THE MINUTES

Morpeth

(A) Morpeth Development -Progress Report [page 2s of thebusiness paper]

The report was presented by Archdeacon Simpson. Thefuture use of St John's college site and theological educationwas an issue which would need to be addressed.

It was resolved:

`That The Venerable DS Simpson, Mr JA Helman and Mr TSMawson be empowered to help facilitate the immediate issuesconnected with the Archdeacon's report to Diocesan Councilon 4 November 2004, and report progress to DiocesanCouncil by December 2004.'

Moved: The Revd Canon PS Robertson Seconded: The RevdHN Bright


`That the Diocesan Council F~cecutive be asked to engage withthe College Council regarding the priorities which will arise inthe event of the site being acquired by the developers andthat the College Council be asked to treat this matter as apriority.'

Mr JA Helman noted that his feedback was that the councilappeared to be positive about the DA and that at this stageplans appear to be running to the timeline.

(B) Sickness and Accident Fund -Actuarial Reports

Mr Keith Allen is to speak to Mr Robert Caddies regardingthis matter.R~nning-Mir~~ste

(C) Group Considering Synod membership matters

To be dealt with at the next meeting.

(D) Parish Aid &Development: Archdeacons' Reports [page24 of the business paper]

It was resolved:

"Where an Archdeacon believes that a parish could require agrant from the Parish Aid and Development Fund, suchArchdeacon should discuss this with the parish prior to 31August. If an application to the Council is to proceed, theparish should make its submission in writing to the Council byno later than 15 September. Such application is to have theendorsement of the respective Archdeacon and is tosubstantiate the need for such assistance by provision ofcurrent financial statements with detail of localcircumstances.

The Diocesan Council would wish to finalise grants at itsOctober meeting and it would be essential that parishes applyno later than 15 September to fit the timeframe."

(E) Banking Arrangements

This matter was deferred to the first meeting of 2005.

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(~ Anti-Discrimination Legislation

It was noted that recommendations had been made and weregiven directly to the Diocesan Manager. This matter wasdeferred until the first meeting of 2005.

(G) Diocesan Ordinances Review

This matter was deferred to the April 2005 meeting.

(H) Further Schools

Nothing further to report.

(I) Strategic Objectives -Reports from visioning groups

Ministry Formation: Further assistance required forencouragement in participation.

This report needs to go to regional councils requesting themto consider this option as a key way of training lay people.

A copy of the report also to go to St John's College and Davidand Jenny Willsher expressing our appreciation for theirwillingness to implement this vision and for all that they havedone.

Worship: requires the attention of the Diocesan LiturgyCommittee.

Administration: This group has not met. (The DiocesanManager was the chair.)

Evangelism: Nothing further to report since the first meetingof this year. This group is to meet again to consider the workof George Lings -The Mission Shaped Church.

(J) Lay Liturgical &Chalice Assistants of the Diocese [pages25-30 of the business papers]

It was resolved:

`That the report be received and that Diocesan Council thankthe Venerable Keith Dean-Jones for his work in this area.That Diocesan Council approve this matter in broad principle,and requests that the matter be circulated to regionalcouncils with the view to implementation in 2005.'

(K) Professional Standards Protocols [Pages 31-32/113 of thebusiness papers]

The General Synod legislation caused questions in relation tothe impact on incorporated bodies.

A report relating to how best this legislation might beinstituted was to be made available to the Diocesan Councilfor its December meeting following a group meeting of allstakeholders on 12 November.

It was noted that the proposed Code of Conduct could bealtered by a diocese but that the Canon could not be altered.

(L) Companion Diocese of the Diocese of Newcastle [pages33-35 of the business papers]

It was resolved:

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`That this Diocesan Council grant permission for the MissionsCommittee to approach the Archbishop of Hong Kong toexplore the possibility of a companion relationship betweenthe Diocese of Newcastle, Australia and the Province of HongKong or Newcastle and the Diocese of Eastern Kowloon orHong Kong Island or Macau Missionary Diocese or WesternKowloon.'

Moved: The Revd Canon PS Robertson Seconder: The RevdHN Bright

2004.217 DIOCESAN COUNCIL AS SYNOD

Diocesan Council had been summoned as Synod for the purpose ofconsidering the following draft Ordinances. The ~ler~e~able- -GLFerdReverend A Copeman and Mr JA Heiman were appointed ActingClerical and Lay Secretaries respectively.

(A) Election of Trustee of Church Property [pages 36-49 of thebusiness papers]

Mr Tim Mawson and the Reverend Dr Julia Perry wereappointed as returning officers. Ballot papers weredistributed and voting proceeded.

The Bishop advised the Council that Mr Malcolm McDonaldhad been elected.

It was resolved:

a) `That letters be forwarded to all nominees thanking themfor allowing their names to be considered in this election.'

b) 'That the ballot papers be destroyed.'

(B) Land Sale/ Mortgaging Ordinances

The Camden Haven (Rectory) Land Sale Ordinance 2004[page 50 of the business papers]

It was resolved:

`That the Camden Haven (Rectory) Land Sale Ordinance 2004be approved in principle.'

It was resolved:

`That the bill do now pass.'

The Bishop gave his Assent to the ordinance as passed.

The Denman (Giants Creek) Land Sale Ordinance 2004 [page51 of the business papers]

It was resolved:

`That the Denman (Giants Creek) Land Sale Ordinance 2004be approved in principle.'

It was resolved:



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The Diocesan Council directed that there be a covenant in thecontract of sale preventing use of the name ̀ St John's GiantsCreek' in any business undertaking.

The Bulandelah/ Tea Gardens (New Rectory) MortgagingOrdinance 2004 [page 52 of the business papers]

It was resolved:

`That the Bulandelah/ Tea Gardens (New Rectory) Land SaleOrdinance 2004 be approved in principle.'

It was resolved:



The Chairman of Committees advised that Clause 1 be alterededitorially to place an upper limit on the amount to beborrowed.Note; The signed copies of this ordinance ref/ect thischange.

2004.218 THE DIOCESAN MANAGER

Numbered copies of document sets were distributed. Thesedocuments contained a report from Mr John Kilpatrick (Chairman ofthe Sub-Committee) offering five options for the Council to consider.Time was provided for Council members to read the documents. MrWK Allen and the Reverend AJ Copeman declared conflicts ofinterest and would not vote in any matter before the DiocesanCouncil.

Mr Hockman spoke to the Council responding to the reportprepared by KPMG.

Discussion followed.

Archdeacon B Pate moved, seconded Mrs B Fenwick:

`That the matter lie on the table for 15 minutes while negotiationsoccur.'

During this 15 minute break the Council continued with otherbusiness which is recorded immediately following this item.

Following resumption of discussion on this matter, it wasunanimously resolved:

`That Option 4 with amendments of the report be adopted.'

This option as passed read as follows:

`Diocesan Council resolves -

a) to receive and note the response from the Diocesan Manager;

b) to receive the letter of resignation from the DiocesanManager dated 4 November 2004;

c) agrees to pay the Diocesan Manager the sum of $55,000 infull settlement of all entitlements due to the DiocesanManager under the total salary package under the terms ofthe Contract of Employment;

d) from the agreed amount the Diocese is entitled to be paid anyoutstanding personal accounts due by the Diocesan Managerand charged to any Diocesan Credit Card. The amount to be

ANG.0048.001.0659


reconciled by no later than 21 November 2004 otherwise theamount of $8,967 identified by KPMG be held pendingreconciliation;

e) the resignation to take effect from i December 2004;

f) the Diocesan Manager to receive an appropriate reference;

g) a jointly agreed statement be issued by Bishop Roger andBruce Hockman recognising achievements by Bruce Hockmanand the Diocese since the time of his appointment.

It was resolved:

`That we offer our thanks to Mr WK Allen and the Reverend AJCopeman for what they have done regarding resolution of thismatter.'


a) That the Diocesan Council Executive be requested to meeturgently and be empowered to bring forward a recommendationas to the necessary office structure required.'

b) `That this Council offers its grateful thanks to Mr John Kilpatrickfor the work done in respect of this matter.'

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2004.219 REPORTS

(A) Bishop's Official Acts and Record [pages 53-54 of thebusiness papers]

The list of Bishop's Official Acts and Record was received

(B) Property Approvals Board Minutes 9/9/2004 &

14/10/2004 [pages 55-62 of the business papers]

The report was presented by Archdeacon Simpson and wasreceived. The reference to Beresfield (pg 60) should havespecified Thornton as the location for the op-shop building.

The Parish Council of Denman was to be advised of thedecision and views sought regarding disposition of proceeds.

(C) Shared Ministry Group

Running minute.

(D) St John's Ministry Centre Minutes: 26/8/2004 &

21/10/2004 [pages 63-70 of the business papers]

These minutes were received.

(E) Diocesan Council F~cecutive Minutes: 31/8/04, 16/9/04

8t 11/1~/~4 [pages 71-81 of the business papers]

These minutes were received.

It was resolved:

'That the policies regarding Visa and Shell cards be the policyof the Diocesan Council and be immediately available to thosepersons who hold such cards.'

Moved: The Very Revd GR Lawrence Seconded: The VenDS Simpson

(F~ Clergy Emoluments Advisory Board

Minutes of the Board meeting held on 1 November 2004were circulated at the meeting.

It was resolved:

That the Board's recommendations be adopted as follows:

Car Running Rate for 2005

`That there be no change in the car running rate of 27.5cents per kilometre.'

Car Replacement Rate for 2005

`That there be no change in the car replacement rate of$7260 per annum.'

Occasional Services Costs for Retired Cler~v

'That the fee of $100 per Sunday remain but that this feeinclude the first 50 kilometres of travel with the ratethereafter being 70 centres per kilometre.'

Note: Prior to this recommendation, the fee of $100 per Sundaycovered the first 100 ki/ometres of trave%

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Stipends for 2005

`That stipends be increased by 2% across the range, with newfigures for 2005 being as follows:

per annum per month

Deacons - 1 Year 28,308 2,359

Deacons - 30,816 2,568thereafter

Assistant Priest 30,816 2,568

Associate Priest 32,628 2,719

Rector/Priest-in- 36,276 3,023Charge

(G) Episcopal Certificate for Lakes Grammar - An Anglican

SCh00~ [page 82 of the business papers]

It was resolved:

`That this Diocesan Council recommends to the Bishop theissuing of an Episcopal Certificate to secure a loan of $4million from the Greater Building Society to enable theconstruction of the next stage of Lakes Grammar - AnAnglican School.'


That Mr WK Allen's paper be forwarded to the DiocesanSchools Commission - Finance Committee and that theyreport to the next available meeting of Diocesan Council.'

2004.220 FINANCIAL MATTERS

(A) Budget Account as at 30 September 2004 [pages 83-95of the business papers]

The Budget Account was received.

(B) Parish Debtors as at 30 September 2004 [page 96 of thebusiness papers]

The statement of parish debtors was received.

It was resolved:

`That in relation to the appearance of Terrigal on thisstatement, this Council notes that the parish has suffered aloss of $30,000 by theft.'

The Parish Secretary (Mr WK Allen) indicated that the amountlisted as outstanding would be paid.

(C) Special Purposes & E~ctra Special Purposes Fund as at

31 August 2004 [page 97 of the business papers]

The statement was received.

(D) Small Permanent Trusts

Running Minute.

(E) Requests for grants: Telarah/Rutherford [see chairman'sreport]

ANG.0048.001.0662


It was resolved:

That Diocesan Council pay stipend to the Reverend RonBatty from the Parish Aid and Development Fund for themonths of November and December.'

(~ Review of 2005 Budget

Mr JA Heiman and Mr WK Allen to meet with TS Mawson andMr John Slaven (Anglican Care) to fine tune the Budget.

(G) Christ Church Cathedral -Stewardship of Trust monies[pages 98-99 of the business papers]

It was resolved:

`That we recognise the issues raised but note that underpresent legislation it is not possible to achieve the deposit ofland sale proceeds in the Anglican Savings and DevelopmentFund. There may be other ways this request may beconsidered and this Council requests a small groupcomprising the Reverend AJ Copeman (Chairman), Ms RBrand and the Very Reverend GR Lawrence to examine thispossibility and report.'

2004.221 MORPETH —Parish Status

A letter from Archdeacon pate was tabled on page 100 of thebusiness papers.

It was resolved:

`That we affirm the parish status of the Parish of Morpeth.'

2004.222 GENERAL SYNOD REFLECTIONS

General Synod representatives reflected about the General Synodheld in Perth in October.

Excessive speeches based on legal issues, frustrated decisionmaking and lent for an attitude of un-professionalism.

Concern was expressed that voting rules also frustrated decisionmaking (eg the Church can change its Constitution on simplemajority but ordination of Women as bishops requires 75% majorityin each house)

It was resolved:

That a letter to be sent to The Right Reverend David Murray andhis team for the excellent preparation of General Synod.'

2004.223 PROVINCIAL SYNOD STANDING COMMITTEE [pages 101-103 ofthe business papers]

The Council noted and received advice from the bishop regardingseveral matters discussed by Provincial Synod Standing Committee.

2004.224 DUNGOG - Re-activation of Land Sale Ordinance [page 104 ofthe business papers]

It was resolved:

`That the currency of this ordinance be extended to 7 March 2005.'

2004.225 COOPERNOOK -Proposed Change of Parish Name [pages ~05-108 of the business papers]

It was resolved:

ANG.0048.001.0663


'That the Parish of Coopernook be permitted to change its name toThe Anglican Parish of Harrington /Coopernook.'

2004.226 VACANCIES ON BOARDS/COUNCILS/COMMISSIONS [pages109-111 of the business papers]

(~ BTAC (two vacancies)

The possibility of the names of Brian and Judy Walsh wouldneed to be followed up before a definite decision could bemade.

(B) Mglican Care Board

The Council appointed Mr John Hayes and Mr Robert Joicewith their terms expiring in October 2007.

(C) Audit Committee

The Council appointed Mr Malcolm McDonald (as the Trusteerepresentative) to the Diocesan Audit Committee.

2004.227 Meeting Dates 2005 [page 112 of the business papers]

The following meeting dates were adopted by the Council.

17 February

28 April

23 June25 August27 October

15 December

Synod 2005

The date of Synod was recommended as 11-13 August 2005 andwas adopted.

2004.228 THE REVEREND GEOFF SMITH - Anglican Board of MissionAustralia

It was resolved:`That a letter be sent to The Reverend Geoff Smith wishing him wellon his new appointment.'

2004.229 DATE OF NEXT MEETING 16 December 2004 at 10.00am

2004.230 THERE BEING NO OTHER BUSINESS the meeting closed withThe Grace at 4.35pm.

ANG.0048.001.0664

ANG.0048.001 · WK Allen, AG Green, RA George, JA Heiman, JC Price and C Shevels. ......

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Transcript of ANG.0048.001 · WK Allen, AG Green, RA George, JA Heiman, JC Price and C Shevels. ......