Anderson County Board of Commissioners · 4/15/2013 · Healthy Start Proclamation Presentation-...

_____________________________________________________________ Anderson County Board of Commissioners _____________________________________________________________ Healthy Start Proclamation Presentation- 9:00 a.m. Consent Agenda Monday, April 15, 2013 @ 9:30 a.m.

1. Approval of March 2013 County Commission Minutes as corrected 2. Approval of Notary and Bonds 3. Elections

• Nominating Committee Minutes - Beer Board Member R. C. Burton term ending 9/2015

4. Courtesy Resolutions

• Healthy Start Proclamation

• Resolution Honoring Joe Hollingsworth

5. Reports

A. Director of Schools

• Written Report

B. County Mayor

• Proclamation - National Public Safety Telecommunications Week

C. Law Director

• Written Report

6. Committee Reports

a. ADA Committee Minutes 4/1/13 b. Conservation Board Minutes 4/8/13 c. Tourism Council Minutes 3/17/13

7. Other Reports

a. Chamber of Commerce Quarterly Report

8. New Business

• Fairview Elementary School requests $500.00 of Waste Management funds to help with the cost associated with the installation of swings for the playground. Sponsored by Commissioner Emert.

Respectfully Submitted,

Chuck Fritts, Chairman

BE .IT REMEMBERED THAT THE ANDERSON COUNTY BOARD OFCOUNTY COMMISSION MET IN RNGULAR SESSION MARCH 18, 2013 WITHTHE FOLLOWING COMMISSI0NER PRESENT: MARK aI,onnS_oN, zAcHBATES, ROBIN BILOSKI, JERRY cREAsEy, srEVE nunif,- wHITEyHITCIICOCK TIM ISBEL, MYRON TWAIISKI, ftorrnr ucx.u,riIY, STE\rEMEAD, RICK MEREDITH, JOHN SHUEY, TRACEY WANDELL ,q.ND JERRYWIIITE. ABSENT: DUSTY IRWIN. I i

: ' lPrayer was led by Abdelrahman Murphy. I ll'Pledge of Allegiance was led by Commissioner Alderson. ll

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1. Commissioner Mead moved to approve the Consent Agonda. Seconded byCommissioner Isbel. Motion carried by voice vote. , t,

{(1+r1r+r4. ,, ':.

Oak Ridge

the 7'n grade fietd trip to Pigeon Forge.

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reprdsenting the City of

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Management funds for

Western SuretyG Kay Anderson-MillerShannon DeanBeulah HarrisDonald B RoePenny Michele SullivanLora H TreeceLeean R TupperNatasha Wvnn

Travelers CasualtyMelissa Byrd HoodRobert Lee lfamlett IIIPatsy Shultz

MerchantsV Hancock

REGULAR SESSION 2508

Teresa ArringtonMelissa R BabbRenee BurnettStephanie B DavisKeIIy A DodsonMichelle Young DuncanTina V FergusonPhyllis Kay GoodmanKelli Diran HouserBlake M Jones

Notaries

Tammy Leeann ManisRobert A McNees IIIKristie Vashawn ParkerDoug PurcellJRRiley ,M R Smith ,,t ,,

Nicole Squibb ,Ifarold w Taulbee, JrTracey WilliamsiMegan R Woods

Sandra K Justice

Notary Bonds

SBCASonya Marie BishopPaul T BrufiatStephanie D JohnsonKathryn N MyersWendy L StombaughB J Wisgarber

State FarmJessica E DuncailTabatha C EhlertRuby A Miller :

Auto Owners MutualPatsy ShulCI l

MARCH 18,2ol3

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Notary At LargeKila W Worthington

l2. Commissioner McKamey moved to amend the Regulair Agenda moving theBudget ltem 32 and Operations Committee before Director 6f Schools Report.seconded by commissioner Isbel. Motion carried by voice vote, ir

i r t3. Commissioner Wandell moved to approve Budget Itgrn|32 in the BudgetCommittee Meeting to continue the Bureau of Justice Granf continuing to partnerAlternatives to Incarceration with Ridgeview Mental Health. Tliiis grant's match is$25'000 annually and is budgeted for in the Alternatives to Incarderation, Secondedby Commissioner Isbel.

voting Aye: Alderson, Bates, Biloski, Creasey, Emert, rriiisjt Hitchcock, Isbel,Iwanski, McKamey, Mead, Meredith, shuey, wandell and Whiie. Absent: rrwin.

REGULAR SESSION

Merchants BondingSuzette M Russell

Utica MutualCassandra Melissa Long

2s0g MARCH 18.2013. l

Nationwide MufualJennifer L Chadwell

Liberty MutualllrMary L Brown

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4. Commissioner Bitoski moved to approve recomme{dation from theOperations Committee the Detention F'acilify Staff Analysis presented by CTAS JaitManagement Consultant Jim Hart and refer the staffing analysis summary of +41new positions at the Detention Facilify to the Budget comririttee. seconded byCommissioner Wandell. Motion carried by voice vote. I

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Moton carried.

Ooerations Committee Report

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lntrod uction

. Aprit 26,20L2 contacted to initiate an analysis

. MaV 8,20L2 met with MaYor and JailAdministrator

. June 4 - 5, }OLZ on site field visit

Methodology

l . Prof i le the jai l. Chart daily activit ies. Develop a staff coverage plan. Evaluate the coverage plan. Develop a schedule. Calculate NAWH. Calculate operational costs. Prepare a reportr l r y r n f a r v r a n * * h n ^ l ^ ^ ^ ^ J * ^ - ! + ^ - - ^ ^ . . 1 + -lmplement the plan and monitor results

Current Challengesa

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High staff turnoverCrisis ma nagement operationsFinding qualif ied persons to work in the ja' i llmmaturity of new employees,Pay differential patrol/correctionsOutdated equipmentTransport staff i

Jail leadership performing line officer dutiesNAWH,S

ffi Input Received into the Frocess

Sheriff WhiteMayor lwanskiCommissioner AlleyCommissioner BatesCommissioner lsbelCommissioner H itchcockChief JohnsonCaptain DavidsonLieutenant ParkerSergeant VonellCorporalGregory

REGULAR SESSIONII

MARCH 18,2013

ffi lnput Received into the Process

. SheriffWhite

. Mayor lwanski

. Commissioner Alfey

. Commissioner Bates

. Commissioner lsbel, Commissioner Hitchcock. Chief Johnson, Captain Davidson. Lieutenant Parker. Sergeant Vonell. Corporal Gregory

Methodologya

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Profif e the jailChart daily activit iesDevelop a staff coverage planEvaluate the coverage planDevelop a scheduleCalculate NAWHCafcufate operational costsPrepare a reportlmpfement the plan and monitor results

High staff turnoverCrisis management operationsFinding qualif ied persons to work in the jaillmmaturity of new employees,Pay d ifferentia I patrof/correctionsOutdated equipment .Transport staffJail leadership performing l ine officer dutiesNAWH,S

REGULAR SESSION

Innhncu 18,2013

I

REqULAR SESSION 2511 18,2013

Goals of the Analysis ,Address cu rrent staffing challengesAddress staff coverage during times when employeei areoffEvaluate coverage of the existing facilityDevelop a coverage plan for the new dormitory and podexpansion I ,lHave sufficient staffto ensure that employees are able toreceive ongoing quality training llmprove work conditions in order to improve employeeretentionchalfenges i ' I i iOperate the jaif in a safe, effective, and efficient manrStop operating in a crisis managembnt mode

Daily Activities. Current activities. Evaluated for inefficiencies. Recommended changes. Second review. Made adjustments. Control the activities - don,t

the jai l !

REGULAR SESSIONtwARcH rs, 2013

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flitj*.i:

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* Staff Coverage Plan

. Relieved versus non-relieved positions i,l , ]

. Breaks i .l: : |

. NAWH's - relief factor

. The right type of staff; at the right timej in theright place; doing the right thing. ; i l

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REGULAR SESSIONlt:

MARCH 18,2013

et Annual Work Hours

Calculated each year for each job classification

Reasons for employees not present for work

Data collection

REGULAR SESSION

ment the Plan & Msnitoir

Evaluate plarl after implemented

How are emfrloyees holding up?

Effective/n o nteffective cl u es

5. Commissioner Biloski moved to approve recomrhe$dation from theOperations Committee recommendation to place above each quter door a blacklJperations Committee recommendation to place above eacft riuter door a blackmetal sign with lettering with ,, In God We Trust", in the s4me font (Times NewRoman) that is presently on the Capitot Dome with the cost; td be up to $500.00.Seconded by Commissioner Bates,

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Amended by Commissioner Hitchcock to defer motion back |rto the Operationscommittee next month. seconded by commissioner Mead.

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Amended by Commissioner Iwanski to add three different slogarls on each entranceto the entrance of the courthouse. seconded by Commissionerlcjieasey.

Voting for Slogan Amendment:i

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voting Aye: Alderson, Biloski, creasey, Fritts, Hitchcock, ;Iwanski, shuey andwandell. NO: Bates, Emert, Isbel, McKamey, Mead, Meredith ahd wtrite. Absent:Irwin. Motion failed.

Amended motion carried by voice vote.

6, CommissionerVehicle Use Policy.vote.

7. Commissioner Biloski moved to withdrawCommissioner Mead. Motion carried by voice vote.

',.1"the prior motion. Seconded by- t

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8. Commissioner Biloski moved to approve recommenhation from theOperations Committee to request the Election Commission study dhelr space issue to3'000 sq ft of new space, looking at all alternatives and come bhck to OperationsCommittee in 30 days with options. Seconded by Commissiontir White. Motioncarried by voice vote, i r l

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9. Commissioner Biloski moved to approve recommen[ation from theOperations Committee requesting the Law Director draft a resolttlon in support ofthe re-development effort for the Oak Ridge Mall and present to full commission.Seconded by Commissioner Wandell. Motion carried by voice Votp.

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Purchasing Committee Report , I

10. Commissioner Wandell moved to approve the recommendation from thePurchasing Committee the following contracts. Seconded by Corhmissioner Shuey.Motion carried by voice vote.

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Development for the Tourism Department, for thelrperiod of March2013 thru March 2014

two additional years for Turkey for the School Nutrition Department,for the period of July 1,2013 thru June 30,2At4. ,.

Alarm Monitoring for the School Departmento for fhe period of Julyl! 2013 thru June 30,2016.

Budeet Committee Report

REGULAR SESSION 2516 MARCH 18,2013

REGULAR SESSION 25t7

Decrease Reserve Code:141-39000 Unassigned Fund Balance

Decrease Reserve Code:

141-345558EP RLserve

Increase Expenditure Code: it4l-71100-449 Regular Instruction Textbooks

Inerease Revenue Code:143-47112 Commodities Received

)Increase Expenditure Code;143-73t00469

Increase Revenue:r45.t2

Increase Expenditures :145.12

Increase Revenue:145.13

Commodity Used

Companion ProgramTotal Revenue Companion Fund

Companion ProgramTotal Expenditure Codes

Head Start RegularTotal Revenue

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MARCH 18,2013

$290,826.56

$59,t73.44

$350,000.00

$162,374.00

$162,374.00

$230,428.00

$290,826.56

$59,173.44

$350,000.00

$290,826.56

$59,173.44

$350,000.00

$230,428.00

$1,827,313.00

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11. Commissioner McKarney moved to approve recommendation from BudgetCommittee the following appropriations in the Schoot Depaitrhent. Seconded

-by

Commissionerlsbel. I i ll.

voting Aye: Alderson, Bates, Biloski, Creasey, Emer! Frittg Hitchcock, Isbel,Iwanski, McKamey, Mead, Meredith, shuey, wandell and whitei Absent: rrwin.


Decrease Reserve Code:141-34555 BEP Reserve

Increase Expenditure Code:r4r-71100-449 Regular Instruction Textbooks


Decrease Reserve Code:14l-34555 BEP Reserve

Increase Exoenditure Code:14l-71100-449 Regular Instruction Textbooks

fncrease Exnenditures :145.13 Head Start Regular

Total Expenditures $1,827,313.00

Increase Revenue:145.t4

Increase Expendifures:r45.14

Increase Revenue:145.154

Increase Exnenditures :145.15

Increase Revenue;r45.16

Early Head StartTotal Revenue

Early Head StartTotal Expenditures

T/TA & CDATotal Revenue

'

T/TA & CDATotal Expenditures

USDATotal Revenue

$816,685.00

$816,685.00

$27,437.00

$27,437,00

$187,600.00

$187,600.00

$31,000.00

$31,000.00

, i $51240.00

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' 'i $4,868'00

. ,, 302.00

$289,000.00

.$289,000.00

'IMARCH 18,2013

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Iuqrease Expenditures :145.16 USDA

Total Expenditures


fncrease Expenditure Code:141-71r00-116 Regular Instruction Teachers

Increase Revenue Code:14l-43582-3000 Community Service Fees

Use of Life Development Center

Increase Expenditure Codes :

Total Expenditures Increased70.00

$5,240.00

12. Commissioner McKamey moved to approve recommendation from theBudget Committee the following Non School appropriations, Seconded byCommissioner Alderson.

Voting Aye: Alderson, Bates, Biloski, Creasey, Emer! Fritts, Hitchcocko Isbel,Iwanski, McKameyo Mead, Meredith, Shuey, Wandell and White. Absent: Irwin.Motion carried.

141-73300-189

t4t-73300-201

1,41-73300-212

131-68000-7r3

REGI'LAR SESSION

Life Development CenterOther Salaries and WagesLife Development CenterSocial SecurityLife Development CenterMedicare

Highway Construction

Decrease Reserve Coder131-34550 Restricted-Highway

Increase Expenditure Code:

2518

REGULAR SESSION 25Ig

Decrease Reserve Code:101-34650 Committed Bridge Construction

Increase Expendifure Code:101-99100-590 Transfer to 0ther Funds


MARCII 18,2013

$431.49

$431.49

$431.49

$431,49

$1,500.00

$1,200.00300.00

$1,500.00

$13,500.00

$500.0010,000.003.000.00

$13,500.00

$112,560.00

$112,560.00

$2,125.00

$300.00200.00700.00

700.0050.00

$4,075.00

$3s0.00200.00

1,000.00400.00

2.125.00$4,075.00

$70.00

$70.00

131-68000-705-1000

Increase Revenue Code:r3r-49800

Decrease Reserve Code:r0r-3461s

Increase Exoenditure Codes:r0t-52200-302l0t-52200-425

Decrease Reserve Code:101-34520-5000

Increase Expenditure Codes:101-53920-399101-53920-431101-53920-791

Increase Revenue Code:101-44580

Increase Exoenditure Code:1.01-5r.720-399

Increase Revenue:101-43340-1200

Decrease Exoenditure Codes:r0r-51240-307l0l-5r240-322101-s1240-336101-51240-338

r0t-5t240-348

Increase Exoenditure Codes:r0r-5r240-44610r-s1240-451t0t-51240-452l0t-51240-454l0t-5L240-499

Decrease Reserve:115-34635


Bridge Construction BRZE 100 (27)

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Transfer from Other Funds

Committed - Gov Deals

Advertising for BidsGasolineTotal Expenditures Increased

Reserve-Courthouse Security

Other ContractsLaw Enforcement SuppliesOther ConstructionTotal Expenditures Increased

Performance Bond Forfeifu res

Other Contracted Services

Sale of Equipment

CommunicationEvaluation and TestingMaintenance and Repair ServicesMaintenance and Repair VehicleMowersPostageTotal Expenditures Decrease

Small Tools and SuppliesUniformsUtilitiesWaterOther Supplies & EquipmentTotal Expenditures Increase

Anderson County LibrariesCommitted for other purposes

11s-56500-351 Rental of Post office box in Clinton po$t office

Increase Exoenditure Codes:CommunicationMaintenance AgreementsPostal ChargesTravelBooks iOther Supplies & MaterialsPart Time HelpTotal Expenditures fncrease

iDecrease Reserve Code:115-34635-4000 Committed Library-Undesignated ,

Increase Expenditure Codes:

Decrease Reserve:115-34635

Increase Expenditure Code:r r5-s6500-706-1003

Decrease Reserve Codes:115-3463s-3000115-34635-3000

Decrease Expenditure Codes:r 1s-56500-317-3000115-56500-207-3000

I 15-56500-307-300011s-s6500-334-3000lrs-56500-348-300011s-56s00-3ss-300011s-56500-432-3000115-56500-499-3000115-s6500-169-3000

115-56500-129-4000115-56500-169-4000115-56500-201-4000115-56500-204-4000115-56500-207-4000I r5-56s00-210,4000115-56500-212-4000I 15-56500-3s5-4001r15-56500-432-400111s-56s00-435-4001lrs-s6s00-499-400r

101-54110-708101-s42r0-708

Decrease Reserve Code:171-34585

Anderson County LibrariesCommitted for other purposes

Briceville Building Construction

Lake City Local CommittedLake City Local CommiffedTotal Decreased Reserve

Data Processing ServicesMedical InsuranceTotal Expendifures Decrease

Salaries dbenefi ts (Librarians)Part Time HelpSocial SecurityRetirementMedical InsuranceUnemploymentMedicare TaxesTravelBooks, Audio, DVD'sOffice SuppliesOther Supplies & MaterialsTotal Expenditures Increase

Communications Equip-Operation!Communications EquipmentDetention FacilityTotal Expenditures Increase

Restricted-Capital Projects

$4,053.61

$4,053.61

$5,000.00138.00

$5,138.00

$s2s.003.600.00

$4,125.00

$630.001,155,00

100.00140.00

2,637.741,000.003.600.00

s9,262.74

$9,438.00

$334.005,506.00

382.00157.00147.0072.0088.00

200.002,000.00

276.00276.00

$9,438.00

$13,300.00

$8,600.00

4.700.00fi2s5.77

$13,300.00

$130300.00

Increase Revenue Code:101-49800 Transfer to Other Funds

Increase Expenditure Codes:

Increase Exnenditure Qode:171-99100-590 Due to Other Funds


2521

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13. commissioner Isbel moyed to approve recommendationcommittee the following Non school (Library) transfen-commissioner McKamey. Mofion carried by voice voie. i r.i

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P.el:rypsg,Expenditure Code: I ,l:115-56500-524-1000 Staff Development , ,l

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Increase Expenditure Codes: , .i.f t5-56500-129-1000 Librarians ' ,,,115-56500-201-1000 Social Security i ;,115-56500-204-1000 Retirement l115-56500-212-1000 Medicare i li:

Total Expendifures fncrease i ll

14. Commissioner McKamey moved to approve recommehdation from BudgetCommittee the following appropriations. Seconded by Commi3sitiner Mead.

Amended by Commissioner Hitchcock toCommissioner Creasev.

Seconded by

voting Amended Motion Aye: Alderson, Bateso Biloski, Crea$ey, Emert, Fritts,Hitchcock, Isbelo rwanski, McKamey, Mead, Meredith, ShueyjWanaeu and White.Absent: Irwin. Motion carried.



$1,800,00

REGULAR SESSION

101-58300-399

Increase Expendifure Codeq:101-54210-515101-54110-515131-65000-51s205-55130-515

Decrease Reserve Codes:101-39000131-346s0205-39900

Increase Expenditure Code:r.01-s3310-599

from BudgetSeconded bv

$zss.77

$220.84t3.6918.043Jg

$2s5.77

i , iinclude Item i2g.

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Other Contracted Services

Liability ClaimsLiability ClaimsLiabilify ClaimsLiability ClaimsTotal Expenditures fncrease

Unassigned Fund BalanceCommitted for HighwayNet Assets-UnrestrietedTotal Expenditures fncrease

Other Charges

I I $1,800.00

I $20693.41i 241948,19, 7,425.65

2.071.00$37,138.25

:'

'. $271641.607,425,652.07r.00

' $37,138.25.

, $3,668.00

Decrease Reserve Code:101-39000 Unassigned Fund Balance $3,668.00

Fire Commission Report'

15. Commissioner White moved to approve recommendatiOn from the FireCommission By Laws. Seconded by Commissioner Mead. Motion carried by voicevote. (See Folder)

Leeislative Committee Report

16. Commissioner Creasey moved to approve recommenilation from theLegislative Committee opposing any Judicial Redistrictingi lilans that wouldeliminate the Seventh Judicial District of Anderson County. Seconded byCommissioner fwanski. Motion carried bv voice vote. I

€In\etrror @ou nty, t eunegge?ffiosrU of 0ommfddtonerd: ;

RESOLUTION \3-03.457 iI

RESOLUTION TO THE TENNESSEE GENERAL NSSNNTBLY OPPOSING ANYJT]DICIAL REDISTRICTING PLANS THAT WOULD ELIMINATE THE SEVENTHJUDICIAL DISTRICT OF ANDERSON COT]NTY

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WHEREAS, currently Anderson County sits in the Seventh Judicial District ertcompassing only the boundariesof Anderson County and serving only the court needs of Anderson County citipens and local law enforcement;and

WHEREAS, area judges including the Chancellor, Circuit Court Judge, tloig with the county's PublicDefender and District Attorney General serve only the Seventh Judicial Dis$ict and are elected by only thecitizens of Anderson County; and

WHEREAS, currently the Tennessee General Assembly is considering plads to redistrict judicial districts

throughout Tennessee. Some of the proposals may have the effect of elirninatinglthe Seventh Judicial District

and merging Anderson County with several other surrounding counties; and:

WHEREAS, this proposal would affect ow citizen's access to our courts, cau$e our Chancellor, Circuit CourtJudge, Public Defender and District Attorney General to be elected by citizens of other counties, result in

expanded court dockets and potentially increase jail overcrowding. i, t '

NOW THEREFORE, BE IT RESOLVED by the Anderson County Board of Csmmissioners meeting in

regular session this 18ft day of March 2013 that we strongly oppose any judicial iedisticting plans that would

eliminate Anderson County's Seventh Judicial District and we respectfully encourage the General Assembly to

allow Anderson County to remain the only county in the Seventh Judicial Distiet.,;,

BE IT FURTIIER RESOLVED that we request the County Clerk send arcopy of this resolution to our

legislative representatives in the Senate and House of Representatives.

RESOLVED, DULY PASSED AIYD APPROVED this 18tr day of March 2013.

&^^*UffiChuck Fritts, AC Commission, Chair

IVIARCH 18,2013REGI]LAR SESSION 2522

REGULAR SESSION 2523 MARCH lg,2013tii

17. Commissioner Creasey moved to approve recomrnefidation from theLegislative Committee that Anderson County support of Senatip $itt OCS3 and House0739 expanding the authority of the Purchasing Agent. Seconhett by CommissionerMead. Motion carried by voice vote. ,.

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RESOLUTION 13-03.456

RESOLUTION IN SUPPORT OF SENATE BILL 0458 AND HOUSE BILL 0739 EXPANDING TIIEAUTHORITY OF TIM PURCHASING AGENT TO IJTILIZE. OTIMR GOVERIIMENTALENTITY CONTRACTS, ALLOW ADDITIONAL COOPERATIYE PURCHASING AGREEMENTSAND BROADEN TIM ABILITY TO ISSUE ADDENDUMS TO CLARIFY BID SPECIFICATIONS

WIDREAS, as written this bill would allow the expanded utilization of other gobemrnental entity contractsbid under the same terms and conditions set forth for Anderson County resulting in the elimination ofredundant:bidding tasks and decreasing workload on an alr,eady sfrained oounty purchasing department; and

WIIEREAS, additionally the bill allows the increased utilization of cooperativp purchasing arrangementswith other governmental entities resulting in cost savings for larger quantity bulk purchases; and

WHEREAS, the terms of the proposed bill also includes additional authority for the Purchasing Agent toissue addendums to bid specifications within a reasonable time period prior to bid opening to allow for bidclarifications; and

WIIEREAS, the terms of this bill will produce more efficient purchasing oper[tions, cost savings to owtaxpayers, reasonable clarifications of bid specifications for companies that provide goods and servioes toAnderson County and decrease the potential for bid protests and challenges.

NOW TIIEREFORE, BE IT RESOLVED by the Anderson County Board Of bom*irsioners meeting in

regular session this 186 day of March 2013 that we support SENATE BILL O+S* anO HOUSE BILL 0739that will result in more efficient purchasing operations, decrease workload in the purchasing department,produie cost savings for ta:<payers and allow more clarity in bid specifioations.

BE IT FURTIIER RESOL\4ED that we request the County Clerk provideia copy of this resolution to

members of Anderson County's Legislative Delegation to the Tennessee General Assembly.

RESOLVED, DLLY PASSED AND APPROVED this 18tr day of March 20'13.''

e--*w a.@Chuck Fritts, AC Commission, Chair

I

ATTEST:

] i18. Commissioner Creasey moved to approve recomrhehdation from theLegislative Committee for the County Attorney to create a pijv$te Act to establishprocedures for the creation of new Anderson county cove"timent department,abolishment of existing department, appointment and removalioflridepartment heads.Seconded by Commissioner Hitchcock.

VotingAye: Alderson, Biloski, CreaseyoMcKamey, Meredith, Shueyo WandellIrwin. Motion carried.

Emert, Fritts, Hitchcock, Isbel, Iwanskioand White. NO: Bates ahd Mead. Absent:

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RESOLUTION 13-03-460

RESOLUTION REQUESTING THE TENNESSEE GE]YERAL ASSEMBLYENACT THE TOLLOWING PRIVATE ACT FOR ANTONNSON COUNTY

AN ACT to establish procedures for the creation of new Anderson jCounty Governmentdepartments, abolishment of existing departments, appointuieir,t and removal ofdepartment heads.

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BE IT ENACTED BY THE GENERAL ASSEMBLY OF THE STAiTd oF TENNEsSEE

lSection 1:, New or additional Anderson County Government departr[ents and departmentheadso not provided for by Tennessee general law, shall only be created bf approved risolutionof the Board of Commissioners or private act by the General Assemblyj Einpioyment of all newdepartrnent heads shall be confirmed and approved by majority vote oi the Board ofCommissioners.

i ,;iSection 2: Anderson County Government departments created by resolution of the Board ofCommissioners shall not be abolished or department heads removed or terrninated without priorrecommendation of the established oversight committee, supervising petson or officeholder, andsubsequent majority vote of the Board of Commissioners. .

Section 3: This act shall take effect immediately upon proper pasbage by the GeneralAssembly and subsequent confirmation vote of the Board of Commissioners.

NOW THEREFORE, BE IT RESOLVED by the Anderson County Board of Commissionersmeeting in regular session this 18th day of March 2013 that we respectfully request the TennesseeGeneral Assembly to enact the above-recited private act applicable to Anderson County.

BE IT FURTI{ER RESOLVED that we request the County Clerk send a -copy of this resolutionto our legislative representatives in the Tennessee Senate and House of Representatives.

RESOLVED, DULY PASSED AND APPROVED this I 8th day of Marrch, 201 3 by a vote of 13for passage, ! against and W absent.


REGULAR SESSION 2525

e^*g e@Chuck Fritts, ChairmanAnderson County Board of Comm.

@Lfltser9,su @ouut , @,awrtsifirce: ':,

Wour\ of @ommi*Bisnprs & ScDool ffiobr!i i

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lATTEST:I il

Muu

19. Commissioner Wandell moved to approve recommendation from theLegislative Committee Committee to support Senate nU tgO6 by Gresham andHouse BilI 848 by Ragan to act to amend Tennessee CodeiAhnotated, Title 58,Chapter, relative to the Tennessee State Guard adding the following language as anew section: 58-l-412. Seconded by Commissioner White. Mbtipn carried by voicevote.

Old Business

20. Commissioner Meredith moved to approve resolutioo .bt,iiiUtirhing goals, andinitiatives for the continued protection of our students, facrflty and staff andcreating the Anderson County Joint Task Force for School iS4fety and Security.Seconded by Commissioner Mead. Motion carried by voice vote.

RESOLUTION 13-02-454

RESOLUTION ESTABLISHING GOALS, AND INITIATTVES FOR THECONTINIJED PROTECTION OF OUR STI.IDENTS, FACULTY AND STAFF ANDCREATING TITE ANDERSON COUNTY JOINT TASK FORCE FOR SCHOOLSAFETYAND SECURITY.

WHEREAS, the continued safety and security of our students, faculfy and staff is of paramountimportance to our county and its citizens for future generations to come; and

\ryHEREAS, the Anderson Courrty Board of Commissioners ,(liereinafter "CountyCommission") in conjunction with the Anderson County School Board (hereinafter "schoolBoard") and collectively ('the Parties") wishes to address school safety security issues through acollaborative effort to identi$, assess and resolve school security concerns, and needsthroughout our school system; and

WIIEREAS, after a joint work session between the County Commission;and School Board heldon February 7th,2013 a consensus was reached to establish a Joint Task Forbe for School Safety

".WHEREAS, violence in our communities is a societal problem that is not driven by schoolinstruction or mandatory education mandates, but the serious negative effects of school violencehas a prolonged irnpact on our schools, faculty, staffand the students they,serve; and

WX ER['48, local governr'nents and school boards rnust realize the lor,lg,ierm effects of schoolviolence on our st'udents and all stakeholders must be proactive in maintaihing a safe and securelearning environment; and

WHEREAS, the Parties hereto must continue to train faculty, staff and students to recognize andreport potential safety and security concerns; and

WHEREAS, the County Commission and School Board must strengthen Bartnerships with localgovernments and law enforcements agencies, to better protect our children,from school violence;and :

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NOW THEREFORE BE IT RESOLVED, by the Anderson County Board of Commissionersmeeting in regular session this 18th day of March 2013 and the Andersonibounty School Boardmeeting in regular session on March 1,4th, 2073 that we hereby concur witll the proscribed goalsand initiatives and create the Anderson County Joint Task Force for Schopl lSafety and Security.

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Section 1. Joint Task Force InviteesThe Joint Task Force for School Safety and Security shall be compri$ed of the following

invitees. lnvitees shall signifr their intent to serye as offrcial members by written

correspondence to the Chairs, or by attending the first organizational nreeting. Each official

member will have equal voting shares and powers hereunder: i i,

A) County Commission Chair - Co-chair of Joint Task Force:B) School Board Chair - Co-Chair of Joint Task Force:C) County Mayor;D) Director of Anderson County Schools;E) Director of Clinton City Schools;F) Director of Oak Ridge City Schools;G) Member of the Clinton City Council;H) Member of the Nonis City Council;I) Member of the Lake City Council;J) Member of the Oliver Springs City Council;K) County Sheriff;L) Clinton City Police Chief;M) Lake City Police Chief;N) Norris Police Chief;O) Oliver Springs Police Chief;P) Oak Ridge Police Chief;

Q) Representative from the Anderson County Fire Commission;R) Director of Emergency Management;S) Director of Emergency Medical Services, and theT) Director of School Security and Transportation.

Section 2. Abilitv to Appoint Designees by Task Force Members , '

Designees may be appointed for the duration of the process unilaterally by any Task Force

Member to serve as proxy members with all voting powers with the exception of the Task Force

Co-chairs who may be replaced by another member with majority vote.

Section 3. Required Quorum lqr Official Meetines

A quorum of this Task Force shall be -*dut"d by this Resolution to formally hold any official

meetings and pass proposed measures and motions. Under the terms of this Resolution, a

quorum is defined as a majority of all members present, including designees. All measures

presented must be passed by a majority of the those members presenl at a publicly noticed

REGULAR SESSION 2526 MARCIT l8,2ol3

REGUIAR SESSION 2527rl

MARCH 18,2013]

rneeting published at least one time five days prior to the meeting date ianb tim" in a newspaperof general circulation in Anderson County.

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Section 4. Official Meeting Dates i .,,The Joint Task Force shall convene at least one time m.onthly until the fihat report is submitted tothe County Commission, School Board and municipal governing bodi$s no later than JulySeptember 6th,2013. Additional meeting dates and times will be at the sole discretion of theappointed Co-chairs.

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Section 5. S"f.tV *a S.r""q, ArdiA) Members shall be as follows; , ,

I' Director of School Security and Transportation - Sub- Committee, Chairil' Ail officers of the Anderson County Sheriffs OffrceriSchool Resource

Division.i l

B) Members shall be charged with reviewing all school security plans, needed data,interviewing school faculty, staff and students to better urideistand all safety andsecurity needs for each school. Members of the Safety and Secwity Audit andAssessment Sub-Committee will be under the clirection ahaiilcontrol of the Sub-Committee Chair. Various tasks required and needed by drel]lJoint Task Force tobetter fulfill its goals and initiatives under the tei:ns of this; Resolution shall berequested through written correspondence with the Sub-Colnmittee Chair. Allmeeting dates, reports, analyses, inspections and arrsessments will be under thesupervision and directives established by the Sub-Comm;ittee Chair.

liSection 6. Monthly and Final ReportsThe Task Force Co-chairs shall dictate any and all monthly reports requested from the Sub-Committee by the Joint Task Force members to inform members and .faciiitate the final report.The final report shall be filed by the Joint Task Force no later than Sqptgmber 6s, 2013 withappropriate copies being presented to all governing bodies represented byl,thp Joint Task Force.

Section 7. Goals and Initiatives : 'r

The Anderson County Task Force for School Safety and Security is charged with providinginformation and recommendations to achieve the following goals and iriitibtives for the health,safety and well-being of all Anderson County school students, faculty and statff members. TheTask Force's responsibilities shall include the following:

i

section 8. Evaluate safeqv Audits and Identifu Best practicesEvaluate current school security and safety audits tJrat have already been 'conductecl and identifybest practices that sclooJ.s or local govemments have implemented that would be trelpful to ailand review any audit findings that have not been addressed.

Section 9. Share Identified Best PiacticesRecommend a mechanism for schools and participating governments to:identi$, and share thebest practices for improved school safefy and security on * ongoing and oontinuing basris.

Section 10. Existing Safetv and Security NeedsAssess, identiff and resolve existing school safety and security needs with a focus towards anoverall goal of providing a safer and more secure learning environment for Anderson C'ounfyschool students.

Section 11.Recommend modifications to K-12 school safety and security protocols and ilrocedures to enrsurean even safer learning environment.

Section 12. Sohool Resource OfficersIdentify ways to improve and expand the use of School Resource Officers in our school system.Review School Resource Officer staff and make recommendation as to futire additional officersand potential placement with a focus on providing additional SRO units at remote schools fust.Identify additional haining opporfunities and needed equipment for School Resource Officers.

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Section 13. lmprovements to Safety and Security Audit Procedures I i'.Identiff any needed improvements to the school safety and security auditllprogram to allow forbetter information gathering and sharing

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Section 1"4. Mental Health Professionals i ,ilCoordinate and communicate with local mental health professionals, qosial workers and crisisintervention specialist to review existing protocols for identi$ing toubles students and familyrelationships, as well as soliciting membership from these professionals for the Reoovery Planand reviewing established policies, procedures and critical components of the Recovery Plan.

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Section 15. Identi{v-Additional Governmental and Private Resources i 'r,Suggest and identify additional resources, progxams, grants or tools from lobal, state or federalgovemments, including private firms that can provide free or low cost asgislance to our SchoolSystem related to safety and security needs. t l

, , 'Section 16. Legislative Review and Monitoring , .,,Examine current Iaws and regulations to identiff concorns related to school safety and security.Provide timely recommendations for proposed legislation introduced to theirGeneral Assembly orideas for future legislative proposals.

Section 17. Existine Security MeasuresEvaluate, review and refine existing school safety/security measures and related emergency plansand implement new security measures and plans where needed. i

Section 18. Threat Identification

Provide curricula and resources to teach students, faculfyschool security threats and establish reporting protocols,health. child abuse and domestic violence concerns.

and staff teohrtiques on identiSingincluding issups related to mental

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i . .Section 18. Communicate with Law Enforcement and other Emergensy Service Departments.Communicate, review and confirm prior to implementation that all securitf plans are agreeablewith the Anderson County Sheriffs Office, Emergency Services Directqr and Medical ServicesDirectors, as well as local Police Chiefs to ensure that emergency plans aire ppproved, acceptableand practical to first responders units.

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Section 19. Emergency Preparedness Plans lContinue to insure that all emergency plans, including fire, flood, hazardous weather, schoolviolence and active shooter incidents shall be communicated with each school principal and firstresponder agencies, and appropriate practice drills shall be mandated foriall critical incidentsincluding weather related and active shooter drills. Schools shall conduct monthly fireevacuation drills and jointly at least one "Hard Lock Down", "seveie Weather"o "Revsrse

Evacuation", 'oshelter in Place", "Active Shooter", o'Bomb Threat", " Public Utility Outage" and'oDrop Cover and Hold" drills per semester. Each classroom and teacher shall be provided with

instruction, directives and checklists on how to comply with each ornergency plan and

appropriate drill;

Section 20. Conduct Site Survey

Conduct a physical site assessment for each school identifying potential threats, vulnerable

access points, landscaping concorns, visually obsfucted areas and safe sight'lines.

REGULAR SESSION 2528 prencn 18,2013

REGULAR SESSION 2529 i i 'IMARCH 18,2OI3

, 'Section 2l. i lllExamine and authenticate maps, diagrams, photographs of all schools bbth interior and exteriorviews. Identify all electrical breaker boxes, switohing systems, surlreillance equipment,communications components, alarm stations and back-up power generators. Each map ordiagram shall identifr critical staging a.reas, evacuation routes and desigfrutbO rut" child pick-upzones, and share with all emergency first responder units. i .i,

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Section 22. Physical Ba:riers/Safetv Traps i iiIdentify safe zones and physical barriers in school buildings and classroorhs to protect studentsduring "Active Shooter" incidents. Explore opporfunities to create safe iones within classroomsor portions of school buildings. Determine if safety traps with eled-tronically controlledingress/egress are viable options for installation at main entrance iptiints. Determine ifinstallation of remote controlled electronic locks on access doors would bnlilance school security.

Section 23.Review video surveillance and communication equipment andaugmentation of additional units and placement.

Section 24. Safet'and Sesudtv Inspections

make,tirecommendation forr l .i .

Verify that safety and security inspections are being completed on a timely basis and properlydocumented. lncluding daily door checks, periodic review of alarms, video and communicationequipment including back-up generators. Comply with all mandatory testing of fire and smokealarms, sprinkler systems and fue extinguishers.

Section 25. Safety TeamsReview and make recommendations to safety teams at each school to assist and augment schoolresource officers when needed and requested.

l . . lSection 26. Recovery PlanThe Parties hereto recognize that in the event of a tragic incident involving students, criticalincident stress and debriefing plans, including counseling services shall heiavailable to affectedstudents, faculty and staff.

:'

Section 27. Review Recommendations from other Jurisdistions lReview the recommendations set forth in previous state and national reports and studies andprovide shategies for implementation of relevant, realistic recommendatioaslthat would enhanceschool safety and security issues in our schools.

Section 28. SignageReview all school signage and determine if parking lots, entrances and doors are clearly markedand recognizable to the general public in effort to limit access to restricted student areas by onlyapproved visitors.

Section 29. Visitor ProtocolVeriff that visitor procedures are in place at each school with guest registry and visitor badges.provided. Perform routine spot checks to determine if procedwes are being followed.

Section 30, Emerpncy Notification to Parents

Review current process and make recommendations in developing quick iurtl expedient methods

of contacting parents in the event of a critical incident and evacuation of students preferably by

telephone, voice message, text message or elechonic email, and othbr itelecommunications

contact. Each parent shall agree to the form of emergency contacts and be briefed on the

emergency pick-up location for his or her child from a safe and approved location.

Section 31.

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______.,-_--:., "- s'rvr5v'vJ -rr.ulu axtq 1vlarenajs I ilAll emergency preparedness and response plans sharl remain confidentiar t. all times and shall

::1"::_:?::i': :1 $', r;u1i...al raree. onry raw .nro,,*.ni;;. Ll,,*.,,", servicePersonnel and School staffshall have access to the plans. i ' l r

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Section 32. , i;.

Timely communicate with Anderson County Director of Accounts and Buldget, School FinanceDirector, county Budget cornmittee and School Finance committee, to lxplore avenues toappropriately fund needed improvement to address school safety and security concerns.

] lREsoLvED, DULY pAssED AND AppRovED rhis tgft day of March,z0l3.

l

e^*g T1 :@

Chuck Fritts, ChairmanCounty Commission

Chuck Fritts, AC Commission, Chair erry Franlg County Mayor

Jo Williams, AC School Board, Chair

.

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21. Commissioner WandeII moved to donate $11100.00 to Clinton High SchoolRobodragons for the First Robotics Competition Tean #4630 from the Solid Wastecode. Seconded by Commissioner Meredith. Motion carried by voice vote.

Jeff ColeCounty Clerk

REGULAR SESSION 2530 MAncn r8,2or3

Membens Present:

Membens Absent:

Call to Order:

Anderson County Board of Commissioner$

NOM I NATI NG CSffifi'HTT'EEMinutes

April 8, 2013

Jerry Creasey, Robert McKamsy, Duety lrwin, Zach Bates, RobinBiloski and Tracy Wandell.

Steve Mead and Mark Alderson.

Chairman McKamey called the meeting to qrder.

Beer BoardffitionbyCommissioner|rwin,secondedbyComrnistionerBatesandpaesedtoforward to full commission with a recommendation for approval of the nominationrof R. C.Burton to fill an unexpired term on the Beer Board term ending gn015.

Adiournm,entWith no further business the meeting was adjourned.

RSQLTEST FORIIcoNsIDEBATIoN Fon NOMINAfiON TO TIIE

Date 81f- A7

Name

AddressfiAL 6r ' ' I M,,

phoneNumber +5?4777 --R"li"t{-ffi (wo*)

Employment llistory: $f naoa

Educatiotrl (if aot on rccun:)

TVby would you like to serve on this Board/committee:t

eJ .fteet ad 77ris

( For rddidouel sprcq urc Ucf af foro)

tf Pleasa rerurn this fonn o Comrnision Of;ncq 100 N Main Snaet, &qom llt, Cthon, TN lnl6 (Frr: 1574264]' 'r'

PLEASE ATTAC'S A RESUME TO TEIS ASPTICATION

TO:

Press Release

From:

Date:

Bob Fouder - KN$Donna $mith - Oak RldgerChris $ilcox - Gourier NeweStan HlitchEll - Oak Rldge ObEerverVIfYSH

hlary Hurphy, County Commlsslon Offieo

February 26, 2013

The Anderson County Board of Cornmissioners and the Nsflinating Committee arelooking for citizens who would like to serve on the follcwing volunteer committees:

Anderson Counff Beer BoardOne (1) memhr, to flfl an unexplrad term eldlng 9t30f 5

The Beer Board was established for the purpose of lbnsirlg, regulatirq and confd'rgthe transportation, storage, sale, distribution, possession, rwi$ andor manufgcftJng dbeer.

Interested cltizens can send a resume or pick up a request to serrre form at the Cour$yGommission Office, Courthouse, 100 N. Main $treet, Roorn 118, Clinton, posted outsldethe office door, at the Anderson County Govemment uob sitE wulq[aEdprsgntn.orq ore,ontact Mary Murphy by phone 46&6866 or by fax 457€264.

The deadline for consideration as possible nominee s,ill b€ Tuesday, April 2,2013 at 12noon. The Nominating Committee will meet on Monday, AHil 6, 2013 at 5:30 p.m. toconsider applicants for nomination.

ANDERSON COUNTYt4-.4-4- ' Boards, Gomrnittees and Camrnissions

20t2 - 2013

Adult Oriented Establishment Board

Alternatives to Incarceration Advisory[estabfished by resolutian# 12-3211 [1.17.121 {.10}

f5 t '4

CommissionerCommissionerCommissionerCommissionerCommissioner

County MayorCircuit Court Clerk

District Attorney GeneralDistrict Public DefenderCounty Cornmissioner

Chief JaiferMental Health Professional

ChairmanADA Coordinator

CommissisnerCommissioner

Site Com plianceMlheelchairsSchool DepartmentSchool Department

CommissionerCommissionerCommissioner

FarmerFarmer

Farm WomanFarm Woman

lAmendad 1.?3.J21

AndenEon County Beer BoardT.C.A. S7-5-10S [3 yr term] {.1 .6 ?Maximum ten, firembera Regulates igsuan& af beerlicenses ' :

Angefa White {g/13)+uamy**dco (9/1 5) OperlJerry \,A/hite ($/14)Steve Emert (g/14)George RobErts (9/13)Sam Bice (9115)Richard Fo,vlcr (gl 1 4't

IH'IH'/J,1L,Steven Fhillip (g/14)

Board of HealthT.C.A. Title 68, Ch. 2 f2.6 *7.10)

[4 yr tennJ Ovefsees county health deparFnent

!tau!9 Langfey (st14lCar{ Kenneth Wright (9/16)J_"try White (tr15) CsnmissbnerpeopqRsbetF{qle} -Archie Buness (91171Gpening (Alternate) (gt1 3)

"6 Ratifu by County Lcgishtiw Body*7 itarnbcrg rrccd nd bc mernbarr of tlre Cg, !s$*siw gody*E Nominatad by City lfhyor, retiffed by City Council'9 County cntitbd to ecat(s) on the Board'10 il&rnbarchip requirsd to be people who hoH certain poeitbno

DD$ ".'PhyslcianPhys$cian.-,,

I County Maygq , :Director of Schools

Pharmacist :'Veterinarian

NurseCommunig Health Ad' '

Dtigffir, Ex ffieh:, rEx Officlo

T.C. A. 7-51-1120[4 yr terml five members

Robin BiloskiChuck FrittsSteve MeadJerry WhiteTracy Wandell

Terry FrankTyler MayesDave ClarkTom MarshallWhitey HitchcockAvery JohnsonJan Cagle

Louise McKownRoger LloydJerry CreaseyJohn $hueyLeroy Gilliam

Jim Woodward

(201 1)Jeny White (2010)Doug Haun (2010)George Brandon (2011)Tim George (2011)Nancy Large (2011)Judy Bowling (2010)

Americanns with Disabilities Oversight[1 yr terml t?'4'81Oversees policies and facilities compliance with ADA Act

Dr. Joeoph F.'Rainey tg/14)Dr. Thqras {tary (91141Dr. CurBs Se)6on (713)Terry FrankLarry FosterJim McBride {9/14)Mark Genett {9t14).Brenda Vowell (g/14)Jeanie Bertram {7113t.Art MillerDr. Tuppr Morehead

Board of Zoning AppealeT.C.A. 13-7-101[5 yr tennl Required to hear zoning appals

f l r ?Ag ricultu ral Extension Comrnittee

T.C.A. 49-50-104 f4 .61

12yr terms, January 1J

'1*2*3n4

'5

Nominated by Nominating CornmitteeNominated by BoardNominated by County MayorAppointed by $tate AgencyAppointed by County Mayor

€lnUergou Gsililtp, {,ennegfiw@osr! of 0sntmi$sfsnrrg

RESOLUTION I\ruMBER

A RESOLUTION PROCLAMING THE MONTH OF APruL 2OT3 AS CHILD ABUSEPREVENTION MONTH IN AhIDERSON COIINTY, TEFTNESSEE

WHEREAS, approximately 3 million children are reported ebr# and neglected in thiscounty each year with nearly 17,000 children in Tenness@ each year;

WIIEREAS, the children of Anderson County are one of the rnost precious riesources in surcommunity and provide hope for a brighter tomorrow;

WHEREAS, child abuse prevention is a community problem and finding solutions depeudson involvement among people throughout the community;

WHEREAS, effective child abuse prevention succeeds becatue of partnerships betrreenparentsopractitioners'schools,faith-basedcommunities,hffitthsareorganizatioRsolawenforcement agencies, and the business community;

WHEREAS, the "Pinwheels for Prevention" campaign has been launched through themedi4 social service agencies, businesses and local governrnent during the month ofApril to celebrate and bring awareness of the great potential of children in Termesse a$d theneed to strengthen all families with support and nurtnring;

WHEREAS, public awareness regarding child abuse and neglect is encouraged by HealthyStart/Flealthy Families of Anderson County, other local organizations and by Prevent ChildAbuse Tennessee;

WHEREAS, since Healthy Start of Anderson County was implenrented in 1998 and havingserved over 360 high risk families in the Healthy Start program, not one child has beenremoved for abuse

NOW, THEREFORE, BE IT RESOLVED, by the Anderssn Cowty Board ofCommissioners, meeting in quarterly session this t5tr day of April ,Ztit3, does herebyproclaim the month of April,2Al3, ffi

CHILD ABUSE PREVENTION MONTH

in Anderson Countyo Tennessee and urges all citizens, community agencies, religiousorganizations, medical facilities, ffid businesses to increase theirparticipation in efforts toprivent child abuse and neglect, thereby strengthening the cammrrity in which we live.

ATTEST:Chuck Fritts, Chairman

Terry Frank, County Mayor JeffCole, County Cl6rk

Office of the Director of Schools 101 South Main Street, Suite 501

Clinton, Tennessee 37716 Office: (865) 463-2800, x 2801

Fax: (865) 457-9157

Larry M. Foster, Director

MEMORANDUM TO: County Commission Members Mrs. Terry Frank, County Mayor Mr. Chris Phillips, Finance Director

FROM: Larry M. Foster, Director of Schools DATE: April 10, 2013 RE: Report to County Commission Listed below are informational items that may be of interest to you. The March 2013 board minutes are attached for review. As the 10th General Assembly adjourns, we are waiting for Governor Haslam’s budget to be finalized so we will know what our final BEP revenue projections will be. Our first BEP projection is $28,911,000, which includes projected increased revenues in the governor’s budget. The amount received last year was $28,430,000, giving us an increase of $481,000. These numbers will usually change over the next few months. We have been analyzing our enrollment count, our percentage of local optional sales tax and our share of property tax. We gained about $11,421.45 overall due to the increased percentage that is shared with Clinton City and Oak Ridge City School systems. Our revenue from sales tax is down about 4.5 percent compared to last year. The Budget committee will meet today, April 10, 2013 at 6:00 PM to continue discussion on the school budget which is out of balance $3.2 Million. The following projects were approved out of bond money by the board at their meeting on March 14, 2013:

CAPITAL OUTLAY PROJECTS 1. Fire Marshal issues - safety 2. Concrete pad at Dutch Valley Elementary 3. Bid track renovations at

a. CHS b. ACHS

4. Carpet for ACHS auditorium 5. Analysis of gym floor at Claxton Elementary

The Building and Grounds committee will meet today, April 10, 2013 at 5:30 PM to hear the results of a preliminary energy audit of Anderson County Schools. The report

provides an overview of possible energy saving options and cost saving measures to the committee. It is hoped that potential savings could provide a way to fund needed facility upgrades and provide a hedge against future energy inflation. Although this commission did not take a formal position on school vouchers, your professional organization took the position to oppose them. Our board appreciates the help given to oppose the bill. Governor Haslam pulled his proposed school voucher bill due to amendments being made that misrepresented his intent of how school vouchers were to have been used. Therefore, the bill is dead this year. There have been some changes in the teacher evaluation. These are changes that were recommended by SCORE and the Commissioner of Education:

1. Special Education student’s test scores will be included in the teacher’s effect data

2. Teachers who do not generate an individual growth score will continue to use their preselected schoolwide growth score for the growth component of their overall level of effectiveness. The revised weighting is below:

a. Growth: 25 percent b. Observation: 60 percent c. Achievement: 15 percent

The Anderson County and Clinton City Education Foundation recognized outstanding educators and principals at the 20th annual Principal and Teacher of the Year program at First Baptist Church on April 2, 2013. Three principals, Jess Anne Cole, Norris Elementary School; RaeAnn Owens, Norwood Middle School and Andrea Russell, Anderson County High School, were recognized as Principals of the Year. The following teachers were recognized as their school’s Teacher of the Year: Judy Miller ACCTC Jeni Irwin ACHS Linda Smith Andersonville Elementary Marcia Wade Briceville Elementary Lucy Van Cleve Claxton Elementary Josh Tipton CHS Amanda Rhea Clinton Middle Nate Stecker Clinch River Community School Becca Seiber Dutch Valley Elementary Jessica Carringer Fairview Elementary Patsy Harper Head Start Ashley Powell Grand Oaks Elementary Amy Leach Lake City Elementary Carla Parker Lake City Middle Merna Crawhorn Norris Elementary Ashley McInturff Norris Middle Denise Keirstead Norwood Elementary Sherry Anderson Norwood Middle The Clinton High School STEM Class (Clinton Robodragons) competed at the regional level during Spring Break March 29 – 30, 2013 at the Knoxville Convention Center. The Robodragons built a robot and competed in the rookie division placing 21st out of 50 teams. This is a great accomplishment for our team and our school. Competition is

very difficult and there were teams competing from nine states. This was a very rigorous academic event. The team will demonstrate their tasks at the school board meeting in May. You are invited to attend Awards Night for the following: ACCTC Student of the Year JA Bizztown 6:30 PM April 18, 2013 Anderson County High School Auditorium 1:30 PM May 16, 2013 Clinton High School Little Theater 6:30 PM May 16, 2013 You are also invited to attend graduation ceremonies for the following: Clinch River Community School Gymnasium 7:00 PM May 17, 2013 Clinton High School Thompson Boling Arena 1:30 PM May 19, 2013 Fast Track Thompson Boling Arena 3:30 PM May 19, 2013 Anderson County High School Thompson Boling Arena 4:00 PM May 19, 2013

3/14/2013 Minutes of Anderson County Board of Education Regular Meeting Page No. 66

Minutes ANDERSON COUNTY BOARD OF EDUCATION

101 S. Main Street Clinton, TN 37716

March 14, 2013 6:30 PM

Members Present Absent John Burrell √ Dail Cantrell √ Greg Crawford √ Steve Fritts √ Scott Gillenwaters √ Glenda Langenberg √ Rickey Rose √ Jo Williams, Chairman √ Larry M. Foster, Director √ Others in Attendance Joe Forgety, Terri Ferry, Dave Conrad, Kendra Schnoor, Kelvin McCollum, Juanita Melton, Roger Melton, Gary Houck, Henry Baggett, Susan Jonely, Amy Tomlinson, Andy McKamey, Ray Ward, Myles Hebrard, Johanna Whitley, Margaret Burrell, Jeff Harshbarger, Shelby Haun, Lesa Larson, Janis Bishop I. CALL TO ORDER

Jo Williams, chairman, called the meeting to order at 6:30 PM as a regular monthly meeting of the Board of Education. Greg Crawford led the pledge of allegiance.

II. RECOGNITION OF GUESTS

III. CITIZENS TO BE HEARD

IV. APPROVAL OF AGENDA Motion by Greg Crawford and seconded by Scott Gillenwaters to approve the agenda. Motion carried.

V. APPROVAL OF CONSENT AGENDA

A. Minutes of Regular Meeting – February 12, 2013.

B. HR Staffing report

C. Field Trips and Professional Leave forms

EXECUTIVE APPROVAL (for information only)

http://www2.acs.ac/Download.asp?L=1&LMID=212167&PN=DocumentUploads&DivisionID=5290&DepartmentID=&SubDepartmentID=&SubP=&Act=Download&T=1&I=251521




A. Field Trips and Professional Leave forms

Motion by Greg Crawford and seconded by Dr. Burrell to approve the consent agenda. Motion carried.

VI. COMMENTS FROM THE CHAIR

A. Mrs. Williams described recent town hall meetings held to explain the new flex calendar to parents and community members. She said all meetings were well received with good discussion both pro and con. Mr. Parrott stated the majority of parents/ guardians responding prefer the early out proposal on Wednesday afternoons. The proposal has to be approved by the commissioner of education prior to implementation.

B. Mrs. Williams stated the collaborative conferencing meetings began with a meeting to introduce ground rules.

C. Rickey Rose provided the TLN update and stated board members spoke with Rep. Ragan about upcoming legislation during Day on the Hill events in Nashville. He said the board unanimously opposes the following bills: HB 0006, SB 0570 School Safety/ Guns; supports HB0839, SB1022 Kindergarten Enrollment; and opposes the statewide HB0190, SB0196 School Voucher bill. Mr. Rose suggested reminding Rep. Ragan of the board’s position on each bill.

VII. DIRECTOR’S REPORT

A. Something Good – Ben Barrington, Clinton High School (CHS) STEM advisor, developed a team to compete in the FIRST Robotics competition at the end of this month. He said the students put together a tremendous team. In addition to his team, Mr. Barrington recognized parents Mr. Rucker and Mr. and Mrs. Davidson. Dylan Styles, Project and Programming manager and student board member, thanked the board for funding the program. He said he learned a lot and it was a good “real world” experience. Spencer Siefke, Design/ Build manager, stated he learned different leadership skills along with rebuild and redesign skills. Jarrod Davidson, Marketing manager, learned that calling local businesses for donations is hard, but said it was a great learning experience. Jonathan Tackett, Safety manager, explained his job was to ensure everyone observed safety rules and regulations. His motto is “safety isn’t first, safety is always.” Anissa Rookard, Electrical manager, thanked the board for funding the program and thanked the team for making it possible. The team created a Frisbee shooter that is able to make goals as far as 40 feet. The regional competition will be held in Knoxville March 29 – 30 at the convention center. Dr. Burrell asked the team to provide a demonstration to the board after the regional competition.

B. Mr. Foster recognized ACCTC’s Early Childhood program as a statewide model program in early childhood career. Dana Early and Cindy Robinson, both CHS graduates, were presented with a trophy for their accomplishment. Cindy and



Dana mentioned they are proud of several former students who currently teach in the system as classroom teachers and in the afterschool program.

VIII. STUDENT SERVICES REPORT The disciplinary report was approved as presented.

IX. COMMITTEE REPORTS

A. Glenda Langenberg presented the Personnel Committee report. Motion by Glenda Langenberg and seconded by Dr. Burrell to refer the vacation/ holiday/ sick leave schedule back to the ad hoc committee. Motion carried.

B. Rickey Rose presented the Budget Committee report. Motion by Rickey Rose and seconded by Greg Crawford to submit the proposed budget to county commission for approval. Motion carried. Motion by Rickey Rose and seconded by Greg Crawford to submit a request for buzz-in door systems, video cameras and four SRO’s to commission for funding. Motion carried. Motion by Rickey Rose and seconded by Greg Crawford to increase the board of education member’s monthly pay by $150 per month for a total of $550 per month effective immediately through June 2013 and to increase their pay to $600 per month effective July 1, 2013. Motion carried. Motion by Rickey Rose and seconded by Scott Gillenwaters to approve the recommendation to increase the breakfast and lunch rates as described by School Nutrition for the 2013-2014 school year. Motion carried. Mr. Foster reminded the audience that this increase was mandated by the state.

C. Greg Crawford presented the Building & Grounds Committee report. Motion by Greg Crawford and seconded by Rickey Rose to approve the prioritization of capital outlay projects as described. Motion carried.

CAPITAL OUTLAY PROJECTS 1. Fire Marshal issues 2. Concrete pad at Dutch Valley Elementary 3. Bid track renovations at:

a. CHS b. ACHS

4. Carpet for ACHS auditorium 5. Analysis at CES for gym floor

Motion by Rickey Rose and seconded by Greg Crawford to allow Andy McKamey to begin the fire marshal projects. Motion carried. Mr. McKamey stated he thought the prioritization of items released the funds and he would begin with item number one (1) until the funds run out. He will take care of seating at CHS, resurface both high school tracks, and will receive bids to fix six lanes at Anderson County High School (ACHS) and eight lanes at CHS. Motion






by Greg Crawford and seconded by Rickey Rose to start with the prioritization list. Motion carried.

D. Scott Gillenwaters presented the Policy Committee report. Motion by Scott Gillenwaters and seconded by Rickey Rose to approve the following Policies on second reading. Motion carried. Motion by Dr. Burrell and seconded by Scott Gillenwaters to approve Policy 6.319 Alternative School Programs on first reading. Motion carried. Dail Cantrell stated he is concerned with putting defined policy as it relates to Clinch River Community School into place before the next school year. Mr. Foster suggested the request go to the curriculum committee. Dr. Burrell, chair, will schedule a curriculum committee meeting.

X. ACTION ITEMS

A. Motion by Scott Gillenwaters and seconded by Greg Crawford to approve school support organizations. Motion carried.

B. Motion by Greg Crawford and seconded by Rickey Rose to approve ACT Testing Day. Motion carried.

C. Motion by Glenda Langenberg and seconded by Greg Crawford to approve a half credit of Physical Education for graduation. Motion carried.

D. Motion by Rickey Rose and seconded by Greg Crawford to approve the Head Start budget. Motion carried.

Roll Call Vote John Burrell Yea Dail Cantrell Yea Greg Crawford Yea Steve Fritts Absent Scott Gillenwaters Yea Glenda Langenberg Yea Rickey Rose Yea Jo Williams Yea

E. Motion by Rickey Rose and seconded by Scott Gillenwaters to approve amendments to the 5-Year Plan (2011-2016) as presented. Motion carried.

F. Motion by Dr. Burrell and seconded by Rickey Rose to approve the Flex Calendar on second reading. Motion carried.

G. Motion by Rickey Rose and seconded by Greg Crawford to approve the final Joint Safety Resolution as presented. Motion carried.

Roll Call Vote John Burrell Yea Dail Cantrell Yea Greg Crawford Yea




http://www2.acs.ac/Download.asp?L=1&LMID=&PN=DocumentUploads&DivisionID=5290&DepartmentID=&SubDepartmentID=&SubP=&Act=Download&T=1&I=250626











Steve Fritts Absent Scott Gillenwaters Yea Glenda Langenberg Yea Rickey Rose Yea Jo Williams Yea

XI. FINANCIAL REPORT

Motion by Greg Crawford and seconded by Dr. Burrell to approve appropriations 1a-d. Motion carried.

Roll Call Vote John Burrell Yea Dail Cantrell Yea Greg Crawford Yea Steve Fritts Absent Scott Gillenwaters Yea Glenda Langenberg Yea Rickey Rose Yea Jo Williams Yea TRANSFERS

Motion by Scott Gillenwaters and seconded by Greg Crawford to approve transfer 2 a-e. Motion carried.

Dail Cantrell asked that the board hear about the possibility of utilizing electronic submittal of time cards at the April board meeting. The next Budget Committee meeting is scheduled for Wednesday, April 10 at 6:00 PM.



The Teacher of the Year Banquet will be held April 2 at 6:30 PM at First Baptist Church. Adjourned at 8:00 PM. Respectfully submitted by Pam Crawford, recording secretary. ______________________________ _______________________________ Jo Williams, Chairman Larry M. Foster, Director of Schools

EMERcENCy coMMuxrcarra*s DrsrmcrOF

ANTIERSON COUNTY, TnrS{ESSEE

PROCLAMATION

, : . . ' : .each ycar, the second week of Apnl is,dedi t6&e tn@ a@ lryusren @WHEREAS,

WHEREAS,

WHEREAS,

as public F"ftS,telrcommunigatCIrs; aqd ,,,.;,. ',,,1_,

the officisl qams of the we* is Nation*t Pub*ic $*fu fcfwornsrrmic*iom W*,as signed by President Cleorgs Bush in 1992; and

in tlp intervening years, it has become hwn by wveml narnes inchrding NationalDisptchcrs Week and Interas,tionnl TeI lY-eek; srd

t ': . .l ' .'. :.::.:

i

. ' ' .

: : :

what is important is that Ptrblic Safety Disputck.receirre the rwognitim t@ soWHEREAS,rightly deserve.

NOW?HEREFOAE,SAITRESOLYEI),bytheArldWrC grrygensyComnrfs$cDistrictBoardofDitectors, inconjunctionwiththcAndersoftCorstffBoarrdofCffinnrisai @hereby proclaim the we€k of April l4e tf-rrcugh April S0*, W{ , ;::

NATIONAL PIJBLIC SAF'ETY TELECOMMTIf{ICATIONS WEEK

in Anderson County, Tetnessee, and that all citizens be urgpd to $uin wift this Board in honoringthe Public Safety Dispatchers, saluting their achievemerrts md expressing sincere spprecidion fortheir dedicated public service to Anderson County.

IN WffNESS WIISREOtr', this the 26* dey of-Msreh 2tr3:

A &r**lru4-*Mark Lucaso ChairmanEmergracy Commuaicatisns DistrictBoard of Directors

' , , i , . . , t : - "

.r .1g .. , i

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OFFICE OF THE COUNTY LAW DIRECTOR ANDERSON COUNTY, TENNESSEE

101 South Main Street, Suite 310 CLINTON, TENNESSEE 37716

N. JAY YEAGER TELEPHONE: (865) 457-6290 Law Director FACSIMILE: (865) 457-3775

Email: [email protected]

MEMORANDUM

TO: Ms. Mary Murphy

CC: County Commission

FROM: N. Jay Yeager

DATE: April 10, 2013

RE: Law Director’s Report – April 15, 2013 - County Commission Meeting Please add the following items to the County Commission Agenda under the Law Director’s Report:

A. Contract Approvals: 1) Rouse Construction – Jail Expansion – Field Order No. 8 – PC#20 2) Integrity Technology Solutions – Contract 3) Lincoln Memorial University Caylor School of Nursing and Anderson Co. Schools – MOA 4) Pinnacle Resources – Contract 5) Rouse Construction – Jail Expansion – PC#17 Revises- TVSS Units for EP2 and UEP 6) Robert Campbell & Associates Contract 7) Southeast Contractors, Inc – Change Order 8) Jennie-O-Turkey Store Sales, LLC

B. MERS Lawsuit Update

C. Courtesy Resolution for Joe Hollingsworth

Anderson County ADA Oversight Committee Minutes for April 1, 2013 Meeting

Present: Commissioners Jerry Creasey and John Shuey, ADA Coordinator Roger Lloyd, Louise McKown and Leroy Gilliam Restroom renovation‐‐‐Second Floor of the Courthouse: Architect Chuck Grant has submitted blue prints for this project. We reviewed them and said they were adequate. However, issues about hot water and ventilation were raised. Louise said she would email Chuck for answers. His replies are as follows: “We assumed that the current exhaust fans were operable and have not included anything in the design for them. We would be glad to review this if we need to. “ And‐‐‐ “There are vents in the ceiling that we are relocating and we assume they are fixed to a fan of some sort.” Louise has asked Roger to see if he knows if there is a fan or not. Louise received no reply about a capability to have hot water put in. Roger said in the first floor restrooms, hot water is available and the hot water heater is in the ceiling. Chuck Grant emailed that the prebid meeting at the Courthouse to review the work to be done with potential contractors on April 17th at 3:00 pm. The bids will be received in the office of the Anderson County Purchasing Agent on May 7th at 2:30 pm. He invited any member of the committee to be at the prebid meeting. Wheel chair for Oak Ridge General Sessions Court: Roger has given one of the wheelchairs in the Clinton Courthouse to the General sessions Court. He will keep track of any requests for it when the one under the stairwell is in use. Claxton Playground: Louise said she drove by the playground on April 1st. So far a paved walk has not been done by any volunteer from the paved parking lot for accessible parking to the picnic area. If the Conservation board doesn’t do it, we may wish to consider using next year’s ADA allocations for that effort. Accessible Parking Signage: Leroy raised the issue that at the Dickens Building and Senior center parking lot, some of the signs are not van accessible/priority for Wheelchair Users/fine and towing information included as they should be. Louise also noted that at the Oak ridge General Sessions Court parking lot that a van accessible sign was erected in a non van accessible spot. Commissioner Shuey said he could take care of the Court parking signs. Louise noted that her office had two all inclusive van accessible signs made that cost $112 for both of them. She noted that Gary Long has been good at footing the bill for all the signs we have requested, but we should not take it for granted he will do this again. She requested that we need to make a list of what our needs are before we go to him again, and ask that any duplication of signs be taken down. The next monthly meeting will be May 6, 2013. Minutes prepared and submitted by Louise McKown, chair of the committee.

ANDERSON COTINTY CONSERVATION BOARDMINUTES

April 8,2013

Members:Tracy Wandell, ChairmanEarl CagleRickey RoseBill AndrewsSarah Booher Watson

Meeting Statuspresentpresentabsentpresentabsent

Christine Dixon, Park ManagerBrenda L. McKamey

Visitors:Ralph and Rebecca MartinRichard Burroughs, Chief of StaffSteve Emert, Commissioner

Meeting called to order by Chairman Tracy Wandell at 4:00 P.M.

1't Item of business-Motionby Earl Cagle to approve March 11 ,2013 Board Minutes.Second by Bill Andrews. Motion Carried.

2"d Item of business-Chairman Wandell read a letter from County Mayor Frank assuringthe Conservation Board of her understanding of TCA Title 1 I Chapter 21 as it relates tothe duties and policies of the Board and her appreciate of the Board and the County ParkSystem.

3'd Item of business-Discussion on deer hunt at Anderson County Park.

4ft Item of business-Reviewed Park report by Christine Dixon, Park Manager.

5th Item of business-Review financial report.

6th Item of business-Accepted Sarah M. Booher-Watson's letter of resignation from theAnderson County Conservation Board.

7th Item of business-Motion by Bill Andrews to increase Christine Dixon, Park Managersalary to amount reflected in the Anderson County FY 13 Budget document of$37,453.00. Second by Earl Cagle. Motion carried.

Motion to adjourn by Earl Cagle. Second by Bill Andrews. Motion Carried.

ANDERSON COUNTY CONSERVATION BOARDWINTER STORAGE RECORD

WINTER STORAGE coDE 1 01-43340 -1200

88007s-880078

880091-880092

2/L2/20L3535603-535604s3s605-535606535607-s3s608535609-535611535612-s3s613

TOTAL FY 13

535501-535602

Mar-13Receipt number 1 0540-1 0545 1 0546-1 0551 10552-105551 0556-1 0559 1 0560-1 0562Campinq Fees 1-Mar 4-Mar 08-Mar-13 1 1-Mar 25-Mar TotalsNiqhts $ $ $ 180.00Lonq Term $ 1,425.00 $ 1 , 6 1 0 . 0 0s 570.00 $ 855.00 $ 285.00

Deposit $ 1,425.00$ 1 , 6 1 0 . 0 0s 570.00 $ 855.00 $ 465.00 $ $ $ $ 4,925.00Fee $ 1,241.83 $ 1,403.05$ 496.73 s 745.10 $ 405.23 $ $ $ $ 4,291.94Sales Tax $ 121.08 $ 136.80 s 48.43 s 72.65 $ 39.51 $ $ $ $ 418.46Hotel/Motel Tax $ 62.09 $ 70 .15 $ 24.84 $ 37.25 s 20.26 $ $ $ $ 214.60

TOTAL $ 1,425.00 $ 1 , 6 1 0 . 0 0s 570.00 $ 855.00 $ 465.00 $ $ $ $ 4.925.00

PavilionDeposit s 35.00 $ 35.00Fee $ $ $ 3 1 . 8 9 $ $ $ $ $ $ 3 1 . 8 9Sales Tax $ $ $ 3 . 1 1 $ $ $ $ $ $ 3 . 1 1

$ $ $ 35.00 $ $ $ $ $ $ 35.00lce Sales

DeoositFee $ $ $ $ $ $ $Sales Tax $ $ $ $ $ $ $ $ $

$ $ $ $ $ $ $ $ $late fee

TOTAL DEPOSIT $ 1,425.00$ 1 , 6 1 0 . 0 0$ 605.00 $ 855.00 $ 465.00 $ $ $ $ 4,960.00

codes43190-1201 tate fee $43340 campins fee $ 1.241.83 $ 1,403.05$ 528.62 $ 745.10 $ 405.23 $ $ $ $ 4,323.8344130-3000 ice $ $ $ $ $ $ $ s $23130 sales tax $ 121.08 $ 136.80 $ 51.54 $ 72.65 $ 39.51 $ $ $ $ 421.5740220 hotel/moteltax$ 62.09 $ 70.15 $ 24.84 $ 37.25 $ 20.26 $ $ $ $ 214.60FY-13 $ 1,425.00 $ 1,610.00$ 605.00 $ 855.00 $ 465.00 $ $ $ $ 4,960.00

$ $ $ $ $ $ $ $

FY 2009-2010 2010-2011 201 1-201 2July-Oct.-- $ 26,064.00 $31,740.00 $ 26,953.00

April-June-- $ 32,706.01 $31,28f .00 $ 38,843.00$ 58,770.01 $63,021.00 $ 65,796.00

2012-2013$ 40,900.00$ 4,960.00$45,860.00

PARK EXENDED UNTIL END OF NOV.PARK OPENED MARCH 2013

storage $ 9,125.00 101-43340-1200

Apr-13Receipt number 10563-10569Campinq Fees 1-Apr TotalsNiqhts $ $Lonq Term $ 1 ,995 .00

Deposit $ 1 ,995 ,00$ $ $ $ $ $ $ $ 1,995.00Fee $ 1,739.56$ $ $ $ $ $ $ $ 1,738.56Sales Tax $ 169.51 $ $ $ $ $ $ $ $ 169 .51Hotel/Motel Tax $ 86,93 $ $ $ $ $ $ $ $ 86.93

TOTAL $ 1,995.00$ $ $ $ $ $ $ $ 1 ,995 .00

PavilionDeposit $Fee $ $ $ $ $ $ $ $ $Sales Tax $ $ $ $ $ $ $ $ $

$ $ $ $ $ $ $ $ $lce Sales

DepositFee $ $ $ $ $ $ $Sales Tax $ $ $ $ $ $ $ $ $

$ $ $ $ $ $ $ $ $late fee

TOTAL DEPOSIT $ 1,995.00$ $ $ $ $ $ $ $ 1,995.00

codes43190-1201 tate tee $43340 camping fee $ 1,738.56$ $ $ $ $ $ $ $ 1,738.5644130-3000 ice $ $ $ $ $ $ $ $ $23130 sales tax $ 169.51 $ $ $ $ $ $ $ $ 169.5140220 hotel/moteltax$ 86.93 $ $ $ $ $ $ $ $ 86.93FY.13 $ 1,995.00 $ $ $ $ $ $ $ $ 1,995.00

$ 6,840.00 $ 1,400.00$ 845.00 $ 320.00 $ 2,230.00$ $ $ is5l,0

FY 2009-2010 2010-2011 201 1-2012 2012-2013*July-Oct.-- $ 26,064.00 $31,740.00 $ 26,953.00 $40,900.00

April-June-- $ 32,706.01 $31,281.00 $ 38,843.00 $ 6,955.00 "lncludes March 2013$ 58,770.01 $63,021.00 $ 65,796.00 $47,855.00

PARK EXENDED UNTIL END OF NOV.PARK OPENED MARCH 2013

storage $ 9,800.00 101-43340-1200

Board of Directors Meeting-March 27, 2013-Minutes

Location: Anderson County Health Department

Call To Order: There were not enough members present to hold an official meeting or take actions. These minutes reflect the executive’s report and announcements.

Members Present: Trish Lay, Carol Moore, Janet Parks, Elaine Meyer, Jackie Nichols, Brent Galloway and Stephanie Wells

Members Absent: Art Miller, Tim Isbel, Jim Folck, Parker Hardy, Marvin Wolfenbarger, Terry Frank, Chris Hepler, Anne Garcia-Garland, Tim Sharp, Maria Hooks, Jerry White, Katy Brown, Mark Morgan and Jason Brown

Guest Present: none

Approval of Minutes: No Action Taken

Financial Report: No Action Taken

Director’s Report: Stephanie Wells, Director of Anderson County Tourism, reported on the following items:

Trade Show Tour and Coupons-The Anderson County Tourism Council Director and Board Members, Jim Folck, attended the Cincinnati Travel, Sport and Boat Show, the Nashville Wildlife Federation National Meeting and the Indianapolis Sport and Travel Show. The Tourism Council initiated a new tracking mechanism that involves distributing a coupon with a show specific code that will be tracked via the participating attractions.

State E-newsletters-The Tourism Council bought space in the March and May edition of the Tennessee Tourism email marketing campaign. The emails are sent to over 315,000 subscribers that were acquired from vacation guide signups, email signups, and lead generation with above average open and click rates. The Tourism Council has plans to purchase content in the August and September 2013 Issues and the March and May 2014 Issues.

Anderson County E-Newsletters / Emails to Leads-The Tourism Council has sent two emails to our database and emails are being sent to leads generated from advertising encouraging recipient to sign up for future newsletter and visit the website until the brochure arrives.

Norris Lake Clean Up-the Anderson County Tourism Council partnered with the Campbell County Chamber, Claiborne County Chamber, Grainger County Chamber and Union County Chamber to conduct a clean up on Norris Lake on March 23rd. We had four launch sites in Anderson County with a combined 30 plus volunteers that picked up over 100 bags of trash in addition to household appliances and construction materials.

Coal Miners Museum-Stephanie has been working with volunteers to revive the Coal Miners Museum in Lake City.

Announcements:

Word Press Class-April 18th

The Travelodge in Clinton is changing its name to Motel 6

Old Business-No Action Taken

New Business-No Action Taken

Respectfully Submitted By: Stephanie Wells, Executive Director

Month FY 2009 FY 2010 FY 2011 FY 2012 FY 2013 Difference

July $18,265.85 $24,063.60 $31,306.11 $24,848.63

August $15,557.63 $32,358.37 $60,200.73 $28,534.25

September $16,792.17 $12,241.45 $13,351.76 $19,429.01 $27,242.20 $7,813.19

October $13,260.17 $13,787.23 $25,652.99 $20,877.98 $22,054.81 $1,176.83

November $12,312.48 $10,741.52 $33,604.20 $33,878.60 $22,217.42 -$11,661.18

December $11,775.18 $7,288.34 $19,501.74 $19,553.69 $27,092.36 $7,538.67

January $6,455.29 $5,699.80 $17,297.70 $14,669.17 $14,782.43 $113.26

February $6,128.02 $11,122.69 $15,566.32 $13,085.06 $11,707.09 -$1,377.97

March $6,646.85 $13,155.68 $13,570.59 $17,543.81 $22,571.86 $5,028.05

April $6,225.52 $9,988.93 $21,676.57 $24,910.79

May $3,841.74 16,809.25 $24,085.28 $22,386.32

June $8,079.00 $25,313.22 $24,587.34 $23,934.00

Misc $32,835.02 $1,356.50

Total $125,339.90 $182,570.08 $300,401.33 $296,486.33 $149,024.67 $8,630.85

Anderson County Tourism Council-Revenues

Decription Budget Actual Balance128-34535 Fund Balance 209,960.33 25,000.00 184,960.33

Description Budget Actual Difference128-40220 Hotel Motel Tax 241,912.00 149,024.67 -92,887.33128-34535 Transfers from Fund Balance 67,000.00 67,000.00 0.00128-44130 Other Revenues-Retail 350.00 350.00

128-44130 1000 Sale of Materials and Surplus 0.00

128-44170 Misc. Refunds 0.00128-44570 Contributions 0.00128-46980 State Grants 2,000.00 2,388.17 388.17

310,912.00 218,762.84 -92,149.16

Description Budget Expenses Balance128-58110 105 Director 46,910.00 32,476.14 14,433.86128-58110 162 Clerical 40,000.00 17,278.40 22,721.60128-58110 201 Social Security 5,389.00 2,963.30 2,425.70128-58110 204 State Retirement 3,833.00 2,649.78 1,183.22128-58110 206 Life Insurance 51.00 34.00 17.00128-58110 207 Medical Insurance 11,775.00 7,978.72 3,796.28128-58110 208 Dental Insurance 596.00 396.80 199.20128-58110 209 Short Term Disability 191.00 123.60 67.40128-58110 209 1000 Long Term Disability 138.00 89.28 48.72128-58110 210 Unemployment Comp 360.00 114.10 245.90128-58110 212 Employer Medicare 1,261.00 693.03 567.97128-58110 302 Advertising 80,000.00 54,794.47 25,205.53128-58110 302 2000 Advertising 5,000.00 0.00 5,000.00128-58110 307 Communication 2,000.00 984.29 1,015.71128-58110 307 0100 Cellular Communications 800.00 576.29 223.71128-58110 307 0200 Internet Communication 1,500.00 1,007.86 492.14128-58110 316 Anderson County Chamber 22,000.00 14,753.43 7,246.57128-58110 316 1000 Contributions-Retail 5,000.00 5,000.00 0.00128-58110 317 Data Processing Service 140.00 140.00 0.00128-58110 320 Dues and Memberships 1,000.00 1,000.00 0.00128-58110 335 Maint and Repair-Building 2,000.00 1,085.00 915.00128-58110 348 Postal Charges 2,000.00 2,774.45 -774.45128-58110 349 Printing and Stationary 500.00 500.00 0.00128-58110 355 Travel 3,000.00 2,793.74 206.26128-58110 399 Other Contracted Services 42,000.00 42,000.00 0.00128-58110 435 Office Supplies 1,360.00 1,000.00 360.00128-58110 452 Utilities 4,000.00 2,339.53 1,660.47128-58110 499 Other Supplies 500.00 500.00 0.00128-58110 502 Bldg and Content Insurance 750.00 750.00 0.00128-58110 506 Liability Insurance 911.00 911.00 0.00128-58110 510 Trustee Commission 2,200.00 1,352.15 847.85128-58110 513 Worker's Compensation 300.00 192.48 107.52128-58110 524 Staff Development 1,000.00 0.00 1,000.00128-58110 599 Other 447.00 400.00 47.00128-58110 707 Building Inprovements 20,000.00 20,000.00

308,912.00 199,651.84 109,260.16

Anderson County Tourism Council

FY 2013 Financial Report-As of March 25, 2013

Fund Balance

Account Number

Revenues

Total Expenses

Account Number

Total Revenues

ExpensesAccount Number

g4$ h{. *Sain $t., Ste, ?0*, #{int*m, Tff S}?:fS Fh*ns: SgS-4S?-g$$$ FaN; S&S*463-?4SS

Anderson County CommissionQuarterly Report - April 15, 201-3

New Stoff:

o Heather Emert - Membership Development

Responsib i l i ty : Increase Chamber membership

o Diane l lgner - Reta i l Development Coordinator

Responsibi l i ty: Goal: to promote retai l /commercial growth and increase sales tax revenue;

*Promote retai l /commercial growth and increase sales tax revenue;

*Gather data (demographics, leakage, traff ic counts, etc.) to promote Anderson County;*Upgrade website, l ist avai lable propert ies;

*Network with developers, businesses, property owners;

*Attend retail tradeshows;

Existing Business: Promote existing business through Buy Local program.

Scheduling "Cash mob" scenes

Upcomino Events:

o Tribute to Business - "Dinner on the Lawn" June 7,201-3 at Brownworth Manor in Clinton

o Leadership Anderson Countv - Begins May, 2Ot3 and concludes March, 2OL4

Fr drvisr Elcmurtary School6:11 5 llickory Vdloy RoadIICskctL Ti.I37754wsnp.ftlLac{t,ecKren Oryplc* Prlaqhd

Phons 86549+?959 Fr*; 865494S830

March 14,2013

(hunty Corrmission,

fEts is rcqu$n$ fdt to heh wtth the aost essoaiated wtth th insegetion of cwing!thrrt wsrc ordcrsd forour ptaygrourd" An rdditionrl crros urig p t"-rft tt gn*aecof rnulch ftr dris ry$on.9_{thc playgrornd wo as addi:;t, motutrr eseilifrd oos fuiru'tellation and muld wifl bs ffiun4 $as00. Aftcr ryotiugi*fr l*t n ""rq

I **@r:ontlpd to fiad out thcrc is a pocsibility o{rcccir.iry nnfrr *r *ouiC tili towadr1frqr prthsse ofthcsc ihms. we would grlndy ryp*dfi )"* m6u.*5gq i' e"rcqpe,qt of fwde to asiet ur urith thesc onnpnse.

Thrnk 'ou so much for prn mnsidsetion @

Sircerely,

"I[[-nn WI\,Ir$ CrryptcsPrincipal

C-"*@fi*** 3500, cc)

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