Bib NotificationBib Notification and WorldCatCataloging PartnersPartners

Cataloging Efficiencies that Make a Difference,OCLC Workshop,  Nov. 9, 2010, Peggy Firman

Pre‐order Order Catalog•Search Worldcat•Download OCLC record

•Add order data•Determine cat process

• Send to vendor

• Fastcat• Staff cat•Use record• Search for new

Technical Services Process

Bib NotificationBib Notification

• Profile the changes you want to receive• Profile the changes you want to receive

• Records updated in OCLC that match your fil i filprofile are put in a file

• Electronic file placed for you to pick up included in cataloging subscription pricing

• Upload at your convenience and overlay p y ycurrent records in your catalog

Choices in Bib NotificationChoices in Bib Notification

1. OCLC‐MARC records in which the 505 field, Table of Contents has been added enhanced orof Contents, has been added, enhanced or deleted in WorldCat

2 OCLC‐MARC records that were upgraded from2. OCLC‐MARC records that were upgraded from minimal‐level to full‐level cataloging

Results of 4 months in 2010Results of 4 months in 2010

Type of  Update 5309 records

Addition of Table of Contents 80%

Indicator value change (1 or 2) 9%

Change in Encoding level 9%

Deleted fields 2%

1,327 records per month1,327 records per monthNo CIP upgrades noted

April Encoding Level ChangesApril Encoding Level Changes

4  blank 30

K  I 28

M I 21M  I 21

I  blank 1

K  4 1

K  blank 1

L  I 1

3  I 1

7  I 1

Only CIP  level records updated were 2 occasions of added table of contents

New Technical Services ProcessWorldCat Cataloging Partners

Pre‐order Receive Catalog•Search jobber database

• Link into local catalog to check duplication

•Automatic load of WCCP catalog records during  invoice receiptS t b k i t t

•DLC to students• Staff catalog other WCCP and additional materials

• Load brief bib record with order

• Sort books into two workflows

New Conceptual Model

Would we:

•Find the item d i hto order in the 

database?

•Get the ri ht•Get the right catalog record from OCLC?from OCLC?

•Avoid duplicate ordering?ordering?

Fi di it t dFinding item to order

• 349 (85%) orders placed with jobber

61 (15%) d l d l h• 61 (15%) orders placed elsewhere– Rush requests

– Format issues

Finding the right recordFinding the right record

Four weeks of OCLC WorldCat CatalogingFour weeks of OCLC WorldCat Cataloging Partner records compared to local downloads

Total  # Same  rec Different Brief  rec DLC  source

10 8 2 0 7

27 24 3 0 20

208 N/A N/A 2 176208 N/A N/A 2 176

16 15 1 0 11

Cataloging ComparisonCataloging Comparison

2009 20102009

1,352 titles2010

1, 919 titles

265 special editing

19% got improvement

623 special editing

32% got improvement19% got improvement 32% got improvement

Note:  only 94 more orders received in 2010 than in 2009

Efficiency of WCCP resulted in time for:403 fed. docs

5587 records78 DVD’s 

5587 records‐ 3266 FMG records‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐2,321 records

‐ 665  DLC WCCP  ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐= 1,656 other stuff308 music 

scores

68 CD’s

Efficiency in CatalogingEfficiency in Cataloging

• Increase in cataloging quantity

d l l• No decline in quality

• Staff able to handle more f t d diformats and more upgrading because of increase in available timeavailable time

• Time to work on new efforts

3 Steps to Efficiency3 Steps to Efficiency

• Use WorldCat Local as your local catalog, or• Use Bib Notification, and• Utilize WorldCat Cataloging Partners