Contractor Information and

Registration Package

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Introduction Marmong Point Marina (the Marina) complies with the Work Health and Safety Act 2011 and the Protection of the Environment Operations Act 1997 to ensure the safety and wellbeing of all employees, visitors, guests, contractors and for the protection of the environment. In support of this commitment, contractors conducting business at the Marina have an obligation to comply with marina policies and procedures. In this document we outline your responsibilities, obligations and rights. Management reserves the right to refuse entry to any contractor who does not fully comply with the requirements set out in this document.

Registration Why:

With the current strict Environmental Legislation, WH&S, Insurance and Liability issues, the Marina is required to ensure that all contractors understand their rights and accept their responsibilities in these matters. Only legitimate businesses with adequate insurance cover are allowed to provide Subcontractor services at our facility.

When:

Once this document is read, understood, application form signed, and all required information is provided and approved, you and each of your employees will be required to register at the marina office “in” and “out” every day you visit our facility. You will record the boat details you are working on, and specify the type of work you will be doing. Approval is only granted for your specified core business service, which must be complimentary to services currently provided by the Marina.

Who:

It is important that each employee of your business understands the registration procedure, and acknowledges the

conditions. We request that all contractors register with us prior to job commencement, even if your services are arranged through our on-site tenants, or directly through the boat owner.

Duration:

Your registration with Marmong Point Marina will be valid for the duration of your insurance cover (refer to specific insurance requirements). It is important that you provide us with updated insurance documents when applicable.

Cost: Currently we do not charge for registration however this is subject to review. A fee may apply per day of work at the marina. Please discuss this with the Marina office.

Disclaimer: Marmong Point Marina reserves the right, at its absolute discretion, to reject or withdraw the privilege of entry or provision of services from our facility from any person or company at any time.

Please Note: Any New South Wales Workplace Health, Safety & Environmental Legislation or

other applicable Statutes will take precedence over the following conditions.

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Required Information The Marina requires outside contractors to provide the following Certificates of Currency (copies must be provided with your registration);

Public Liability Insurance (a minimum value AUD$10 million)

Ship Repairers Liability Insurance

(a minimum value AUD$10 million)

Workers Compensation Insurance

(unless sole trader)

Personal Accident Cover

(this particular insurance is only required for Sole Traders who do not hold Workers Compensation Insurance)

Trade Qualifications

(must show evidence of qualification for all personnel, for tasks that require such competencies)

BIA Marine Card

You must hold a current BIA Marine Card to gain entry to work on our site. Information about the Marine Card is

available from www.bia.org.au

These requirements apply in full to all work done at Marmong Point Marina. Contractors will not be allowed to commence work at the Marina until such time as the necessary certificates are provided. A separate Safe Work Method Statement (SWMS) is required for all work that could potentially harm the environment, threaten personal safety or cause damage to property. Refer to the Safe Work Method Statement (SWMS) template provided in this package. For regular contractors who perform re-occurring jobs, a generic SWMS, or risk assessment, indicating all specific tasks and associated risks will be accepted to replace the individual SWMS. This generic document could be supplemented by individual SWMS for less frequent jobs.

Health & Safety Contractors are required to ensure that they are physically fit and capable of undertaking the work for which they have been contracted. Accidents and Incidents Any accident or incident that results in property damage or injury, or in environmental harm, or threatens environmental harm, must be reported immediately to Marina staff.

Any person requiring first aid treatment is to contact Marina Management. Safe Work Method Statement (SWMS) The contractor is required to provide a risk assessment (SWMS) prior to commencing any job that involves a certain risk to marina property, vessels or the

environment. SWMS forms are available at marina administration. Compressed Air / Cylinders Safety valves are to be utilised in the use of compressed air. Cylinders are to be stored and used in a secure and upright position. All air-lines are to be securely joined to prevent separation during operation. Confined Space Entry You must notify the Marina verbally and via your SWMS if you intend to perform any confined space work. Details can be found on the BIA’s website to assist you when determining if your work qualifies http://www.bia.org.au/whs/reports/SECTION4-CONFINED-SPACE.pdf and WorkCover http://www.workcover.nsw.gov.au/search?query=confined+space&btnSearch=Submit

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Hot Work / Welding

A Hot Work Permit must be obtained from the Marina by the owner or qualified tradesman prior to any work commencing. Adequate fire protection must be provided. A suitable fire extinguisher must be readily available or securely attached to each electric or oxyacetylene or Oxy-LPG welding plant brought on site. Welding operations must be screened to protect all personnel against flashes. All gas cylinders, including propane, must be restrained i.e. in a trolley. Appropriate trade qualifications must be presented with your Hot Work Permit. Diving Work No diving work whatsoever is permitted on the Marina. All diving work MUST be approved by the Marina Management. Electrical

Electricity and water are a lethal combination. All electrical equipment must be recently tested (expires in twelve months) and tagged before being used at the Marina. Any equipment supplied and/or installed by your organisation at the Marina must be tested and tagged before ‘handing over’. On arrival on site, or during your work at the Marina, your electrical equipment may be inspected by a Marina representative. Extra care must be exercised during and immediately following periods of rainfall. Electrical leads must be switched off at the point of power supply and removed when not in use. Extension leads must be kept as short as possible and must be located and protected in such a manner as to prevent damage from vehicular traffic, hot equipment and the water. Use of safety switches for all portable equipment is mandatory. Taped joints, double adapters and piggyback plugs are not to be used. Where possible, use battery powered tools.

If electrocution occurs DO NOT TOUCH the victim unless you have been able to turn of the power supply. Call 000 and notify marina staff.

Explosive-Powered Tools (EPT) An Explosive-Powered Tool (EPT) uses an explosive charge to drive a fastener against, onto or through building materials. EPTs are not to be used at this Marina without prior consultation with the Marina Manager/Supervisor. The Marina Manager will set strict conditions for the use of such EPT when deemed that such tool is required to perform a specific job. EPT may then only be used by a qualified tradesman, following WorkCover’s safe-use guidelines “Operators of Explosive-Powered Tools” (refer to

www.workcover.nsw.gov.au)

Petroleum Fuel Where petrol or diesel powered equipment is used on site, fuel must be stored in satisfactory approved safety containers. Contractors are to ensure that adequate ventilation is provided when using petrol or diesel powered equipment and that sufficient non-smoking signs are displayed. Never use fuel powered equipment in an enclosed space. Fire Hose Reels (FHR)

Fire hoses are not to be used for any purpose other than for fire fighting. This is a WorkCover NSW requirement. Hazardous Substances A Material Safety Data Sheet (MSDS) for all

substances brought and used onsite must be available upon request by the Marina. All users must be familiar with, and understand the first aid and control measures required. Machine Guarding

No machinery, hand tool or other equipment is to be used without effective guards.

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Personal Protective Equipment and Clothing

Appropriate personal protective equipment and clothing, including shoes, must be worn at all times. Working at Heights Any working platform must conform to the relevant Standards. Hoists and scaffolding must be to the standard required by local authorities and approved in writing where

applicable. Ladders must be of industrial standard and be tied off at the top. No one is permitted to work from the top step of a ladder including freestanding industrial ladders. It is advisable to always have one hand holding the ladder and the ladder must not be used as a work platform. Safety harnesses must be worn and properly secured at heights greater than 2.4 metres and must always be worn in cherry-pickers and other mobile working platforms, and when working atop flybridge cruisers.

Environmental Considerations Any work undertaken on the Marina facility that could result in a pollution incident must be safeguarded against. This may require the pre-deployment of floating booms or drop sheets. Any contractor found in breach of Environmental Legislative Requirements will be suspended from the marina immediately. Any penalties and/or costs incurred by the marina as a result of a contractor’s breach of Environmental Legislation will be recovered from the contractor. It is the contractor’s responsibility to determine whether or not the activities that they are to undertake on the marina could result in a pollution incident. If any doubt exists, consult with the Marina Manager before commencing your work. Mechanical Repairs and Servicing

Any mechanical repairs and/or engine servicing are to be conducted in such a manner as to prevent any oil or waste oil products from entering the vessel’s bilge, into the water, or waste water collection system. All chemicals need to be bunded. Noise and Fumes All operations and activities occurring on the premises must be conducted in such a manner that will not cause offensive noise or fumes. Painting and Antifouling

Only work of a minor nature is to take place on vessels in wet berths. Major

sanding, scraping and painting is only to occur in areas designated by the Marina. All residues from such operations are to be disposed of correctly, in accordance with Environmental Legislation. Under no circumstances is residue to be placed in the Marina’s waste bins, unless prior approval has been gained from the Marina Manager. Any paint or antifouling spillages on a hardstand area are to be wiped up. Spillages are not to be hosed down into the waste-water collection system or drains. The use of a drop sheet is required when scraping paint. Refuelling Activities

Refuelling of vessels is only permitted at the fuel wharf by trained marina staff. These restrictions are in place to safeguard the marina and the environment from the risks associated with refuelling. Designated fire fighting equipment and spill kits are located at the fuel wharf. Marina staff are trained in emergency response procedures. Washing of Boats (including Detailing) When washing and cleaning boats, care is to be taken to minimise the amount of run off that goes into the water. Only appropriate bio-degradable detergents are to be used. The use of a trigger nozzle device on the hose to prevent excess water being wasted is recommended.

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Waste

No waste should be allowed to enter the water. Waste includes, but is not limited to, paint, varnish, wood and fiberglass dust, oil or oil based products and oily

bilge water. Oil, oil products and drained oil filters, scrap metal (including anodes), batteries, acids and all other harmful waste is to be taken off-site by the contractor.

General Contractor Activities Contractors are only to carry out activities they are lawfully able to perform in New South Wales. Damage

Marina property damaged by a contractor will be repaired at the contractor’s expense. Discipline

The Marina reserves the right to refuse access to any contractor. Dress and Conduct

Contractors are to wear clothing that is in keeping with safety requirements and standards appropriate to the overall presentation of the marina. Contractors must at all times conduct themselves in an acceptable manner. Loud, coarse, or abusive language and music will not be tolerated. Housekeeping Work areas must be kept clean and tidy with prompt removal of all garbage. Oily rags, and any flammable material residue are to be disposed of correctly. The marina structure and walkways are to be kept clear at all times. It is the responsibility of the contractor to remove all rubbish unless otherwise agreed with a Marina representative. A clean up fee may apply. Courtesy Trolleys These are provided for the convenience of boat owners only. Courtesy trolleys are not to be used by contractors. Car Parking Contractors must use the car park outside the vessel hardstand area only, and are not permitted to use the car park on the

foreshore (this area is reserved for marina customers). Marina Operating Times The marina operating hours are 8:00am to 5:00pm. Any work undertaken by contractors outside these times, or on weekends, is to be by prior arrangement only. Power supply

Under no circumstances is a contractor to unplug any vessel’s power supply to operate power tools or accessories. Permission must be given by the vessel’s owner or marina management. Smoking Smoking is not permitted on marina piers. Dispose of cigarette butts in the bins provided. Always be considerate of non-smokers at this facility. Observe “No Smoking” signs. Workshop

The Marina workshops are restricted areas and are not for contractor use. It is the Marina policy that tools and equipment will not be lent or hired out. Advertising Contractors are prohibited from distributing promotion or advertising pamphlets, business cards or samples whilst working at our facility. See the Chandlery office regarding acceptable distribution. Alcohol

The Marina is committed to providing and maintaining a safe environment, free from drugs and alcohol. Contractors shall not possess, consume or be under the influence or effects of illegal drugs or alcohol while undertaking work at the Marina.

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Site Induction: Marmong Point Marina

Marina Lay-out and Emergency Equipment

MPM Contractor

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YARD PLAN – MUSTER POINTS – FIRE EXTINGUISHERS – HAZMAT INFORMATION

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How to Apply Once you have read and understood the content of this Information Package:

Complete the Contractor Registration Application Form and sign the Contractor Declaration section

Complete the SWMS form detailing works to be carried out.

Use the Application Checklist to ensure all relevant information is supplied with your application

Incomplete applications may delay approval of your application. Please allow at least two (2) working days for processing of your application.

If you require assistance completing the SWMS or any part of your application form, please contact Marina Management. We suggest you keep a copy of this Contractor Information Package for your records

Marmong Point Marina 1 Nanda Street Marmong Point NSW 2284 P 02 4958 3333 F 02 4958 2461 admin@marmongpointmarina.com.au www.marmongpointmarina.com.au

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Contractor Registration Application Form

Name of Applicant/s (in full)

Company Name

Trading Name

ABN/ACN

Contact Details of Applicant/s

Contact Person

Mailing Address

State Postcode

Business Phone

Mobile Phone

email

Core Business

A brief description

of the service/s

you provide

References

Please provide contact details of two recent customers or companies that are able to give us further information

on your services. Information will be treated confidentially and will be used for this internal reference check only.

Contact Name

Contact Number Company

Reference 1

Reference 2

Contractor Declaration I hereby apply for registration as an approved contractor at Marmong Point Marina. I acknowledge receiving

and understanding Marmong Point Marinas' Terms and Conditions regarding Health, Safety & Environmental

requirements and should my application be successful, agree to abide by them. I declare the information I have

provided is accurate and true. I agree to participate in a personal site induction prior to carrying out any work

or services at Marmong Point Marina. I further agree to ensure that all of my employees, agents or subcontractors

are fully aware of these requirements and obligations and shall agree to abide by them at all times.

Signature of Contractor ………………………………………………………. Date …………………………….

(please print name) …………………………………………………………… The Contractor shall be liable for, and shall keep Marmong Point Marina indemnified against, any legal liability,

loss, claim or proceedings for personal injury to or death of any person, or for injury or damage to property or for any

penalties incurred as a result of any direct or indirect act of the Contractor or its employees, agents or subcontractors

Application Checklist (Please ensure copies of all relevant insurances are supplied with your application)

Certificate of Currency for Required Insurances

Expiry Date Copy/s Attached

Public Liability (minimum AUD$10m)

yes / no

Ship Repairers Liability (minimum AUD$10m)

yes / no

Workers Compensation

yes / no

Personal Accident Cover (Sole Traders only)

yes / no

Risk Assessment - SWMS form/s

yes / no

BIA Marine Card

yes / no

Personal Site Induction organised??

yes / no date:

OFFICE USE ONLY

Date Received: / / Signed:

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Safe Work Method Statement Form

Company Name

Business Phone

Vessel Details

Employee Name Mobile Phone

Berth Number

Description

of Activity

Critical Steps of Activity Potential Hazards / Risks Risk Control Measures Responsibility

Personal Protective Equipment Required

[ ] Gloves [ ] Protective Clothing

[ ] Safety Glasses [ ] Safety Footware

[ ] Face Shield [ ] Respirator

[ ] First Aid Kit [ ] Safety Harness

[ ] Hearing Protection

[ ] Other:

Environmental & Safety Precautions

[ ] Isolate Power supply (12/24/240 V)

[ ] RCD fitted to power outlet

[ ] Place Oil Absorbing Pads in bilges

[ ] Place Spill Boom around Vessel

[ ] Basic Oil Spill / Recovery Kit on hand

[ ] Spill Proof Container for all Chemicals

[ ] Fire Fighting Equipment in reach

[ ] Observe Strict NO SMOKING

[ ] Dust Extraction System in place

[ ] Floating mats to collect shavings/dust

[ ] Check for Trip or Slip Hazards

[ ] Ensure Adequate Ventilation

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Critical Steps of Activity Potential Hazards / Risks Risk Control Measures Responsibility

Explanations -

Critical Steps of Activity

List steps in the sequence they are carried out

Potential Hazards / Risks Identified

List against each step hazards that could cause personal or environmental harm or damage

Risk Control Measures

Used to eliminate or minimise the hazard or risk

Responsibility Person implementing control measures

OFFICE USE ONLY Authorised by Marina Management:

Date:

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