Radiation Oncology Residents

QUESTIONS? Email The Planning Committee at

roanatomybootcamp@gmail.com

Anatomy & Radiology Contouring Bootcamp for

NOVEMBER 13-15 2013 IVEY SPENCER LEADERSHIP CENTRE 551 Windermere Rd, London, ON

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Dr. Marjorie Johnson Assistant Professor Department of Anatomy & Cell Biology Schulich School of Medicine & Dentistry Western University

Leah D’Souza Clinical Anatomy Consultant Department of Anatomy & Cell Biology Schulich School of Medicine & Dentistry Western University

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DISCLOSURE OF POTENTIAL CONFLICTS OF INTEREST In keeping with accreditation guidelines, The University of Western Ontario; Schulich School of Medicine & Dentistry requires all speakers and planning committee members participating in this event to disclose any involvement with industry or other organizations that may potentially influence the presentation of the educational materials or program being offered.

REGISTRATION PACKAGE CONTENTS:

About the Course ......…………………………………...2

Course Schedule .....…………………………………….3

Conference Location and Packages…….....…………....4

Registration Information…………………………….….5

Registration Form ………………………....................6

Thank you for your interest in the Anatomy & Radiology Contouring (ARC) Bootcamp for Radiation Oncology residents. In the era of intensity-modulated radiotherapy (IMRT), the ability to accurately delineate a target volume, to identify areas at risk for subclinical disease, and accurately delineate normal anatomical structures has become more important than ever before. Today’s radiation oncologist requires a thorough understanding of radiographic imaging and clinical anatomy.

This national course was created especially for radiation oncology residents by a multidisciplinary group of clinicians and educators who are passionate about teaching and committed to improving patient care. In addition to detailed clinical content, each presentation will highlight high-yield knowledge of anatomy and radiology. Specifically dissected cadaveric prosections will be used to reinforce key learning points and difficult anatomical concepts such as lymph node drainage pathways. Contouring instruction will be provided, as will opportunities to practice contouring with direct feedback. Small group teaching sessions will also allow residents to interact with faculty and students from across the country.

We believe that you will find this integrated Anatomy and Radiology Contouring Bootcamp to be an exceptional educational experience.

Sincerely,

The Planning Committee

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Dr. Jasbir Jaswal Radiation Oncology Resident Department of Oncology Schulich School of Medicine & Dentistry Western University

Dr. David Palma Radiation Oncologist, Assistant Professor Department of Oncology Schulich School of Medicine & Dentistry London Regional Cancer Program

Dr. Tracy Sexton Radiation Oncologist, Postgraduate Program Director, Department of Oncology Schulich School of Medicine & Dentistry London Regional Cancer Program

Dr. Keng Yeow Tay Neuroradiologist, Assistant Professor Department of Medical Imaging Victoria Hospital Schulich School of Medicine & Dentistry

Dr. Kevin Fung Head & Neck Surgeon, Associate Professor Department of Otolaryngology –Head & Neck Surgery, Victoria Hospital Schulich School of Medicine & Dentistry

7:00 - 8:00 AM Continental Breakfast*

8:00 -10:00 AM Radiology: Base of Skull

10:00 -10:15 AM Nutrition Break

10:15 -12:00 PM Radiation Oncology Clinical Cases: Base of Skull

12:00 -1:00 PM Buffet Lunch

1:00 - 2:30 PM Radiology: Oropharynx & Larynx

2:30 - 4:30 PM Integrated Clinical Anatomy of the Head & Neck

4:30 - 4:45 PM Nutrition Break

4:45 - 6:30 PM Radiation Oncology Clinical Cases: Oropharynx & Larynx

6:30 - 8:00 PM Buffet Dinner*

8:00 - 10:00 PM ARC Socializer

Day 1: Wednesday November 13, 2013

4:00-6:00 PM Registration & Welcome Reception

6:00-8:00 PM Orientation and First Session

8:00-10:00 PM ARC Socializer

Day 3: Friday November 15, 2013

Day 2: Thursday November 14, 2013

7:00 - 8:00 AM Continental Breakfast*

8:00 - 9:00 AM Radiology: Thorax

9:00 - 9:45 AM Integrated Clinical Anatomy of the Thorax

10:00 -11:00 AM Radiation Oncology Clinical Cases: Thorax

11:00 -12:00 PM Radiology: Abdomen & Pelvis

12:00 - 1:00 PM Buffet Lunch

1:00 - 1:45 PM Integrated Clinical Anatomy of the Abdomen & Pelvis

2:00 - 4:00 PM Radiation Oncology Clinical Cases: Abdomen & Pelvis

4:00 - 5:00 PM Final Session & Closing Remarks

9:45 - 10:00 AM Nutrition Break

1:45 - 2:00 PM Nutrition Break

COURSE SCHEDULE

Please note: this is a tentative course schedule. * Included in the Complete Meeting Package (CMP).

CONFERENCE LOCATION & PACKAGES

The ARC Bootcamp will be conveniently held at the historic Ivey Spencer Leadership Centre. Onsite amenities include free

parking, wireless high-speed Internet, fitness center, dining, and the Poplar social lounge.

Directions: http://www.iveyspencerleadershipcentre.com/directions/directions.asp

Complete Meeting Package (CMP)* Accommodation in one of the onsite private guest rooms for

November 13-14, 2013. All meals provided (breakfast, lunch, and dinner) by award

winning chefs and caterers. Access to the Nourishment Hub to keep you energized throughout

the meeting day.

Day Meeting Package (DMP)** Access to the Nourishment Hub to keep you energized throughout the

meeting day. Lunch at the onsite restaurant. Use of on-property recreational facilities.

CONFERENCE PACKAGE OPTIONS:

Due to the intensity of the course, running from early morning to late evening, we strongly encourage registrants to enroll in the CMP. This will

maximize participation and minimize unnecessary wasted time or costs associated with transportation and meals off-site

* A limited number of rooms have been blocked at the “ARC Bootcamp” conference rate and are available on a first come first-served basis.

** Registrants under the DMP will be responsible for arranging their own accommodation, breakfast, dinner, and daily transportation to the conference

HOW TO REGISTER 1. Send your completed registration form to roanatomybootcamp@gmail.com. 2. You will receive an email confirming your registration and prompting you to follow through with the appropriately

designated registration fee (Early Bird or Regular registration fees will be determined as per time stamped receipt of the completed registration form via email).

3. Mail a cheque of the appropriately designated registration fee to the address indicated below. 4. Cheques should be written to Lawson Health Research Institute with the memo indicating ARC Bootcamp. 5. You will receive an email confirming successful receipt and processing of payment. 6. Receipts will be provided in your registration package.

CANCELLATION POLICY Event organizers reserve the right to cancel the course due to insufficient registration or unforeseen circumstances that are beyond our control. If in the unlikely event the course is cancelled, registration costs will be refunded to participants, however the Planning Committee cannot be held responsible for additional expenses (e.g. travel). REFUND POLICY Registration fees are refundable until June 30, 2013, minus a 25% administration charge, and requires a written request for withdrawal and refund. Registration fees are fully non-refundable thereafter. LIABILITY POLICY The Planning Committee and Schulich School of Medicine and Dentistry hereby assumes no liability for any claims, personal injury, or damage: to any individual attending this conference, that may result from the use of technologies, program, products and/or services at this conference, and that may arise out of, or during this conference.

REGISTRATION REQUIREMENTS 1. Personal Laptop (mandatory) with the following

specifications: ITK-SNAP contouring software downloaded from website: http://www.itksnap.org

2. Computer mouse is required with your laptop for easier hands-on-contouring.

3. Attend all the ARC Bootcamp sessions

REGISTRATION FEES Course fees are partially subsidized by an educational stipend from the Division of Radiation Oncology, Western University $500.00 Early Bird Complete Meeting Package (CMP) Registration Before: May 24, 2013 $550.00 Complete Meeting Package (CMP) Registration After: May 24, 2013 $300.00 Early Bird Day Meeting Package (DMP) Registration Before: May 24, 2013 $350.00 Day Meeting Package (DMP) Registration After: May 24, 2013

PRIORITY REGISTRATION Registration will be limited to 30 participants. We encourage residents to submit their applications as soon as possible.

Registrations will be prioritized as follows:

1. Post-graduate year (senior through junior). 2. Residents who completed the online needs assessment

survey and provided their contact information. 3. The date and time that this registration form is submitted.

REGISTRATION INFORMATION

Kathy Willise Rm A3-811, London Regional Cancer Program

790 Commissioners Road East, P.O. Box 5165, London, Ontario, N6A 4L6

FREEDOM OF INFORMATION AND PROTECTION OF PRIVACY ACT (FIPPA) The information on this form is collected under the authority of the FIPPA. The information will be used for administrative purposes, including: your registration in the course; preparation of course materials for your use and to notify you of pertinent information.

Surname Given

PGY (as of November 2013) 1 2 3 4 5

Postgraduate Institution __________________________________________________________

Mailing Address

City Province

Phone Fax ___________________________

Email

Registration Fee

$500.00 Early Bird Complete Package Registration Before: May 24, 2013 $550.00 Complete Package Registration After: May 24, 2013

$300.00 Early Bird Day Package Registration Before: May 24, 2013 $350.00 Day Package Registration After: May 24, 2013

PLEASE IDENTIFY ACCESSIBILITY NEEDS: SPECIAL DIETARY REQUIREMENTS/FOOD ALLERGIES:

Vegetarian Other

I have READ and AGREE to the terms of the Cancellation, Refund, and Liability Policies. Yes No I CONSENT that my anonymous data will be collected for research and quality assurance. Yes No (Informed consent forms as per UWOôs REB guidelines will be distributed prior to November) I hereby ENLIST myself as an ARC Bootcamp participant and am dedicated to learn. Yes No Signature

REGISTRATION FORM

Anatomy & Radiology

Contouring Bootcamp for

Radiation Oncology Residents

November 13-15, 2013

MORE INFORMATION

The Planning Committee roanatomybootcamp@gmail.com