An Open Approach to Information Governance
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An Open Approach to Information Governance Laurence Hart Content Management Strategist, Alfresco Twitter: @piewords
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An Open Approach to Information Governance is needed to replace the outdated proprietary ECM approach to Reocrds Management. Using newer technologies such as Content Analytics, Cloud, and open source, we can find a way to take the burden off of people.
Transcript of An Open Approach to Information Governance
An Open Approach to Information Governance
Laurence HartContent Management Strategist, Alfresco
Twitter: @piewords
Inconsistent classification by end-users – 56%
- Forrester Research And ARMA International Records Management Online Survey, Q3 2013
Low User Adoption – 54%
Integration with other Systems – 57%
Top Records Management Challenges
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3 of the top 5 reasons
Lots of Pressure
2016 – Manage all email records electronically
2019 – Manage permanent electronic records electronically
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NARA Deadlines
It is very difficult to get consistent compliance using this approach because of
the reliance on end user action. The approach does not scale up to large
volumes of records or staff, risking failure to effectively manage both permanent and
temporary electronic records.
-NARA on manual managementof electronic records
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http://blogs.archives.gov/records-express/2014/03/10/comment-and-discuss-the-automated-electronic-records-management-report-and-plan/ http://blogs.archives.gov/records-express/files/2014/03/Automated-Electronic-Records-Management-Report-and-Plan_3.6.14_finaldraft.pdf
Ever Expanding Content
* 2012 IDC Digital Universe Study
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Doubling every two years. 40 zetabytes (40 trillion gigabytes)
Growing Complexity
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More products, more features, more systems to work with
Core Needs are SimpleBorn Lives Decays Dies
Find
Share
Re-use
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Information Governance is soup to nuts
We Need to Keep the Smarts
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Has to be defensible 90%+
Open Approach
Standards
Process
Source
Open is Flexibility
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How many people have check email on their “phones”? Used some other apps? Form Factor, Anywhere/Anytime Office Lunch Seminars Doctor, soccer game options
Making the Cloud Flexible
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FedRAMP removes FUD w/o removing due diligence, good for non-federal as well as improvements hit the baseline Scale, allow focus on the business problem Integrate at cloud level to mobile, other cloud apps, or other agencies
Remember• Cloud is an option for more than email• Open is about flexibility• Simplify Information Governance• Goal is efficiency, not creating a burden
Thank You
